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July 6, 1992
*5:30 P.M. BUSINESS/OFFICE PARK WORKSHOP* ****************************************** REGULAR COUNCIL MEETING AGENDA Monday, July 6, 1992 CALL TO ORDER 7:30 p.m. Pledge of Allegianc? ~ Minutes of The Previous Meeting 3. Consent Agenda: a) Consider Approval of Invoices To Be Paid b) Consider Approval of Extending Appointed Committee/Commission Members Terms c) Consider Approval of Raspberry Ridge Cost Sharing d) Consider Approval of /P~emise Permit Application for Lawful GamblingX~t The Premise of Extra Innings Saloon e) Consider Approval of a Filing Extension For Bluff Heights Third Addition 4. Conduct Economic Development Authority Meeting A. Consider Approval of Addendum to Option to Purchase Real Estate Agreement With Adelmann Conservatorship 5. Consider Approval of Preliminary Plat of Radermachers First Addition ~-~% - 6. Consider Approval of Bid Award For Project 92-11 (Franklin Trail Walk) and Resolution 92-21 7. Consider Approval of Request For Proposal for Space and Supplemental Staffing Needs Analysis 8. Other Business: a) b) c) Staff Update on "Executive Zoning" Research Approve Special Council Meeting for Wednesday, July 15, 1992 AMM Outreach Breakfast; Wednesday, July 15 *Ail times stated on the Council Agenda, with the exception of Public Hearings, are approximate and may start a few minutes earlier or later. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 ~ ~QU^L oPPo~rur,~TY REGULAR COUNCIL MEETING AGENDA REPORT Monday, July 6, 1992 CALL TO ORDER 1. 2. 7:30 p.m. Pledge of Allegiance Minutes of The Previous Meeting - see attached. Consent Agenda: a) Consider Approval of Invoices To Be Paid - see attached. b) Consider Approval of Extending Appointed Committee/Commission Members Terms. On June 15, the City Council considered the first draft of a Commission/Committee Term Limit Policy. Staff was directed to obtain in?ut from the Committees and Planning Commission, together with members of the en~ral public. In the meantime, specific ndlvidual member terms will expire in July on the Planning Commission and Economic Development Committee. Staff was directed by the Council to place on the consent agenda for Ju%y 6 a continuation of these existing terms prior to formal action on the Term Limit Policy. Following up with Council direction, staff recommends that the appointments of Mary Ellen Wells and David Wuellner on the Planning Commission, and the appointments of Bob Barsness, Jim Hill, Ray Lemley, William Packer, Jere Phillips and Rachel Van Den Boom on the Economic Development Committee, be extended to September 30, 1992. Staff recommends as part of the consent agenda the extension of the terms as stated above. c) Consider Approval of Raspberry Ridge Cost Sharing. On A?ril 6, 1992, the City Council discussed participating in the cost of road repairs with the developer of Raspberry Ridge. The council authorized participating up to one-third of the repair cost which was estimated to be $14,503.00. The repairs have been completed, and the total cost to make the 4629 DakotaSt. S.E.P~or ~k~Minnesota55372 / Ph.(612) 447-4230 / ~x(612) 447-4245 ~ EQU~ o~o~u~rr~'av~ Se e repair was $11,856.00. Staff will be placing on the Invoices to be Paid, the payment of the City,s one-third share of the cost of the repairs, which is $3,952.00. Motion as part of the consent agenda to a~prove the $3,952.00 expense from the 1992 contingency fund is in order. d) Consider Approval of Premise Permit Application for Lawful Gambling At The Premise of Extra Innings Saloon. Attached is an application and a copy of Resolution 92-20 - a Resolution approving a premise permit application for the premise of Extra Innings Saloon. The Prior Lake Optimist Club has made an application to conduct lawful gambling at the Extra Innings Saloon. The application has been completed and the appropriate fee has been paid to the City. Staff recommends approval of Resolution 92-20 as part of the Consent Agenda. e) Consider Approval of a Filing Extension For Bluff Heights Third Addition - see attached staff report. Conduct Economic Development Authority Meeting Consider Approval of Addendum to Option to Purchase Real Estate Agreement With Adelmann Conservatorship - see attached staff report. Consider Approval of Preliminary Radermachers First Addition - see attached report. Plat of staff Conside~ Approval of Bid Award For Project 92-11 (Franklin Trail Walk) and Resolution 92-21 - see attached staff report. Consider Approval of Request Space and Supplemental Staffing see attached staff report. For Proposal for Needs Analysis - 8. Other Business: a) Staff Update on "Executive Zoning" Research. At the last Council meeting, City staff distributed information on Executive Residential Zoning. Staff will update the City. Council on the information we have received to date, and our discussions with Marianne Whiting. b) Approve Special Council Meeting for Wednesday, July 15, 1992. Staff will update Council on the purpose of the Special Meeting on July 6. c) AMMOutreach Breakfast; Wednesday, July 15 Please note that an AMMOutreach Breakfast is scheduled on Wednesday, July 15 at the Country Kitchen in Burnsville. Those interested in attending please contact either Gene White or Dave Unmacht. Enclosed please find correspondence from the AMM on the Outreach Breakfast. *Ail times stated on the Council Agenda, with the exception of Public ~earings, are approximate and may start a few minutes earlier or later. MINUTES OF THE CITY COUNCIL June 15, 1992 The Common Council of the City of Prior Lake met in regular session on Monday, June 15, 1992 at 7:30 p.m. in the City Council Chambers. Present were Mayor Andren, Councilmembers Fitzgerald, Kedrowski, Scott, White, City Manager Unmacht, Assistant City Manager Schmudlach, City Attorney Kessel and Recording Secretary Birch. Mayor Andren called the meeting to order and asked everyone rise for the pledge of allegiance. to The minutes of the June 1, 1992 Council meeting were reviewed by Council. MOTION MADE BY FITZGERALD, SECONDED BY WHITE, TO APPROVE THE JUNE 1, 1992 COUNCIL MINUTES AS SUBMITTED. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. Scott The next order of business was approval of the Consent Agenda as follows: a) b) c) d) e) f) g) n) i) Consider Approval of Invoices To Be Paid Consider Approval of Animal Warden Report Consider Approval of Building Report Consider Approval of Fire and Rescue Report Consider Approval of Ordinance 92-06 Amending City Code Section 9-2-3 (C) Consider Approval of Water Quality Testing Joint Powers Agreement Consider of · Approval Refuse Hauler's License Renewal Applications Consider Approval of 3.2 Non-Intoxicating Liquor License for Lakefront Days Consider Approval of Treasurer's Report MOTION MADE BY FITZGERALD, SECONDED BY WHITE, CONSENT AGENDA ITEMS (a) THRU (i). TO APPROVE THE Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, Scott and White, the motion passed unanimously. Kedrowski abstained from voting on item (h). The next order of business was: Consider Approval of 1992-1993 Liquor License Applications. Mayor Andren (as a member of the Liquor Committee) reported on the Committee's recommendations as follows: 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Minutes of the Prior Lake City Council June 15, 1992 The on-sale intoxicating liquor licenses be approved by Council with the stipulation that Prior Place and T. J. Hooligans pay the additional $300 fee, and that O' Malley's On Main be reimbursed the amount they paid for the pro rated 1991/1992 license due to the fact they did not open their business during that period (May 15 - June 30). 2. Ail Sunday liquor license applications be approved. All off-sale intoxicating liquor licenses applications be approved. Ail non-intoxicating off-sale license applications with the exception of the E-Z Stop application be approved. The on-sale non-intoxicating application for Lone Pine Golf Course be approved. 6. The Club License application for the VFW be approved. Councilmember Kedrowski abstained from discussion and the on-sale intoxicating liquor licenses due to conflict of interest. voting on a possible Discussion occurred on the recommendations, specifically with regard to the O'Malley's on Main request and the reason for recommending.the denial of E-Z Stop's non-intoxicating off-sale license application. MOTION MADE BY WHITE, SECONDED BY SCOTT, TO APPROVE THE ON-SALE INTOXICATING LIQUOR LICENSE FOR O'MALLE¥'S ON MAIN WITH A REIMBURSEMENT ON THE 1991/1992 LICENSE FEE PAID AFTER A DEDUCTION FOR ALL APPLICABLE ADMINISTRATIVE FEES INCURRED IN THE PROCESSING OF THE LICENSE. (It was noted that the intent of the reimbursement is for all 1991/1992 license fees paid by O'Malley's on Main.) Upon a vote taken, ayes by Andren, Scott and White, the motion carried. Nay by Fitzgerald who stated that his nay was based on what he felt to be inappropriate justification for the reimbursement, but he did not object to the 1992/1993 license being approved. MOTION MADE BY SCOTT, SECONDED BY FITZGERALD, TO APPROVE ON-SALE INTOXICATING LIQUOR LICENSES FOR McWILLIES, EXTRA INNINGS, CEO INC. dba PRIOR PLACE, HOLLYWOOD BAR AND GRILL AND T. J. HOOLIGANS. Upon a vote taken, ayes by Andren, Fitzgerald, the motion carried. Kedrowski abstained. Scott and White, MOTION MADE BY FITZGERALD, SECONDED BY SCOTT, TO APPROVE THE SUNDAY INTOXICATING LIQUOR LICENSES FOR McWILLIES, EXTRA INNINGS, CEO INC., dba PRIOR PLACE, HOLLYWOOD BAR AND GRILL, T. J. HOOLIGANS, O'MALLEY~S ON MAIN AND VFW POST 6208. Upon a vote taken, ayes by Andren, Fitzgerald, the motion carried. Kedrowski abstained. Scott and White, Minutes of the Prior Lake City Council June 15, 1992 MOTION MADE BY FITZGERALD, SECONDED BY SCOTT, TO APPROVE OFF-SALE INTOXICATING LIQUOR LICENSES FOR DAKOTA LIQUOR, EXTRA INNINGS, GATEWAY WINE AND SPIRITS, HOLLYWOOD BAR AND GRILL, JUNCTION LIQUOR, O'MALLEY'S ON MAIN AND VIKING LIQUOR. Upon a vote taken, ayes by Andren, F%tzgerald, Scott and White, the motion carried. Kedrowski abstained. Mayor Andren reiterated the Liguor Committee's recommendation to deny the off-sale non-%ntoxlcating license for E-Z Stop due a l%quor violation this spring and noncompliance with the City's sign ordinance. A short discussion occurred regarding the noncompliance. MOTION MADE BY FITZGERALD, SECONDED BY KEDROWSKI, TO APPROVE THE OFF-SALE NON-INTOXICATING LIQUOR LICENSES FOR EXPRESS GAS AND GROCERIES, HOLIDAY STATION STORE %198, P.D.Q. STORE AND TOM THUMB STORE. Upon a vote taken, ayes by Andren, Fitzgerald, and White, the motion passed unanimously. Kedrowski, Scott MOTION MADE BY FITZGERALD, SECONDED BY KEDROWSKI, TO REJECT THE APPLICATION FOR OFF-SALE NON-INTOXICATING LIQUOR LICENSE FOR THE E-Z STOP STORE BASED ON A VIOLATION OF A LIQUOR ORDINANCE AND NON COMPLIANCE OF THE CITY OF PRIOR LAKE'S SIGN ORDINANCE. Upon a vote taken, ayes by Scott, the motion carried. conflict of interest. Andren, Fitzgerald, White abstained due Kedrowski and to a possible MOTION MADE BY KEDROWSKI, SECONDED BY FITZGERALD, TO APPROVE THE ON-SALE NON-INTOXICATING LIQUOR LICENSE FOR LONE PINE COUNTRY CLUB. Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. MOTION MADE BY KEDROWSKI, SECONDED BY WHITE, TO APPROVE THE LICENSE FOR VFW POST 6208. Scott CLUB Upon a vote taken, ayes by Andren, Fitzgerald, Kedrowski, and White, the motion passed unanimously. Scott The next order of business was: Consider Term Limit Policy for Committee/Commissi?n positions. City Manager Unmacht handed out letters from Planning Commissioners Arnold, Roseth and Loftus who were responding to the proposed policy. A short recess was called to allow everyone time to review the letters from Commissioners Arnold, Roseth and Loftus. The meeting reconvened at 8:05 p.m. Commissioner Tom Loftus commented on the ~roposed term limit policy and made seyeral suggestions to ~ouncll for ?onsideration. Extensive discussion occurred regarding .suggestions on how to obtain in,ut on the policy from all Commissioners, EDC members, Park Advisory Committee members and Lake Advisory Committee Minutes of the Prior Lake City Council June 15, 1992 members. Discussion also occurred on ways to encourage newer residents to take an active part in city government. Councilme~bers expressed their appreciation of the Planning Commission and the work they have accomplished in the past. Additional discussion occurred on wording of the policy. MOTION MADE BY FITZGERALD, SECONDED BY WHITE, TO DIRECT STAFF TO REFER THE TERM LIMIT POLICY TO THE PLANNING COMMISSION AND VARIOUS COMMITTEES FOR THEIR REVIEW AND COMMENTS, OBTAIN INPUT FROM THE PUBLIC, AND GIVE A REPORT ON THEIR FINDINGS TO THE COUNCIL FOR ACTION AT A FUTURE COUNCIL MEETING. Upon a vote taken, ayes by Andren~ Fitzgerald, Kedrowski, and White, the motion passed unanimously. Scott Council briefly discussed the idea of placing a cap on Council terms as well, a subject which will perhaps be a topic of discussion at a workshop in the future. City Manager Unmacht stated that the idea of term limitations and how to implement them had been discussed informally by the Council for the past five years. Tom Loftus thanked the Council for giving the Planning Commission and Committee members a chance to discuss the proposed policy. Councilmember White suggested that at the next meeting Council take action to implement a short term extension for.present Commission and Committee terms which are due to expire in July in orde~ to allow ample time for consideration of the term limitation policy. Council concurred. Although not on the agenda, Lake Advisory Committee Chairman, Tom Watkins and Watershed Board Representative, Jerry Meysembourg, discussed the status of eurasian milfoil in prior lake. Extensive discussion centered around cost of treatment, types of treatment and areas of milfoil infestation on the lake. Discussion also occurred on various approaches to funding t~e prescribed treatments. Council thanked Tom and Jerry for their hard work and information. Topics discussed under Other Business were as follows: city Manager Unmacht requested a decision from Council on a date for a joint City Council/School Board meeting. Two dates were suggested by Council, July 13 or July 27 as possibilities. A short discussion occurred on topics to be discussed at the meeting. City ~anager Unmacht was directed to ~repare an agenda of topics for the workshop for consideration at a future Council meeting. -- City Manager Unmacht discussed the idea of approaching local snowmobile clubs to consider sharing the ~ost of building an access under CR 21 from lower to upper prior lake. Staff handed out a copy of a letter from the Minnesota Department of Health reporting on the 1992 legislation which requ%res a reimbursement from wate~ s~ppliers to assist in funding the Federal/State Clean Drlnklng Water Act. Minutes of the Prior Lake City Council June 15, 1992 -- City Manager Unmacht handed out a copy of a letter from Nell Boderman which was to be entered into the record. City Manager Unmacht handed out memorandum from Planning Staff seeking direction from thea Council on the Executive Zoning proposal. Staff.is seeking infor~.ation on the areas to be considered for this type of zoning, lot size, lot ranges and other requirements the Council would be interested in discussing. Staff requested information back before June 30 if possible. Staff gave a brief update on the status of the Super Valu negotiations and stated that a request for a preliminary plat approval would be submitted to Council on July 6 subject to the Planning Commission public hearing on June 18. Staff presented a request from J & D Sporting Goods for a cigarette license. This license will be for the remainder of 1992 and was previously held by Donald Borchardt who sold the business to Jerry and Barb Kroyer. MOTION MADE BY FITZGERALD, SECONDED BY WHITE, TO CIGARETTE LICENSE FOR J & D SPORTING GOODS FOR THE OF 1992. APPROVE A REMAINDER Upon a vote taken, ayes by Andren, Scott and White, the motion Fitzgerald, Kedrowski, passed unanimously. Councilmembers discussed the new summer MVTA bus route and noted that it stops at Prior .Manor. A meeting will take place on Friday, June 19 at 2.00 p.m. between officials of the M~stic Lake Casinoc Beverly Miller, Director of the MVTA, Councllmember Kedrowskl and Kay Schmudlach for the purpose of discussing various transportation issues. Councilmember Fitzgerald requested staff to research changing the address of City Hall to reflect the entrance as being on the south instead of the north (Dakota Street). The next Council meeting will be Monday, July 6, p.m. 1992 at 7: 30 There being no further business, the meeting p.m. by general consent of the adjourned at D~vid J. Uh~ach~ C&ty~Manager. - Dee Birch Recording Secretary 9:35 5 THE FOLLOWING IS A LIST OF INVOICES SCHEDULED FOR PAYMENT ON TUES. JULY 7, 1992 MISC. DEPTS. Muelken Oil Co. Shiely Co. Mn Cellular One M-V Gas Co. NSP Fuel Supplies 6,854.83 Pk. & St. Maint. Supplies 337.36 Telephone Service 367.45 Utilities 756.00 Utilities 8,835.41 GENERAL GOVERNMENT ASPA National Civic League Gene White Federal Express Petty Cash Wally's World of Printing Lommen, Nelson Scott Co. Joint Prosecution Prior Prints Westwood Prof. Services Sensible Land Use Coalition AIA Minnesota R-Own Office Supply Modern Computer Systems AlphaSoft Inc. MCI Telecommunications R & 0 Elevator Co. Bob's Personal Coffee Service Clark Food Service ESI Communications Membership Dues Membership Dues Mileage Delivery Service Postage & Supplies Supplies Attorney Fees Attorney Fees Printed Supplies Professional Services Seminar Fees Seminar Fees Supplies Hardware Maintenance Hardware Maintenance Telephone Service Elevator Maint. Bldg. Supplies Bldg. Supplies. Equipment Repair Xerox Supplies Burnsville Commercial Cleaning Janitorial Services 80.00 200.00 226.00 29.25 50.17 31.90 3,028.00 14,814.00 72.20 616.90 80.00 30.00 67.96 202.00 590.00 111.69 744.43 168.68 89.62 69.18 275.59 1,171.50 CONTINGENCY Park Ni¢ollet Medical Ctr. ProTessional Services 214.50 PUBLIC SAFETY Grafix Shoppe MN Crime Prevention officers MN De~t. of Public Safety Intoxlmeters Inc. K.K. Towing Amoco Oil Co. Prior Lake Amoco ISD 191 Christopher Olson New Sguad Striping Training F~e State Terminal Equipment Repair Vehicle Maintenance Vehicle Maintenance Vehicle Maintenance Printing Costs Education Reimbursement 479.25 25.00 240.00 175.00 70.00 52.94 174.36 33.00 677.50 FIRE & SAFETY Emergency Medical Products MN Conway Action Overhead Door Co. Tang's Sharpening BUILDING INSPECTION R-Own Office Supply PUBLIC WORKS Mail Stop & Office Supply Cr. River Watershed Mgmt. Hess Surveying Instruments Copy Equipment Earl F. Andersen Inc. Graybar Electric Co. Minnegasco Burnsville Tire & Auto PARK AND RECREATION Debbie Quist Mollie Hamell Betty Peterson Mary Greenwood Peggy Wggner Karen Fix Sue Nurnberger Randy Hofstad Rhae Ann Grindeland Pat Kennedy Martin Instrument Bob Burtis Anoka Co. Parks Dept. McDonald's S & S Arts & Crafts R-Own Office Supplies Diane Wikstrom Lisa Conlin Priordale Mall Blair Eckstrom Northern Hydrgulics Astleford Equipment Lano Equipment Menards R & R Carpet Service St. Croix Recreation Co. Bryan Rock Products Metro Auto Salvage Prchal Candy Co. Dan's Auto Repair Medical Supplies Maint. Supplies Building Maintenance Equipment Maintenance Supplies Supplies Half of 1992 Assessment Equ%pment Repair Equipment Repair Supplies Lighting Systems Utilities Vehicle Repair Park Program Refund Park Program Refund Park Program Refund Park Program Refund Park Program Refund Park Program Refund Park Program Refund Park Program Refund Park Program Refund Park Program Refund Park Reservation Refund Park Program Park Program Supplies Park Program Supplies Park Program Supplies Supplies Park Program Instructor Park Program Instructor Dance Studio Rental Reimb. for Supplies Repair Supplies Repair Supplies Repair Supplies Bldg. Maint. Suppl%es Bldg. Maint. Supplies Park Maint. Supplies Park Maint. Supplies Vecicle Maint. Supplies Concession Supplies Vehicle Repairs 232.08 106.25 225.00 23.50 30.35 27.71 233.70 40.00 113.96 442.51 189.57 4.87 64.00 18.50 23.50 18.50 23.50 18.50 8.00 4.00 16.00 18.00 33.00 37.00 150.00 474.00 20.00 75.60 9.11 130.00 46.31 1,253.59 29.80 329.99 122.09 437.42 37.15 111.83 242.17 458.84 30.00 572.10 7.00 ECONOMIC DEVELOPMENT Thompson Publishing Group BFI Recyclers WATER UTILITY Feed-Rite Controls Water Products Co. Kremer Spring & Alignment Serco Laboratories SEWER UTILITY Tri-State Pump & Control DEBT SERVICE FUND American National Bank Publication Clean-up Day Expenses Chemicals Repair Supplies Vehicle Repair Supplies Water Analysis Repairs Paying Agent Fees 245.25 1,000.00 3,246.29 257.64 90.53 200.00 1,494.89 110.00 CONSENT .~GENDA IT!94 $(d) ]NTER-OFi:ICE MEMO TO: FROM: RE: DATE: Prior Lake City Council and Dave Unmacht Laurie Davis/License Clerk Premise Permit Application for Lawful Gambling July 6, 1992 Attached is a premise permit application from the Prior Lake Optimists in order to conduct lawful gambling on the premise of Extra Innings Saloon located at 16299 Main Ave. SE in Prior Lake. Also attached is a receipt for the premise permit fee of $100.00. PR/ RESOLUTION 92-20 RESOLUTION APPROVING A PREMISE PERMIT APPLICATION FOR THE PREMISE EXTRA INNINGS SALOON FOR THE PRIOR LAKE OPTIMISTS MOTION BY SECONDED BY WHEREAS, the State of Minnesota requires that a municipality adopt a Resolution in support of an organization to conduct lawful gambling at a particular premise, and WHEREAS, the Prior Lake Optimists are requesting this permit for the premise of Extra Innings Saloon for the period of August 1, 1992 to August 1, 1993. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that the Prior Lake Ooptimists are hereby approved to conduct lawful gambling at the premise of Extra Innings Saloon for the time period of August 1, 1992 to August 1, 1993 effective upon the approval by the Gambling Control division. Passed and adopted this th day of , 1992. YES NO Andren Andren Fitzgerald "' Fitzgerald Kedrowski Kedrowski Scott - Scott White White {Seal) David J. Unmacht city Manager City of Prior Lake 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 0 © ./ 0 0 0 0 0 0 o © o 0 m Premises Permit AppliCation - Part I of 2 ' FOfl BOARD USE ONLY BASEl ,, DATE (dw~k w} [] A(,~oo) Pu~,M.~.pscUewhs~.rmes. bingo [] 8($~so) F)d-~.~.~,~ [] D($15O) Rm~m~y ,,, tdmor. LeK~ Business Address og Organization - SM or P. O Box (Do not use the address ot your gambling manager) ~. ~o~ 15o Name. of chie! exe(:MM) ol~l' (camm be ~ ~an~in~ maMger) 'rfde Daylime phofw number If applying for a class A or C permit, fill in days and beginning & ending hours of bingo occasions: No more than seven bingo occasions may be conducted by your~ per week.. ,, k) ',~ ~ , tD ' 7-::"~;:i~. Name of establishmm~ where gambling MI be (xNYluct~ Street Addre~ (do not use a post offx:e box number) City and County where gambling promises is located OR Township and County where gamb~ng premises is located if outside of city lim~ ° a copy of the base (form LG202) ~lh terms for at bast o~e year. ' m copy of & sketch of the floor plan with dimensions, showing what po~lion is being leased. A lease ~ sketch am not required for Class D applications. Premise permit Application - Part 2 of 2 O-mhUng Site J~C)~timl *1 am tho chid execute officer of the orgarxtzs.tk)fl; I hereby consent th~ ~ law enforcement off. ers, the board or agents of ~ Ix~, or the commis~r of revenue or public s~aty, or agents of the commissioners, may enter the premises to enfome the law. Bank Records In,formation Tho board is authorized to inspect tho bank recorde of tho gambling accour~ mvar necessmy to fumll requirements of curm~ gamMng rules and law. Oat.~ I declare that: '~ · I have mad this apl~iC~on and all information submitted to the board is true, ~ taxi complete; · I assume full respon~31ty for the fair and lawful opera- tion of all acUvitlas to be conducted; · I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the board and agree, ff licensad, to abide by those laws and rules, Including amendments to them; · any changes in ai3plication inform~ion will be subm~ed to the board and local unil of govemment within 10 days · 1 understand that failure to provide required information or pmvicling false or misleading information may result in the denial or mvo(3tion of the license. ises is Ioc~ad within cily limits. 2. The county "AND tDwnship** must sign this siltation if the gambling premism is kx~tad within a township. 3. The local unit g~varnment (city or county) must pass a resolution specifcalk/approving or denying this application. 4. Ae~ovofthekx~lunitofoovernmont~ resolutiona~- Dmvina this aDor~'-ation must be attached to this $. If this application is denied by the kxml unit of government, it should not be submitted to the Gambling Control Board. Township: By signature below, the township acknowledges that the organization is applying for a premises permit within township limits. Township*' Townsh~ Name Signature of person receiving application Title I Date Received I Marl to: Gmnbllng Co.lzol Board Ro~x~l M South, 3hi Floor 1711 W. Co.I~ Rold B Ro.evllle, lin ~113 LG214(P~rt 2) (RevT/29F~1) Minnesota Lawful C, ambll~ : ' Name of L~ ~r of Gambli~ Premiss Address C~ip ~de P~ne Name and A~ of Lea~ Prembes ~dress ~ip ~e Name of O~t~n Le~i~ ~ Premisss (les~e) L~nss Number, ff k~wn The lawful gambling activity which the organization will conduct is (check all that apply): r--1 bingo I'-'-I raffles I~1 paddlewheels I-X"I pull-tabs ~ tipboards Rent Tnformaflon (See Rules 7860.0090, Subp 3) Class A and C premises permits: Rent for bingo and all other gambling activities conducted during that bingo occasion may not exceed: $200 for up to 6,000 square feet; $300 for upto 12,000 square feet; and $400 for more than 12,000 square feet. Class B and D premises permits: Rent for gambling activities not including bingo is a maximum of $1000 per month. I Rent to be paid per binqo gccasion ~ I I Renttobeoaid~rmonth $ IOO~) I Rent may not be based on · percentage of receipts, profits from lawful gambling, or on tho number of partidpants altending · binge oec~im-.., '~ . ,. A~ organizatim may not pay rent to Itself or to any of its affiliates for space used for the conduct of lawful garnbling. The area(s) I~sed within the I~emisee am feet by feet, for · tO, al of square feet, feel by feet, for a fatal of square feet. feet by feet, for a total of square feet. I Combined total square feet ! Attach a sketch which shows the location and dimensions of the leased areas. Effective Dat~ i!: :: :: ::: :: The lease Willgo into effect at12:01 a.m:on ~/!" 19 'IL_ ';'~nd'Will'endat12:00a. m. on ~'/( 19 ~, for a pariod of at least one year. The bingo occasions will be held (a maximum of 7 bingo occasions per organization): from (hours) (a.m./p.m.) to (a.m./p.m.) on (days of week) from (hours) (a.m./p.m.) to (a.m./p.m.) on (days of week) from (hours) (a.m./p.m.) to (a.m./p.m.) on (days of week) from (hours). (a.m./p.m.) to (a.m./p.m.) on (days of week) from (hours) (a.m./p.m.) to (a.m./p.m.) on (days of week) from (hours) (a. mJp. m.) to (a.m./p.m.) on (days of week) from (hours) (a.m./p.m.) to (a.m./p.m.) on (days of week) · The ~mer of I~ Ixopofl~ or the lessor ~ ~ ~ ~i~ ~ ~e ~em~. :::'" ~' ' ~' ' ' * ~e ~ a~ ~ ~ee ~ ~t ha~ a ~r~ Or ~d~ fina~l ~ere~ in ~e ~n or m~a~r' ~ ga~ ~~. · The lessor of tho premises will allow the Board or agents of the Board, the Commissioner of Public Safety or agents of the commissioner, or the Commissioner of Revenue or agents of the commissioner, and law enforcement personnel to inspect the premises at any reasonable time, and permit tho organization to conduct lawful gambling at tho promises &~c~rding to tho terms of this lease. The lessor may not impose any conditiofls on tho oeganization regarding distributors of gambling equipment, services, or the use of profits. · The onganization must obtain an organization r~ense, gambling manager license and a premises permit from the Gambling Control Board. The organization will be responsible for complying with the laws and nJlas of lawful gambling. · The organizatiae must have, at the gambling premises, a current inventory of gambling equipment, a sketch with dimensions of lbo promises available for review, and a clear physical separation or divider between the lesseo's gambrmg equipment and the lessor's business equipment. · The organization will be responsible for ensuring that the lessor's business activities are not conducted on the leased premises. · The lease shall be terminated immediately for any gambling, liquor, prostitution or tax evasion violations occurring on the premises. · The lessor of the premises shall provide the lessee access to the licensed premises during any time reasonable and necessary to conduct lawful gambling on the premises and as agreed upon in this lease. · (Write in any other conditions or restrictions that will be included as part of the lease. Attach additional sheets if neceesaW) There is no other agreement and no other consideration required between the parties es to the lawful gambling and other matters related to this lease. Any changes in this lease must be submitted to the Gambling Control Board within 10 days of the change. Signature of Lessor .., Date _, JSlgnature, e1"orge~.z~tJon official (lessee) Date A coov of this lease and sketch with dimensions must be submitted with the premises permit application renewal or when changes in the lease occur to: Gambling Control Board Rosewood Plaza South, 3rd Floor 1711 W. county Road B Roseville, Minnesota 55113 (7/10/91 ) "SU5CC2" AGENDA NUMBER: PREPARED BY: SUBJECT: DATE: 3(e) SAM LUCAST, ASSOCIATE PLANNER CONSIDER APPROVAL OF A FILING BLUFF HEIGHTS THIRD ADDITION JULY 6, 1992 EXTENSION FOR INTRODUCTION: The Planning Department received a letter from Larry Gensmer requesting the City Council to grant him a 60 day extension allowed by Section 6-3-4 (G) of the Prior Lake Subdivision Ordinance. In the letter, Mr Gensmer stated he would like the extension for administrative purposes. Attached is a copy of Gensmer's letter along with a copy of the Bluff Heights Third Addition plat. BACKGROUND: On May 4, 1992 the Prior Lake City Council granted preliminary and final plat approval to Larry Gensmer for Gensmer 2nd Addition which was to be filed under the name Bluff Heights 3rd Addition. Section 6-3-4 (G) of the Prior Lake Subdivision Ordinance states the subdivider has 60 days from the date of final plat approval to file the relevant documents with Scott County. If the plat is not filed in that time it becomes null and void, and the entire subdivision process must be repeated. Mr Gensmer's 60 days expired on July 3, 1992. However, he originally made a verbal request on June 16, 1992, one day after the last City Council meeting where he could have gained ap?royal of the extension, yet several weeks prior to the deadline. Mr. Gensmer stated he was not aware of the process and time line needed for filing an extension. DISCUSSION: The plat of Bluff Heights Third Addition was not controversial and poses no threat of depriving another developer of the opportunity to develop the site. The process was undertaken to make the lot saleable. Gensmer was involved in the development of the 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER adjacent property and this parcel was platted as an outlot for future development. The subject site went through the subdivision process to be eligible for a building permit and become a developable lot. ALTERNATIVES: There are three alternatives: 1) Allow the extension. 2) Allow the extension with conditions. 3) Deny the extension. RECOMMENDATION: Staff recommends approval of the request, alternative number 1. It would serve no practical purpose to require the subject site to undertake a second platting process similar to the process which culminated in the Council action on May 4, 1992. The sixty (60) day extension, from July 3, 1992, (the date of expiration) will expire September 1, 1992. ACTION REQUIRED: Motion to approve alternative number 1 as part of the consent agenda, is in order. June 18, 1992 Mr. Sam Lucas% Planning Division CITY OF PRIOR LAKE 4629 Dakota Street SE Prior Lake, 55372 Dear Sam: For administrative purposes, I would like to request an extension from the City of Prior Lake for filing a plat for Outlot B Bluff Heights. If there is any problem with this, Sam, would you please advise me. Otherwise, I will wait to hear from you. Thank you. Sincerely, Larry Gensmer PO BOX 543 I (F) The subdivider or his/her representative must be in attendance at the meeting. If no representative is present, the City Council may require forfeiture of the filing fee and require the subdivider to pay an I additional filing fee prior to appearing before the City Council for final plat approval. I I I (G) (H) The subdivider has sixty (60) days from the date of final approval to record the final plat and relevant documents with Scott County. Any final plats that are not filed within sixty (60) days of final plat approval shall become null and void. The Council may extend the recording time for sixty (60) days upon written request by the subdivider or for other good cause as determined by the City Council. A subdivider may file a final plat limited to phases the development. of A Developer's Agreement must be signed by the subdivider and approved by the City Council. I I (J) The developer shall provide evidence of recording with Scott County of the final plat and all other pertinent documents. Evidence of recording shall constitute the return of one signed mylar sheet and one certified copy of all other pertinent documents to the Planning Department. I 6-3-5: EFFECT OF SUBDIVISION APPROVAL: For one (1) year following preliminary plat approval and for two (2) years following final plat approval, unless the subdivider and the City agree otherwise, no I amendment to the City of Prior Lake's Comprehensive Plan or Subdivision Ordinance shall apply to or affect the use, development density, lot size, lot I layout, or dedication required or permitted by the approved plat. Thereafter, upon resolution of the period City Council, the City may extend ithet by agreement with the subdivider, or may require I submission of a new plat unless substantial physical activity and investment has occurred in reasonable reliance on the approved plat and the subdivider will suffer substantial financial damage I as a consequence of a requirement to submit a new plat. 15 [|IiI AGENDA NUMBER: PREPARED BY: SUBJECT: DATE: 4 LARRY J. ANDERSON, DIRECTOR OF PUBLIC WORKS CONSIDER APPROVAL OF ADDENDUM TO OPTION TO PURCHASE REAL ESTATE AGREEMENT WITH ADELMANN CONSERVATORSHIP JULY 6, 1992 INTRODUCTION: BACKGROUND: The purpose of this item is for the Economic Development Authority (EDA) to approve an Addendum to the Option to purchase Real Estate Agreement which was approved by the EDA on March 16, 1992. A copy of the Addendum has been provided to Frank Muelken, and Staff has requested an executed Addendum from the seller prior to the EDA meeting on July 6. On March 16, 1992, the EDA approved an option to purchase property for the development of a Business/Office Park along CSAH 21. Bob Barsness and John Fitzgerald negotiated the ~urchase of the Adelmann property as outlined in the attached Addendum. Please review the Addendum. The highlights of the Addendum are as follows: The purchase price is $5,700.00 per acre based upon the actual acreage platted. The estimated acreage in the plat is 34 acres and at $5,700,00 per acre the estimated purchase price is $193,800.00. The seller will provide a utility easement to the EDA to extend trunk watermain to the site from the Prior South neighborhood. The seller will be reimbursed for crop damages if the ?rops are removed by the City in 1992 prior to their harvesting. The reimbursement rate is $300/acre. The assessments to the property, (balance of Adelmann property not being purchased) as a result of the improvements being made to the Business/Office Park are fixed at $309,400.00. The assessments can be deferred for ten years at 8% interest beginning January 1, 1994. Please see Finance Director, Ralph 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNrrY EMPLOYER DISCUSSION: RECOMMENDATION: ALTERNATIVES: ACTION REQUIRED: Teschner's memorandum dated June 17, 1992. The deferred assessments will become current if the property is subdivided. The option to purchase contains the provision that the EDA will purchase the property with: - Zero dollars down, at closing; - Interest paid on principal at 8% semi-annually towards the contract balance; Principal payments only for the lots they are sold; as The balance of the principal 80% of the lots are sold. paid when The City Council, Planning Commission, and Economic Development Committee will be having a workshop on July 6, 1992 at 5:30 P.M., where the Business/Office Park will be discussed in detail. At that meeting, a new proforma will be presented based upon the new plat layout and projec~ costs. The proforma will outline the economic analysis for the project. A separate agenda for the Workshop will be mailed under separate cover to all participants. The property is currently in trust, and the court must approve of the sale of the land. Frank Muelken has stated that the court process to approve the sale of the land will take approximately one month to complete. The recommendation will vary depending on the action and discussion at the workshop. The alternatives are as follows: Approve the Addendum to the Option to Purchase Real Estate Agreement. Table the Addendum for further research. 3. Do not approve the Addendum. The action required will vary based workshop and EDA discussion. upon the 1 !: ~6 FROf"I LOMMEN-NELSON, IIPLS RS TO '944'7,4245 P. 02 ,;,.:;..'::,: Lommen, Neiso., Cole & Stageberg, ]P~ ~'"t i ATTO~Y$ AT LAW HINI~¥ H. PElK~.ld^ ^L¥1K %. MA~MON THOMA~ t. JA~B~ON 1 TNOMA~ P. DOUGN~RTy · ICHA~D L. PLAORNS M1CHAEL P. SNROY~R I FAX ~lS) REFL.Y TO: I~I~US OFFICE 336-9338 " June 29, 1992 Frank Muelken, Esq. 15685 Fishpoint Road Prior Lake, ~innesota 55372 Re: Adelmann/Economic Development Authority Option Dear ~r. Muelken$ Enclosed are the original and two copies of an Addendum to Option to Purchase Real Estate Agreement setting forth the pu~¢ha~ pric~ for the subject Real Property. If thc Addendum satisfactory, please arrange to have %he Addendum .tigned by'~he Adelmanns. Also enclosed Js a copy of.the Notice of Exercise of Option to Purchase Real Esta%e. The partie~ ha~c now agreed that the Con~ract for Deed will contain provisions relating to the assessments. (See the a~tauhed Memorandu~ from Ralph Teschner.) Construction on fha R~al Property in anticipated to commence in Fall 1992 or Spring 1993 and-the-ten year assessment deferral will begin on January 1, 1994. The EDA wxll obtain the agreemen{ of the City %o defer. The assessments shall become current, howover, at the tim~ th~ Roal Propert~ is subdivided. (~f only a ~ortion of the Real Property is subdivided, the assessments shall become current as to the subdivided per%ion only.) In addition, thc parties have agreed that if the EDA commences con~tru¢=ion.before the crops have been harvested, the EDA will ay the Se]]or~ $300 per acre for crops they are unable ~o arrest. Ver? truly yours, LOF~MEN, NELSON, COLE & STAGEBERG, P.A. GRK:sJf Glenn R. Kessel ADDENDUM TO OPTION T~ PURCHAS~ REAL ESTAT~ AGREEMENT THIS ADDENDUM TO OPTION TO PURCHASE REAL entered into as of the ~ day of , 199l, by and between Marilyn Adelmann and LeRoy Adelmann, Co-Conservators of the Conservatorsh~p of Anthony Adelmann, Conservatee and Economic Development Authority, an agency of the City of Prior Lake, Scott County, Minnesota, a municipal corporation ("Buyer"). This Addendum to Option to Purchase Real Estate Agreement 45 ~ein~ entered int~ pursuant Io Porag~'~[,h : of thc Op~lon to Purchas% Real Ezta~e Agreement ~n~.~,.~ Seller and Buyer as of the day of , 1992. 1. Option Price. The total 9rice for the Real Propez~y shall be F~ve Thousand Seven Hundred and no/100 Dollars ($$,700.00) times the total number of acres being acquired by Buyer. The partias a~ree that Buyer is purchasing approximately thirty four (34) acres. The to~al final acr¢:&~o &mount shall be · etermine~ and a~justed u~on completion of thc. final ~lat as contemplate~ by Paragraph 3 of the Option to Purchase Real Estate Agreement. 2. Zasement. ~n addition, at no additional cost to Buyer, Seller shall execute and deliver at the closing a utility cazement in favor cf Buyer located on approximately 1.25 acre~ of property o~n~d ~y Seller. Said easement shall be a~tached an exhibit to the Contract for Deed as contemplated by Pa~apraph 3 of th% Option to Purchase Real E~tate IN WITNESS WHEREOF, Seller and Buyer have executed thZs Addendum ag of the date f&rst above written. CO-CONSERVATORS OF THE CONSERVATORSHIP OF ANTHONY ADELMANN, CONSERVATEE Marilyn Aae £mann Le~oy A~e~ann ECONOMIC DEV£LOPMENT AUTHORITY STATE OF MINNESOTA ) ) COUNTY OF ) ss. The foregoing was acknovledged before me th~s day of 1992, by Marilyn AOelmann and LeRoy Ade-~n the Co-Conservators of the Conservatorship of Anthony Adelmann, $igna=ure oZ per~6n raking acknowledgment STATE OF MINNESOTA ) ) COUNTY OF ) The foregoing was acknowledged before me this day of · 1992, by the o~ ~conom~c ~v'&Y6pmen~ Aut~orz=y, an agency of %he Ci%y of Prior Lake, $¢ot~ ~oun~y, Minne$o%a, a municipal corporation under the laws of Minnesota. ~'igna=ure of person acknowledgmen~ Drafted by: Lommen, Nelson, Cole & Stageberg, P.A. 1~00 XDS Center Minneapolis, MN $5402 blr/real/priorADD NOTICE OF EXES:ClSE OF OPTION TO P~IRCHASE REAL ESTATE TO; FRANK MUELKEN, ESQ. 15585 FZSHPOZNT ROAD PRIOR LAKE. MINNESOTA 55372 Please be advised that the Economic Development Authority hereby exercises the option granted to it pursuant to the Option to Purchase Real Estate Agreement entered into as of the day of , 1992, by and between Marilyn Adelmann and Leroy Adelmann, Co-Conservators of %he Conserva~orship of An%bony Adelmann, Conservatee ("Seller") ~nd Economic Development Authorlty, an agency of the City of Prior Lake, Scott County, Minnesota, a municipal co:potation ("Buyer"). Please deliver an updated Abstract of Title to Glenn R. Kessel, Esq., of bommen, Nelson, Cole & Stageberg, P.A., within thirty (30) days of the ~ate of this Notice. Dated: , 1992 ECONOMIC DEVELOPMENT AUTHORITY By blr/real/priorNOTICE MEMORANDUM TO: City Manager Dave Unmacht FROM: Ralph Teschner, Finance Director RE: Adelmann Parcel Purchase Factors DATE: June 17, 1992 The remaining two residual parcels that would be retained by the Adelmann Estate would be served with utility improvements concurrently with the development of the City's business office park site upon acquisition. The rates utilized for the purpose of calculating assessments are identified below: Acreage ... $2750.00/acre: Paving ... $38.00/ff Water ... $20.00/ff Sewer ... $40.O0/ff Based upon these rates, the proposed assessment amounts would be determined as follows: Adelmann Parcel (East) a) Acreage Assessment . b) Frontage Assessment[[. 12.5 ac. @ $2750.00/acre = $ 34,375.00 (S,W,P) 300' @ $98.00/ff = $ 29,400.00 Adelmann Parcel (West) a) Acreage Assessment ... 59.5 ac. @ $1375.00/acre = $ 81,812.50 (sewer) a) Acreage Assessment ... 59.5 ac. @ $1375.00/acre = $ 81,812.50 (water) c) Frontage Assessment... (sewer) 150' @ $40.O0/ff = $ 6,000.00 d) Frontage Assessment... (water) 3800 @ $20.00/ff = $ 76,000.00 Grand Total ... $309,400.00 Past policy has allowed assessments upon agricultural land to be deferred up to a maximum of 10 years. However, interest would accrue at 8%. This cumulative interest would amount to an additional $247,520.00 over the course of the deferred term. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTL~ITY EMPLOYER AGENDA NUMBER: PREPARED BY: SUBJECT: DATE: 5 HORST GRASER, DIRECTOR OF PLANNING ANDERSON, PUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF PRELIMINARY RADEMACHER'S FIRST ADDITION JULY 6, 1992 AND LARRY PLAT OF INTRODUCTION: DISCUSSION: LeRoy and Marilyn Rademacher have applied for preliminary plat approval for Rademacher's First Addition in accordance to Section 6-3-3(B) of the Prior Lake Subdivision Ordinance. The subject site consists of 10.5 vacant acres of B-3 zoned land. The subdivision and subsequent construction of a County Market Grocery Store were the focus of discussion over the past 18 months. The applicants are anxious to construct a new 37,358 square foot County Market Grocery Store. The site they have chosen (the subject site), is not a lot of record and requires subdivision before a building permit can be issued. The principle issues are relative to the county and state owned roads .surrounding the site. The detailed analysis is attached to this agenda item in the form of the "Planning Report". The applicant's have also submitted a site plan in conjunction to the subdivision which includes a 20 foot front yard variance from 170th Street. The Planning Commission reviewed the variance and approved the application as applied for, subject to a landscaping plan. The standard for the landscaping plan we are using is the draft of the landscape ordinance. In the near future the Landscape Ordinance will go to a Public Hearing before the Planning Commission. Westwood Professional Planning has evaluated the submitted landscape plan relative to the proposed standards. Their analysis is attached. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY F3'4~LOYER ALTERNATIVES: RECOMMENDATION: ACTION REQUIRED: The Planning Commission also conducted a hearing for the Preliminary Plat. The majority of the discussion focused on required improvements and access related issues. Several business members of Prior Lake were in attendance who encouraged the Planning Commission to approve the plat. Attached to the planning.report is a memorandum from Larry Anderson, City Engineer, to Councilmembers John Fitzgerald and Carol Scott explaining the issues relative to improvements required under the code. The Planning Commission vot~d-~ unanimously to approve the preliminar~ platt subject to the seven items found in the~l attached Staff memo and in the absence of a/ signal, appropriate highway safety mechanisms be investigated and pursued, (eg. lighting, reduced speed, warning signs), and be implemented if so warranted. The alternatives are as follows: Approve the preliminary plat as recommended by the Planning Commission. 2. Deny the preliminary plat based on reasons as deemed appropriate. Continue the review process for specific information or reasons. Alternative number 1. A motion to approve the preliminary plat of Rademacher's First Addition subject to the seven conditions outlined in Staff's memo dated June 18, 1992. CITY MANAGER NOTE: The applicant is planning on Final Plat approval for Monday, July 20, 1992. This action is subject to the contingencies being finalized. Staff is meeting with the applicant on the contingent items on July 1. "SU06Pi" PLANNING REPORT SUBJECT: APPLI CANT: SITE ADDRESS: PRESENTER: PUBLIC HEARING: DATE: INTRODUCTION: RADERMACHER'S FIRST ADDITION PRELIMINARY AND VARIANCE PUBLIC HEARING LEROY RADERMACHER 4104 S.T.H. 13 HORST GRASER, DIRECTOR OF PLANNING X YES NO JUNE 18, 1992 PLAT Staff has received applications from LeRoy and Marilyn Rademacher for preliminary plat approval of Rademacher's First Addition and a 20 foot front yard variance from 170th Street (County Road 12) to construct a 37,358 square foot gro?e.r~ store. The review process for subdivision and variance are distinctly different but have been submitted contemporaneously to reduce the review time frame. Although the subdivision and variance review processes are separate, it is anticipated that discussion will cross over. However, the analysis of the requested actions will be reviewed separately in this report. SITE ANALYSIS RADEMACHERS'S FIRST ADDITION H~STORY/BACKGROUND The subject site contains about 10.5 acres of vacant property. The property is bounded on three sides by STH 31, County Road 23, and County Road 12. Access is limited and controlled by state and county policy. The property has been the subject of several attempts to develop commercially. A building permit was issued to McDonald's in 1980. The owner at the time was Brooks Hauser, who did not want to subdivide the property. Therefore the building permit for McDonald's was issued to the entire 11.5 acre site. At a later date the current McDonald's site was split from the subject site via a metes and bounds description. Several years after McDonald's was constructed, Mr. Hauser graded the property in anticipation of building a grocery store. A large black dirt pile at the southern end of the property is the only remnant of that effort. PHYSIOGRAPHY The site is virtually flat with the exception of the southeasterly corner which has a short steep grade. Because of the earlier grading effort, vegetative cover is limited to volunteer growth such as box elder and cottonwood trees plus various kinds of weeds. The vegetative cover near McDonald's has 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 ! Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUN~'Y F_.~PLOYER been unable to grow due to truck parking. Uncontrolled sheet drainage across the site results in erosion and poor storm water quality downstream. ADJACENT USES: McDonald's will be directly affected by this subdivision. Their current access is inadequate to serve additional or new development and therefore must be relocated to provide safer traffic movements. All other uses are separated by either state or county roads. However, the immediate area around the subject site is relatively flat which puts an emphasis on landscaping to soften the impact of large mass development. The land to the south of 170th street is in Spring Lake Township and zoned for residential. Two existing single family homes would be directly affected. The property to the north across STH 13 is vacant and on the same plane as the subject site. Any development on the subject site will have an impact on this property. ISSUES/IMPACTS/CONCERNS: The biggest concern is over the lack of funding for the required improvement which are brought about by this development. The right-of-way for County Road 23 realignment is being dedicated but the roadway is not funded for construction. This subdivision is also isolated from the Brooksville commercial district with the only connection being STH 13. Although the City's ring road concept has been adopted, it is not funded. The poor vehicular and pedestrian links will put a lot of pressure on the intersection of Five Hawks Avenue and STH 13. PROBLEMS/OPPORTUNITIES: Prior Lake's most prevalent problem in the area of commercial development is the lack of focus on any one commercial node. This subdivision reinforces costly STH 13 strip commercial development. The lack of continuity relative to vehicular access has this development surrounded by state and county roads and is isolated from previous commercial development. On the other hand, Prior Lake will provide the opportunity for development that desires to locate in this subdivision that does not exist elsewhere in the community. DEVELOPMENT SUMMARY: The total site area includes 10.5 acres of B-3 zoned vacant land. The setback requirements are; 85 feet from the centerline of county roads; 50 feet from STH 13; 30 rear yard, and 20 foot side yard. The park dedication in this appl%cation has been requested in cash (see attached memorandum from Bill Mangan for detaill. Screening will be required along 170th Street and STH 13 in accordance with Section 6.10 but only at the time of development. DEVELOPMENT ANALYSIS: The preliminary plat and development plan of Rademacher's First Addition are the result of three years of negotiations, plans, discussions, meetings, and numerous submittals. The primary issues in this plat are access related. Since the State of Minnesota an4 Scott County control all access to this plat, their involvement required considerable coordination both in design and f~nding of improvements. McDonald's was also directly involved since their existing driveway would require relocation. Prior Lake's 1981 Comprehensive Plan is not current relative to the subject site. Moreover this plan lacks objectives and goals that promote orderly and efficient development of Prior Lake's commercial land. The Council commissioned the 1985 Wilson management study and subsequent Highway 13 Business Strip Study which identified weaknesses in Prior Lake's commercial development patterns. The studies identified the need to connect the various commercial nodes with a ring road system to relieve Highway 13 of local shopping trips. Also identified were accesslbilit¥, function, and lack of image. The development concept in the Highway 13 Study also called for the realignment of County Road 23 through the subject site to intersect with Five Hawks Avenue. Although these findings were never incorporated into the comprehensive plan the City Council did adopt the ring road concept and realignment of County Road 23. The applicant will be required to dedicate the 100 feet of right-of-way for County Road 23. McDonald's driveway will be moved south (in Outlot B). Outlot A is an unbuildable lot which is encumbered with an access easement in favor of McDonald's. It is anticipated that McDonald's will eventually own Outlots A and B. Lot 1, Block 2, is an unusually.shaped lot of which the east 300 feet are also encumbered with an easement in favor of McDonald's. The building envelope is large enough to provide reasonable development opportunities. Lot 1, Block 1, contains approximately 8 acres and is the focus of this application. The developer has indicated by way of a final plat that the southerly 680 feet of this lot will be platted into an outlot for a future development. Access is provided via Panama Avenue (County Road 23) and 170th Street. Currently 170th Street is a county road, however, it is anticipated that Scott County will turn back that portion of 170th Street east of STH 13 to Prior Lake within the near future. Rademachers First Addition is consistent with Prior Lake's long range planming efforts for the subject site. However, the issue all along has been who will pay for the improvements and when should they occur. Perhaps the most critical health and safety issue is the intersection of Panama Avenue with STH 13. Will a signal be required and who should participate in the cost? City Engineer Larry Anderson, has written a memorandum to Council members Jo~n Fitzgerald and Carol Scott delineating the issues relative to this intersection. The memorandum is attached for your review. Mr. Anderson concluded that the store could be built witho~ a signalized intersection but the level of service will be less than desireable. Regardless of the level of service at the intersection, the state and county have no funds for making improvements this year. Prior Lake should urge both the state and county to include these improvements in their capital improvement programs as soon as possible. RECOMMENDATION: Staff has found the proposed subdivision to be in sustantial compliance with Prior Lake's comprehensive plan and policies and recommend preliminary plat approval contingent upon the following: The applicant has indicated in his application that the right-of-way for County Road 23 will not be dedicated at this time. This right-of-way must be dedicated with this subdivision and the developers agreement which will be required as part of the final plat must address the applicants participating share of the improvements. The preliminary plat shows that the existing driveway to McDonald's will be relocated in Outlot B. However, Outlot B must be shown in a location acceptable to the City Engineer. Access to 170th Street must be addressed to satisfication of the City Engineer. the A profile and cross section must be provided and acceptable to the City Engineer. An erosion control plan must be acceptable to the City Engineer along with drainage calulations and an acceptable storm water and water quality system. Capacity exists in the sanitary sewer and water to serve the subdivision. Utility plans must both sewer and water extensions to property system reflect lines. Preliminary utility plans must be acceptable to the City Engineer. MEMORANDUM TO: FROM: SUBJECT: DATE: COUNCII24EMBER JOHN FITZGERALD COUNCII/~EMBER CAROL SCOTT LARRY J. ANDERSON, DIRECTOR OF PUBLIC WORKS PROPOSED SUPERMARKET AT T.H. 13 & FIVE HAWKS MAY 21, 1992 On May 14, 1992, a meeting with representatives from Super Valu concluded that, based on all the facts available, the proposed store should proceed without the relocation of CSAH 23. The Traffic Engineer, Dennis Eyler, from Strgar-Roscoe-Fausch, Inc. (SRF) would re-study the possible traffic problems at the intersection, after receiving updated traffic data from Lyle Fuller. Staff was directed to prepare a memorandum outlining the critical issues resulting from this decision together with addressing safety issues. SIGNAL WARRANTS The basis for discussion in the past on this project was .that CSAH 23 would be relocated with Five Hawks Avenue to meet signal warrants and to enable a signal to be constructed in conjunction with the relocation of CSAH 23. The project was being proposed for the 1993 construction season in conjunction with the development of this store. A Signal Justificatio9 Report (SJR) was completed by SRF on January 1, 1992 which indicated that a signal would be warranted with the relocation of CSAH 23 to Five Hawks Avenue. During discussions with Scott County officials, they questioned if MnDOT would approve the SJR, based upon recent actions by MnDOT. MnDOT has reorganized the two metropolitan districts into one district and the new Staff member responsible for reviewing the SJR uses different criteria. Based upon current discussions with Dennis Eyler, MnDOT now uses actual traffic counts versus forecasted counts and do not consider right turn movements for {ustification in warrants. According to Dennis Eyler, the ntersection of Five Hawks Avenue and T.H. 13 "does not unquestionably warrant a traffic signal, but the operation of the intersection will be at less than desirable levels of service." STORE ENTRANCE TO CSAH 23 Another problem is that Highway Engineer Brad Larson that the location of the grocery store entrance proposed relocated CSAH 23 is too close to T.H. 13. believes onto the He also feels that the building site for the store is too close to CSAH 23's relocatio, causing congestion and poor traffic mobility getting out to CSAH 23. In the future, Brad believes requests will be made to Scott County to signalize or place four-way stop signs on the CSAH 23 grocery store intersection. Brad's solution is to move the store further to the west and if that isn't feasible maybe the project shouldn't proceed at all. Staff has investigated other locations on the site for building locations and concurs with the developer that it is not feasible to move the store to the west end of the parcel. Staff does not concur with Brad's concerns about the intersection with CSAH 23. Staff's position is based on the Transportation Stud~ done for this project by SRF. Brad has offered a compromise which would be for the developer to unconditionally agree that if anyone complained to Scott County about the intersection of the grocery store's entrance, it would become a one-way to the west. The developer is unwilling to agree to this compromise. This unresolved issue eliminates Scott County Staffs' complete support to relocate CSAH 23. FUNDING The relocation of CSAH 23 and the ring road extension is not in either Scott County or the City's CIP. Staff has prepared a cost split based upon the County's Cost Participation Agreement, MnDOT's Cooperation Agreement, and the City's Assessment Policy (see the attached sheet.) It appeared after some negotiation, that the County may support funding at a %evel not exceeding 50% of their share with a payback over a period of years. No formal agreement was made. Now, without knowing for certain that a s~gnal would be approved and with no guarantee of a signal being constructed, it seems questionable if $1.25 million should be spent at this time, of which approximately up to $800,000 would be the City's cost. ISSUES Basis for moving signal and doing the ring road extension was to have a signal. Warrants probably will not be met based on forecast method. Developer has the best layout in regard for a store that fits the site. Access to CSAH 23 is necessary to make this development economically feasible. County Engineer will not support this, with out a condition that if complaints occur the entrance may be converted to a one-way to the west. Why spend all this money at this time if a signal may not be built? Politically, the store needs to be built. Public reaction may not be good with store opening with poor access. Resulting traffic problems of the store are everyones concern and not Just the City's. HOW BAD IS THE INTERSECTION WITHOUT A SIGNAL SRF made the following assumptions: CSAH 23 would not be relocated. All exits/entrances would be from Five Hawks Avenue and no trips would be from 170th Street or CSAH 23. It is impossible to predict how many cars would use 170th Street or CSAH 23; but as people get into their car and see a backup at T.H. 13, some would divert to CSAH 23 or 170th Street. Use of these accesses will reduce the traffic impact. No signal at CSAH 23 - Five Hawks Avenue. 170th Street/T.H. 13 intersection will remain a full access intersection. Lyle Fuller's traffic projections from the store are in the upper level of what would be generated from text book statistics. The operation's analysis would be with the worst case assumptions. The peak hour problem will probably occur from 4:30 P.M. to 5:30 P.M. with the worst conflict being traffic making a left turn from the Supermarket/McDonald's to southbound T.H. 13. The expected left turn volume would use 80% of the available gaps with an average of four vehicles waiting to make a left turn during the peak hours. The fourth vehicle would have an average delay of two minutes. Up to eight vehicles could be delayed with an average time of four minutes for the last car. In reality, the drivers would observe the delay and use the alternate route of 170th Street. In theory, the same gap would be available at 170th Street as at Five Hawks and more capacity would be available. The left turn from Five Hawks Avenue onto northbound T.H. 13 would utilize 40% of its capacity with an average of two vehicles waiting to make the turn. The second vehicle would have an average wait of seventy seconds durin~ the 4:30 P.M. to 5:30 P.M. period. The school traffic ~s at 3:00 P.M. and SRF predicts much less problems during this time due to less traffic on T.H. 13; however, they suggest that the police also assist in this movement. In speaking with the police, they are currently assisting two to three times per week. Accident potential exists whenever traffic is heavy and motorists are impatient. In comparison to T.H. 13 and Fish Point Road, no safe gaps existed in the A.M. or P.M.. pegk hour. The Fish Point Road intersection prior to signalization without any safe gaps theoretically was less safe. During the traffic counts on Fish Point Road very few vehicles actually made a left turn to our surprise knowing that the major movement would be to and from the north. The ultimate justification to MnDOT was that motorists were avoiding a left turn, due to the unavailable gaps and were using 15~th Street or CSAH 44. The other intersection movements as addressed in the pose no problems. SRF Report The proposal is to build a two lane entrance off T.H. 13 to the grocery store with an entrance onto 170th Street to allow access to T.H. 13 through 170th Street and CSAH 23. STORE OPENS - FOLLOW UP ACTION Meet with MnDOT now, explain problem, emphasis on consolidation of intersections with overall project for long term solution. Take traffic counts upon store opening, January 1993, and again after traffic is stabilized, to ge} a true picture of the magnitude of traffic volumes and available gaps. If severe problems exist at the time of the opening of the store, warrants should be met and a temporary signal can be installed. Depending on the seriousness of the problem a temporary signal could be installed in one to three months. Staff would keep on top of traffic counts and have a revised SJR ready to go. Cost of temporary signal is $40,000.00. In the worst case scenario, a signal could ultimately be constructed at CSAH 23 and Five Hawks if we cannot get the County to bend on this issue. At that point MnDOT may even put pressure on the County. - Put CSAH 23 - Ring Road in City and County CIP SUMMARY The City and developer have worked together to make the realignment of CSAH 23 and the extension of the ring road happen. Each party is frustrated and not at each other. It a~pears that under the circumstances the store should proceed without the relocation and extension of the ring road and address the problem after real traffic information is available. In the mean time, Staff will pursue the extension of Five Hawks Avenue north to connect to Cares Street. A new street could be extended from Five Hawks Avenue to Duluth Avenue. This extension may be viable as a developer is currently considering this parcel. The extension to Duluth Avenue has potential to serve bus trgffic to Five Hawks School. The school district needs to be apprised of the rationale for the City's actions. A temporary signal investment of $40,000 is a lot less investment than the overall project but has less benefit. The store can open and theoretically there is less safety problems at Five Hawks than existed at the intersection of Fish Point Road and T.H. 13. prior to the signal being constructed. MEMORANDUM TO: FROM: RE: DATE: HORST GRASER, DIRECTOR OF PLANNING ~///~ BILL MANGAN, DIRECTOR OF PARKS AND RECREATION PARK DEDICATION REQUIREMENT FOR SUPER VALU JUNE 15, 1992 As a subdivision, this plat is required to contribute cash or land for parks and o~en space. Being that this subdivision is a Commercial subdivision, a cash dedication will be required. For commercial property, the dedication is determined by the square foot as opposed to acreage for residential subdivisions. For that reason, I have determined that a value of $0.85 per square foot will be used to determine raw land (unimproved) value. The entire p~operty is 10.55 acres which converts to 459,558 square feet. Using the raw land value of .85, the raw land value for this property would be $390,625. The Park Dedication requirement of 10% is then applied to this value to determine the cash dedication of $39,062.50. This would be the amount due at the time of hardshell. There was some discussion with the developers about deferring some of this amount based on development of the future platted outlots. If this were the case, Outlot "C" (137,237 s.f.) and Outlot "D" (49,223 s.f.) would have park dedications of $11,665 and $4,184 respectively deferred until such time as development occurs. Outlots "A" and "B" would have to have park dedication paid at the time of hard shell. The options on this subdivision are as follows: 1. Pay entire amount of park dedication at the time of hardshell; 2. Pay park dedication only on the amount developed at this time which would be $23,216. Outlots "C" and "D" park dedication of $15,849 would be deferred until those lots develop. If you have any questions or concerns, I will certainly be available to address them. Thank you. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY F_~PLOY~R Tree_Calculations A. County Narket Parcel 1. Site Perimeter (Assumed) - North - East - South - West Per Preliminary Pl&t 465.22' 423.79' 546.45' Totals 1435.46' R~uir~d Quantity Rate - 1/40 l. Building area Initial Proposed 37,t58 ~ate - 1/1000 Per Future Roadways 455.22' 584'* N/~ - ~e to future Center expansion _Quantity Shown - Initial Planting - Future Planting 1672.22'* B. Overall Shopping Center With Expansion 45,358 s.f. 9 trees undefined by type, quantity or size -- cannot determine if &ppropria~e 1. Site Perimeter (Assumed) Per Future Roadways (170th/panama) 2943'* Per Preliminary Plat 2706'* ~euuiredOuanti%y Rate - 1/40 1.f. 2. Building area Initial Proposed ?0,268 $.f. Wi~h Expansion 72,268 s.f. Required Quantit~ Rate - 1/1000 s.£. - Insufficient information - no overall planting plan provided to determine ho~ initial development phase will fit with overall £hopping center. Quantity Shown 1 Il. E~r¥ ~lantinqs A. Basm of pylon sign B. East entry from future Panama Avenue. ~hoices are the ~aze as u~e~ by the pylon sigr, en~rF statement. III. P_arkXng_Lot._Landsc_ame - County Market A. Island Calculations - Parking space (north side parking and at~les only - excludes service area, west a~sle and east parking un,er future building expansion) 90,3871 s.f. - Deduct 3000 ~.f. - Net parking lot area for calc. 87,3871 s.f. - Rate factor @ 5% _ x.05 - Total required parking lot island area 4,370~ s.f. - Total area shown - 3,930~ s.f. - ~uantity of island area yet short B. Comments 1. Additional planted island area needs to be provided within the parking lot. Would also help delineate traffic. according to the draft ordinance. ao Adjacent to Highway 13 - A 3-1/2 to 4 foot high berm has been provided. The berm is of a consistent height along the site, providing n~ variation ~r aesthefic inteze~t. ;~.f~e functi=nal, berming cannot be used alone. Three trees spac~ at 120 foot be. rm. Additional trees and sP~-~bz zhould ~a provided to meet fha ~cn provided, but not i~ an aesthetically appropriate ~%nner. The lO-foot parking lot setback to Bighway 13 requires the ber~ to be located primarily on the highway right-of-way. This leaves the poSSibility that %he berm could be removed z~n~ not ~ rep!a~ed due tO &n;' highway im;roveaent~, thereby eliminating the required ~creening. Zest side of parking lot by future Panama Avenue - A single row of sh.-ubs likely will n~ provide appr¢~riate ye&r-rcu~ op:city or screening. Other elements or methods should be utilized {e.g., double row, berm, trees, comb/nation of shrub types, etc.) 2 Parking setback aa~ need to be increased ~o provid~ adeqvate space on site for the requir~d screening. £ast and south of propose~ building - Only 3 tr~s have been shc~l for initial planting and they are partially into the proposed pond. The futt=e pl~ting~ are undefined as to typ~, size, quantity, etc. The~ also are shown within the road right-of-way along 170th Street {both existing and future alignments). Some screen could ~ provided east of the building for the temporary parking if the pond could be shifted further eas~. Screening/planting could be placed out of the building expansion/construction limits 7et on the property. This The dock/trash area will be left totally exposed if no screening is provide~. Insufficien~ green space (9~ feet) is provided south and southwes~ o~ the dock/service area even with ~he new road aligTunent for I?0th S~reet. Consideration need~ to be given to providing whatever screening is possible now along the service are~. The view straight into the dock area fro~ Panama Avenue (per the concep~ plan) should also be softened and screened. General_Comments 1. No irrigation System has been noted. So,/seed areas are undefined. The future retail expansion area and other building expansion to the west could be seeded if an a~ropriate area of SOd is provided adjacent to finished ~se area~ (e.g., parking, drive aisles, etc.). Insufficient tree cover is provided on site. Puture plantings should be better defined to determine if the requirements are being met. prellminar~ ~we£all ~hc~ping c~nter planting wou!~ be h~l~ful to thi~ end to determine overall concept and distribution. A lette= of credit for fut~c ~lantinga ma~ be appropriate tc guarantee that appropriate screening and plantings will be installed even if the ~e~ roa~ are not const~ucte4. 4. No consideration has been given to variation of plant sizes. A minimum of 10% should be larger than the minimum required size. ~one of the ~lan& show ;art c~rral loCati~n~, ~zking ~tall compensation, screening cf cart&, Cart storage area: out~ide (with zcr~ning) ~dj~¢ent at Cub Foods in Apple Valley or o~ers), etc. ~%i1~ 60% of the alto perimeter P~$ been addxesaed by z:reening, it has been undefined in the future planting areas or inappropriately addressed elsewhere. The required opacity to the east and south is also in question. 7. Bette~ defined plans and sections should be provided. Better consideration should ~e given to screening the service dock/tra£h area both now and in the futUre. Views into this area should be minimized and well 8creefled. 3 TOTAL P.05 June 1, 1992 David Unmacht City Manager 4629 Dakota Street S.E. Prior Lake, MN 55372 RETAI SUPPORT SUPER VALU STORES, INC. MAILING ADDRESS: P.O. BOX 1451 · MINNEAPOLIS, MN 55440 Dear Mr. Unmacht, I have enclosed information and our application for the subdivision process for Radermacher's new supermarket in Prior Lake. To the best of my knowledge, it is complete and ready for your staff's review. The Radermacher's and I, along with our design people, are ready to discuss any issue your staff may identify needs attention. Lee is not comfortable with the ponding area and would like to further discuss this with staff members. On a personal note, this has been a long and tedious project filled with many frustrations and, at times, a lot of tension for all of us. I hope we are now on our way to getting the City of Prior Lake a new supermarket. We all look forward to moving this project along. We look forward to further discussions as we now enter into the approval process. Sincerely and Thank You, Lyle V. Fuller Assistant Manager Retail Development LVF/dt-1 MINNEAPOUS DMSION: 101 JEFFERSON AVENUE SOUTH · HOPKINS, MINNESOTA 55343 · PHONE (612) 932~1300 ~vi~r: Lero~ & ~rilyn Rade~cher .~o~: 612-492-2044 ~ess: 22406 Aberdeen Ave., Jordan, ~ 55352 ~: Lyle V. ~ller (SUer Valu) ~: 612-933-4493 ~ess: P.O. Box 1451, Minnea~lis, ~ 55440 Valley Engineering'Co. Comstock & Davis .~one: 612-447-2570 Phone: 612-784-9346 Legal Description of Property: See attachment Prc~perty lc]eDification N~9)er (PID) .. 25-902-103-0 Present Zoning: B-3 Property Acreage: 8.84 Deed Restrictions: No X Yes If so, please attach. ~as the Applicant pre~iously sought to plat, rezone, obtain a variance or amditional use permit on the subject site or any part of it: No x Yes What was requested: I h~kve rea the Prior Lake Subdivision Ordinance and agree to prcwide the inf6r~on~work in accordance with the pr~isions of the ordinance. Fee Owners Signature Date ~HIS SEC~ON TO BE Fu.r~ IN BY 'I~]E ~ D~ ~ll~, .! i ';.~NK~O CITY OF PRIOR LAKE NOTICE OF SUBDIVISION PUBLIC HEARING You are hereby notified that the Planning Commission will hold a Public Hearing in the Prior Lake City Council Chambers at 4629 Dakota Street S.E., on Thursday, June 18, 1992 at 8:00 p.m. The purpose of the hearing is to consider the preliminary plat of Radermachers First Addition. The proposal is to divide the following legally described property into two B-3, General Business lots for commercial use. That part of the Southwest Quarter of Section 2, Township 114, Range 22, Scott County, Minnesota described as follows: Beginning at the southwest corner of said Southwest Quarter; thence on an assumed bearing of North 1 degree 06 minutes 25 seconds East along the west line of said Southwest Quarter a distance of 176.64 feet to the centerline of State Trunk Highway No. 13; thence northeasterly along said centerline along a nontangential curve concave to the southeast having a radius of 1 1,459.16 feet a chord bearing of North 64 degrees 14 minutes 03 seconds East a chord length of 572.32 feet; thence North 65 degrees 39 minutes 55 seconds East along said centerline a distance of 745.35 feet; thence South 24 degrees 20 minutes 05 seconds East a distance of 235.00 feet; thence North 65 degrees 39 minutes 55 seconds East a distance of 323.23 feet to the centerline of County Road No. 23; thence southerly along said centerline of County Road No. 23, a distance of · 69.58 feet to its intersection with the centerline of Old Trunk Highway No. 13; thence southwesterly along said centerline of Old Trunk Highway No. 13, to its intersection with the south line of said Southwest Quarter; thence South 89 degrees 56 minutes 03 seconds West along said south line to the point of beginning. EXCEPTING THEREFROM: All that part of the above descrilSed property contained within the right-of-way of State Trunk Highway No. 13. Or more commonly described as approximately eight (8) acres of vacant land adjacent to McDonalds in Prior Lake and lying between 170th Street and S.T.H. 13. If you desire to be heard in reference to this matter, you should attend this hearing. The Planning Commission will accept oral and or written comments. If you have questions regarding this matter, contact the Prior Lake P la~in~ ~epar~~447-4230. Director of ~lanning To be published in the Prior Lake American and 15, 1992. ~29 Da~taSt. S.E, ~ ~ Minnesota ~372 / Ph.(612)447-4230 / ~ EQUAL O~O~UNITY ~PLDYER on Monday, June 8 F~ (612)447.4245 NE$0 "VA19PN" NOTICE OF HEARING FOR VARIANCE YOU are hereby notifie9 that a hearing will be held by the Planning Commission ~n the Prior Lake Council Chambers at 4629 Dakota Street S.E. on: THURSDAY JUNE 18~ 1992 at 8:00 P.M. PURPOSE OF HEARING: To consider a variance application for LeRoy Radermacher of 5137 Gateway Street, Prior Lake. SUBJECT SITE LOCATION: Approximately located south 170th Street Restaurant. 8 acres of vacant land of S.T.H. 13, north of and west of McDonalds REQUESTED ACTION: The applicant proposes to subdivide the land into two lots as per attached drawings. The proposal is to locate the proposed SuperValu store 65 feet from the centerline of 170th street. The City of Prior Lake Zoning Ordinance requires that buildings be setback 85 feet from the centerline of a county road. The applicant requests a 20 foot variance in order to locate the structure as proposed. If you desire to be heard in reference to this matter, you should attend this meeting. Oral and written comments will be accepted by the Planning Commission. For more information, contact the Prior Lake Planning Department at 447-4230. Prior Lake Planning Commission DATE MAILED: June 5, 1992 4629 Dakota St. $.E., Prior Lak~ Minnesota 55372 / Ph. (612) 4474230 / Fax (612) 4474245 A~NEQUAL OPPORTUNITY EMPLOYER RADERMACHERS FIRST ADDITION PRIOR LAKE, MINNESOTA A COMMERCIAL DEVELOPMENT OWNERS/DEVELO~ LEROY RADERMACHER RADERMACHER'S SUPER VALU 5137 Gateway Street Prior lake, MN 55372 Telephone 612447-8883 TECHNICAL ADVISOR SUPER VALU STORES, INC. MINNEAPOLIS RETAIL SUPPORT CENTER 101 Jefferson Avmu~ South Hopkins, MN 55343 Attn: Mr. Lyle Fuller Telephone 612-932-4493 CONSULTANTS VALLEY SURVEYING CO., P.A. 16670 Franklin Trail S.E. Suite 120-C Prior Lake, MN 55372 Attn: Ronald A. Swanson, R.L.S. Survey and Planning Telephone 612447-2570 COMSTOCK & DAVIS, INC. 1446 County Road J (85th Ave. NE) Minneapolis, MN 55432 Attn: John E. Bearden, P.E. Engineering Design & Supervision.' Telephone 612-784-9346 PLANMARK ARCHITECTURE/ENGINEERING 11840 Valley View Road Box 1243 Minneapolis, MN 55440 Attn: Neil Libsoa,/dA Manager Telephone 612-8284574 RADERMACHER$ FIR~;T ADDITIQN Pa~e I TABLE OF CONTENTS NARRATIVE Property Location Property Legal Description Zoning Existing Site Conditions Storm Water Runoff Steep Slopes and Erosion Control Measure Vehicular Access Request for Subdivision PAGE 2 2 2 3 3 3 4 4-6 EXHIBITS McDonalds Letter Concept Plan Preliminary Plat Final Plat Site Plan and Lighting Plan Utility Plan Grading Plan Landscape Plan Fixture Plan 7 8 9 10 11 12 13 14 15 RADERMACHERS FIRST ADDITION PROPERTY LOCATION: The property is bounded on the east by County Road No. 23, (Panama Avenue) on the south by Old Trunk Highway 13 (170th Street) and on the north by State Trunk Highway No. 13. PROPERTY LEGAL DESCRIPTION: That part of the Southwest Quarter of Section 2, Township 114, Range 22, Scott County, Minnesota described as follows: Beginning at the southwest corner of said Southwest Quarter; thence on an assumed bearing of North 1 degree 06 minutes 25 seconds East along the west line of said Southwest Quarter a distance of 176.64 feet to the centerline of State Trunk Highway No. 13; thence northeasterly along said centerline along a nontangential curve concave to the southeast having a radius of 11,459.16 feet a chord bearing of North 64 degrees 14 minutes 03 seconds East a chord length of 572.32 feet; thence North 65 degrees 39 minutes 55 seconds East along said centerline a distance of 745.35 feet; thence South 24 degrees 20 minutes 05 seconds East a distance of 235.00 feet; thence North 65 degrees 39 minutes 55 seconds East a distance of 323.23 feet to the centerline of County Road No. 23; thence southerly along said centerline of County Road No. 23, a distance of 69.58 feet to its intersection with the centerline of Old Trunk Highway No. 13; thence southwesterly along said centerline of Old Trunk Highway No. 13, to its intersection with the south line of said Southwest Quarter; thence South 89 degrees 56 minutes 03 seconds West along said south line to the point of beginning. EXCEPTING THEREFROM: All that part of the above described property contained within the right-of-way of State Trunk Highway No. 13. ZONING CLASSIFICATION_ The property is presently zoned B-3 General Business and the requested use for this project is also a B-3 General Business use. RADERMACHERS FIRST ADDITION Page 3 EXISTIN(} ,~I*E CONDITIONS: The total site was originally graded for a future supermarket, retail sales, etc. during the 1978-79 construction season in preparation for the McDonald's Restaurant. With the passage of time, there has been some volunteer growth of cottonwood and box elder trees on the site, these range in size from 2-6 inches in diameter and are scattered throughout the area west of the existing McDonald's area. There are also several areas of soil erosion caused by surface runoff and inadequate erosion control measures for the site. There is a stockpile of surplus black dirt on the west end of the property. Public sanitary sewer, water and electrical services are available to the site at 170th Street at this time. STORM WATER RUNOFF: Predevelopment storm water runoff flows south, southeast and easterly from the site via the 170th Street and County Road No. 23 ditches into an existing culvert under County Road No. 23,' at the easterly end of the site. This culvert flows into the existing overland drainage channel from the Crystal/Rice Lakes overflow. This channel flows into a culvert under Trunk Highway No. 13 and eventually into Prior Lake via the Creek outlet at Green Heights. The proposal will provide an underground storm drainage system as indicated on the preliminary site plan prepared by Comstock & Davis as a part of this submittal. This underground system will flow into the temporary ponding area as shown on the grading plan. STEEP SLOPES AND EROSION CONTROL MEASURES: There are some steep slopes and existing soil erosion problems along the southeasterly side of the site to the south, of the existing McDonald's site. It would seem that the main cause of thi~ runoff problem is the lack of a proper storm sewer system to handle the runoff from the site. This condition will be resolved during the construction of the utilities and site grading and the slopes will be dressed off and seeded at the completion of the ut~ties. This together with the proposed underground storm sewer improvements will resolve the erosion problems for the site. RADERMACHERS FIRST ADDITION Paqe 4 VEHICULAR A(~(~E~;$: The site presently accesses onto Trunk Highway No. 13 via the existing McDonald's access. There is also a field road type access onto 170th Street. The proposal is to improve the existing access onto Trunk Highway No. 13 with turn lanes at the intersection. The access onto 170th Street will be improved to accommodate traffic flow to and from the site. These proposed improvements are recommended as a result of the traffic study and analysis prepared by the firm of Strgar-Roscoe-Fausch, Inc., for the City of Prior Lake. This study also recommends that the McDonald's existing access point be realigned to match the access point for the proposed supermarket. McDonald's have been conferred with by the developer and concur with the move of their drive. REQUEST FOR SUBDIVISION: The proposal as presented is for preliminary plat approval to subdivide the property and construct a 37,358 square foot building at this time, to be used as a supermarket, with allowances for an additional 10,000 square feet for expansion in the future. The proposal as presented will require a variance for the setback from existing 170th Street at this time. The future realignment of this street will eliminate the variance in the future. At the request of city staff, the enclosed concept plan also addresses the potential of additional retail business expansion with future expansion being connected to the original structure. The exception to this is the potential of two free standing drive up fast food/banking type business on the easterly and westerly ends of the site. The developer does not anticipate that any future expansion will take place before the year 1995. RADERMACHERS FIRST ADDITION REQUEST FOR SUBDIVISION cont... During several meetings with the city staff the matter of the future Ring Road system and the realignment of County Road 23, has been discussed. Staff has indicated at these meetings that County Road 23 will be realigned at some time in the future to the configuration shown on the preliminary plat drawing. Because of these anticipated improvements, staff has indicated that as a condition of approval the developer will be required to provide the following items: Dedicate a 100 foot wide right of way for the future County Road 23 and construct a roadway for approximately 270 feet which will provide access to the site and the McDonald's. Extend the sanitary sewer and water lines the full length of 170th Street to service the site. After reviewing the City Comprehensive Plan, it should be noted that the current plan does not anticipate any major traffic increases within the next 10-15 years. (Minor Arterials pg 40 item 5). This would also seem to agree with the 1981 version of the city comprehensive plan. In response to the above requirements and information the developer submits the following: The property is appropriately zoned for the requested use. There is adequate capacity in the existing public utilities, i.e.: sewer, water, electrical, etc., to accommodate the current proposal and I~roposed future expansion to the site. The SRF traffic study discusses the rerouting of County Road 23. As this project is not in the city's, nor the county's current 5 year plans, it is the position of the applicant that this rerouting be done in the future when funding is available through normal fundir~g channels. The applicant would dedicate property to the appropriate governmental agency at no cost when the need has been determined for the rerouting of County Road 23. The applicant would expect that in consideration of the land dedication there would be no assessments to his property for the roadway construction costs incurred with the project. RADERMA(;:HER$ FIRST ADDITION Paae ~ REQUEST FOR SUBDIVISION cont... In reference to the 170th Street and Highway 13 intersection, it is the applicants position that with the existing turn lanes the intersection will accommodate his and the city's needs for now and the immediate future in its present configuration and should remain as is. In discussing this issue with representatives of SRF, the closing of the intersection would not have an impact on the supermarket entrance to the proposed project. The street does provide value to the city's future Ring Road system and from a retailing standpoint of access it has value as a southwesterly access and needs to remain. The applicant is presently in negotiations with the McDonald's Corporation to relocate their present access for their restaurant. McDonald's has in written form stated they are in substantial agreement with this proposal (see Exhibit). The entrance to the site would be constructed in accordance with the design as shown on the site plan and paid for by the applicant. In reference to improving 170th Street, it is the applicants position that this not be done until studies determine it is necessary to improve the traffic network and when the total street is within the city limits and is a city street so that funding would be available through the normal governmental agencies and assessment process. Because of the above stated reasons and others not stated at this time, the applicant respectfully request that the planning commission and city council approves the request for subdivision and construction at this time. Mc:Donalc~ $ 1650 West $2n0 Stree' S~,:e 612,88~-4~5~ Fax April 22, 1992 Larry Anderson City Hall City of PriorLa~e 4629 Dakota Street SE Prior Lake, MN 55372 Dear Larry: RE: Proposed Super Value Project and CountF Rd. 23 Realignment After having a meeting with all principles involved in the above mentioned project and discussing the latest proposals for realignment of County Rd. 23 as it affects our operation, I wanted to inform you that McDonald's is in substantial agreement with the latest site plan which we reviewed. The one remaining area ~at is still open to review concerns the possibility of a right turn, exit only use of our existing driveway. It appears now ~hat McDonald's will be able to come to an acceptable agreement with the principal developers of this project to coordinate with this proposed development. Nhile we are still working out the details of this final agreement, I wan~ed to contact you at this time to let you know that it appears we are ~11 on our way to reaching an agreement. Also, by copy of this letter ! am informing all principals as well as the County Engineer of this development. ! would be interested in talking with both you and Mr. Brad Larson concernir~ the right turn exit only use of our existing driveway in conjunction with this overall development and any possible tax assessments to our property fr~ this project. Sincerely,.~_~.~ /:~,~/ Ross Yeschek Real Estate Representative Minneapolis Region pc Brad Larson County Engineer 600 E. Country Trail Jordan, MN 55352 Lee Radermacher 500 West 2nd Street Jordan, MN 55352 Lyle Fullez Super Value Stores 101 Jefferson Ave. So. P. O. Box 1451 Hopkins, N~ 55345 Charles Leer 400 - 3rd Ave. So. Minneapolis, MN 55401 2329R .% I:flll~ll[[ll ll[::l',l ll:tl II I,,~!l.~l.,. \ \ I1 I I × / / / ~ [ ,,~,l'i, !I[ llll I'.I II *:~1 i:,j '- ',' ., , · i .,I.. I [~ ' ', "':" :x., II,:' :,,.,'" ' ':.! ,i:! i: :: !i:: :I:* 'jl':ll I I I l. ii : :'i: :, :' Ifil l,il [1 ~ [ l~ ,Plt '~i [iii II [ ' Ill: !- t ", ' , ' ~ "[[ hiilltt': ::tI '"' :' :.,- :.llli IfIl I!li[l[i : :' *: Jill ![! "'": 'I I, : .: i, ~ ' '~ : :,.] ,. ill [:i :,.,. :Il:ill I, lll! :I l,[ Xx ~' ~ ', .. l,? ,, x , ' '" ~'. " ..l. ., x ~ ~ ', -'.-~ x "' .,..,'-" '.x x ~ x x ' ', ', ~ ~ :~..'_. - .- \ \ \ \ \ \ \ \ T'\ ~ \ __x AGENDA NUMBER : PREPARED BY: SUBJECT: DATE: 6 BRUCE IX)NEY, ASSISTANT CITY ENGINEER CONSIDER APPROVAL OF BID AWARD FOR PROJECT #92-11 (FRANKLIN TRAIL WALK) AND RESOLUTION 92-21 JULY 6, 1992 INTRODUCTION: BACKGROUND: DISCUSSION: The purpose of this Agenda item is to accept or reject the bids received and to enter into a contract for the construction of Project #92-11. On May 18, 1992, the Council approved the Advertisement for Bids for the improvement of a sidewalk along Franklin Trail. The bid opening is scheduled to be held on Wednesday, July 1, 1992 at 10:00 A.M. It is Staff's intention to tabulate the bids and make a recommendation of award at the meeting. The bids received will be checked and reference checks made on the low bidders prior to the meeting. Based on the reference check and the bid submitted, a Contractor will be recommended for award of a contract. Staff will present a completed Resolution 92-21 for Council review at the meeting. Staff will also discuss the options available to Council as to the amount of work that can be done based on the bids received. The ~lans prepared have a Bid Proposal which contain a Base Bid and an Alternate Bid for the various areas of work. The Base Bid is the work for the i~provement of a concrete walk along Franklin Trail from the south intersection of Trunk Highway 13 and Franklin Trail to CSAH 44. The Alternate Bid is the work for the improvement of a concrete walk along Franklin Trail from CSAH 44 to the north intersection of T.H. 13 and Franklin Trail. In addition to the walk along Franklin Trail, the Park Advisory Committee (PAC) together with the Parks Department, would like to complete the bituminous trail connection to Lakefront Park from Main Avenue. Also the Parks department would like to pave the trail 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER entrances to Fish Point and Oakland Beach Parks (See May 18, 1992 Council Agenda for attached maps). Paving these entrances would greatly improve the appearance and minimize ongoing maintenance costs. Staff is currently obtaining quotes for this work and will present these costs to Council along with the bid opening results. The total cost of the park trail improvements desired for this year is estimated to be $85,700.00 with Franklin Trail concrete walk cost at $73,200.00 and bituminous trail paving cost for Main Avenue and park entrances at $13,500.00. The actual cost of the work will depend upon the bids or quotes received from the Contractors. The City Council on July 15, 1991, authorized a General Fund Balance transfer of $75,000.00 to construct trails for Lakefront Park. An additional $75,000.00 from the General Fund Balance was approved at that meeting for the improvement of a walk along Franklin Trail. The bids received will affect Staff's recommendation on the amount of work to be done with this year trails improvement project. ALTERNATIVES: The following is a list of the alternatives: Approve Resolution 92-21 awarding the contract for Project #92-11 to the lowest responsible bidder for the Base Bid or the Base Bid and Alternate Bid amounts. Approye a motion authorizing the bituminous trail construction along Main Avenue and Oakland Beach and Fish Point park entrances. Do not approve Resolution 92-21 for s?ecific reasons. Do not approve bituminous trail construction for specific reasons· 3. Table this item for specific reasons. RECOMMENDATION: The recommendation will be made at the Council meeting and will depend u~on the bids and quotes received in determining the amount of work to be done this year. BUDGET IMPACT: This project will be paid primarily through Park Dedication Funds which will include at minimum a future $75,000.00 General balance transfer. Fund ACTION REQUIRED: To be determined at the meeting. P RESOLUTION 92-21 RESOLUTION ACCEPTING BID FOR PROJECT NO. WALK) 92-11 (FRANKLIN TRAIL MOTIONED BY SECONDED BY WHEREAS, pursuant to an advertisement for bids for the improvement of a walk on Franklin Trail by the construction of concrete sidewalk, and appurtenant work; bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: CONTRACTORS BASE BID TOTAL BID (BASE & ALTERNATE) AND WHEREAS, it appears that of bidder. is the lowest responsible NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that The Mayor and City Manager are hereby authorized to enter into the attached contract with in the name of the City of-Prior Lake for the improvement of a walk on Franklin Trail by the construction of concrete sidewalk and appurtenant work according to the plans and specifications therefore approved by the City Council and on file in the office of the City Manager. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER The City Manager is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Passed and adopted this th day of , 1992. YES Andren Andren Fitzgerald Fitzgerald Kedrowski Kedrowski Scott Scott White White NO {Seal) David J. Unmacht City Manager city of Prior Lake DOCUMENT 00500 AGREEMENT THIS AGREEMENT, made as of the day of , 19__, by and between a (name of contractor, i.e., name of corporation, partnership, all contracting individuals and their business name), a (name of state where incorporated or formed and whether a corporation, Minnesota general partnership, etc.), hereinafter called the "Contractor", and the City of Prior Lake, a Minnesota municipal corporation (hereinafter called the "Owner" and sometimes referred to as the "city"). RECITALS WHEREAS, Contractor has been selected by the Owner in accordance with Minnesota law to provide materials, equipment and labor necessary for construction and completion of certain improvements as set forth herein, and WHEREAS, Contractor has agreed to perform its obligations, covenants and undertakings as contained herein in consideration for payment as contained herein, NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions as hereinafter set forth, the parties agree as follows: 1. The Contractor agrees to provide all the materials, equipment and labor necessary for the comp%ete construction of all the improvements, work and/or obligations of Contractor (hereinafter referred to as "Work") as required by the drawings, specificat%ons, exhibits, conditions, covenants and agreements as contained in the documents prepared by for Project , collectively referred to as "Contract Documents", and to do everything required by the Contract Documents previously furnished to the Contractor by the Owner and receipted for by the Contractor. Contract The Contractor agrees that the Work contemplated by the Documents shall be entirely completed on or before , 19 . 3. The Owner agrees to PgY Contractor in current funds for the performance of its obligations pursuant to the Contract Documents the sum of Dollars ($ ...... ), subject to the additions and deductions as provided for in the specifications to the Contract Documents and to make payments on account of the provided for in said specifications, stated-. Contract Documents as except as hereinafter 4. The Contractor and the Owner agree that the Contract Documents, including but not limited to the specifications, drawings, standard general conditions, instructions to bidder, supplementary conditions, special provisions, standard utility specifications, if any, and Contractor bids, and such other provisions as contained in the Contract Documents, are incorporated herein by reference and are a part of this Agreement as if attached or repeated herein. With respect to the drawings and specifications which are part of the Contract Documents, the Contractor and Owner agree that the following shall constitute a complete list of said drawings and specifications: Specifications: Drawings: 5. Prior to execution of this Agreement, the Contractor shall furnish to the Owner for review by the City Engineer and/or City Attorney all bid bonds, performance bonds, letters of credit, insurance certificates, evidence of insurance in final form, as required by the Contract Documents. In addition, prior to execution of this Agreement, the Contractor, if a partnership or corporation, shall furnish to the City Engineer and/or City Attorney such resolutions, opinions of counsel, or evidence of authority required to ensure that the Contractor, upon its execution of this Agreement, shall be fully bound by its terms. 6. Contractor Representations. Contractor represents a~d warrants that neither the execution and delivery of this Agreement, co~summation of the transactions contemplated hereby, nor the fulfillment of or a compliance with the terms and conditions of this Agreement is prevented or limited by, or in conflict with or will result in breach of, the terms, conditions or provisions of any restriction of Contractor, or evidence of indebtedness( agreement or instrument of whatever nature to which Contractor is now party or by which it is bound or will constitute a default under any of the foregoing. Contractor further represents and warrants that Contractor will cooperate with the Owner with respect to any litigation commenced with respect to the Work contemplated herein. Contractor represents and warrants that the Work will conform to all laws, regulations and ordinances of all local, state and federal government authorities. 7. Non-Discrimination. The provisions of Minnesota Statutes, Section 181.59, and of Chapter 11, Title 1, of Prior Lake City Code, which relate to civil rights and discrimination and affirmative action shall be considered a part of this Agreement as though wholly set forth herein, and Contractor agrees to comply therewith. In addition, Contractor specifically agrees: ae That with respect to any and all businesses conducted or acts performed pursuant to this Agreement, Contractor shall be deemed an employer within the meaning of Chapter 11 and shall be subject to the provisions of Chapter 11. That in the event Contractor fails to perform the aforesaid contractual provisions of Chapter 11, this Agreement may forthwith be terminated and cancelled in whole or in part by Owner and Contractor shall be liable for any costs or expense incurred by Owner in obtaining from other sources the Work and services to be rendered or performed or the goods or properties to be furnished or delivered to Owner under this Agreement so terminated or cancelled. That should Owner in a proceeding brought as provided in Chapter 11 find that Contractor has engaged in discrimination in connection with this Agreement and issue a cease and desist order with respect thereto, Owner shall uphold up to 15% of the said contract price, if applicable, until such time as Owner's order has been complied with or said other contracting party hgs been adjudicated not guilty of such discrimination. That Contractor will permit access to any and all records pertaining to hiring and employment and to other pertinent data and records for the purpose of enabling Owner, its agencies or re?r~sentatives, to ascertain compliance with the provisions of Chapter 11 applicable to Contractor. e. That Chapter 11 shall be binding on all contractors, subcontractors, or suppliers. Assignment. Contractor represents and agrees for itself, its successors and assigns that Contractor has not made or created and that it will not make or create or suffer to be made or created any total or partial sale, assignment, conveyance or any trust or power to transfer in any other mode or form of or with respect to this Agreement or any part thereof or interest therein or in Contractor without the prior written approval of Owner. 9. General. ao The terms and provisions hereof shall be upon and inure to the benefit of the representatives, successors and assigns parties hereto. binding heirs, of the Whenever in this Agreement it shall be req~/ired or permitted that notice or demand be given or served by either party to this Agreement to or on the other party, such notice shall be delivered personally or mailed by United States mail to the addresses hereinafter set forth by certified mail (return receipt requested). Such notice or demand shall be deemed timely given when delivered personally or when deposited in the mail in accordance with the above. The address of the parties hereto are as follows, until changed by notice given as above: If to the Owner: City Engineer 4629 Dakota Street S.E. Prior Lake, MN. 55372 With a copy to: Glenn R. Kessel, Esq. Lommen, Nelson, Cole, & Stageberg, P.A. 1100 TCF Tower Minneapolis, MN. 55402 If to Contractor: With a copy to: Except as otherwise provided in this Agreement, the rights and remedies of the parties to this Agreement, whether provided by law or by this Agreement shall be cumulative, and the exercise .by either party of any one or m?re of such remedies shall not preclude the exercise by it, at the same or different times, of any other such remedies for the same default or breach or of any of its remedies for any other default or breach or of any of its remedies for any.other default or breach by the other party. No waiver made by either such pgrty with respect to the performance, or manner of t~me thereof, or any obligation under this Agreement shall be considered a waiver of any rights of the party making the waiver with respect ee to the particular obligation of the other party or condition to its own obligation beyond those expressly waived in writing and to the extent thereof, or a waiver in any respect in regard to any other rights of the party making the waiver of any other obligation of the other party. Delay by a party hereto in instituting or prosecuting any cause of action or claim hereunder shall not be deemed a waiver of any rights hereunder. This Agreement may be amended by the ~arties hereto only by written instrument executed in accordance with the same procedures and formality followed for the execution of this Agreement. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. IN WITNESS WHEREOF, Owner and Contractor have caused this Agreement to be duly executed on the day and year first above written. Approved by the City Council on the day of , 19__. CITY OF PRIOR LAKE By Its Mayor Its City Manager By CONTRACTOR: By Its By Its Approved as to form: INTEROFFICE MEMORANDUM TO: FROM: SUBJECT: DATE: BILL MANGAN, DIRECTOR OF PARKS & RECREATION fi~BRUCE LONEY, ASSISTANT CITY ENGINEER SUMMARY OF BIDS & QUOTES FOR PARKS TRAILS, 1992 JULY 6, 1992 This memorandum is to summarize the costs to construct the sidewalk and trail improvements proposed this year by the Parks Department. On July 1, 1992, bids were received and opened for the concrete walk construction along Franklin Trail. The Base Bid is for the walk from T.H. 13 (south intersection) to CSAH 44. The Alternate Bid is for the walk from CSAH 44 to T.H. 13 (north intersection). Bid results were as follows: TOTAL CONTRACTORS BASE BID BASE & ALTERNATE 1. WEST STAR CURB & GUTTER 2. RYAN CONTRACTING INC. 3. CURB MASTERS, INC. 4. MN STATE CURB & GUTTER 5. ADVANCED CONCRETE, INC. 6. GARVEY CONSTR. INC. 47,377.00 47,999.00 51,856.00 57,965.70 61,937.50 72,720.00 54,491.80 56,234.00 60,067.90 66,978.70 71,643.50 85,445.00 The Engineer's Estimate for the base bid and the total bid & Alternate) was $52,675.00 and $60,870.00 respectively. (Base On July 6, 1992, quotes were received from two (2) contractors for the bituminous paving of trails along Main Avenue and the park entrances for Oakland Beach and Fish Point Park. The quotes received were as follows: PRIOR LAKE NORTHWEST DESCRIPTION OF WORK BLACKTOP BIT. MAINT. 1. Main Avenue Trail 2. Oakland Beach Park entrances & trail within park 3. Fish Point Park entrances $ 5,772.90 $ 7,279.50 $ 2t901.25 $15,953.65 $ 8,640.00 $ 8,970.00 $ 5t775.00 $23,385.00 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 4474230 AN EQUAL OPPORTUNrFY EMPLOYER Fax (612) 447-4245 The Engineer's Estimate for Main Avenue bituminous trail was $5,500.00 and paving of Oakland Beach and Fish Point Park entrances was $8,000.00 for a total of $13,500.00. The original estimate did not include paving of the trail within Oakland Beach Park. This additional cost is estimated to be $1,850.00. On July 15, 1991, the City ~ouncil approved a General Fund Balance transfer of $75,000.00--to construct the walk along Franklin Trail. The cost of the walk and trails from the lowest bidders along with the costs of the work to be done by the Parks Department is as follows: 1. Concrete Sidewalk Bid 2. Bituminous Trails: Main Avenue Oakland Beach Park Fish Point Park 3. Parks Department Costs for Construction & Restoration TOTAL COST $47,377.00 5,772.90 7,279.50 2,901.25 9,539.00 $72,869.65 $54,491.80 $ 5,772.90 $ 7,279.50 $ 2,901.25 $11,719.00 $82,164.45~ Previous Council Agenda #7 from May 18, 1992 mentioned three (3) alternatives to consider in proceeding with this year's Park Trail Improvement Project. The alternatives with the costs from the bids being utilized is as follows: Install the Franklin Trail concrete walk from T.H. 13 (south) to T.H. 13 (north) and the bituminous trails along Main Avenue and the park entrances to Fish Point and Oakland Beach Parks. Cost based on bids received is projected to be $82,164.45. ® Install the Franklin Trail concrete walk from T.H. 13 (south) to T.H. 13 (north). Cost based on bids received is projected to be $66,210.80. Install the Franklin Trail concrete walk from T.H. 13 (south) to CSAH 44 and the bituminous trails along Main Avenue and the part entrances to Fish Point and Oakland Beach Parks. Cost based on bids received is projected to be $72,869.65. With this information, the Council can decide how much of the Park Trail Improvement project to do this year and at what cost. (MEMO24) AGENDA ITEM: PREPARED BY: SUBJECT: DATE: 7 DAVID UNMACHT, CITY MANAGER CONSIDER APPROVAL OF REQUEST FOR PROPOSAL FOR SPACE AND SUPPLEMENTAL STAFFING NEEDS ANALYSIS JULY 6, 1992 INTRODUCTION: DISCUSSION: ALTERNATIVES: On Monday, May 18, 1992 the City Council considered action to conduct a space facilities study. During the meeting, the Council accepted staff's recommendation to transform the community room into offices for the police department and directed staff to prepare a Request for Proposal (RFP) on the study. Attached as part of the Agenda Report is a copy of the RFP. The purpose of the RFP is to provide for a study framework for firms to bid on the Space and Staffing Needs Analysis. The RFP will be mailed to approximately six to ten firms for the purpose of bidding on our study. The RFP details the scope of the study, and a process for selection of a firm to conduct the study. Staff will elaborate on the process at the meeting. The RFP is the first step in the study process. By approving the document we will create an opportunity to evaluate the firms bidding on a proposal in an equitable and consistent manner. This process will also provide us with an estimate on the actual cost for this project. In the 1992 - 1996 CIP we have forecasted $15,000 for this study from the general fund balance. See attached CIP #5. The alternatives are: Approve the RFP as drafted Approve the RFP as amended at the meeting Table this matter for further research Take no action on the RFP 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EIV~LOYER RECOMMENDATION: ACTION REQUIRED: Staff recommends either Alternative #1 or #2. The proposed RFP is based on input from other communities and their experience in undertaking similar projects. It is important that we begin an aggressive attempt to plan for future space and staffing needs. Motion to accept Alternative #1 or #2 order. is in I I I 1 I I I I I I I I I I I ! I I. De~crlption &ncl Location: Facilities Space Needs Anatysis ¢cn'Y HALL) (UBFL~Y) pARKS) (PUBUC WORKS) II. Purpose: Evaluate current and future office space and maintenance faceT;ties space requirements for the purpose of planning strategic expansion of cap- ital plant and butdings in terms of location and size. Department: Project Title: City-wide Space Study Project Number:. Project Useful U/e: III. Needs Assessment: Priority Ranldng: 10-20 years High (1) IV. Cost/Benefit Impact Statement: Professional use of outside expertise/con- sultants to identify and quantify departmental space needs will provide the City with a plan of direction and funding alternatives for op- timum cost containment. Project Financing 1992 1993 1994 1995 1996 l~opert7 Tax Federal State Count,/ Cit7 MSA Fu~b Eclulpmcat ~ Gr~V~~ Total 1~,000.00 i.,.ProJect ~res 1992 , 199~ 1994 , 199,5 1996 ~ Acquisltk~ Bu~ldln~ & ~ Equlpme~ Vchlck~ Odter 1~,000.00 Toul 1~,oo0.oo DRAFT REQUEST FOR PROPOSALS FOR SPACE AND SUPPLEMENTAL STAFFING NEEDS ANALYSIS FOR THE CITY OF PRIOR LAKE PROPOSALS DUE: LOCATION: MONDAY, AUGUST 3, 1992; 2:30 P.M. CITY OF PRIOR LAKE 4629 DAKOTA STREET PRIOR LAKE, MN 55372 DRAFT TABLE OF CONTENTS II. III. IV. V. VI. VII. PURPOSE OF REQUEST INSTRUCTIONS TO PROPOSERS PROPOSAL CONTENTS SCOPE OF WORK SELECTION TERMS AND CONDITIONS PROPOSAL CONTEXT - GENERAL INFORMATION II. REQUESTS FgR pROPOSALS SPACE AND SUPPLEMENTAL STAFFING NEEDS ANALYSIS PURPOSE OF THE REQUEST The City of Prior Lake is requesting proposals for consulting services by firms or combinations of firms to perform a space and supplemental staffing needs analysis for Prior Lake City offices and facilities. The analysis will consist of needs identification in the areas of staffing number, functional needs, space needs, and facility needs. Detailed information concerning the City's needs is outlined in the following Request for Proposals. INSTRUCTIONS TO PROPOSERS A. Ail proposals should be sent and all questions and correspondence should be directed to: David J. Unmacht City Manager City of Prior Lake 4629 Dakota Street SE Prior Lake, MN 55372-1714 Be Ce Ail proposals must be received no later than August 3, 1992; 2:30 p.m at which time they opened. Ten (10) copies of the proposal presented. Monday, will be must be In order to be considered a valid proposal, proposal must meet the following requirements: each Written proposals are the only valid form. Proposals received after 2:30 p.m. on Monday, August 3, 1992 will be returned unopened. Verbal proposals are not permitted. Each proposal must be signed by an officer of your company who can be held accountable for all representations. The proposals shall be limited to a maximum of thirty pages, printed on one side. Additional material, other than that requested by the City, will be disregarded. The City will review the proposals and schedule interviews for all finalists during the week of (to be determined). Final selection will occur at a regular City Council meeting. 3 III PROPOSAL CONTENTS A. Title Page Show the proposal subject, the name of the proposer's firm, local address, telephone number, name of the contact ?erson, and the date. In the event that a combination of firms is proposed, please indicate the lead firm. B. Table of Contents Ce De Include a clear identification of the material by section and page number. Identification of Assigned Personnel Name of the person that would be responsible for the management and administration of a contract with the City. The qualifications and resume of the lead person responsible for the contract should be provided. The names of the professional staff that would be assigned to City projects. The qualifications and resumes of all staff members assigned to this project should be provided. 3. A statement committing the aforementioned staff to this project. If joint ventures are proposed or consultants will be retained, a statement of such arrangements must be contained in the proposal including a brief description of each participant's role. Proposer's General Approach to Space and Supplemental Staffing Needs Analyses The proposal shall address in detailed fashion the approach of the firm or combination of firms to the Scope of Work. The proposal shall identify a specific time frame for the completion of each element of the Scope of work as outlined above. Budget Budget documentation for each task must include the following: a® Number of and names of personnel, number of person days (8 hours equal one person day) and salary cost (identify each separately). Number of supporting personnel, number of person days, salary cost (list each separately). 4 Ce Other cost (eg. travel, computer time, etc.). d. Total task cost. telephone, printing, Total Budget Documentation following: a. Professional Personnel must include the Total number Total person days Total salary b. Support Personnel Total number Total person days Total salary c. Total of Other Cost d. Total Cost of a, b and c F. Previous Space Needs Analysis Experience Ge A representative list of previous municipal and private sector clients, projects, specific activities performed and the name of a person who may be contacted for each client. A list of current municipal and private sector clients, projects in progress, specific activities being performed an4 the name of a person who may be contacted for each client listed. 3. A list of 9ny previous projects performed City of Prior Lake. Disclosures and Assurances (Appendix A) for the 1. App%icant Authority - Assurance that the signator making representations in the proposal on behalf of the proposer has the authority to do so and to bind the firm to a contract. Compliance with Affirmative Action - The .City of Prior Lake, Minnesota, has adopted a policy that will not discriminate in employment practices on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, handicap or disability; that it has agreed to take affirmative action to ~ecru%t minorities, women and ha~dica?ped persons · nto ~ts employment; and that it will transact business only with firms who have adopted similar non-discriminatory and affirmative action policies. IV. Firms Not Debarred - A certification that the firm/firms or employees thereof are not on the "List of Persons or Firms Currently Debarred for Violations of Various Public Contracts Incorporating Labor Standards Provisions." SCOPE OF WORK ae General Purpose of the Space and Supplemental Staffing Needs Analysis The general purpose of the Prior Lake Space and Supplemental Staffing Needs Analysis is to develop an independent, professional and objective decision making tool for future considerations of capital and operating budgets. The analysis will allow t~e City to anticipate facilities needs, thereb~ permitting prudent fiscal planning and adeg~.ate, uninterrupted service provision for City residents. The focus of the analysis should be on functional triggers as well as timed sequence improvements. In a growing community like Prior Lake, an analysis which depends upon its time projections for long term improvement schedules may be inadequate. Therefore, the analysis must identif~ indicators of need for expansion - such as population, number of households, miles of street, etc. - to complement its projected time schedule of need. B. Work Elements The Space and Supplemental Staffing Needs Analysis will focus on the following work elements: 1. Develop Architectural Program Define and lead City staff through a process by which the following tasks are accomplished: 1) Identify functional triggers which relate to increased personnel, space and service needs. Identify existing and estimate future personnel levels on a departmental basis. 3) 4) Anticipate additional equipment and space. employees, Identify existing and estimate future special use space needs such as conference rooms, council chambers, records, office supplies, mail, copy and fax facility rooms, storage space and lunch rooms. 6 5) Identify existing .and estimate future computer room facilities with controlled temperatures and static guard. 6) Develop space requirements for existing personnel and equipment and project space requirements in square feet and equipment needs for future personnel. 7) Identify spatial relationship needs for existing and future employees, functions and equipment. Disposition of these relationships shall include alternative graphics displays. 8) Identify building function and each department's capability to deliver services and where those departments should be located within the building. 9) Develop time and indicators for expansion need. 2. Evaluation Matrix of Building Alternatives Prepare, develop and complete an evaluation matrix to determine which of the following options best address the City requirements for staff space allocation for the years 1990-2010. 1) No change of existing structure or space. 2) Remodel and add on to the current building at 4629 Dakota Street. 3) Construct separate building to accommodate one or more departments currently housed at 4629 Dakota Street. (If this option is necessary, provision must be made for a separate sit%ng process, the format and cost for which will be defined by, but not performed under this analysis). be The evaluation matrix must be accompanied with text which thoroughly reviews the matrix. The text should conclude by recommending no change, remodeling and addition to the current building, or building a separate building with possible remodeling of the current building. Recommendations must be accompanied with supporting rationale. Attend necessary meetings with the City staff and city Council to present progress on and results of the analysis. Ce Facilities Covered The City has a variety of facilities which will be considered in the Space and Supplemental Staffing Needs Analysis. They are generally described below: Administrative Offices - The administrative portion of the government center currently houses 21 employees in the departments of Administration, Planning, Finance, Parks and Recreation, and Engineering/Public Works. The offices are spread over 4146 square feet on the second level. (This includes lunchroom, lobby and storage/copy room). The main administrative building was extensively remodeled in 1986. Police Department - The police portion of the government center currently supports 16 employees in standard or rotating shifts in an area of 1548 square feet on the first level. In addition, 1,100 square feet of storage area for the department is located in the parks garage. Council Chamber and Lobby - The public of the government center on the first comprise approximately 1970 square feet. areas level Support and Storage Areas - Computer room, support, storage and mechanical areas comprise the remaining 425 square feet. Maintenance Facility - The Maintenance Facility is a base of operations for 6 regular maintenance employees and a variety of seasonal employees in streets, utilities and ~ublic works. The current facility was built · n 1978 and is at 100% capacity. Parks Maintenance Facility - The Parks Maintenance Facility is a base of operations for 3 regular parks employees and a variety of seasonal employees in parks maintenance activities. The current facility was built in 1984 and is at 100% capacity. The present library occupies an old bank building. The building consists of two floors with the library operating on the main floor with approximately 4500 square feet of space. The building is in need of upgrade and not conducive to future library expansion without significant improvement. Community meeting rooms. No existing space is available for community meeting facilities. Ideally, future expansion of city facilities must consider community meeting room space for small to medium size community activities. 8 Ve VI. SELECTION ae Be Ce The City reserves the right to reject proposals, and is not bound to accept the roposal if that proposal is contrary nterests of the City. any or all lowest cost to the best The proposals will be evaluated by a selection team. The team will rank the proposals and will provide a recommendation to the city Manager and City Council. Selection of the firms to be invited to respond to the RFP shall be based upon the following criteria: The firm's approach to and understanding of the project. The firm's experience in similar projects, including similar space planning experience, law enforcement planning experience, demonstrated project management expertise, and previous experience on government projects. The experience and qualifications of the p~oject staff in similar projects, including the criteria above. The firm's demonstrated ability to keep on schedule and within budget. 5. The extent of project involvement by top management. e The extent to which.previous clients have found the firm's project services acceptable. The firm's most significant qualifications for this project. Previous city experience with the consultant firm. TERMS AND CONDITIONS Ce The City reserves the right to cancel or amend the request for proposals at any time. The City reserves the right to determine the successful respondent. The City reserves the right to reject any or all proposals. The City will not be liable for any costs incurred by the firm responding to this request for proposal. Upon ~ubmiss%on, all.proposals.become the property of the C~ty, which retains the right to use any ideas presented in any proposal submitted, whether or not the proposal is accepted. 9 De Zo Fo Ge me Je Ke A contract will be executed between the successful respondent and the City. The City shall pay the firm for services on the basis of the approved fee or fee schedule per the proposal or as otherwise agreed upon by the City and respondent. The firm shall not assign any interest in this contract and shall not transfer any interest in the same without the prior written consent of the City. For the purposes of this agreement, the consultant shall be deemed to be an independent contractor, and not an employee of the City. Any and all agents, servants, or employees of the designer or other persons( while engaged in the performance of any work or services required to be performed by the City under this agreement, shall not be considered employees of the City of Prior Lake and any and all claims that may or might arise on behalf of the City, its agents, servants or employees as a consequence of any act or omission on the part of the designer, its agents, servants, employees or other persons shall in no way be the obligation or responsibility of the City. The consultant, its agents, servants, or employees shall be entitled to none of the rights, privileges, or benefits of City employees except as otherwise may be stated herein. The City shall pay for all services and items provided by the firm under the proposal in a lump sum upon completion of the project or on such schedule as shall be mutually accepted by the City and the firm. The consultant further agrees to comply with all federal, state and local laws or ordinances, and all applicable rules, regulations, and standards established by any agency of such governmental units, which are now or hereafter promulgated insofar as they relate to the designer's performance of the provisions of this agreement. It shall be the obligation of the designer to apply for, pay for and obtain all permits. The City requires affirmative action, and therefore, the firm selected shall not discriminate under the contract against any person in accordance with federal, state and local regulations. If, for any reason, the firm selected is not able to commence services under its proposal within 30 days after its award, the City reserves the right to award the contract to the next most qualified firm. 10 VII. ne If, for any reason, the firm shall fail to fulfill in timely and proper manner the obligations under the contract, the City shall reserve the right to te.rminate said contract by specifying the date of termination in a written notice to the firm at least sixty ~ calendar days before the termination date. In event, the firm shall be entitled to just and equitable compensation for any satisfactory work completed. No elected official or employee of the City who exercises any responsibilities in the review, approval or carrying out of the proposal or contract shall participate in any decision which affects his or her direct or indirect personal or financial interest. PROPOSAL CONTEXT - GENERAL INFORMATION A. City Organization The City of Prior Lake was incorporated as a Village in 1881. In 1973 the City was certified as a statutory, Plan B form of government as prescribed in Minnesota Statutes. The City has a Council - Manager form of government consisting of an elected mayor and four councilmembers. The city provides a full array of municipal services including water, sewer, street lighting, fire, police, civil defense protection and general administrative functions. City Council - The Prior Lake City Council is the final review and approval authority regarding all contracts, payments, plans, improvements, policies, procedures and other business of the City. The City Council, composed of four members and the Mayor, is a legislative and po%icy making body .of the city. The Mayor, who presxdes over the Cxty Council meetings, is elected at large for a four year term. The Councilmembers are also elected at large for four year terms. Set forth on the following table is certain information pertaining to the City Council: NAME Lydia Andren John Fitzgerald Tom Kedrowski Carol Scott Gene White TITLE TERM EXPIRES Mayor 1993 Councilmember 1993 Councilmember 1995 Councilmember 1995 Councilmember 1993 City Manager - The City Manager reviews and coordinates all matters coming before the City Council. The incumbent is responsible for the implementation of Council direction and the coordination and management of City departments on a daily basis. 11 City Staff - The City Manager implements Council direction through the department heads of seven City departments. They are Police, Fire, Public Works, Finance, Planning, Economic Development, Parks and Recreation and Administration. B. General Information The City of Prior Lake is located in northern Scott County and is among the fastest growing cities in Minnesota. Its dramatic population growth and the predominance of two income households ~lgces a significant demand on City services and facilities A summary of the City's population growth is outline~ in the following table: 1970 U.S. Census 1,114, 1980 U.S. Census 7,284 1987 Special Census 9,926 1990 U.S. Census 11,482 1992 City Staff Estimate 6/1/92 11,730 * This figure included township populations. Prior Lake's growth is expected to continue into the future due to its locational amenities and the current environment and pressures for single family residential development. In addition, the new transportation networks which are being planned or constructed will facilitate Prior Lake's growth. Prior Lake's growth estimates range from 15,000 to 25,000 by the year 2010. This current growth rate and anticipated growth rate will place substantial demand on City services and facilities. The City of Prior Lake is an outer ring, free standing, growth community which is ap?roximatel~ 50% developed. The City of Prior Lake is primarily a ."bedroom" community, city officials are currently working on an aggressive business/office park development plan. In addition, the opening of the new Mystic Lake Casino in a rural section of Prior Lake has placed a great demand on transportation networks and will have dramatic economic ~mplications fo~ the city. (City staff is available to discuss an more detail demographics information.) 12 APPENDIX A Applicant Assurances The applicant hereby assures and certifies: That the individual signing the assurance form on behalf of the individual, partnership, company or corporation named in the proposal possesses the legal authority to execute the proposed study. In connection with this proposal and any subsequent contract the consultant shall not discriminate against any employee applicant for employ~.e~t because of race, color, creed, religion, national origin, disability, age, sex or status regarding public assistance. The consultant will take action to ensure that applicants are employed and that employees are treated during their employment without regard to their race, color, creed, religion, national origin, ~lsability, age, sex or status regarding public assistance in accordance with federal and state law and local policy. The consultant agrees to comply with all applicable federal, state and local compliance requirements. (Name of Firm) OFFICIAL ADDRESS: (Authorized Signature) (Title) (Date) 13 TWIN CITIES TREE TRUST June 26, 1992 Ms. Lydia Andren, Mayor Members of the City Council Prior Lake City Offices 4629 SE Dakota Street Prior Lake, MN 55372 Dear Mayor Andren and Members of the City Council: We will have youth from Prior Lake and neighboring communities working on park projects in Prior Lake this summer. They are participating in the Summer Youth Employment and Training Program directed by Twin Cities Tree Trust. I am enclosing a list of the projects and the approximate dates when they will be in Prior Lake. The youth are very proud of their work and the contribution they are able to make to their community. A visit by you would help reinforce the importance of their accomplishments. If you would like to visit a workstte, please contact me or Barbara Hise, Tree Trust's Community Relations Coordinator, prior to your visit. We can then give you the exact schedule and location of the crew and meet you at the site to answer questions, if you wish. We appreciate the commitment Prior Lake has made to our program. hope you will take a few minutes this summer to see the quality projects the youth are completing in Prior Lake. We Sincerely, Enclosures EMPLOYMENT TRAININGAJRBAN CONSERVATION 4100 VERNON AVENUE SOUTH, ST. LOUIS PARK, MN 55416-3199 612/920-9326 FAX 612/920-4558 AN EQUAL OPPORTUNITY EMPLOYER RECYCLED PAPER SCOTT COUNTY SYETP 1992 PROPOSED PROJECTS (8/3 - 8/14) Raspberry Ridge Park - rock mulch Oakland Beach Park -timber edging Island View Park - timber playground edging Boydins Park - timber playground edging Green Oaks Park - timber edging Sandpoint Beach - 150 ft. retaining wall (6/15 - 6/17) (6/18 - 7/1) (7/2 - 7/10) (7/13 - 7/17) (7/20 - 7/24) (7/27 - 8/28) SAVAGE Community Park - retaining wall - fishing pier (6/15 - 7/31) Trost Park (8/17 - 8/28) - timber edging around play structure TWIN CITIES TREE TRUST June 26, 1992 Mr. David Unmacht City Manager Prior Lake City Offices 4629 SE Dakota Street Prior Lake, MN 55372 Crry Dear Mr. Unmacht, We are interested in informing you, the Mayor and the City Council about the park projects that area youth will be working on in Prior Lake this summer. They are participating in the Summer Youth Employment and Training Program directed by Twin Cities Tree Trust. I am enclosing a list of the projects and the approximate dates when they will be in Prior Lake along with a letter to your Mayor and members of the City Council. I would appreciate your seeing that copies of the letter and the project list are distributed to the Mayor and Council. In addition, if you would like to visit a worksite, please contact us so we can confirm the schedule and exact location of the work crew on the day you wish to visit. We would also be happy to meet you at the site to answer your questions. We appreciate the commitment Prior Lake has made to our program. Sincerely, Enclosures EMPLOYMENT TRAINING/URBAN CONSERVATION 4100 VERNON AVENUE SOU'I~, ST. LOUIS PARK, MN 55416-3199 612/920-9326 FAX 612/920-4558 AN EQUAL OPPORTUNITY F. MPLO~ RECYCLED PAPER AGENDA IT]~4 ~c David Unmacht Mgr. 4629 Dakota St SE Prior Lake, MN 55372 aseociat[on of metropolitan municipalities June 27, 1992 Dear David, Cities have reached a critical juncture at the Legislature. State officials seem to believe that cities' financial resources can provide the answer to the state's continual funding problems. We want to know your view about what direction the Association of Metropolitan Municipalities should take during 1993 to help protect cities from further legislative intrusion on our tax base. To provide you with a forum for your opinions and concerns on this and other issues, we are planning our seventh annual Outreach Breakfast for you and other city officials in your area. The breakfast is scheduled for July 15 at 7:30 a.m. in the lounge area of the Country Kitchen, 14351 Nicollet Court, Burnsville. It is located on the SW corner of 1-35E South/County Road 42 interchange. Turn left at the first stoplight onto Nicollet Court to the restaurant in the cul-du-sac. Enter through a separate entrance to the lounge. Please R.S.V.P. to Carol or Nicole by noon, July 10. The AMM would like your input on the following concerns: * Metropolitan issues such as storm water management, water supply and general Metropolitan Council authority; * Legislative matters such as LGA and HACA distribution, the Local Government Trust Fund, transportation and transit concerns, local options for city revenues and regional sewer financing; * Seeking commitments from legislative candidates regarding their views toward city issues. * The Metropolitan Governance Task Force's preliminary report on the Metropolitan Council and the Task Force's view of the Council's role in the region. This is not a formal gathering and we hope for lots of discussion from you, because your opinions, concerns and advice will help shape AMM's policies and priorities for the 1993 session. 183 university avenue east, st. paul, minnesota 55101 (612) 227-4008 The breakfast also can be an avenue for you to tell us what you'd like to see the AMM do by way of member services. Are there other support services that we should provide, or improvements to current services that you can suggest? We hope you plan to attend the July 15 breakfast at the Country Kitchen in Burnsville. We would ask that managers make this information available for and extend this invitation to city council members. As always, if you have any questions, don't hesitate to call the AMM office. Sincerely, Karen Anderson, AMM President Minnetonka Council Gene White AMM Board member Prior Lake Council Mary Ellen Wells 6771Boudin St. NE Prior Lake, Hlnneeota 55372 July 1, 1992 The Honorable Lee Andren Mayor, City of Prior Lake 4629 Dakota St. SE Prior Lake, Minnesota 55372 Dear Mayor Andren: I understand that the City Council will be taking action at its naxt me.ting to extend my appointment tO %he Pla~Ing Conuniss!on until September. ! regret to inform you that I will not be able to continue, and that the Council should not take this action. would be happy to discuss the reasons with you, council members or City staff. Please feel free to contact me if yOu So desire. It has been a pleasure to work with the City staff. number of very talented people who have and w111 provide the support needed to make Prior Lake a thriving community. Ther~ are a continue to successful, Sincerely, Wells 1~3et-lt~" l)rend fax transmittal memo