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HomeMy WebLinkAbout01 24 2019 BEC Agenda Packet FULL Business Engagement Committee Meeting Agenda Thursday, January 24, 2019 7:30 a.m. City Hall, Wagon Bridge Conference Room Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 1. Call to Order a. Election of Officers 2. Approval of Meeting Minutes a. December 13, 2018 3. Old Business a. Guide to the Development Process b. Construction Customer Attraction Efforts (verbal report) 4. New Business a. Joint EDA/BEC Meeting Topics – February 11, 2019 5. Other Business a. EDA Meeting Update b. Residential and Commercial Activity Update c. Staff Update i. Economic Development Website Update d. Member Ideas/Recommendations 6. Next Regular Meeting Date a. Thursday, February 28, 2019 7. Adjourn Business Engagement Committee Meeting Agenda Thursday, January 24, 2019 7:30 a.m. City Hall, Wagon Bridge Conference Room Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 1. Call to Order a. Election of Officers 2. Approval of Meeting Minutes a. December 13, 2018 3. Old Business a. Guide to the Development Process b. Construction Customer Attraction Efforts (verbal report) 4. New Business a. Joint EDA/BEC Meeting Topics – February 11, 2019 5. Other Business a. EDA Meeting Update b. Residential and Commercial Activity Update c. Staff Update i. Economic Development Website Update d. Member Ideas/Recommendations 6. Next Regular Meeting Date a. Thursday, February 28, 2019 7. Adjourn 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY OF PRIOR LAKE, MINNESOTA BUSINESS ENGAGEMENT COMMITTEE MEETING MINUTES – December 13, 2018 1. Call to Order The meeting was called to order at 7:30 a.m. in the Wagon Bridge Conference Room at Prior Lake City Hall. Members present: Kim Prchal, Tom Driscoll, Tim Marco, Thane Tande, Kirt Briggs, and Wade Larson. Staff present: Casey McCabe and Amanda Schwabe. 2. Approval of Meeting Minutes a. September 27, 2018 MOTION BY MARCO and SECOND BY TANDE to approve the September 27, 2018 meeting minutes. Motion adopted 4-0 (Briggs and Driscoll abstained) . 3. Old Business None 4. New Business a. Economic Development Website Update SCHWABE shared the final version of the Economic Development Website. Members suggested adding traffic count information, a map identifying city owned properties, as well as an “About You” section for staff and/or committee members for a more personal touch. Discussion ensued. Members expressed an appreciation to staff for working on this item and were in support of the final version. SCHWABE stated that the website is intended to go live after the first of the year. b. Guide to the Commercial Development Process MCCABE walked through the proposed Guide to the Development Process that staff has been working to develop as a tool to assist those pursuing residential or commercial/industrial development in Prior Lake. He shared that graphics and simple flow-chart images are being inserted where appropriate. MARCO suggested adding the meeting schedules for the advisory committees and City Council. PRCHAL stated that any research members have completed do date can be submitted to her for organization and submittal to Staff. MCCABE requested all comments/suggestions be submitted to staff by the end of the year for consideration. c. Construction Customer Attraction Ideas MCCABE shared that staff is working to create a subcommittee including but not limited to representatives from the Chamber of Commerce, BEC and Economic Development Authority (EDA). He stated that staff has assembled a list of already scheduled 2019 events and that staff would like to expand the list and include it on a calendar tool for distribution to businesses in the downtown and South Lake Village area. He stated that Rebecca Rausch of NeonLizard has been asked to attend an upcoming subcommittee meeting to offer suggestions of how activities/events could be best marketed. MCCABE questioned members if the BEC would be interested in hosting an event in downtown in 2019. PRCHAL suggested utilizing signage/unified branding as part of a marketing campaign in conjunction with social media. TANDE suggested considering the use of golf carts to assist with transporting people from certain identified parking lots to downtown. MCCABE shared that events would be scheduled throughout 2019 to bring more people to the downtown and South Lake Village area. However, individual businesses would be responsible for offering incentives or other offerings to get shoppers into their businesses. PRCHAL reminded members that every other year the BEC hosts a “business mixer” in the Fall. She suggested the 2019 business mixer be utilized as an opportunity to provide an update on the intersection improvement project or perhaps instead of one mixer, multiple “mini-mixers” could be held. PRCHAL supported the creation of a subcommittee of BEC, Chamber and local business owners, similar to what was done for the Superbowl. MARCO shared that he previously worked with a community in North Dakota which hosted events one night a week in their downtown area which were well attended. MCCABE stated that the creation of a subcommittee would be important as the coordination and implementation of all the great ideas will require a lot of time and that staff does not have the ability to the take the lead on a project of this scale at this time. MOTION BY MARCO, SECONDED BY LARSON, FOR THE BUSINESS ENGAGEMENT COMMITTEE TO SUPPORT A MINIMUM OF ONE CONSTRUCTION CUSTOMER ATTRACTION ACTIVITY/EVENT IN 2019. Motion adopted 5-0. 5. Other Business a. EDA Meeting Update MCCABE shared that the EDA discussed construction customer attraction activities, the proposed Economic Development website and authorized the purchase of seven directional signs for parking in downtown at their December 10th meeting. b. Residential and Commercial Activity Update BEC members received a copy of the residential and commercial activity update as of November 30, 2018. c. Staff Update MCCABE shared that the Flowers Naturally building will be demolished next week and that traffic on Main Ave. will be reduced to one lane temporarily on the area adjacent to the building on Main Avenue and CSAH 21. MCCABE stated that the EDA would appreciate receiving dates for the 2019 joint EDA/BEC meeting, so it can be scheduled. d. Member Ideas/Recommendations PRCHAL shared the following updates: • A new City Manager has been selected. Michael Plante has been serving as the County Administrator for Wabasha County and will be starting February 7, 2019. • Booker Hodges has been brought on to serve as the Interim Police Chief. • The City Council approved a 5.8% levy for 2019. This includes the hiring of one police officer the first part of the year and a City Clerk position mid-year. • Ribbon cutting was held last Friday downtown for the Hwy 13/CSAH 21 intersection improvement project. 6. Next Meeting Date. The next regular meeting of the BEC will be on Thursday, January 24 at 7:30 a.m. 7. Adjourn. MOTION BY LARSON and SECOND BY TANDE to adjourn the meeting. Motion adopted unanimously. The meeting adjourned at 8:49 a.m. Submitted by: Amanda Schwabe 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: January 24, 2019 AGENDA #: 1.a. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: ELECTION OF OFFICERS DISCUSSION: Introduction The purpose of this agenda item is to elect a Chair and Vice-Chair from among the BEC members. Current Circumstances Section 206 of the BEC Bylaws state, the BEC shall elect from among its membership a Chair and Vice-Chair. The City Manager or his/her designee shall serve as Secretary of the Committee. The Chair shall be elected by majority vote of the members present at the meeting. The term of the Chair shall begin in November and run for one year. The duties of the Chair shall include approval of meeting agendas, presiding at meetings and giving an accounting of its activities and any infor- mation before the EDA annually or as directed otherwise. The Vice-Chair shall be appointed in the same manner as the Chair and shall perform the duties of the Chair in his/her absence. The Vice-Chair shall assume such other duties as assigned by the Chair. The Secretary shall be responsible for recording and compiling a written summary of all official ac- tivities of the Committee. Conclusion The 2018 BEC officers were Kim Prchal as Chair and Stephanie Carroll as Vice-Chair. All BEC members are eligible to become officers for 2019, including Prchal and Carroll who are eligible for reappointment. Casey McCabe has been designated by the City Manager to serve as the Secretary of the BEC. ISSUES: The annual appointments are for a one-year term from November to October. The BEC Chair and Vice-Chair will serve a term ending October 31, 2019. FINANCIAL IMPACT: None. ALTERNATIVES: RECOMMENDED MOTION: 1. Motion(s) and second(s) to elect an BEC Chair and Vice-Chair. 2. Table the election. Alternative No. 1. 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: January 24, 2019 AGENDA #: 3.a. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: GUIDE TO THE DEVELOPMENT PROCESS DISCUSSION: Introduction One of the goals of the Economic Development website is to provide relevant information to assist existing and new businesses, as well as developers, navigate City processes. Current Circumstances During the September BEC meeting, the topic of developing a guide for commercial and residential development was discussed. The purpose of the document would be to provide information for property owners, developers and contractors alike on the process for completing a construction or development in Prior Lake. While the document will not address every development or building permit scenario, at minimum it can provide detail as to stages of a project as they related to City permitting requirements. Community Development staff prepared a Draft document that was reviewed by other staff members and the BEC during their December 2018 meeting. Staff did not receive proposed comments from BEC members but did make revisions based on comments received by other city staff. Conclusion The attached document is the final draft of the Guide to the Development Process and will be added to the new City of Prior Lake Economic Development website. FINANCIAL IMPACT: None. RECOMMENDED MOTION: Information only. ATTACHMENTS: 1. Guide to the Development Process Page | 1 City of Prior Lake Guide to the Development Process This document is intended to guide residents, business owners and developers through the plan submittal, review and approval process. All projects and sites differ and as such, this document is not intended to provide a complete listing of all requirements and steps fo r all circumstances, rather, to provide information about the necessary information and materials. No matter what project you are proposing, big or small, it is recommended you contact a city staff member early in the process to ensure your project submittal runs as smoothly as possible. Continued communication throughout the process will be necessary to address any city staff comments during the review. If possible, it is best to have a single point of contact for city staff to communicate with during the permitting process so that information is relayed efficiently. Prior Lake city staff is available to answer questions or provide assistance. To schedule a site review meeting or if you have questions, please contact: Casey McCabe, Community Development Director cmccabe@cityofpriorlake.com 952-447-9815 Jeff Matzke, Planner jmatzke@cityofpriorlake.com 952-447-9814 Amanda Schwabe, Planner aschwabe@cityofpriorlake.com 952-447-9813 Al Ernste, Building Official aernste@cityofpriorlake.com 952-447-9850 Jason Wedel, Public Works Director / City Engineer jwedel@cityofpriorlake.com 952-447-9832 Nick Monserud, Assistant City Engineer nmonserud@cityofpriorlake.com 952-447-9834 Page | 2 Checklist Required for Residential Site Plan Review All projects and sites differ and as such this checklist is not intended to provide a complete listing of all requirements and steps for all circumstances. Rather, the purpose of this checklist is to inform the public about the necessary information and materials to be submitted for city review. Prior Lake city staff reserves the right and often does require the submittal of additional information city staff determines is needed for a complete project review. The site plan shall be to an engineer scale (i.e. 1 inch=10 feet, 20 feet, 30 feet, 40 feet, etc.) and include the following documentation: 1. The location and dimension of all property lines and the total area of the site. The plan shall also depict the property corner pins. Property lines and corners pins shall be verified by a certified survey, prepared by a Minnesota licensed surveyor. An existing plat may be used as a certified survey for some minor projects, provided all property corn er pins are verified. Property corner pins shall be visible at the time of inspections. Building inspectors shall confirm property corner pins and boundaries on site. 2. Name and address or person responsible for preparation of the site plan. 3. Date and north point. 4. Key map showing site location, existing structures and uses within 100 feet of the subject property. 5. The location, dimensions and total area of existing structures and parking areas. 6. Front, side and rear yard setback information for existing and proposed structures (e.g. distance from the foundation of the structure to the front, rear, and side property lines as well as the Ordinary High Water elevation (if applicable)). 7. Existing and proposed utilities servicing the site. 8. The location and purpose of any existing or proposed easement (i.e. drainage, utility, parking, etc.). 9. The general drainage plan for the site. 10. Significant topographical or physical features of the site (i.e. trees, ravines, wetlands, etc.). 11. Location of nearest fire hydrant. 12. If the property is located within the Shoreland Overlay District, the existing and proposed impervious surface percentage shall be identified. 13. The location, dimensions, floor area, type of construction and use of each proposed addition, fence, building, or structure. New single-family dwelling site plans shall depict potential areas of future development such as additional garage space, decks, or porches. 14. A final ‘As-Built’ Survey is required for all property within the Shoreland Overlay District. The City of Prior Lake does not provide surveying services. A Minnesota licensed surveyor shall sign all surveys. Page | 3 Checklist Required for Commercial Site Plan Review All projects and sites differ and as such this checklist is not intended to provide a complete li sting of all requirements and steps for all circumstances. Rather, the purpose of this checklist is to inform the public about the necessary information and materials to be submitted for city review. Prior Lake city staff reserves the right and often does require the submittal of additional information city staff determines is needed for a complete project review. The site plan shall be to an engineer scale (i.e. 1 inch=10 feet, 20 feet, 30 feet, 40 feet, etc.) and include the following documentation: 1. The location and dimension of all property lines and the total area of the site. The plan shall also depict the property corner pins. Property lines and corner pins shall be verified by a certified survey, prepared by a Minnesota licensed surveyor. An existing plat may be used as a certified survey for some minor projects, provided all property corner pins are verified. Property corner pins shall be visible at the time of inspections. Building inspectors shall confirm property corner pins and boundaries on site. 2. Name and address or person responsible for preparation of the site plan. 3. Date and north point. 4. Key map showing site location, existing structures and uses within 100 feet of the subject property. 5. The location, dimensions and total area of existing structures and parking areas (buildings, storage sheds, etc.). 6. The location, dimensions, floor area, type of construction and use of each proposed addition, fence, building, loading dock, or structure. 7. Front, side and rear yard setback information for existing and proposed structures (distance from the foundation of the structure to the front, rear, and side property lines). 8. Building elevations (i.e. design, materials, colors, proposed signage, etc.) 9. Floor plans 10. Signage plan (Subsection 1107.1200) 11. Lighting plan (Subsection 1107.1800) 12. Landscaping plan (Subsection 1107.1900) 13. Existing and proposed utilities servicing the site. 14. Signed HVAC, plumbing, fire alarm, and fire suppression sprinkler plans. 15. Structural Engineers requirements for Special Inspections. 16. Complete a Building Code analysis 17. Soils report 18. Energy Envelope Calculations. MN Energy Code 7680.0100. 19. The location and purpose of any existing or proposed easement (i.e. drainage, utility, parking, etc.). 20. The general drainage plan for the site. 21. A SAC determination must be completed by the Metropolitan Council- Environmental Services. Contact SACprogram@metc.state.mn.us. or 651-602-1531. Page | 4 22. Significant topographical or physical features of the site (i.e. trees, ravines, wetlands, etc.). 23. Location of nearest fire hydrant. 24. A final ‘As-Built’ Survey is required for all new commercial or commercial addition projects. The City of Prior Lake does not provide surveying services. A Minnesota licensed surveyor shall sign all surveys. Page | 5 Development Process for Projects Not Requiring Zoning Action Following is the procedure for developing property that does not require zoning action: Step 1: Consult the community development staff to determine how the property you wish to develop is zoned and what zoning standards apply. Approval of development on appropriately zoned property could occur more quickly than development of property requiring rezoning, a conditional use permit, an ordinance amendment, or a variance. Step 2: If the proposed land use clearly conforms to the city’s comprehensive plan and zoning requirements, a public hearing is not necessary. If necessary, the site plan will be reviewed by the community development staff and the Development Review Committee (DRC). The DRC meets every Thursday morning; site plans should be submitted at least two weeks prior to the scheduled meeting date. A complete set of plans shall be submitted for review and approval. If property does require zoning action, please see the section applicable to the request (e.g. variance, conditional use permit, zoning ordinance amendment, or plat). Step 3: Depending on the location and type of request, community development staff may forward the site plan to other City of Prior Lake staff, committees, utility companies or other jurisdictions, including but not limited to adjacent communities, Scott County, Shakopee Mdewakanton Sioux Community (SMSC) or the Prior Lake – Spring Lake Watershed District for comments. Step 4: If all land use specifications have been met, application for a building permit may be made by contacting the building official. Page | 6 Development Process for Projects Requiring Specific Zoning Action Conditional Use Permit (Subsection 1108.200) Certain uses, because of their nature, operation and /or location in relation to other uses require a Conditional Use Permit (CUP). The CUP process regulates the location, magnitude and design of conditional uses consistent with the Comprehensive Plan and the regulations, purposes and procedures of Prior Lake City Code. Step 1: If it is determined by community development staff that a CUP is required, the applicant must complete a CUP application form (application forms are available at cityofpriorlake.com) and submit it, along with a site plan, to the Community Development Department. An application fee is applicable. The CUP application includes a checklist of materials that shall be submitted with the application, including but not limited to: 1) A general development plan including the following: ➢ Site conditions and existing development on the subject property and immediately adjacent properties. ➢ The proposed use of all areas of the site. ➢ The proposed density, type, size and location of all dwelling units (if applicable). ➢ The general size, location and use of any proposed nonresidential buildings on the site. ➢ All public streets, entrance and exit drives, and walkway locations. ➢ Parking areas. ➢ Landscaped areas. ➢ Parks and open spaces, public plazas and common areas. ➢ Site dimensions. ➢ Generalized drainage and utility plans. ➢ Any other information the City may request to determine whether the proposed project meets the requirements of this subsection. 2) Summary sheets which include the following: ➢ Proposed densities, ground floor areas, and floor area ratios. ➢ Acreage or square footage of individual land uses on the site. ➢ All proposed modifications of district regulations being requested. 3) Generalized phasing plan for the project, including the geographical sequence of construction and the number of dwelling units or square footage of nonresidential property to be constructed in each phase. Page | 7 4) A map or plat showing the lands proposed for the conditional use permit and all lands within 350 feet of the boundaries of that property and the names and addresses of the owners of the lands in the area as they appear on the records of the County Auditor of Scott County or other appropriate records. Community development staff will notify affected property owners of the conditional use permit request. Step 2: Proposals will be reviewed by Community Development staff and the Development Review Committee (DRC), which meets weekly. Step 3: Reports concerning the application shall be submitted to the Planning Commission for its consideration within 30 days of receipt of all material required for review of the application. Reports are also provided to the applicant at their request. The Prior Lake Planning Commission meets on the second and fourth Monday of each month. Step 4: The Planning Commission shall hold a public hearing in accordance wit h Subsection 1109.200. The Planning Commission may continue the public hearing, if necessary, and shall take final action on the application for a conditional use permit within 120 days of a complete application, unless the deadline for action is waived b y the applicant. The Planning Commission may take the following actions: 1) approve the Conditional Use Permit in whole or in part; 2) approve the CUP subject to conditions; 3) deny the CUP; or 4) continue consideration of the CUP for further investigation and hearing at a later date. Step 5: If the conditional use permit is approved by the Planning Commission, the applicant may then make application for a building permit by contacting the Building Inspections Department. Page | 8 Variance (Subsection 1108.400) Minnesota Statutes 462.357 (Subd. 6, Subp. 2) states, in part, “Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance and when the variances are consistent with the comprehensive plan. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties.” When practical difficulties unique to an individual property would result from strict enforcement of the literal provisions of the Zoning Ordinance, the owner of the fee title to the property may apply for a Variance to the provisions of the Ordinance. The Board of Adjustment, or City Council upon appeal, may approve a Variance if it finds the Variance meets all the criteria in Subsection 1108.406, and is not restricted by the limitations in Subsection 1108.407. A variance addresses only bulk, density and height standards. A variance application does not address land uses. The statutory authority to grant a variance is permissive and not mandatory. Even when a Variance application meets all the criteria in Subsection 1108.406 and is not restrict ed by the limitations in Subsection 1108.407 the Board of Adjustment, or City Council is not required to grant a Variance if doing so would be inconsistent with the Comprehensive Plan. Step 1: If determined by the community development staff that a variance will be required, the applicant must complete a variance application form and submit it, along with any other required materials, to the Community Development Department. Applications for Variances must be filed with the Zoning Administrator and must describe the exceptional conditions of the lot and the peculiar and practical difficulties claimed as a basis for the Variance. The City will not accept a Variance application if the Zoning Administrator determines the Variance is restricted by the limitations in Subsection 1108.407. All Variance applications must be signed by the fee owner(s) of the property. The variance application includes a checklist of materials that shall be submitted with the application, including but not limited to: ➢ An application on a form provided by the City, signed by the fee owner(s) of the property as it appears in the records of County Auditor of Scott County. ➢ The application. Page | 9 ➢ A survey of the property showing all property lines, required setbacks, easements, existing structures, and all proposed structures. ➢ A map or plat showing the lands proposed for Variance and all lands within 350 feet of the boundaries of that property and the names and addresses of the owners of the lands in the area as they appear on the records of the County Auditor of Scott County or other appropriate records. These shall be obtained from, and certified, by an abstract company. ➢ If the Variance application involves a driveway or access to the property, the property owner(s) and applicant must demonstrate that the Variance, if granted, will not impair access to other platted lots. ➢ Any other materials required by the City. ➢ Any other materials or information the property owner and applicant believe support the Variance application and will assist the Board of Adjustment, or the City Council if there is an appeal, to reach a decision. Step 2: After receipt of a complete application, the Zoning Administrator shall set a date, publish notice of a public hearing before the Board of Adjustment and send public hearing notices to affected property owners, as required by law. The public hearing will most likely occur within 30 days after receipt of a complete application. The public hearing shall be held only after the notice required by Subsection 1109.200 has been given. Step 3: All Variance applications are considered and decided by the Board of Adjustment. The Board of Adjustment shall consider the effect of the strict application of the provisions of the Zoning Ordinance on the applicant’s property and the impact granting the Variance will have on the Comprehensive Plan. The Board of Adjustment, or City Council upon appeal, may grant a Variance from the strict application of the provisions of the Zoning Ordinance, if it finds all the following criteria are satisfied: 1) There are practical difficulties in complying with the strict terms of the Ordinance. “Practical difficulties,” as used in connection with the granting of a Variance, means the property owner proposes to use the property in a reasonable manner not permitted by the Zoning Ordinance. Economic considerations alone do not constitute practical difficulties. 2) The granting of the Variance is in harmony with the general purposes and intent of the City Subdivision and Zoning Ordinances and the Comprehensive Plan. 3) The practical difficulty is due to circumstances unique to the property no t resulting from actions of the owners of the property and is not a mere convenience to the property owner and applicant. 4) The granting of the variance will not alter the essential character of the neighborhood or be detrimental to the health and safety of the public welfare. Page | 10 5) The granting of the Variance will not result in allowing any use of the property that is not permitted in the zoning district where the subject property is located. The Board of Adjustment may take the following actions: 1) approve t he variance in whole or in part; 2) approve the variance subject to conditions; 3) deny the variance; or 4) continue consideration of the variance for further investigation and hearing at a later date. Step 4: If the variance is approved, the applicant may then make application for a building permit by contacting the Building Inspections Department. Page | 11 Amendments to the Zoning Ordinance and the Official Zoning Map (Subsection 1108.500) By petition of the property owner(s), the City may consider amendments to the formal text of the zoning ordinance or to the boundaries of the Use Districts established on the Official Zoning Map. Step 1: The property owner(s) apply for an amendment to the text of the zoning ordinance or to the Official Zoning Map to community development staff. All applications for changes in the boundaries of any Use District initiated by the petition of the owner or owners of the property shall be on a form provided by the City. The application for an amendment to the Official Zoning Map includes a checklist of materials that shall be submitted with the application, including but not limited to: ➢ A legal description of the property to be changed. ➢ A map or plat showing the property proposed to be changed and all properties within 350 feet of the boundaries of that property. ➢ The names and addresses of the owners of properties within 350 feet of the property to be changed as shown on the records of the Scott County Auditor. These shall be obtained from, and certified, by an abstract company. ➢ An application fee as established by the City Council. The application for an amendment to the text of the Zoning Ordinance includes a checklist of materials that shall be submitted with the application, including but not limited to: ➢ A written description of the changes to the formal text of this Ordinance and the reasons and rational for the proposed changes. ➢ An application fee as established by the City Council. Step 2: Notice of the public hearing shall be provided pursuant to Subsection 1109.200. In the case of amendment to the Official Zoning Map, the Zoning Administrator will send a public hearing notice to affected property owners, as required by law. In the case of an amendment to the text of the Zoning Ordinance, notice to property owners is not required; however, a notice of the public hearing shall be published for two consecutive weeks prior to the hearing. Step 3: The proposed amendment shall be reviewed by the City staff and a report concerning the proposal shall be submitted to the Planning Commission for its consideration within 30 days of receipt of all material required by this Ordinance for review of the application. Step 4: The Planning Commission shall hold a public hearing in accordance with Subsection 1109.200. The Planning Commission may continue the public hearing, if necessary, and shall make a recommendation on the amendment to the City Council within 60 days of the date a complete application, including all the necessary submittals, was received by the City. Page | 12 Step 5: The City Council will consider the request and may: 1) approve the amendment in whole or in part; 2) deny the amendment; or 3) continue consideration of the amendment for further investigation and hearing at a later date. The City Council shall render a decision regarding the amendment application within 60 days of the Council's initial consideration of the amendment. Amendments to the Zoning Ordinance or to the Official Zoning Map require a majority vote of all members of the City Council. The adoption or amendment of any part of the Zoning Ordinance that changes all or part of the existing classification of a Zoning Use District from residen tial to either commercial or industrial requires a 2/3rds majority vote of all the members of the City Council. If approved by the Council, the ordinance amendment will become effective 30 days after its passage and publication. Page | 13 Preliminary Plat (Subsection 1002.200) Step 1: The first step in the platting process is for the applicant/developer to develop a concept plan to be reviewed by community development and engineering staff. Step 2: Next, an application for a preliminary plat, signed by the subdivider and the property owner, shall be submitted to the Community Development Department. This application shall be accompanied by the following: ➢ Three (3) full-scale copies and one (1) digital copy of the preliminary plat ➢ All the information required in Subsection 1003.200 of this Subdivision Code. ➢ A radius map and a list and labels of the names and addresses of owners of property located within 500 feet of the subject property. These shall be obtained from and certified by an abstract company. ➢ The required filing fee(s) as established by the City Council and set forth in the City Fee Schedule. ➢ Applications for any necessary variances from the provisions of the Subdivision Code shall be submitted with the required fee. Step 3: In accordance with Minn. Stat. § 15.99, the City shall review the application and notify the subdivider within fifteen (15) business days of submittal whether the application is complete. The preliminary plat application shall not be officially submitted and considered complete until all the information requirements are complied with. Step 4: The Community Development Department, upon receipt of a complete application, shall set a public hearing date before the Planning Commission for public review of the preliminary plat. Notice of the hearing shall be provided by the Zoning Administrator. The hearing notice shall be published in the official newspaper at least ten (10) days prior to the hearing. Written notification of the hearing shall be mailed to all owners of land within 500 feet of the boundary of the property in question at least ten (10) days prior to the hearing. Step 5: The Community Development Staff shall refer copies of the preliminary plat to County, Metropolitan, State or other public entities for their review and comment, where appropriate. Step 6: The Planning Commission shall conduct the public hearing in accordance with Subsection 1109.200 of the Zoning Code. The Planning Commission shall report its findings and make a recommendation to the City Council within ninety (90) days of the date a complete application was received by the City. Step 7: City Council Action: ➢ Pursuant to Minn. Stat. §15.99, the City Council shall approve, approve with conditions, or deny the preliminary plat within one hundred twenty (120) days following delivery of Page | 14 a complete application unless the subdivider has agreed, in writing, to an extension of the statutory review period. ➢ In considering a preliminary plat application, the City Council may impose reasonable conditions and restrictions as part of the preliminary plat approval that are deemed necessary and appropriate to protect the public health, safety, and general welfare of the City. ➢ If the preliminary plat is not approved by the City Council, the City Council shall adopt written findings regarding the basis and rationale for denying the application. The reasons for such action shall be recorded in the minutes of the City Council proceedings. ➢ If the preliminary plat is approved, such approval shall not constitute final acceptance of the plat. Final plat approval will be required for the engineering proposa ls and other features and requirements as specified by the Subdivision Code. The City Council may require such revisions in the preliminary plat and final plat as it deems necessary for the health, safety, and general welfare of the City. ➢ Once a preliminary plat is approved by the City Council, the subdivider must submit a complete application for a final plat within twelve (12) months after approval of the preliminary plat. If a subdivider fails to submit a complete application for a fina l plat within the specified 12-month period, the preliminary plat shall be considered void, unless a request for time extension is submitted in writing at least 30 days prior to the expiration of the existing time and the request is approved by the City Council. Page | 15 Final Plat (Subsection 1002.300) After the preliminary plat has been approved, the final plat shall be submitted for review. Step 1: A final plat application, signed by the subdivider and the property owner, shall be submitted to the Community Development Department accompanied by the following information. ➢ Three (3) full-scale copies and one (1) digital copy of the final plat. ➢ All information required in Subsection 1003.300 of the Subdivision Code. ➢ The required filing fee(s) as established by the City Council. Step 2: In accordance with Minnesota Statutes § 15.99, the City shall review the application and notify the subdivider within fifteen (15) business days of submittal whether the application is complete. The final plat application shall not be officially submitted and considered complete until all the information requirements are complied with. Step 3: The final plat and a signed Development Agreement shall be submitted to the City Council for review. If the City Council approves the final plat, the City Council shall adopt a resolution approving the final plat and Development Agreement. The resolution shall provide for the acceptance of all agreements for basic improvements, public dedication, payment of fees and other requirements as indicated by the City Council. If the City Council denies the final plat, the City Council shall adopt a resolution with written findings supporting the basis for the denial. The findings for any denial of a plat shall be set forth in the minutes of the City Council proceedings and reported in writing to the subdivider. Step 4: If the final plat and Development Agreement are approved by the City Council, the subdivider shall record both documents with the County Recorder or Registrar within ninety (90) days after said approval. The subdivider shall, immediately upon recording, furnish the City with a print and reproducible tracing of the final plat showing evidence of the recording. The subdivider shall also furnish a copy of the recorded final plat in an electronic format as prescribed by the City. Step 5: The applicant will have hardshells prepared and submitted to the community development director with the signatures of the property owners, the applicant’s land surveyor, and the applicant’s attorney. Step 6: The community development director will obtain necessary signatures from City staff following the signing of the subdivision agreement and payment of appropriate fees. Step 7: The signed mylars, development agreements and easements (if applicable), are returned to the applicant for recording. The county records the plat after the applicant has paid the necessary recording fees and state deed tax. Prior to recording the plat, property taxes for the current year in its entirety must be paid. Page | 16 Step 8: The applicant may then make application for a building permit by contacting the Building Inspections Department. No building permits shall be approved for construction of any structure on any lot in said plat until the City has received evidence the final plat and Development Agreement have been recorded with the County. The final plat shall be considered void if not recorded within the ninety (90) days provided for herein unless a request for a time extension is submitted in writing prior to the expirati on of the ninety (90) day period and approved by the City Council. Page | 17 Prior Lake Zoning Use Districts A, AGRICULTURAL USE DISTRICT. The purpose of the "A" Agricultural Use District is to protect existing agricultural investments until public utilities may be extended and there is a need for additional urban development. It is also intended to provide for larger lots to ensure that the feasibility of future urban development is not compromised. (City Code Subsection 1102.200) R-S, RURAL SUBDIVISION RESIDENTIAL USE DISTRICT. The purpose of the "R-S" Rural Subdivision Residential Use District is to provide suitable areas for large lot development outside of the Metropolitan Urban Service Area identified on the Comprehensive Plan. The emphasis in these areas is on single family residential development. The Use District provides for other uses which are compatible with the overall low density of these areas and which will serve the residential neighborhood. (City Code Subsection 1102.300) R-1, LOW DENSITY RESIDENTIAL. The purpose of the "R-1" Low-Density Residential Use District is to provide areas where the emphasis is on single-family residential development. The Use District provides for other uses which are compatible with the overall low-density of these areas and which will serve the residential neighborhood. (City Code Subsection 1102.400) R-2, MEDIUM DENSITY RESIDENTIAL USE DISTRICT. The purpose of the "R-2" Low to Medium-Density Residential Use District is to provide areas which are or will be developed with a mixture of residential dwelling types that are of an overall low to medium density. (City Code Subsection 1102.500) R-3, HIGH-DENSITY RESIDENTIAL USE DISTRICT. The purpose of the "R-3" High-Density Residential Use District is to provide for multi-family residential uses of the highest intensity, along with supportive uses of similar intensity. (City Code Subsection 1102.600) TC, TOWN CENTER USE DISTRICT. The purpose of the "TC" Town Center Use District is to provide for a variety of commercial and residential uses within the framework of a traditional downtown area. The district also contemplates and provides for pedestrian circulation, urban and civic design and the creative reuse of existing buildings. (City Code Subsection 1102.800) TC-T, TRANSITIONAL TOWN CENTER USE DISTRICT.  The purpose of the "TC-T" Transitional Town Center Use District is to provide a special designation for the fringe areas of the historical and recognized downtown business area.  Eventually redevelopment, stimulated in part by available City programs, should encourage the complete transition of this district to commercial uses which are compatible with the purposes of the Town Center.  New development and redevelopment in the TC-T will only be permitted if it conforms to the uses allowed in the “TC” Town Center Use District. (City Code Subsection 1102.900) C-1, NEIGHBORHOOD COMMERCIAL USE DISTRICT. The "C-1" Neighborhood Commercial Use District permits low intensity, service-oriented commercial uses that support the surrounding residential Page | 18 neighborhoods. Limits will be placed on the type, size and intensity of commercial uses in this district to insure and protect compatibility with adjacent residential areas. (City Code Subsection 1102.1000) C-2, GENERAL BUSINESS USE DISTRICT. The purpose of the "C-2" General Business Use District is to allow the concentration of general commercial development for the convenience of the public and for mutually beneficial relationship of commercial development in those areas located away from residential areas designated by the Comprehensive Plan; to provide space for community facilities and institutions that appropriately may be located in commercial areas; to provide adequate space to meet the needs of modern commercial development, including off -street parking and truck loading areas; to minimize traffic congestion; and to carefully regulate the intensity of commercial development as it refers to both internal site factors and external impacts. (City Code Subsection 1102.1100) C-3, BUSINESS PARK USE DISTRICT. It is the intent of this Section to promote high standards of design and construction for business park uses in the City. These standards are set forth in order to enhance the visual appearance of each "C-3" Business Park Use District within the City, to preserve the taxable value of property and to promote the public health, safety and welfare. (City Code Subsection 1102.1200) I-1, GENERAL INDUSTRIAL USE DISTRICT. The "I-1" General Industrial Use District is intended to provide areas of the community which will allow general industrial uses which, due to their size and nature, would not conform to the "C-3" Business Park Use District. (City Code Subsection 1102.1400) Click HERE for a link to the City of Prior Lake Zoning Map. Page | 19 Meeting Dates City Council The City Council meets on the first and third Monday of each month at 7:00 p.m. at City Hall, 4646 Dakota Street SE. Click here for the City Council Meeting Dates. Planning Commission The Planning Commission meets on the second and fourth Mondays of each month at 6 :00 p.m. at the City Hall 4646 Dakota St. SE. Click here for the Planning Commission Meeting Dates. Economic Development Authority The Economic Development Authority (EDA) meets on the second Monday of each month at 4:00 p.m. at City Hall, 4646 Dakota St. SE. Click here for the EDA Meeting Dates. 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: January 24, 2019 AGENDA #: 4.a. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: JOINT EDA/BEC MEETING TOPICS – FEBRUARY 11TH DISCUSSION: ISSUES: ALTERNATIVES: Introduction The EDA has invited the BEC to a joint meeting of the two committees on Monday, February 1 1th. Current Circumstances One of the EDA’s goals for 2019 is to conduct annual meetings the Scott County CDA First Stop Shop, City Council, Planning Commission, BEC and Technology Village BOD to identifying recipro- cal goals. Conclusion The primary topic identified by the EDA is a discussion of efforts to attract customers to the Down- town and South Lake Village areas during 2019 construction activities. The EDA would also like to discuss the BEC’s role in facilitating communication with two or three ‘business mixer’ type events at the beginning, middle and near the end of construction activities. The joint EDA/BEC meeting will begin at 4:00 pm on Monday, February 11th in the Parkview Con- ference Room. EDA members are hopeful that many BEC members can attend. BEC members should identify any additional discussion topics they would like to have on the joint meeting agenda. Information only. 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: January 24, 2019 AGENDA #: 5.a. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: EDA MEETING UPDATE DISCUSSION: Introduction The EDA held a regular meeting on January 14, 2019; discussion topics included: ➢ Development Update ➢ EDA Revenue & Expenditure Report ➢ First Stop Shop 2018 Project Inquiries ➢ 2019 EDA Calendar Approval ➢ Construction Customer Attraction Assistance ➢ Election of Officers ➢ Advisory Committee Appointments Conclusion Updates of EDA activity related to the above listed topics will be presented to the BEC during their January 24th meeting. ISSUES: Update Only. FINANCIAL IMPACT: None. ALTERNATIVES: Update Only. 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: January 24, 2019 AGENDA #: 5.b. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: RESIDENTIAL AND COMMERCIAL ACTIVITY UPDATE DISCUSSION: Introduction Staff has prepared a development update for BEC review. The attached memorandum provides a year-end summary of residential and commercial / industrial construction in the City of Prior Lake as of December 31, 2018. ALTERNATIVES: RECOMMENDED ALTERNATIVE: ATTACHMENT: Information Only. Information Only. 1. Development Update Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com Memo Date: January 18, 2019 To: City of Prior Lake Business Engagement Committee From: Casey McCabe, Community Development Director Subject: Residential & Commercial Activity Update Below is an update of residential and commercial development in the City of Prior Lake as of Dec. 31, 2018. Number of Permits Declared Value Number of Permits Declared Value Number of Permits % Increase / (% Decrease) Declared Value % Increase / (% Decrease) Single Family Dwellings 114 $40,189,354.00 80 $26,138,000.00 42.50 53.76 Townhouses (# units)84 $14,416,074.00 20 $3,640,000.00 320.00 296.05 Multiple Units 0 $0.00 5 (218 units)$34,716,000.00 (100.00)### New Commercial Industrial & Commercial 5 $5,317,652.00 11 $13,433,500.00 (54.55)(60.41) Residential 873 $6,972,376.00 845 $5,504,800.00 3.31 26.66 Industrial & Commercial 31 $8,322,030.00 25 $1,569,400.00 24.00 430.27 ⧫Mechanical 682 $0.00 639 $0.00 6.73 n/a ⧫⧫Mechanical (SF & TH)792 $0.00 400 $0.00 98.00 n/a TOTALS 2581 $75,217,486.00 1920 $85,001,700.00 34.43 (11.51) t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. Increase / (Decrease)2018 Year to Date 2017 Year to Date New Residential Additions and Alterations tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences They are flat-rate permit fees