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HomeMy WebLinkAbout1994 r lIDCAN.waT r ECONOMIC DEVELOPMENT COMMITTEE ANNUAL MEETING AGENDA JANUARY 25, 1994 7:15 . 1:15 P.M. HOLLYWOOD BAR AND GRILL r 1. 2. 3. 4. S. r 6. 7. ".-.. / . 1993.1994 PRIOR LAKE ECONOMIC DEVELQPMENT ~QM"'lll'l EE GOALS & OBJECTIVES JANUARY 11, 1994 Conti tlue to develop an implementation plan for City Council review which provides for comn lunity outreach to existing and new businesses through in person, telephone, and/or writtf n means. Chamber Executive Director/City Manager visits . Mom tor effectiveness and complete 6 month evaluation of Economic Development servil :es. Refir,e and receive approval for and begin implementation of Business Office Park mark eting plan. Parti :ipate in the public meetings to be scheduled by the Planning Commission regarding the 2010 Comprehensive Plan and provide comments and observations. Act ,S a liaison between existing commerciallindustrial representatives and the City Staff. Prov ide similar liaison with residential representatives if a problem exists. Assi st in soliciting input from stake holders to determine the advisability of completing a redevelopment master plan for Town Center (perhaps February) and Gateway. Identify for promotional purposes, the potential benefits which the MdewakantonDakota Con ununity and "The Wilds" development could have on commerce and the community: 1. Recreation Center 2. The Wilds 3. 2010 Dakota Comp Plan 8. Coordinate the Star City recertification process. 9. Di~lay commitment to the Student Advisory Council by supporting their efforts to bring yo\ ~th oriented businesses to the community. 10. Annexation 11. Sipl Ordinance - When hearing is? - Should this be made part of Annual meeting. IlDClGOI.ftT n: r ANNUA _ ECONOMIC DEVELOPMENT COMMII I EE MEETING JANUARY 25, 1994 1993 Successes: 1. Provided input on business office park standards. 2. Business park acquisition. 3. Continued Star City Status. 4. One parcel sold and construction started. 5. Lot coverage input. Underway : (! Worked with twenty office park prospects. Received input from Priordale business owners. Liaison between existing owners and new businesses. Marketing materials. Outreach efforts. Coordination with school district and students. EDCMTG.WAT (' :rL r ANNUAL, ECONOMIC DEVELOPMENT COMMII I EE MEETING JANUARY 25, 1994 Bylaws: f' EDCMTG.WRT r Five member body. City Council appoints Chair. Chair and City Council involvement in maintaining member participation. Chairs involved in interview and selection of new members. Annual performance evaluation based upon standards. Enhanced training. Bylaw evaluation annually City Council. Subcommittees establishment and approval by City Council with sunset requirement. Semiannual reports to City Council on activities. r r (' :JI. ANNUAL ECONOMIC DEVELOPMENT COMMII I EE MEETING JANUARY 25, 1994 1ralning: . Review objectives of Committee and Bylaws. . Review current Committee projects with new members before first meeting. EDCMTG.WRT r--- , f' ,r \V ANNUAL ECONOMIC DEVELOPMENT COMMII I EE MEETING JANUARY 25, 1994 Iransi1Iml~ . Voluntary resignationlinterview. . Fight. . Use terms to transition. . Whatever the City Council determines. EDCMTG.WRT - (' f' r ::N ANNUAL ECONOMIC DEVELOPMENT COMMII I EE MEETING JANUARY 25, 1994 Stand.ards . Minimum 750/0 attendance of meetings. . Conflict of interest (business). . Participation: Accepting assignments. Discussion of agenda issues. EDCM1O.WRT r r r .$- ANNUAL ECONOMIC DEVELOPMENT COMMII I EE MEETING JANUARY 25, 1994 Ughten up On: 1. Formation of committees Smaller body will require more subcommittees. Let us decide and implement with information to Council or: 2. Make it a ~ member body. EOCMTG.WAT r r , r 1l=- ANNUAL ECONOMIC DEVELOPMENT COMMII I EE MEETING JANUARY 25, 1994 Standarc;J.a . Minimum 750/0 attendance of meetings. . Conflict of interest (business). . Participation: Accepting assignments. Discussion of agenda issues. EDCMTG.WRT EOCM6 MINUTES OF ECONOMIC DEVELOPMENT COMMITTEE MAY 10,1994 I. BOLL CALL Present: Bob Barsness, Ray Lemley, Jeannie Robbins, Nat Wisser, Larry Greenfield, Wes Mader, Carrie Nelson, Bonnie Carlson and Roger Guenette. II. MINlJu;S Motion by Jeannie Robbins, seconded by Nat Wisser to approve the EDC minutes of April 26, 1994, as amended to reflect Wes Mader being present. Motion carried. m. MARKETING PLAN[SJ1:RVICES. The EDC discussed the marketing/promotion guide included in the agenda packet. Jeannie Robbins indicated she and Kay KuWman had developed a more detailed plan. Ms. Robbins and Bonnie Carlson will review that plan, update if necessary, and present it to the EDC at a future meeting. IV. BECEIVE SICz.N ORDINANC~ The revised sign ordinance is available to any interested members. There was no discussion on this item. v. BEVlEW/UPDATE COMMERCIAL AND RETAIL PROPERTY LISTING The EDC reviewed the commercial and retail property listing and concluded it appeared to be complete. The EDC suggested that the listing be updated at least quarterly. VI. DEVELOPME~r lTPDATE Roger Guenette reviewed the status of the Becker Arena project. According to the building contractor, a side yard variance of ten feet is required in order to fit the building on the lot. It also appears that a significant amount of soil grading and correction is necessary. City Staff is continuing to work with Becker Arena Representatives to resolve these issues. The EDC also recommended that Larry Anderson, City Engineer, be invited to the next EDC meeting to address soil conditions and alternative solutions for the remaining lots. VII. CHAMBER UPDATE Carrie Nelson reported the Chamber will be conducting a raffle in order to fund Lakefront Days expenditures. She also reports the Chamber is endorsing a focus on businesses and their needs. VIII. ADJOURN Motion by Ray Lemley, seconded by Larry Greenfield to adjourn the meeting. The meeting adjourned at 9: 10 A.M. EDCM6 INUTES OF BUSINESS DEVELOPMENT COMMuI EE TUESDAY, JUNE 14, 1994 I. ROLL CALL Present: Bob Barsness, Dar Fosse, Ray Lemley, Jeannie Robbins, Mike Sweeney, Nat Wisser, Larry Greenfield, Wes Mader, Frank Boyles, Roger Guenette and Bonnie Carlson. II. MINUTES MOTION BY, NAT WISSER, SECONDED BY LARRY GREE~t' lliLD TO At't'KOVE THE EDC MINUTES OF MAY 10, 1994 AS SUBNunED. MOTION CARRIED. III. COMMITTEE RECOMMENDATION FOR CHAIR APPOINTMENT The term of the current Chair, Bob Barsness expires June 30, 1994 and he is not eligible for reappointment. MOTION BY NAT WISSER, SECONDED BY MIKE SWEENEY TO PROCLAIM A VOTE OF ACCLAMATION FOR CHAIR BARSNESS IN RECOG~lnON OF HIS MANY CONTRIBUTIONS TO THE EDC AND THE CITY OF PRIOR LAKE. MOTION CARRIED. MOTION BY NAT WISSER, SECONDED BY LARRY GREE~t'lliLD TO RECOMMEND JEANNIE ROBBINS BE APPOINTED CHAIR OF THE BDC. MOTION CARRIED. IV. BUSINESS INFOIEXPO MOTION BY JEANNIE ROBBINS, SECONDED BY RAY LEMLEY TO PARTICIPATE IN THE BUSINESS EXPO AND RECOMMENDING THE BDC CONTRIBUTE $100 TOWARD DOOR PRIZES. MOTION CARRIED. V. RECEIVE 1993 ANNUAL REPORT The BDC reviewed and accepted the 1993 Annual Report as presented. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER VI. RECEIVE AMENDED BYLAWS The BDC received the amended bylaws noting the major changes included. 1) Committee name from Economic Development Committee (EDC) to Business Development Committee (BDC). 2) Committee size changed from nine to seven members. VII. DEVELOPMENT UPDATE Bonnie Carlson outlined various development! redevelopment projects currently underway in the City. 1) Closing on the Becker Arena lot in Waterfront passage Business Office Park. 2) Marina proposal to increase the number of slips, close public access and expanded retail. 3) Steve Neilson proposed development on vacant lot on lot adjacent to Walker and Pleasant Avenue. Roger Guenette reported negotiations are continuing with two local businesses for constructing a multi-tenant building in Waterfront Passage Business Office Park. He expects a final determination on whether the project is viable in the next 30-45 days. Mr. Guenette also reported interest on the part of a group of local investors to construct a "spec" building in the office park possibly in 1995. VIII. .oTHER BUSINESS Dar Fosse and Mike Sweeney submitted their resignations from the BDC. It was also noted that Nat Wiser's term expires and that he is eligible for reappointment. The resignations will be forwarded to the City Council. IX. ADJOURN MOTION BY RAY LEMLEY, SECONDED BY JEANNE ROBBINS, TO ADJOURN THE MEETING. THE MEETING ADJOURNED AT ??? A.M. EDCM7 .EDC BUSINESS DEVELOPMENT COMMITTEE JULY 26,1994 7:15. 9:00 A.M. PRIOR LAKE CITY HALL - CITY COUNCIL CHAMBERS AGENDA I. The City Council appointed Jeannie Robbins Chair of the Business Development Committee at their meeting on July 18, 1994. ROLL CALL NOTE: Larry Greenfield Ray Lemley Wes Mader Jeannie Robbins Nat Wisser Ex-Officio Members Jere Phillips Dave Mocal Deborah Rose Dave Pearson John Vaughn Carrie Nelson II. APPROVE MINUTES * See attached minutes of July 12, 1994. III. APPROVE AMENDMENT TO DEVELOPMENT DISTRICT NO.2. IV. APPROVE TAX INCREMENT DISTRICT NO. 2-3. V. APPROVE TAX INCREMENT DISTRICT NO. 2-4. VI. DISCUSSION OF WATERFRONT PASSAGE BUSINESS OFFICE PARK SOILS - LARRY ANDERSON. VII. REVIEW BUSINESS OFFICE PARK STEPS VIII. CHAMBER UPDATE - CARRIE NELSON IX. OTHER BUSINESS X. ADJOURN BDCAG1.BDC 4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER MINUTES OF BUSINESS DEVELOPMENT COMMul EE TUESDAY, JULY 26, 1994 I. ROLL CALL Present: Jeannie Robbins, Nat Wisser, Larry Greenfield, Ray Lemley, Wes Mader, Deb Rose, Bonnie Carlson, Roger Guenette and Carrie Nelson. II. MINT JTES. MOTION BY, NAT WISSER, SECONDED BY, LARRY GREE~t<lliLD, TO APPROVE THE BDC MINUTES OF JUNE 14, 1994. MOTION CARRIED. ill. AMENDMRNT TO OEVELOPMENT DISTRIf;T NO. 2, APPROVE TAX INCREMENT DISTRICT NO. 2-3 AND 2-4 MOTION BY NAT WISSER, SECONDED BY LARRY GREE~t<lliLD TO APPROVE AMENDMENT TO DEVELOPMENT DISTRICT NO.2, AND CREATION OF TAX INCREMENT DISTRICTS NO 2-3 AND 2-4. MOTION CARRIED. IV. DISCUSSION OF WATERFRONT PASSAGE BUSINESS OFFICE PARK, Larry Anderson, City Engineer discussed the conditions and soil boring reports on the soils in the Business Office Park. The borings indicated readings average a maximum bearing pres suire of 2,000 pounds per square foot. Mr. Anderson indicated that these soil conditions were generally considered adequate, however, conditions in some areas may greatly vary. Because of these varying conditions City staff has recommended that the City offer to share the cost to conduct the site survey and soil borings in order to accurately assess the soil correction necessary for the building site and so that the developers agreement can be negotiated taking these factors into consideration. V. REVIEW BUSINESS OFFICE PARK STEPS. The Business Office Park Project Guideline areas discussed by the BDC. VI. CHAMBER UPDATR - CARRIE NELSON Carrie Nelson updated the BDC on Chamber activities including Lakefront Days on August 5-7 and the circus on August 16, 1994. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 ,AN EQUAL OPPORTUNITY EMPLOYER VII. OTHER BUSINESS Wes Mader asked whether a BDC representative could participate in the presentation of interim reports for the commercial and industrial market study. VIII. AnJOlJR"ts: The meeting adjourned at 9:15 a.m. BDCM8.BDC BUSINESS DEVELOPMENT COMMITTEE AUGUST 23,1994 7:15 - 9:00 A.M. PRIOR LAKE CITY HALL - CITY COUNCIL CHAMBERS AGENDA NOTE: I. The previous notice setting the next meeting date of the Business Development Committee on September 13, 1994 was in error. The next meeting is scheduled for August 23, 1994. The businesses in the downtown area have been invited to meet with the BCD to discuss their thoughts on downtown redevelopment. ROLL CALL Larry Greenfield Ray Lemley Wes Mader Jeannie Robbins Nat Wisser Ex-Officio Members Jenny Kraska - student council Jere Phillips Deborah Rose Dave Pearson Carrie Nelson II. APPROVE MINUTES * See attached minutes of July 26, 1994. III. CONDUCT DOWNTOWN BUSINESS DISCUSSION IV. CHAMBER UPDATE - CARRIE NELSON IX. OTHER BUSINESS X. ADJOURN BDCAG2.BDC 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER MINUTES OF BUSINESS DEVELOPMENT COMMITTEE TUESDAY, AUGUST 23, 1994 7:15 - 9:00 A.M. I. ROLL CALL Present: Larry Greenfield, Ray Lemley, Jeannie Robbins Nat Wisser, Bonnie Carlson and Roger Guenette. Absent: Wes Mader, Jere Phillips, Dave Pearson and Carrie Nelson Ex-Officio Members: LeAnn Wazack, Jenny Kraska and Deborah Rose Others Present: Jim Keenan, Prior Lake Travel/Laker Insurance; Bob Mertens, Monnens Lumber; Eldon Marin, Extra Innings; Tom Patterson, Sport & Specialty (Formerly-Shel Mar Sports); Frank Boyles, City of Prior Lake; Blair Tremere, City of Prior Lake; Marjorie Sauter, Sauter Insurance Exchange; Mel Sauter, Sauter Insurance Exchange; Leanne 1. Weyrauch, ISD 719, Youth Dev. Comm. Services; Chris Boulton, Boulton Bakery and Bob Donner, Servi- Tronics, Inc. II. MINUTES MOTION BY, NAT WISSER, SECONDED BY, LARRY GREEf'-lt'lbLD, TO APPROVE THE BDC MINUTES OF mLY 26, 1994. MOTION CARRIED. ill. ~ONDUCT DOWNTOWN BIJSINESS DISCIJSSION Representatives of downtown business were invited to meet with the Business Development Committee to discuss their concerns and issues. The discussion focused on a number of items including: concerns with present and future traffic flow, especially at County Road 21 and Main Avenue the general need for redeveloping /revitalizing the downtown area frustration about the City's lack of communication and responsiveness concerning the needs of existing downtown businesses. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER IV. V. VI. BDCM9.BDC It was noted that the City Council and Business Development Committee have made several attempts in the last lO years to work with the downtown businesses and property owners to define and implement a redevelopment initiative. For various reasons no substantive results were produced from those earlier efforts. In the interim the community has undergone significant changes relating to extraordinary growth, including several major unforeseen developments such as Mystic Lake Casino and the Wilds. These changes have had dramatic impacts on the community's institutions and resources. Further, it is reasonable to expect additional changes in the foreseeable future. The business owners and operators present were of the opinion that before any revitalization or renewal plans were developed, the question of the future plans for the intersection of County Road 21 and Main Avenue must be answered. There has been speculation that Scott County may change the four way stop to a two way stop, prohibit left turns, signalize or cuI de sac the intersection. In order to provide business owners additional information about this issue and to encourage greater participation, it was agreed that a follow-up meeting would be scheduled on September 27, 1994. Brad Larson, County Engineer and Larry Anderson, City Engineer will be present to discuss any proposed plans for County Road 21, Main Avenue and adjacent roadways. After their presentation, the meeting will focus on revitalization strategies that the downtown property owners and business operators are interested in pursuing and cost sharing strategies. CHAMBER UPDATE There was no Chamber Update as Carrie Nelson was not present. OTHER BUSINESS LeAnn Weyrauch discussed the upcoming Business Expo scheduled for September 26, 1994 and requested volunteers to assist with the Business Expo. ADJOURN The meeting adjourned at 9:20 a.m. BUSINESS DEVELOPMENT COMMITTEE SEPTEMBER 27,1994 7:15 - 9:00 A.M. PRIOR LAKE CITY HALL - CITY COUNCIL CHAMBERS AGENDA ~~ I. ROLL CALL Larry Greenfield Ray Lemley Wes Mader Jeannie Robbins Nat Wisser Ex-Officio Members Jenny Kraska - student council Jere Phillips Deborah Rose Dave Pearson Carrie Nelson II. APPROVE MINUTES * See attached minutes of August 23, 1994 III. CONDUCT DOWNTOWN BUSINESS DISCUSSION BUSINESS DEVELOPMENT COMMITTEE AGENDA 1. Introduction of Participants 2. Presentation on current and future potential of County Road 21/Main Street downtown area traffic flow. 3. Business person identification of the needs and strategies for maintaining economic viability within the downtown area. 4. Summary of meeting results 5. Adjournment IV. CHAMBER UPDATE. CARRIE NELSON IX. OTHER BUSINESS X. ADJOURN BDCAG3WRT 4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER MINUTES OF BUSINESS DEVELOPMENT COMMITTEE TUESDAY, SEPTEMBER 27, 1994 7:15 - 9:15 A.M. I. R.QLL CaLL Present: Jeannie Robbins, Larry Greenfield, Ray Lemley, Wes Mader and Nat Wiser Ex-Officio Members: Jenny Kraska - Student Council and Carrie Nelson Others Present: Bonnie Carlson; Roger Guenette; Frank Boyles; Blair Tremere; Bonnie Maxwell, J.B. Furniture; Lanny Adler, Extra Innings; Bob Donner, SelVi- Tronics, Inc.; Shelby Armit, O'Malley's On Main; Diane Basey, Viking Liquor, Steve Barriball, Teri Jo's Prior Lake Floral; Rod and Rita Dehmlow, Kwik: Kare; Frank: and Jane Wicker, Frank: J. Wicker Associates; Patrick Probert, Pat's Body Shop; Larry Hennen; Don Borchardt, Sr., Dan's Auto Repair; Bob Johnson, A-I Body & Radiator; Bruce Capra, State Farm Insurance; Cal Brown, C,J.'s Marine; Steve Nielsen, Main Avenue Video and Tanning, Inc.; Lanny Sargent, Outdoor Power House; and Denise Craig, Scott-Rice Telephone Company. ll. MINT JTES MOTION BY, NAT WISSER, SECONDED BY, LARRY GREE!\jt<lliLD, TO APPROVE THE BDC MINUTES OF AUGUST 23, 1994. MOTION CARRIED. ill. CONDUCT DOWNTOWN BIJSINESS DISCUSSION In response to concerns expressed by downtown business owners during the BDC meeting on August 23, 1994, Brad Larson, Scott County Highway Engineer and Larry Anderson presented information relating to the intersection of County Road 21 and Main Avenue. Brad Larson outlined the following points: A. Today's traffic count is now 6,000 vehicles per day. B. The connection of CR 21 to 1-35 will be completed in 1996. C. Twenty year traffic counts on CR 21 are estimated to be 20,000 to 28,000 vehicles per day, similar to traffic on CR 42 today. D. The County has a concern about the four-way stop at CR 21 and Main for the following reasons: Safety -- Many incidents of failure to stop at the intersection. Traffic flow -- CR 21 is a major link in the County transportation system. 4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Proximity to State Highway 13 and CR 21 intersection now requires traffic to pass through two controlled intersections in one block. E. Alternative to four-way stop. Two-way stop on Main Avenue. Traffic signal at CR 21 and Main Avenue . City cost estimated at $70,000 - $80,000 . Must meet traffic warrant count to qualify for signalized intersection. · The County has not considered or proposed closing access from Main Street to CR 21. . If the intersection is changed to a two-way stop it would remain a full intersection, with left turns allowed. . Decision on status of CR 21 and Main will be made when CR 21 connects to 1-35 in 1996. Downtown representatives indicated that street control and access greatly influences the viability of the business districts and that traffic through town is good for business. The connection of CR 21 to 1-35 is viewed as beneficial to the business community. The consensus of the businesses, County officials, and City officials is that a signal at CR 21 and Main Street is the most desirable solution. County Engineer Larson agreed to review the latest traffic counts and to report the results to the City. If the warrants are close to the number required for a signal he will recommend the installation of the signal. In the event the counts do not meet warrants, the County Engineers office invites input from the business community regarding days and times that Main Avenue is most heavily travelled. CITY MANAGERS NOTES ON DOWNTOWN MEETING Roger Guenette - Purpose of the meeting is to eliminate misinformation and to determine what needs to be done to keep downtown viable as a destination. Focus should be how do we increase downtown as a desirable destination. The following issues were discussed as potential way to increase the viability of the business community. Signage - identify the business district List businesses on signage Joints Marketing/Advertising in Prior Lake American or others Clean up of sidewalks Improve gateway sense when approaching from CR 21 east and west, and on TH 13 north and south Fate of Library Building - will it be used as civic area or tom down Proposed sign ordinance - too restrictive Parking availability Theme for downtown needed Limited mix of businesses Old look - status quo - No newness (need to compete with larger trade area) need complementary businesses IV. ADJOURN MOTION BY, NAT WISSER, SECONDED BY, LARRY GREE~t<lliLD, TO ADJOURN THE MEETING. THE MEETING ADJOURNED AT 9:15 A.M. BDCMIO.BDC BUSINESS DEVELOPMENT COMMITTEE OCTOBER 11, 1994 7:15. 9:00 A.M. RIOR LAKE CITY HALL. CITY COUNCIL CHAMBERS AGENDA I. ROLL CALL Larry Greenfield Ray Lemley Wes Mader Jeannie Robbins Nat Wisser Ex-Officio Members Jere Phillips Deborah Rose Dave Pearson Carrie Nelson Jenny Kraska - student council II. APPROVE MINUTES * See attached minutes of September 27,1994 III. DISCUSSION OF DOWNTOWN ISSUES AND DEVELOPMENT OF ACTION PLAN IV. STUDENT COUNCIL PARTICIPATION IN BUSINESS DEVELOPMENT . JENNY KRASKA V. DEVELOPMENT UPDATE - ROGER GUENETTE/BONNIE CARLSON VI. DISCUSSION OF PART I, MARKETING REPORT FOR COMMERCIAL, OFFICE, INDUSTRIAL STUDY VII. CHAMBER UPDATE. CARRIE NELSON VIII. OTHER BUSINESS IX. ADJOURN BDCAG4.EDC 4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER rDLE MINUTES OF BUSINESS DEVELOPMENT COMMITTEE TUESDAY, OCTOBER 11,1994 7:15 AM. - 9:15 AM. I. ROLL CALL: Present: Jeannie Robbins, Larry Greenfield,Ray Lemley, and Wes Mader; Ex Officio Members: None; Others Present: Bonnie Carlson, Roger Guenette II. MINUTES MOTION BY RAY LEMLEY, SECONDED BY LARRY GREENFIELD TO APPROVE THE BDC MINUTES OF SEPTEMBER 27, 1994. MOTION CARRIED III. DISCUSSION OF DOWNTOWN ISSUES AND DEVELOPMENT OF AN ACTION PLAN: BDC members discussed the September 27, 1994 meeting with downtown businesses and agreed that the results were very positive. A followup meeting with the businesses was scheduled for on November 1, 1994 at 7:30 AM. Discussion items will be A Latest traffic counts from the County at Main A venue and CR 21. B. Review of information available pertaining to Downtown Renewal. C. Interest in joint marketing, advertising ventures. D. Establish a business strategy committee. E. Determine priorities and strategies for committee action. IV. DEVELOPMENT UPDATE: V. Roger Guenette and Bonnie Carlson updated the BDC regarding discussions with a millwork bUjiness owner who has expressed an interest in locating in Waterfront Passage Addition. During the course of these discussions, it has become apparent that the City's standards outlined in the Z811ing Code contradictory in places and the code needs clarification. This issue will be discussed at the next Development Review Committee (DRC) on Thursday October 13, 1994. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER VI. DISCUSSION OF PART I: MARKETING REPORT FOR COMMERCIAL" OFFICE AND INDUSTRIAL STUDY. Part I of the marketing study was discussed briefly, with concern expressed regarding the small amount of land now indicated as industrial and also the future projections for industrial land. The con&ultant used employment as a basis to determine future industrial demand. The consultant is revising his forecast based on discussions with staff and the more recent development trends in Waterfront Passage Addition. VII. ADJOURN MOTION BY LARRY GREENFIELD, SECONDED BY RAY LEMLEY TO ADJOURN THE MEETING AT 9:15 A.M. Members: Larry Greenfield Ex Officio: Jere Phillips Deborah Rose . ..... H.. d. ......<.. Ray Lemley ". Wes Mader Dave Pearson Jeannie Robiins Carrie Nelson Nat Wisser Jenny Kraska Bonnie Carlson 4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER MINUTES OF BUSINESS DEVELOPMENT COMMu lEE TUESDAY, OcrOBER 25,1994 7:15 - 9:15 A.M. I. ROLL CALL Present: Larry Greenfield, Wes Mader, Jeannie Robins and Nat Wisser Ex-Officio Members: Jere Phillips, Deborah Rose and Jenny Kraska Others Present: Bonnie Carlson, Roger Guenette II. MINI JTES MOTION BY, LARRY GREE~t'lhLD, SECONDED B~ WES MADER, TO APPROVE mE BDC MINUTES OF OcrOBER 11, 1994. MOTION CARRIED. III. REVIEW SAMPLE BUSINESS SI JRVEYS The BDC discussed the sample surveys used by other cities and recommended that two separate surveys be discussed at the November I, 1994 meeting with businesses. The first would survey businesses regarding their satisfaction with their current level of business and what they would like to know from their potential customer trade area. The second survey will be targeted at trade area consumers in an effort to determine their awareness of goods and services in Prior Lake, the current level of local purchasing and factors which would induce local shopping more often. The BDC also suggested that one section of the survey specifically address information on downtown businesses. Specific questions to include are: 1. Do you shop on Main Street? Why or Why Not? 2. How many Main Street businesses can you identify? If business representatives endorse using surveys as an effective means to obtain information, Carrie Nelson, Chamber Executive Director, and Jenny Kraska, Student Council, will recruit students to conduct the survey and compile results. IV. DEVELOPMENT UPDATE Roger Guenette gave a brief update on two prospects for the Waterfront Passage Addition, a milling operation and a sign fabrication business. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Bonnie Carlson invited the BDC to attend a City Council meeting scheduled at 5:30 p.m. November 7, 1994 to discuss the BOP standards established for the Waterfront Passage Addition. Blair Tremere, acting Planning Director and Roger Guenette, Advance Resources will discuss areas of the standards that are presenting int.;..~p~etation problems. The City Council will also discuss how existing projects meet their expectations. V. RE.CEIVE-EART TI. MARKETING REPORT FOR COMMERCIAL. OFFICE. IMWSTRIM- STUDY. Bonnie Carlson discussed the major elements of the marketing report for Commercial, Office and Industry Study. BDC members expressed concerns about the appwpriateness of the specific commercial areas outlined in the report and a desire to be involved with implementing the study's recommendations. IV. OTHER BUSINESS The BDC conducted a general discussion about their focus and work plan. There is some concern that the BDC is not fulfilling a useful function for the City Council. The committee requested staff to place the BDC 1994 Workplan on the next agenda so that members can discuss progress made in achieving the stated objectives. IIV. ADJOURN The meeting adjourned at 9:15 a.m. EDCMll.BDC BUSINESS DEVELOPMENT COMMITTEE NOVEMBER 22, 1994 7:15 - 9:00 A.M. PRIOR LAKE CITY HALL. CITY COUNCIL CHAMBERS AGENDA I. ROLL CALL Larry Greenfield Ray Lemley Wes Mader Jeannie Robbins Nat Wisser Ex-Officio Members Jenny Kraska - student council Jere Phillips Deborah Rose Dave Pearson Carrie Nelson II. APPROVE MINUTES III. DEVELOPMENT UPDATE IV. REVIEW BDe GOALS V. CHAMBER UPDATE. CARRIE NELSON - Downtown Committees VI. OTHER BUSINESS VII. ADJOURN BDCAG5.BDC 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER MINUTES OF BUSINESS DEVELOPMENT COMMITTEE NOVEMBER 22, 1994 7:15 - 9:00 A.M. I. F.OLL CALL Present: Ray Lemley, Jeannie Robbins and Nat Wisser Absent: Jere Phillips, Wesley Mader and Larry Greenfield Others Present: Bonnie Carlson and Roger Guenette II. MINUTES The meeting was called to order by Chair Jeannie Robbins. MOTION BY, RAY LEMLEY, SECONDED BY, NAT WISSER, TO APPROVE THE BDC MINUTES OF OcrOBER 25, 1994. MOTION CARRIED. III. D.EVELOPMENT UPDATE Roger Guenette reported that he and city staff are continuing to work on drafting an incentive package for Northland Products to relocate in Waterfront Passage Business Park. Bonnie Carlson reported that she met with Dennis Zylla of NORTH CO, who is conducting a search for relocating an existing business. The company's owner lives in Prior Lake and is interested in locating in the Waterfront Passage Business Park. IV. .REVIEW GOALS. The goals review was tabled to the next meeting. V. CHAMBER UPDATE Downtown Committees - Roger Guenette met with the Marketing Survey Committee. Norm Erickson and Sharon Boegeman are selecting questions to be included on the survey. Due to the holiday season and weather the committee recommended the door to door Residents Survey be postponed until spring of 1995. 4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER VI. ADJOURN THERE BEING NO FURTHER BUSINESS, THE MEETING ADJOURNED AT 9:00 A.M. UPON A MOTION BY RAY LEMLEY, SECONDED BY NAT WISSER. BDCM12.BDC BUSINESS DEVELOPMENT COMMITTEE DECEMBER 13, 1994 7:15 - 9:00 A.M. PRIOR LAKE CITY HALL - CITY COUNCIL CHAMBERS AGENDA ~~ I. ROLL CALL Larry Greenfield Ray Lemley Wes Mader Jeannie Robbins Nat Wisser Ex-Officio Members Jenny Kraska - student council Jere Phillips Deborah Rose Dave Pearson Carrie Nelson II. APPROVE MINUTES See attached minutes of November 22, 1994. III. DEVELOPMENT UPDATE See attached memo to City Manager, Frank Boyles regarding feasibility study. IV. REVIEW BDC GOALS See attached goals and workplan. IV. CHAMBER UPDATE - CARRIE NELSON X. ADJOURN BOCAG6.BOC 4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER BYLAWS OF PRIOR LAKE BUSINESS DEVELOPMENT COMl\tUll r..E Adopted May 16, 1994 PREAMBLE The Prior L~~ Business Development Committee (BDC) was created in February, 1994 by an act of the Pri;r.r Lake City Council to: (1) serve as a liaison between City Government and the Business Co unity, (2) support and encourage improvement and development of existing businesses, (3 attract prospective and identify future potential businesses and to serve as a contactlresour4:e providing assistance and information on Prior Lake and, (4) to serve as a body to make recc Immendations to the City Council relating to specific business/commercial development. ARTICLE 1. NAME Section A. ~ - The, legal name of the organization is the "Prior Lake Business Development Committee". Section B. Office - The Office of the Prior Lake Business Development Committee is at 4629 Dakota Street S.E., Prior Lake, Minnesota 55372. ARTICLE 2. OFFIC.ERS. Section A. Officers - The Officers of the Prior Lake Business Development Committee shall be a Chair, Vice-Chair and a Secretary. The City Manager or hislher designee shall serve as Secretary of the Committee. Section B. Ch.aiI - The Chair of the Committee shall be appointed annually on July 1, by majority vote of the City Council, after considering the recommendation of the Committee. The duties of the Chair include: 1. Review and approval of meeting agendas. 2. Presiding at meetings. 3. Participating with the City Council in the selection of Committee members. 4. Semiannual reporting to the City Council. S. Representation of the Committee as appropriate. Section C. Vice-cbaiI - The Vice-Chair shall be selected annually by the Committee and shall perform the duties of the Chair in hislher absence. The Vice-Chair shall assume such other duties as assigned by the Chair. Section D. Secretax:y - The City Manager or hislher designee shall act as the Secretary and shall be responsible for recording and compiling a written summary of all official activities of the Committee. 5/94 BYLAW3 1 Section E. Section F. Section G. Section H. 5/94 BYLAW3 Appointment - The Committee shall consist of seven (7) members, appointed by the Prior Lake City Council for a term of two (2) years from July 1 to June 30. Committee members may serve additional terms upon approval by the Prior Lake City Council, based upon attendance and participation, continued residence, and/or business person in Prior Lake and in accordance with the term limits policy established by the City Council. With Council approval ex-officio members may be appointed to the Committee as recommended by the School District. The person shall be the official representative of the Prior Lake - Savage School District #719 and provide direct communication of the Committee's activities to the School Board. The ex-officio member shall not exercise voting privileges, serve as Chair or Vice-Chair or be included as a member for purposes of Committee size and calculating a quorum. Vacancies - If the office of Chair becomes vacant the City Council shall appoint a replacement after considering the recommendation of the Committee. If the Office of Vice-Chair becomes vacant, the Committee shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. Should a member resign, or otherwise vacate a seat on the Committee, Prior Lake City Council shall appoint a replacement to complete the term. The selection of the Chair or Committee member will be filled in accordance with City Council Bylaws. Performance Criteria - Annually the Committee shall perform a written self-evaluation on the following: I) Implementation of the Preamble and duties. 2) Achievement of Goals and Objectives. 3) Compliance with Bylaws. 4) Formulation of proposals and recommendations and overall accomplishments. 5) Visitation of subject sites as applicable. 6) Members personal attendance record. The Committee shall forward this evaluation to a review Committee comprised of the staff member assigned to the Committee, City Manager, Mayor, and one member of the City Council. The review committee shall present this report and any additional comments to the Council by the first week of December for action and recommendation a the annual meeting in accordance with the Council Bylaws. Term Limit - It is the policy of the Prior Lake City Council to impose a three term (or 6 year) service limitation for all appointed positions within the committees and commission. Partial terms do not count toward the term limitation. The purpose of the term limit policy is to encourage resident participation on city advisory bodies and provide community members with the opportunity to participate in their local government. 2 Section I. Section J. Section A. Section B. Section C. 5/94 BYLAW3 Conflict of Interest - Members with a financial or vested interest with an applicant, application, proposal, policy, or other Committee issue shall disclose the relationship before participating in discussion about the issue. If the conflict is deemed to be significant, the member shall refrain from discussion and voting on such issue. If the conflict involves the presiding officer, he/she shall disqualify himlherself from discussion and pass the gavel to the Vice-Chair or a member who has no conflict. He/she may resume the chair once the issue has been dispatched. Code of Conduct - Committee members will adhere to the following: 1. Committee member's opinion pertaining to a function, organization or specific application or issue shall not be given to the public or media unless there is a clear qualification that the opinion is that of the member and not the official opinion of the Committee or the city. If a Committee member gives or represents the opinions of the Committee, he/she shall do so only after receiving the official direction from the Committee. 2. The conduct of Committee members shall reflect positively upon the Committee, individual member and city. 3. Committee members shall avoid any actual or apparent impropriety. ARTICLE 1. MEETINGS Reiular Meetinis - In conformance with the Minnesota Open Meeting Lawall meetings of the Committee are open to the public. Regular meetings shall be held on the second and fourth Tuesday of each month at 7: IS a.m. at Prior Lake City Hall, 4629 Dakota Street S.E., Prior Lake, Minnesota. In the event that such a date shall fall on a legal holiday, the meeting shall be held on the next succeeding day. Regular meetings may be rescheduled, cancelled or changed depending upon unique circumstances and subject to the approval and consent of both the Chair and/or Vice-Chair. Notification - All regular meetings of the Committee shall be noticed by: 1) Posting at city hall for at least two (2) days prior to the meeting. 2) A copy of the notice, agenda and accompanying materials shall be t'""t'ared by the staff and received by the Committee, City Council, staff and others designated by the City Council no later than the Friday prior to the Tuesday meeting, and in no case later than two (2) days prior to a special meeting. Special Meetines - Special Meetings of the Committee may be called by the Chair, or two (2) members of the Committee for the purpose of transacting any business designated in the call. Staff may recommend calling a special meeting, but must receive approval from either the Chair 3 Section D. Section E. Section F. Section A. Section B. Section A. BYLAW) 5/94 BYLAW3 or two members of the Committee. The call for a special meeting must be delivered prior to the time of the proposed meeting to each Committee member of the Committee at least two (2) days prior to the special meeting. At such meetings. no business shall be considered other than as designated in the call. The notification provisions of Section B of the article shall be followed. Quorum for Reiular and Special Meetinis - A majority of Committee members shall constitute a quorum for the purpose of conducting its business, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Committee upon a vote of a majority of the Committee present. Conduct of Business at Meetinis. The agenda for a regularly scheduled meeting shall include the following in order of business: 1. Call to Order 2. Approval of minutes of previous meeting(s) 3. Old Business 4. Other Business 5. Staff Update 6. New Business 7. Adjournment Votini - All members of the Committee except ex- officio members have equal voting authority. ARTICLE 4. SCOPE OF POWERS AND DlJ ~ Powers and Duties - The Committee shall act in an advisory capacity to the Prior Lake City Council and shall advise the City Council on matters of business development identified in the preamble or as assigned to the Committee. Semiannually, or as otherwise required by the Council, the Committee Chair shall give an accounting of the Committee's activities with respect to its goals and objectives before the City Council. Additionally, specific powers, duties and responsibilities may be assigned to the Committee upon at't'&Uval of the City Council. Subcommittees - The Committee may divide its membership into subcommittees as it deems necessary to implement its goals and objectives. ARTICLE 5. AMENDMENTS ~endments - These bylaws shall be reviewed by the Committee annually. The Committee may recommend revised Bylaws to the City Council for fmal at't'&Uval. 4 DATE: TO: FROM: RE: WHEN: ... IOctober 21, 1994 , I . . Busmess Development Committee (BOC) and Others Interested in Downtown !Redevel... t-...ent Bonnie Carlson, Assistant City Manager BtJ. e ~ · Carrie Nelson, Executive Director, Prior L~ Chamber of Commerce IPlanning and Strategy Implementation for Downtown Renewal 17:15 A.M., November 1,1994. City Hall I At the Septem~r 27, 1994 meeting of the BOC the downtown business owners/operators began a process of identifying the issues and opportunities that may be addressed to increase the economic viability of the area. The fOllO~ing ideas were identified during this initial meeting: I 1 Signage - identify the business district i List businesses on signage ! Joint marketing/advertising on behalf of downtown businesses ! Institute "Shop at Home" program Dean up/beautification improvements Improve gateway sense when approaching from CR 21 east and west, and on TH 13 north and south Fate of Library building - will it be used as civic area or tom down I P.u..u~d sign ordinance - too restrictive : Parking availability Theme for downtown needed Limited mix of businesses Out -dated look - need to enhance business appearance to compete . . . . . . . . . . . . During the course of the discussion regarding needs/opportunities it was pointed out that the City and downtown merchants have worked together on several occasions in the past to develop various plans for renovation of tlIte downtown. To date. little if anything has resulted from those previous efforts. Several of the participants expressed a desire to start small, with emphasis on a plan that can be easily implemented. These sentiments are understood by the City Council and Chamber officials. We can all agree that there are many demainds on everyone's time and financial resources. No one is interested in expending energy on developing a plan that is deemed to be be unrealistic or unattainable. If there is to be a continuation of the process, wlilich was initiated at the September 27th meeting, it is important for everyone to reach a consensus of the goals and responsibilities of all the participants. By clearly understanding the goals and responsibilities it should help to develop a suitable action plan. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 BCONTW. EO AN EQUAL OPPORTUNITY EMPLOYER .- .. AGENDA Work Session on Downtown/Commercial Business Issues and Revitalization Strategies Tuesday, November 1, 1994 7:30 AM. Council Chambers Prior Lake City Hall I. Introdlilction of participants n Review of goals A. to maintain and increase the economic viability of the downtown business district. B. Within 18 months to increase business activity and traffic flow in and out of the downtown by such an extent that a signal light will be warranted for installation at the intersection of CR 21 and Main Street. ID. Revie~ of materials and information available pertaining to downtown renewal IV. Identipcation of issues/opportunities V. Determine priorities and strategies for Action Plan A. ,Ranking B. ,Responsible parties C. TImeframe VI. Fuuu: an Implementation Task Force to coordinate with BDC and Chamber VIT. Adjo'\m1ment BCDNTW . ED