HomeMy WebLinkAbout19-020 Telephone System Replacement
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 19-020
A RESOLUTION AWARDING A PROPOSAL FOR THE ACQUISITION OF A REPLACEMENT
TELECOMMUNICATIONS SYSTEM FOR ALL SEVEN CITY BUILDINGS AND
AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITYS
STANDARDIZED LABOR AND MATERIAL CONTRACT ASSOCIATED THEREWITH
Motion By: Braid Second By: Erickson
WHEREAS, The City of Prior Lake has been operating with 10 to 15 year old Panasonic
telephone system in each of its city buildings; and,
WHEREAS, The telephone systems are no longer factory supported making parts and software
replacement time consuming and the systems undependable; and,
WHEREAS, The telephone system is an important tool for providing customer service and the
present system does not effectively support this objective; and,
WHEREAS, The city council has retained the services of Elert and Associates to assist the city
in determining its needs, preparing a request for proposal for coordinated
replacement telephone systems for all seven city buildings; and,
WHEREAS,
WHEREAS,
Proposals were received from Allstream, Marco, Matrix and Nuvera and each
proposal has been evaluated by Elert and Associates using fifteen criteria and
each firm was interviewed by a team of four city employees from various
departments; and,
Elert and Associates and the staff interviewing team recommend that the proposal
of Marco be accepted as contained in the Elert Report of January 31, 2019 and the
staff report dated February 4, 2019.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The proposal of Marco as set forth in both the Elert and Associates Report of January 31,
2019 and the staff report dated February 4, 2019 is hereby accepted in an amount not more
than $103,638.00 including first year capital expenses and maintenance cost for the
subsequent six years.
3. The mayor and city manager are hereby authorized to execute the city’s standardized labor
and materials contract to effectuate this objective.
Passed and adopted by the Prior Lake City Council this 4th day of February 2019.
2
VOTE Briggs Thompson Burkart Braid Erickson
Aye ☒ ☐ ☒ ☒ ☒
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☒ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager