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HomeMy WebLinkAbout4A 02 04 2019 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES February 04, 2019 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Burkart, Braid and Erickson, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Finance Director Erickson, Police Chief Hodges, Fire Chief Steinhaus, Community Development Director McCabe, Public Works Director/City Engineer Wedel, Assistant City Engineer Monserud and Executive Assistant Schroeder. Councilor Thompson was absent. PUBLIC FORUM Briggs: Reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Mark Kes, 16961 Willow Lane SW: Stated he originally came on November 26, 2018 discussing the internet connection in town. Explained he has been a customer of Mediacom and Nuvera but is not happy with either service. Requested an outcome from the workshop on December 03, 2018 that discussed franchise agreements. Asked what to do now to drive new service into Prior Lake. Noted he is not alone in this and asked for a resident poll to gather feedback regarding the internet service in Prior Lake. Lloyd Erbaugh, 17291 Marchfield Lane: Congratulated Boyles for the work put in for an effec- tive and exciting Prior Lake. Noted there has been a turnover with the council and leadership within the city and now we have the opportunity to say thank you to Frank Boyles to this city who has shared many gifts and his love of Prior Lake. Stated this council has taken bold steps to build relationships and development with the SMSC; worked hard to learn more about the values, goals and tribe; all residents should appreciate the dramatic agreement with the SMSC for the water treatment plant that saves both communities millions of dollars. Curt Hennes, 17286 Sunset Trail: Noted he was on the PLSLWD board and thanked the local officials who came to the Lake-Friendly Farm event held last week. Invited others to the PLSLWD quarterly meetings and to check their website for more information. Dave Beer, 4439 Coachman Lane: Asked if this is really Frank Boyles last city council meeting which is a day he thought would never come; thanked Boyles for his service. Noted that Prior Lake has been a great partner with Scott County. Boyles: Stated at the work session the city council discussed internet and cable television; there are things the city can and cannot do with the franchise agreements. Explained staff will receive input from the providers and bring that back to council for discussion. Schwarzhoff: Explained this started as a conversation about the internet which expanded to all five of the cities franchise agreements regarding customer service, underground wire, type of ser- vice as well as other items. Noted that cable companies have been cooperative in the past and hope to address resident issues. DRAFT 02 04 2019 City Council Meeting Minutes 2 APPROVAL OF AGENDA MOTION BY BRAID, SECOND BY BURKART TO APPROVE THE AGENDA WITH AGENDA ITEM 13 ADDED ENTITLED RECOGNITION OF BOYLES AT HIS LAST CITY COUNCIL MEETING. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☐ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY BRAID, SECOND BY BURKART TO APPROVE THE MINUTES OF THE JANUARY 22, 2019 REGULAR MEETING AS PRESENTED VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☐ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. CONSENT AGENDA Boyles: Reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of Resolution 19-018 Establishing Procedures Relating to Compli- ance with Reimbursement Bond Regulations under the Internal Revenue Code 5C. Consider Approval of Resolution Authorizing the Mayor and City Manager to Execute a Memorandum of Understanding with Scott County 5D. Consider Approval of Resolution 19-020 Awarding Bid for the Acquisition of a Replace- ment Telecommunications System for all Seven City Buildings and Authorizing the Mayor and City Manager to Execute the City’s Standardized Labor and Materials Contract Asso- ciated Therewith 5E. Consider Approval of Resolution 19-021 Approving a Budget Amendment Transferring $19,200 from Account 101-45100.00-51100.03 in the Recreation Budget to Account 101- 42100.00-51100.03 in the Police Budget for Parking Oversight at Sand Point Park and Other Code Enforcement Services 5F. Consider Approval of Resolution 19-022 Approving Two Temporary Liquor License Ex- tensions for Charlies on Prior 5G. Consider Approval of Ordinance 119-01 Amending Subsection 1102.806 of the Prior Lake Zoning Ordinance Relating to Dimensional Standards 5H. Consider Approval of Resolution 19-019 Accepting Proposals and Authorizing Visu- Sewer to Install a C.I.P.P. Storm Sewer Liner on Santee Circle as Part of the 2018 Street Reconstruction Project (TRN18-000001) DRAFT 02 04 2019 City Council Meeting Minutes 3 5I. Consider Approval of Ordinance 119-02 Amending Section 801, Animals and Fowl, of the Prior Lake City Code Related to the Keeping of Backyard Chickens and Honey Bees in the Agricultural, Rural Subdivision and R-1, Low Density Residential Use Districts and Resolution 19-023 for the Publication Summary MOTION BY BRAID, SECOND BY ERICKSON TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF AGENDA ITEM 5C TO BE DEFERRED TO THE FEBRUARY 19, 2019 CITY COUNCIL MEETING VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☐ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. PRESENTATIONS 6A Investiture Ceremony for Commander Brad Cragoe, Sergeant Adam Boser and Ser- geant Jake Snyder Police Chief Hodges presented on this agenda report dated February 4, 2019. Briggs: Read the oath of office to Cragoe, Snyder and Boser. RECESS Briggs: Called a recess at 7:26 p.m. allowing for photos in the chamber. RECONVENE Briggs: Reconvened the meeting at 7:35 p.m. Hodges: Stated on February 19, 2019 we will have an investiture for four new officers and on February 21, 2019 there is a community forum on sexting and sex trafficking that is open and free to the public. PUBLIC HEARINGS No Public Hearings Scheduled OLD BUSINESS 8A Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids for the 2019 Mill and Overlay Improvement Project (#STR19-000001) Public Works Director/City Engineer Wedel presented on this agenda report dated February 4, 2019. Braid: Stated this has been discussed numerous times and is comfortable moving forward with the bidding process. DRAFT 02 04 2019 City Council Meeting Minutes 4 MOTION BY BRAID, SECOND BY BURKART TO APPROVE RESOLUTION 19-024 APPROV- ING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2019 MILL AND OVERLAY IMPROVEMENT PROJECT (#STR19-000001) VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☐ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. 8B Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Advertisement for Bids for the Fish Point Road Reclamation Project (#TRN19-000003) Assistant City Engineer Monserud presented on this agenda report dated February 4, 2019. MOTION BY BRAID, SECOND BY BURKART TO APPROVE RESOLUTION 19-025 APPROV- ING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE FISH POINT ROAD RECLAMATION PROJECT (#TRN19-000003) VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☐ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. NEW BUSINESS 9A Consider Approval of a Resolution Supporting the Designation of CSAH 42 to Princi- pal Arterial Public Works Director/City Engineer Wedel presented on this agenda report dated February 4, 2019. Erickson: Stated this adds CR42 as an alternative it removes a section of CR21. Asked what effect that has. Wedel: Responded that would not be eligible for maintenance funds. Braid: Asked if this stretch is the only designation of a principle arterial. Wedel: Replied the portions of CR42 east are already completed; this would complete this prin- cipal arterial. MOTION BY BRAID, SECOND BY ERICKSON TO APPROVE RESOLUTION 19-026 SUPPORT- ING THE DESIGNATION OF CSAH 42 TO PRINCIPAL ARTERIAL VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☐ ☒ ☒ ☒ DRAFT 02 04 2019 City Council Meeting Minutes 5 Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES Erickson: Noted he was at the PLSLWD Lake Friendly-Farmers meeting. Stated he received a letter from a resident who was thankful for Prior Lake officers and snow plow operators who helped her out during the cold spell last week. Braid: Attended the Midwest Vintage Snowmobile show in Waconia; the show is looking for a new home next year and the EDA is considering putting in a proposal for this event. Attended a Planning Commission meeting, met with staff to discuss economic development opportunities, attended the re-launch at Canterbury Park and completed an agenda review. Burkart: Attended the MVTA meeting and was elected as an off icer on the committee, attended the PLSLWD Lake Friendly-Farm meeting, a meeting with PLAmerican to discuss street impact fees and attended a board meeting in Shakopee. Briggs: Attended the Live, Lear, Earn Steering Committee Meeting; discussion included an up- date on the working group progress and a revision to the logo and branding for the initiative. Completed a “Mayor-to-Mayor Exchange” with Dan Lund the Mayor of Newport here in Prior Lake. Uncovered some shared challenges (preparing for 5G, I&I and Met Council Fees) and he plans to visit Newport and follow-up on the topics discussed. Attended “Ladies Night Out” kick- ing off the Prior Lake Polar Palooza, hot dish competition and Ice Golf festivities. Attended the Spring Lake Association Winter event at the Pointe where they set the dates for the Annual Meeting at the Wilds for April 14, 2019 at 5:30 p.m. as well as the Concert in Raymond Park set for July 20, 2019 from 5:00 p.m. to 10:00 p.m. Attended a Chamber of Commerce Lakefront Days Planning meeting, the PLSLWD luncheon; meeting with Scott County Administrator Ver- million discussing 2019 SCALE priorities. Attended the Canterbury Park Relaunch, SCALE Ex- ecutive Committee Meeting and the Mayor’s Gala in St. Paul. Braid: Noted our thoughts are with those involved with the accident on 185th. Noted the Snow Sports that will be held on Sunday at Charlies on Prior. Briggs: Stated the City of Prior Lake sent a press release related to the Prior Lake Police Investi- gation of the invasion of privacy case at high school and middle school; a press conference was held on Monday and a post was made on the City of Prior Lake Facebook page which currently has 28 comments with 14 replies by Rebecca Sherman and 54 shares. Commends Interim Chief Hodges for this proactive communication and the engagement of a professional PIO (Public Infor- mation Officer) to respond to inquiries. Added it is in times like these, that our intent (protecting our children) and transparency are made fully known to our community. Explained the city had a water main break occur during the second half of the Superbowl; city employees Jim Larson and Justin Sklazucek were out on scene immediately and the team rallied this morning to address the problem. Added we had 11 homes without water for some time and we had others that had their basements inundated with water; thanked the team for going door-to-door communicating with DRAFT 02 04 2019 City Council Meeting Minutes 6 neighbors and identifying other needs; it is in times like these that our citizens see how much the city does to take care of us. OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update - Public Works Director/City Engineer Wedel provided an update. 13A Presentation for the Last City Council Meeting for Francis Fredrick Boyles III Briggs: Presented Boyles with a proclamation declaring March 1, 2019 as Francis Fredrick Boyles III Day and a plaque recognizing his service. Mike McGuire, 5070 Condon Street: Stated he had to attend Boyles last meeting and 26 years is a long time to be a City Manager. Noted the best way to judge a city manager is how the city is left; Boyles has done a great job. Bill Rudnicki, SMSC: Thanked and congratulated Boyles on numerous issues and the great-long relationship. Charlie Vig, SMSC: Noted he has only worked with Boyles for seven years but being a local resi- dent, he has known his for a long time. Thanked him for his service and entertainment. Jack Haugen, 4824 Adrian Circle: Commented that many people do not understand with city government is that the council is responsible for the policies and the city manager enforces it; the city manager often takes the blame but it really is the council who makes the decisions. Noted that Boyles maneuvered well through 26 years with 6 different mayors. Dave Beer, 4439 Coachman Lane: Thanked Boyles again for his service. Erickson: Stated he first served with Boyles from 2005-2012. Noted Boyles flexibility to work through the different councils and to motivate staff. Braid: Noted Boyles contribution to the Prior Lake will forever be molded into the city. Added he can look at all sides of a controversy, showed concern for the staff and had great knowledge of Prior Lake that will be missed. Stated he has enjoyed the conversations. Concluded Boyles city, council, staff and community thank you for your sacrifices the last 26 years. Burkart: Stated he grew up in this community and long before he knew Boyles personally he knew his name; thanked Boyles for all he has done for the community. Noted the opportunity he has had working with Boyles and he is a political viper which is a compliment for this community and Boyles helps shape the community. Stated there is a passing of a generation between Boyles and councilor McGuire who recently left the council. Stated as Boyles looks forward, there is a lot left for Boyles to explore and the doors that will open. Briggs: Stated Boyles changed the course of a city and a county. Noted his relationship with Boyles has grown so much in the last three years. Noted tonight is Manager Frank Boyles last City Council meeting on the dais; for twenty-six years, or for almost 600 Council meetings, Boyles has “set the bar” for what it is to be a City Manager; his commitment to service has extended be- yond city borders and city manager responsibilities. Added Boyles has overseen the growth of our city as it more than doubled in size. Stated from day one Boyles accorded full access to infor- mation and the benefit of the doubt when others made mistakes; stated he has learned that while there may be disagreement on an approach to a problem, there is no question, Boyles has always put the city first at the forefront of all that he has done. Noted that on behalf of the city, the city council, and for him personally, Boyles has done so much, the body of his work here has created a legacy that will endure for the generations ahead. DRAFT 02 04 2019 City Council Meeting Minutes 7 Boyles: Noted in 1993 there was a position open and he decided to apply. Thanked everyone and there is no need for us to thank him. Noted there were three employees who passed away while employed by the City of Prior Lake and stated the city would not be the same without those employees. Added he loves to come to work, there are always new things to do and the position worked well for his personality. Noted there were seven buildings and one of the best park sys- tems in the area that have gone up since he has been employed here. Added he worked in Rich- field and Plymouth but Prior Lake has the best level of cooperation and volunteerism. Thanked his wife for her support, his kids who are inspectors of the community, mayors and city councilors who have served. Thanked all the advisory committees and volunteers in the community, SCALE, SMSC and city employees who work all hours of the day. Concluded he is forever in the city’s debt and thanked the city for letting him serve as the City Manager in a community he fell in love with many years ago. ADJOURNMENT MOTION BY BURKART, SECONDED BY ERICKSON TO ADJOURN THE MEETING AT 8:35 P.M. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☐ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☒ ☐ ☐ ☐ The motion carried. _______________________ Michael Plante, City Manager