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HomeMy WebLinkAbout1983CITY OF PRIOR LAKE MICHAEL A. McGUIRE, MANAGER 3une 1, 1983 Congratulations, you have been appointed by the Mayor and City Council to the Economic Development Committee. The first meeting is scheduled for Thursday, Dune 9, 1983 at 5:00 PM in the City Council Chambers. Your attendance at this first meeting is very important because it will be the Organizational Meeting, which will include the election of Officers, setting of future meeting dates and discussion on what is expected from the committee. An Agenda and list of Committee Members is attached for your review. Sincerely, Michael A. McGuire City Manager City of Prior Lake MAM/jkm Attachment (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE 3une 9, 1983 5:00 PM Council Chambers CALL TO ORDER 1. Introduction of the Economic Development Committee a. Committee Members b. Supporting Staff 2. Review of the History of Economic Development Programs in the City of Prior Lake. H.R.A. Staff relative to promoting Economic Growth. ~.~~ ~--.EstaElish Organization of Committee Meetings ae General Rules of Procedure Scheduling Meetings Other 6. Review the Merits of the Minnesota Star Cities Program as applied --" to Promoting Economic Activities in the City of Prior Lake.  Discuss Future Agenda Topics ~~ . Other Business 9. Adjournment (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX :~59 PRIOR LAKE, MINNESOTA 553]'2 PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE (SUBCOMMITTEE ASSIGNMENTS ARE IN PARENTHESES) Colleen Ottman, Recorder 5056 Minnesota Street $.E. Prior Lake, Minnesota 55372 (612) 447-3222 (Survey) Bob Barsness 15204 Oakridge Circle S.E. Box 446 Prior Lake, Minnesota 55372 (612) 447-2101 (Business Development) Mark Stromwall Gateway Center 15870 Franklin Trail S.E. Prior Lake, Minnesota 55372 (612) 447-8850 (Planning) Jim Hill, Chairperson 3857 Island View Circle Prior Lake, Minnesota 55372 (612) 447-8272 (Planning) EX-OFFICIO MEMBERS Michael A. McGuire 5012 Condon's Street S.E. Prior Lake, Minnesota 55372 (612) 447-4230 Walter A. Stock 5038 Condon's Street S.E. Prior Lake, Minnesota 55372 (612) 447-4230 STAFF MEMBERS Mark E. Nagel 707 County Road ~83 Shakopee, Minnesota (612) 445-8700 55379 After November 1, 1983 16049 Franklin Trial S.E. #104 Prior Lake, Minnesota 55372 (632) 447-8875 Barb Prindle 16756 Lyons Avenue S.E. Prior Lake, Minnesota 55372 (612) 447-5984 (Survey) e Don Schusslar People's Savings and Loan P.O. Box 160 Prior Lake, Minnesota 55372 (612) 447-4045 (Special Events) Gary Gibbish 16670 Franklin Trail S.E. Suite 220 Prior Lake, Minnesota 55372 (612) 447-8750 (Special Events) Mike Babcock 16670 Franklin Tr&il S.E. Prior Lake, Minnesota 55372 (612) 447-4611 (Business Developments) CITY OF PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE MINUTES OF JUNE 9, 1983 The first meeting of the Economic Development Committee was called to order at 5:15 p.m. Thursday, June 9, 1983 by Michael McGuire. MEMBERS PRESENT: Bob Barsness, Jim Hill, Barb Prindle, Don Schussler, Mark Stromwall, and Colleen Ottman. Also, staff members Mary Ray and Mark Nagel and ex-officio member Mike McGuire. MEMBERS ABSENT: Mike Babcock and Gary Gibbish Mike McGuire called for an introduction of members on the committee. He then reviewed and reported on the past history of the Economic Development Committee (past plans from 1973 on). He commented that cost was always a factor in the plans and not too much ever was accomplished. The Minnesota Star Cities Program was discussed which is a program for community development. McGuire indicated various programs which the Star Cities Program can aid with such as video presentations on the community; labor situation in the community, complete community fact booklet, etc. The development corporation was mentioned by Bob Barsness as he said there is a corporation in existence in Prior Lake which was formed when Prior Lake Machines was established. Barsness will report on this at the next meeting as requested and will get copies of the corporation to Nagel and Ray. Mark Nagel said that the Star Cities Program is helpful on all key items. Without the knowledge of the profile of the community, it is difficult to answer questions on the community. Nagel also commented on the various groups that could assist with the Economic Development Committee such as the Chamber of Commerce. Nagel also commented that in the last couple of months they have been meeting with the Minnesota Small Business Association people and a business survey will be put together to know how many businesses Prior Lake actually has. Jim Hill inquired as to the exact status of the committee's part in development. It was noted that perhaps this committee could be the local development corporation. Election of officer's for the Committee was held. It was noted by Barsness that Hill had done such a great job last year as chairman of the Industrial/ Commercial Committee that he be chairman of this committee. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 MOTION by Barsness, seconded by Ottman that Jim Hill be chairman of the Economic Development Committee. MOTION PASSED. MOTION by Barsness, seconded by Stromwall that Colleen Ottman be recorder for the Committee. MOTION PASSED. MOTION bY Schussler, seconded by Stromwall that Bob Barsness be vice-chairman of the Committee. MOTION PASSED. Discussion was held on the time and day the Committee should meet. It was agreed that the first Thursday of each month at 5 p.m. will be the day and time for the meetings. There will be some handouts on various programs available prior to the next meeting. Chairman Hill noted he would like to know, perhaps at the next meeting, where the Committee is "going"; i.e. numbers of "bodies" in Prior Lake, etc. Chairman Hill asked that some ideas be put on paper for the next money as far as cost factors regarding surveys, etc. that the Committee may be putting together. He would like to know who would be funding the program/s. In other business, McGuire reported on the current status of Co. Rd. 21 and the trail corridor from Hanrahan, to Cleary, westward along Co. Rd. 21 and then onto Co. Rd. 83 and to Spring Lake Park and onward to Shakopee Park. This is a trail corridor that would be funded in part by the Hennepin- Scott Park Reserve and county and/or city to fund remainder. This portion would be constructed in the next couple of years and that being from Hanrahan to Cleary and onto Spring Lake Park. He co~ented on the construction of Co. Rd. 21 in that as of now 5 or 6 parcels are in condemnation proceedings and that perhaps by this fall the County would be able to start construction, The first portion would be from West Ave. (Wagon Bridge) to Hwy. 13 and onward east to Casey's Addition or Co. Rd. 27. Hopefully, within five years this would be completed (the second portion, that is). Other discussion was held on the tax increment financing project which involves the OK Hardware, Extra Innings (the block these are located in) in that there is to be a grocery store, bank and retail shops. Also, McGuire mentioned the locating of a major fast food chain in Prior Lake within a few months. The next meeting will be Thursday, July 7, 1983 at 5 p.m. in the Conference Room topside at the City Hall. The Committee adjourned at 6:20 p.m, Submitted by: Colleen Ottman Recorder Copies to: Members and Mayor Stock TO: Prior Lake Economic Development Committee FROM: Staff SUBJECT: Tasks For Economic Development Committee Organizing is the first, basic step in accomplishing economic development goals and objectives. But why organize? Usually the reason for organizing centers on the perceived benefits of increased economic development - increased retail sales, bank transactions, expenditures, jobs, and tax revenues, which translates into additional households, people, retail and office establishments, and income. Although much has keen written about organizing for economic development, both in terms of form and purpose, the general conclusion seems to be that there is no one single, best way to organize for economic development. Issues that form the basis for economic development involvement include: - retention vs. expansion - big business vs. small business - downtown retail vs. shopping centers - government subsidies vs. no subsidies - manufacturing vs. residential - commercial vs. residential - growth vs. no growth - new construction Ws. preservation To some extent, each' community-based organization for economic development faces these issues and the resolution of them into committee policies forms a direction for economic development. In addition to finding acceptable answers to these issues, a new]y formed economic development organization also faces such internal issues as analyzing needs, acquiring resources, developing leadership, clarifying purpose, and achieving stability and recognition. It should be noted that this Committee already has a solid base of research on which to begin its work - The Prior Lake Industrial/Commercial Advisory Committee Report. Essentially, the purpose of the Economic Development Committee is one of implementing these recommendations/opinions, and defining others, to assist and Rromote the growth, expansion, and development of business concerns in Prior Lake and thereby contribute to the area's wellbeing in terms of employment, tax revenues, and payroll business volumes. With this in mind, the fo]lowing tasks, in no particular order of priority, can be defined for the Economic Development Committee to become ~nvolved in: 1. Review 15 recommendations of Prior Lake Industrial/Commercial Advisory Committee for possible implementation. 2. Update "Community Profile" and perform ana]ysis of community assets and liabilities. 3. Formulate and conduct an annual business survey. 4. Actively participate in and complete the requirements of the "Minnesota Star City for Economic Development" program. 5. Complete a five-year plan and strategy for economic development in Prior Lake. 6. Linked to the five-year plan should be a one-year work program for the Economic Development Committee. 7. Collect complete labor information on the community. 8. Preparing a "Develper's Information Packet" to provide a step-by-step guide on city development regulations and policies. 9. Preparing industrial development brochures and producing a marketing plap to retain and expand existing businesses and attract new firms-.-- -- 10. Develop a list of state and federal financial tools for economic development, determine applicability to Prior Lake, and implement. 11. Form a Local Development Corporation to assist in implementation of public sector initiatives for business expansion. 12. Completeavideo presentation on Prior Lake to be used to market the community to prospective industrial and commercial clients. 13. Form a business "visitation" subcommittee to keep in touch with local firms on a more personal basis. 14. Assis~ in marketing the community when industrial and commercial prospects visit the city, as well as finding and initiating contracts with potential prospects. 15. Assist in identifying housing and community development projects for possible federal and state grant applications. In addition, the Economic Development Committee's general functions would be to (1) coordinate economic growth consistent with the goals and objectives set forth in the "Prior Lake Industrial/Commercial Advisory Committee Report", (2) generate new goals and objectives, as well as revise obsolete ones to account for current trends in economic development, (3) serve as liason between the city, chamber of commerce and other civic organizations associated with economic development, (4) assist in carrying out estab]ished, applicable goals and objectives concerning economic growth, and (5) serve as contact source in coordinating daily routine economic development business including business retention, explansion and recruitment matters. I would like to conclude by asking each Committee member to add to the above list, as I hope we can expand it and assign priorities at the next meeting. Finally, the tasks outlined are not inclusive and are meant as suggestions, so feel free to add and delete at the July 7th meeting. MEMORANDUM TO PRIOR LAKE ECONOMIC DEVELOPMENTFIL~ FROM: Mark E. Nagel, Executive Director DATE: June 9, 1983 SUBJECT: Office Space Survey The Scott County H.R.A. commissioned Mr. Frank J. Wicker, S.R.P.A., to study the office space market in Prior Lake and provide ranges for both gross rentals (owner pays taxes, utilities, maintenance, etc.) and net rentals (renter pays for everything). Mr. Wicker studied nine office buildings in Prior Lake and established the following ranges for office space: 1. Gross rental cost range - $4.50 to $11.00 per square foot 2. Net rental cost range - $2.69 to $5.14 per square foot Mr. Wicker noted that there is approximately a 10% vacancy rate, at this time, with office space available in sizes from 150 to 1,000 square feet. TO: FROM: RE: DATE: MEMORANDUM Economic Development Committee Staff Business Survey June 23, 1983 At the 3une 9th meeting, Chairman 31m Hill asked staff to study the cost and format of a business survey instrument. Generally, there are four (4) types of surveys: 1)Mail-Back Questionnaire 2)group Administered questionnaire 3)Telephone Interview 4)Face-to-Face Interview The survey process involved the following steps: 1)Development of the survey issue/ problem 2)Review of available information sources 3)Selection of survey type and design of questionnaire or interview sched- ule 4)Selection and training of interview- ers 5)Designing and drawing the sample 6)Data collection 7)Preparation of data for analysis 8)Analysis of the data 9)Presentation of results Appendix "1" summarizes the relative strengths and weaknesses of the survey types. Estimating the cost of surveys is risky until the type of survey desired is determin- ed. However, in general, the face-to-face interview is the most expensive - as much as $60.00 per interview by a private firm - and the least expensive, at about $3.00 per questionnaire. Of course, as Appendix "1" indicates, tile response rate is much higher with the interview technique. Finally, it should be noted that a combination of the four approaches could be applied for example, a mail--back questionnaire with a phone call follow-up for those not answering the mail-back questionnaire. Rather than bear the expense of a private firm, there are many ways to cut the costs of a business survey: 1)Develop and write the survey with City Staff 2)Use a service organization to distribute the survey 3)Use City Staff to collect, collate, analyze, and present date in report form. We could also look into the possibility of having it done by Mankato State University or the University of Minnesota as part of their urban studies program or attempt to offset costs by having the Chamber or a service organization take it on as a project. Finally, we could try the foundation grant approach, but this may not be a very viable alternative. Attachments 2 and 3 are examples of business surveys used in other cities, but should be revised to more adequately reflect the needs of Prior Lake. If the Committee decides that such a survey be of value, then we can discuss further the form and content at a meeting or use a sub-committee approach. ATTACHMENT STRENGTHS AND II/EAKNE$SES OF THE MA3OR SURYEY YARIATIONS Group- Mail-Back Administered Question- Question- Telephone Face-to-Face naire naire Interview Interview Response rate Minimum time for completion Cost Impact on cost of geo- graphic area covered Interviewer effects* Ability to deal with complex issues low - high high moderate - moderate - high high moderate moderate fast slow low low moderate high low low moderate - high high low low moderate high moderate moderate low high * The process by which a respondent's answers are influenced by the interviewer, sometimes subconsciously or in subtle ways. SOURCE: A Guide to Survey Research, Paul D. Reynolds and G.S.Sponangle, Center for Urban and Regional Affairs, University of Minnesota, Minneapolis, Minnesota, 1982, P.iO FIRM ATTACHMENT 2 ADDRESS CONTACT PERSON/TITLE NUMBER OF EMPLOYEES: TOTAL FULL-TIME NATURE OF LABOR FORCE (SKILLED, MALE/FEMALE) TYPE OF COMPANY TELEPHONE PART-TIME PRODUCT/SERVICE MARKET AREA TYPE OF MAJOR EQUIPMENT GROSS ANNUAL SALES NATURE OF UTILITIES PARKING REQUIREMENTS: PRESENT HOW LONG AT PRESENT LOCATION EXPANSION OR RELOCATION PLANS PREVIOUS YEAR FUTURE SQUARE FOOT/ACRE REQUIREMENTS TYPE OF CONSTRUCTION TYPE OF FINANCING: I.R. BONDS OTHER REMARKS: ATTACHMENT 3 ~t~ IN BI.l~If~: .NO YES NO. l~: 1-5 6-10 11-25 TYPE OF BUSIES: ~L ~r~_~ S~ ~~: ~ ~ HOW DONG 26-50 51 and o~er ~ CONST SERVICE KOREAN VIETNAM ERA SBA APPLICANT: YES NO MINNESOTA STAR CITIES PROGRAM Minnesota conmunities hold the potential for significant economic develop- ment opportunities. These opportunities can be achieved through the active participation by citizens at the local level in the design and implementation of conmunity based economic development programs. To assist cities in this endeavor, the Business Development Division of the State of Minnesota idesigned the Minnesota Star Cities Program. The program helps communities to construct organized strategies for dealing with everchanging economies. Comnunities who participate in and complete the requirements of the program are officially designated by the state as a "Minnesota Star City for Economic Development." Star Cities receive an award as well as supplemental technical assistance from the Business Development Division to achieve their economic development goals. To receive designation, a community must meet the following requirements., o .. , ~ - ... ..... Establish a'n organization which will be charged with designing and implementing an economic development program for the conmunity. The charge must be conferred upon the organization by resolution of the local unit of government. - Form a local development corporation. - Research and assess the community's characteristics and assemble all collected data into a community profile. - Complete a five year plan and strategy f6r economic development in the format prescribed by the Business Development Division. - Complete a one year work program for the economic development organization which is linked to the five year economic development plan. - Complete a video presentation on the community to be used to market the community to prospective industrial and commercial businesses. - Collect complete labor information on the community and the area in which it is located. - Complete a five year capital improvement plan. - Complete a coninunity fact booklet. - Complete an annual survey of industry presently located in the comnunity to determine expansion/relocation plans and the business community's legislative concerns. - Organize a marketing team whose function is to serve in the capacity of representing and marketing the community to industrial and commercial business establishments. A written and oral examination must be taken by the marketing team. The examination involves the development and presentation of a proposal to a prospective industrial client. The proposal is evaluated by the Business Development Division for its effectiveness and complete- ness. The proposal must receive a satisfactory rating before the community will be designated as a "Minnesota Star City for Economic Development." RECERTIFICATION To maintain continuing high standards in the Minnesota Star City Program, the Business Development Division will require a recertification of Star Cities on an annual basis. The following recertification procedures have been established. 1. Affirmation of Continued Participation On November 1 of each year, Star Cities will be requested by the Business Development Division to respond with a letter concerning their interest in continued involvement with the program. The letter of response must be signed by the mayor of the community and be returned to the Business Development Division by no later than December 31 of the same year. 2. Annual Report Recognizing that membership in an economic development organi- zation changes over time and that the community is hopefully progressing toward the development goals it has established, an annual report must be completed and delivered to the Business Development Division. The annual report must contain the following information. A description of the changes in the responsibilities and membership of the economic development organization. A description of the activities of the organization during 1982 such as the number of meetings held and important matters discussed at the meetings. A description of the changes that have occurred in the community's economy including industries or businesses currently operating and newly ppened; establishment or ex- pansion of industrial parks; construction or expansion of existing industrial and commercial businesses; closings of existing businesses and reductions or increases in employment. A description of the forms of assistance the organization has provided to business and industry and assistance the organization has received including financial and technical -2- from federal, regional, state and private organizations which relates'to economic development in the community. A description of changes in the community's long range goals described in the original Economic Development Plan. A Work Program describing the organization's plan for the upcoming calendar year including a list of project priorities, related costs, methods of'financing, time schedules and technical assistance required. (Refer to SAMPLE STRATEGY contained in the Star Cities Manual for proper format.) The annual report must be submitted to the Business Development Division after January 1 but before March 31 of each year. If a community fails to meet or cannot meet the time requirements for completing the annual report, representatives of the community will be requested to meet with Business Development Division staff at the division's office in St. Paul to determine whether the community should continue in the program or withdraw. If extenuating or unusual circumstances beyond the community's control are shown to be the reason for its inability to comply with the deadline, the Business Development Division, at its discretion, can approve an extension of up to three months for the community to complete the annual report. 3. Community Profile Minnesota Star Cities for Economic DeVelopment must complete a Community Profile on an annual basis in the format prescribed by the Business Development Division. The deadline for completing it is December 31 of each calendar year. Following its completion, the profile is submitted to the Business Development Division for official printing and distribution. 4. Survey of Local Industry Minnesota Star Cities must contact all industry in their immediate area to determine (1} company.plans for expansion/relocation and {2) concerns of the business community which can be addressed through legislative or administrative action. This is accomplished by surveying companies on the Industry Contact Form provided to the community by the Business Development Division. The completed survey forms must be returned to the division by December 31 of each calendar year in preparation for the Minnesota legislative session. 5. Continuing Education A training session will be conducted annually to provide continuing education to all Star City Coordinators and the economic develop- ment organization's committee chairperson{s). Changes in laws affecting business and industry, new techniques in the field of -3- economic development and other vitally important topics will be covered. Representatives from officially designated Star Cities will be required to attend. 6. 'Business Appreciation Month The month of September of each year will he officially proclaimed as "Business Appreciation Month." Star Cities are required to hold a banquet in honor of local businesses. 7. Failure to Comply If there are not unusual circumstances which prevented completion of the annual report and the other requirements of re-certification, a decision will be made to drop the conmunity from the Star City Program. If the community wishes to be designated as a Star City again in the future, the community must: (1) file a new appli- cation to re-enter the program; (2) attend the annual Star City Training Session; (3) submit all documentation required at the time of application; (4) re-form a development organization and prospect team; and (5) pass a sales presentation evaluation. If the evaluation team determines that the community has not met the requirements of the program satisfactorily, the community must be prepared to undergo a second evaluation by another team within 30 days. PROGRAM BENEFITS 1. Communities will be more successful in their efforts to encourage economic development. o The Business Development Division will maintain a continuing education program for representatives of Minnesota Star Cities to ensure infor- mation transfer on current trends in economic development. 3. Star Cities will be referred to clients of the Business Development Division who are in search of locations for investments in new industrial facilities. e Research assistance will be provided by the Business Development Division to Minnesota Star Cities. Staff will identify companies located outside of the State of Minnesota who may be considering expanding or relocating. A list of the prospective companies will be provided to each Star City for marketing purposes. Intensified technical assistance will be provided to Star Cities by the Business Development Division. Technical assistance will include deal packaging/structuring, sales training and research, in addition to traditional services provided by the division. -4- AGENDA PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE 3uly 7, 1983 5:00 PM Prior Lake City Hall Upstairs Conference Room CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF 3UNE 9, 1983 1. 3ames A. Lushine, Business Development Division, Minnesota Department of Energy, Planning and Development, Business Development Division on "GeLting Started in Economic Development" 2. Discuss Role/Tasks of the Economic Development Committee 3. Review Possible Participation in the Minnesota "STAR CITY FOR ECONOMIC DEVELOPMENT" program 4. Discuss implementation of Local Development Corporation 5. Business Survey 6. City Manager's Report 7. Future Agenda Topics 8. Other Business a. b. C. Set Next Meeting Date Adjournment CITY OF PRIOR LAKE MINUTES OF ECONOMIC DEVELOPMENT COMMITTEE 7 JULY 1983 The July 7th meeting of the Economic Development Committee was called to order at 5:15 p.m. by Chairman Jim Hill. MEMBERS PRESENT: Mike Babcock, Bob Barsness, Gary Gibbish, Jim Hill, Don Schussler, Mark Stromwall and Colleen Ottman along with staff members, Mark Nagel, Mary Ray and Mike McGuire. MEMBERS ABSENT: Barb Prindle Chairman Hill introduced the guest speaker, Mr. James A. Lushine, Business Development Division, Minnesota Department of Energy, Planning and Development, Business Development Division on "Getting Started in Economic Development". Mr. Lushine began with the fact he was pleased Prior Lake had a group that is concerned and that will recognize something has to be done in Prior Lake as far as economic development. He commented that he has worked with Mike McGuire in the past and also that HRA has tried, but these two cannot do it themselves. He said that the economic development is to produce services and goods and to create jobs in the community. He went through the 10 elements of the Minnesota Star Cities Program. (These elements were handed out to each member at the meeting). He touched on the local development corporation and indicated that this is an excellent vehicle for economic development. He mentioned Jordan, for example, had a local development corporation and sold stock. Lushine also mentioned the SBA 503 loan program, which produces a "blended" interest rate of 10 to 11% for small businesses. Also, he said a town has to have something to sell or to offer and promote to bring in the industry. Community "image" is important to new industries. Lushine mentioned the community profile (there was one in 1979 in Prior Lake) and along with the profile a fact book. He told of what the Star Cities program does after a community has completed the 10 elements and is accepted as a Star City. He noted that there are 12 cities which have completed the 10 elements and have been certified as a Star City. One in our vicinity is Chaska with Burnsville and Shakopee nearing completion and Savage is seriously considering it. Lushine added that free standing communities are going after this and he was most happy to have Prior Lake as a Star City prospect. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 PAGE 2 Chairman Hill asked Lushine how the older and established cities or communities retain or promote. Lushine indicated that communities establish various covenants and also businesses are welcome to the area. Another question asked by Chairman Hill was if the Star Cities Program spends money to help rehabilitate existing communities or cities. Lushine indicated there was money available for this and feels this should be done in combination with commercial and industrial and vice-versa. Due to the time after Mr. Lushine was finished speaking, discussion of the remainder of the agenda was tabled until the next meeting. Chairman Hill asked the members to review the handouts that were received prior to this month's meeting along with the Tasks for Economic Development memorandum, and to review the Star Citie's Program for the August meeting. Chairman Hill noted that a decision on participation in the Star Cities program would be made at the next meeting. Chairman Hill said we have to work out what the committee's goals and objectives are as first step. Also, he a~ked each member to provide a written answer to this question: "What Prior Lake should do to get economic growth and people involved in industrial and commercial development". This is to be completed for the August meeting, also. The meeting is August has been changed from the first Thursday to the first Tuesday, August 2, 1983 at 5 p.m. This change is for August only. The meeting was adjourned at 6:40 p.m. Submitted by Colleen Ottman Recorder CITY OF PRIOR LAKE PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE Agenda August 2, 1983 5:00 PM Prior Lake City Hall Upstairs Conference Room CALL TO ORDER 1. Minutes of previous meeting 2. Discuss purpose, goals, and tasks of the Economic Development Committee (Please have written suggestions on this topic for the meeting). 3. Decision on participation in the State of Minnesota "Star City for Economic Development" program 4. Review 1984 Estimated Budget for the Economic Development Committee 5. City Manager's Report 6. Other Business a. Prior Lake "Community Profile" update b. Sdhedule next meeting c. Future agenda topics 7. Announcements & Correspondence a. b. C. 8. Adjournment (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE MINUTES OF ECONOMIC DEVELOPMENT COMMITTEE 2 AUGUST 1983 The meeting for the month of August was called to order at 5:05 p.m. on Tuesday, 2 August 1983 by Chairman Jim Hill. MEMBERS PRESENT: GARY GIBBISH, CHAIRMAN JIM HILL, COLLEEN OTTMAN, BARB PRINDLE, DON SCHUSSLER AND MARK STROMWALL. EX-OFFICIO MEMBER MIKE McGUIRE AND STAFF MEMBER MARK NAGEL. MEMBERS ABSENT: MIKE BABCOCK AND BOB BARSNESS. The minutes of 9 June and 7 July were read and approved. Item (2) on the agenda was to establish a purpose and goals for the committee. Chairman Hill said that things to think about may be a task or goals. Tasks are easy once we have a purpose. Purposes were then brought out by the committee members. They are as follows: 1. PURPOSES: Achieve or promote economic growth in Prior Lake. 2. Promote/improve Prior Lake image. 3. Evaluate which businesses are appropriate in Prior Lake. 4. What do citizens want? 5. Why do business succeed/fail in Prior Lake? 6. What can this committee do to promote other businesses. 7. What do Prior Lake businesses expect from the committee. 8. Social/cultural growth of the community. 9. Facilitate communication between existing businesses. 10. Resource to existing bussinesses for financial source, management assistants, directory of businesses (what's here). 11. Existing business - Are they providing adequate service to Prior Lake? Why shop here? Uniform hours? 12. Act as city liason between business community and city council. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 MINUTES CON'T. PAGE -2- 13. 14. 15. 16. 17. Inventory of assets, liabilities of Prior Lake. Community profile of citizens/business. Financial assistance programs. Funds to do programs that Economic Development Committee plans. Organize to develop programs that gain public support for business promotional ideas in Prior Lake. Such as: a. Dairy Lake Days b. Snow Days c. Memorial Day d. Fourth of July e. Crazy Daze Find out what happened that a majority of these events fell "by the wayside". Number (3) on the agenda was discussed which was the Star Cities Program. After much discussion, it was agreed to accomplish the tasks or goals and then progress onto becoming a Star City. Many of the members felt the timing was not right to work strictly on the Star City Program goal as other goals have to be met first. The 1984 budget was item (4) on the agenda with Mike McGuire breaking down costs and the figure that would be turned into the city council for 1984's budget would be $20,000. Mike McGuire then commented on various items that have been happening. He said that the building permits have tapered off. McGuire stated that preliminary approval has been granted for the $53,000 to be put into the lake level project. He was asked about the status of County Road 21 construction and he said that condemnation proceedings are still going on and those would be probably not settled for approximately another four months. The next meeting will be held Thursday, I September 1983 at 5 p.m. at City Hall. The meeting was duly adjourned at 6:40 p.m. Submitted by: Colleen Ottman Recorder CITY OF PRIOR LAKE MINUTES OF ECONOMIC DEVELOPMENT COMMITTEE 2 AUGUST 1983 The August 2nd meeting of the Economic Development Committee was called to order at 5:05 PM by Chairman Jim Hill. MEMBERS PRESENT: GARY GIBBISH, CFL~IRM~ JIM HILL, COLLEEN OTTM~, BARB PRINDLE, DON SCHUSSLER AND M~RK STROM~ALL. EX-OFFICIO MEMBER MIKE McGUIRE AND STAFF MEMBER M~RK NAGEL. MEMBERS ABSENT: MIKE BABCOCK AND BOB BARSNESS. The minutes of June 9th and July 7th were read and approved by voice vote without any amendments. Item 2 on the agenda was to discuss the purpose and goals for the Economic Development Committee. Before beginning, Chairman Hill stated that agree- ing on purposes and goals were a necessary first step to provide direction to the Committee's activities. Purposes/goals brought out by the Committee were as follows: 1. Achieve/promote economic growth in Prior Lake. 2. Promote/improve Prior Lake image. 3. Evaluate which businesses are appropriate in Prior Lake. 4. What do citizens want? 5. Why do businesses succeed/fail in Prior Lake? 6. What can this committee do to promote new,businesses? 7.~ What do Prior Lake businesses expect from the committee? 8. Promote social/cultural growth of the community. 9. Facilitate communication between existing businesses. 10. Act as a resource to existing businesses for financial source, management assistants, directory of businesses (what's here). (612) 447-4230 4629 DAKOTA STREET S.E. PRIOR LAKE, MINNESOTA 55372 -2- 11. Existing business - Are they providing adequate service to Prior Lake? Why shop here? Uniform hours? 12. Act as city liason between business community and city council. 13. Inventory assests/liabilities of Prior Lake. 14. Complete a community profile of citizens/business. 15. Study potential financial assistance programs. 16. Funds to do programs that Economic Development Committee plans. 17. Organize to develop programs that gain public support for business promotional ideas in Prior Lake. Such As: a. Dairy Lake Days b. Snow Days c. Memorial Day d. Fourth of July e. Crazy Daze - Find out what happened that a majority of these events fell "by the wayside" Chairman Hill assigned Mr. Nagel the task of categorizing the above into purposes and goals for review at the next Committee meeting by members. Item 3 on the Agenda to be discussed was the decision of whether or not to participate in the Minnesota "Star City for Economic Development" program discussed by Jim Lushine at the last meeting. After much discussion, it was agreed to accomplish the tasks or goals and then progress into becoming a Star City at a later date. Many of the members felt the timing was not right to work strictly on the Star City Program goal, as other goals have to be met first, but that work on individual Star City Program tasks could proceeed. The 1984 budget was item (4) on the agenda with Mike McGuire breaking down costs and the figure that would be turned into the City Council for 1984's budget would be $20,000. The bulk of the budget request was for staffing the Committee, but funds were allocated for citizen/business surveys and promotional brochures. The Committee by voice vote agreed on the $20,000. figure to be submitted to the City Council as its budget request.; Item 5 was the City Manager's report on city activities, as they related to the Economic Development Committee. Mike McGuire then commented on various items that have been happening. He said that the building permits have tapered off. McGuire stated that preliminary approval has been granted for the $53,000. to be put into the lake level project. He was asked about the status of County Road 21 construction and he said that condemnation proceedings are still going on and those would be probably not settled for approximately another four months. -3- Under "Other Business", Mr. Nagel presented an updated "Community Profile" for the Committee's review and comment. Several revisions were made by members, then Mr. Nagel was directed to send revised "Community Profile" to Jim Lushine at the State of Minnesota. Mr. Nagel was also asked to invite the President of the Chamber of Commerce to the next meeting to discuss how this Committee could best assist them in becomming more effective. Mr. Nagel was also aked to put together a list of community groups for the next meeting. The next meeting will be held Thursday, 1 September 1983 at 5:00 PM at the City Hall. The meeting was duly adjourned at 6:40 PM. Submitted by: Colleen Ottman Recorder CITY OF PRIOR LAKE TO: FROM: RE: DATE: MEMORANDUM Economic Development Committee Members Mark Nagel, Staff /~/~i Minnesota Main Street Project August 25, 1983 This program will be available to 5 Minnesota cities as a demonstration program by the Minnesota State Planning Agency. Provided to the selected cities are training, technical assistance, and access to publications/audio-visual material. The attached brochure gives you more information on the Main Street approach, which has had an 85% success rate in the 6 states it has been tried in. Ail this comes at a price, however, and the City must comm~ t to funding a local project manager for two years and $5,000.00 for state and resource teams visiting the city. Application criteria also work against Prior Lake because the central business district does not have an "existing historic fabric". Overall, the approach/philosophy of the program is certainly applicable to Prior Lake and could be used. Fortunately, the training sessions for the 5 selected co,,.,~unities are free and open to the public, so we should attend those at a minimum. Attached are the program guidelines and selection criteria for your review. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 MINNESOTA MAIN SIREE~ PROGRAI~I GUIDELINES The Minnesota Main Street Program is now accepting applications from cities with populations of between 5,000 and 50,000 for participation during 1983 and 1984. It is intended that five cities will be selected. Applications must be submitted to: Mr. John T. Morse Wain Street Coordinator Ninnesota State Planning Agency 101 Capitol Square Building 550 Cedar Street St. Paul, Minnesota 55101 Each application must contain: 1. A completed application form. 2. A city street map which outlines the central business district (downtown area). 3. Twenty-five color slides of the downtown streetscapes and buildings. 4. Letters supporting this program from merchants, organizations, and citizens. 5. A verification of local funding for a project manager position for two years. 6. A verification of local funding for a ~aximu~ of $5,000 of the state's program costs and the expenses of the resource team members while visiting the city. Please answer all questions on the application form as accurately as possible. You may find that some of the information requested can be obtained from the Regional Development Co~mission in your area and appro- priate state departments. If you have difficulty in answering any ques- tions, please contact the Main Street Coordinator at the above address or by calling (612) 296-2532. 1983 MINNESOTA ~IAIN STREE~ SELECTION CRITERIA Interest and commitment of private and governmental sectors, both organizationally and financially. 2. Evidence of interest, both past and present, in economic and com- munity development--especially within the downtown area. 3. Interest and commitment of city government and professional staff. 4. Ability to fund a lo¢al project manager for at least two years. 5. Indications of private reinvestment in downtown in last five years or interest to do so in the near future. 6. City population of between 5,000 and 50,000. 7. A discernible central bus/ness' district with an existing historic faSri¢. 8. Commitment to long term, incremental revitalization. 9. An understanding and basic acceptance of the ~ain Street approach. 10. The need for value of this program to your community. 11. Agreement to fund a maximum of $5,000 of the state's program ~osts and expenses of the resource team members while visiting the city. PriOR LAKE ECONOMIC DEVELOPMENT COMMITTEE PURPOSES: 1. To coordinate economic growth and orderly development in Prior Lake 2. To serve as aliaison between City Government and the Business Community 3. To serve as a contact/resource for new and existing businesses seeking economic development assistance and information on Prior Lake To assist City Government in formulating economlc development pollcies and guidelines for Prior Lake GOALS AND OB3ECTIVES: To enhance/promote the business image of Prior Lake by organizing/developing programs that will increase both the socio-economic growth of the community and gain public support of business. 1.1 Organize/develop an annual civic event 1.2 Organize/develop an annual business related event, such as sidewalk sale 1.3 Prepare a promotional brochure emphasizing community assets as part of a coordinated marketing campaign 1.4 Complete a video presentation on Prior Lake as part of a coordinated marketing campaign 1.5 Work with business community to create a visual identity for the existing commercial centers. To determine the type of commercial/industrial development desired by the Citizens of Prior Lake. 2.1 Formulate and conduct a Citizen survey of attitudes towards business growth and existing forms 2.2 Update the general community on progress of Economic Development Committee e To deveIop an economic information base on Prior Lake to respond to inquiries by businesses. 3.1 Update Prior Lake "Community Profile" for use by the Minnesota Department of Energy and Economic Development 3.2 Perform an analysis of community assets and liabilities a complete com- munity assessment 3.3 Formulate and conduct an annual business survey 3.4 Collect complete labor information on the community and businesses 3.5 Prepare a "Developer's Information Handbook" to provide a step-by-step guide to the City's development process 3.6 Compile information on all potential sites for industrial/commercial development To assist City Government in preparing an overall economic development plan for the community. 4.1 Complete a five-year strategy and one-year work plan for economic development in Prior Lake 4.2 Determine the overall economic development opportunities for Prior Lake in the areas of manufacturing, retail and whoIesale trade services 4.3 Determine need, size and location of an industrial park or district 4.4 Insure that economic development plans are consistent with all other city plans 4.5 Determine location and type of future commercial growth and "tie-in" of existing commercial centers 4.6 Revitalization of downtown Prior Lake To stimulate effective use/coordination of available public and private sector resources for development. 5.1 Develop a list of state and federal financial tools for economic de- velopment, determine applicability to Prior Lake, and implement 5.2 Form a local development corporation to assist in implementation of public sector initiatives for business expansion 5.3 Determine guidelines and policies for city assistance to businesses To encourage/assist entrepreneural development of new businesses by locaI residents in Prior Lake. 6.1 Provide opportunities to learn about starting or improving small businesses through seminars and workshops 6.2 Provide information on sources of management assistance, counseling and capital To encourage stabiIity/expansion of existing businesses. 7.1 Form a business "visitation" subcommittee to keep in touch with Iocal firms on a one-to-one basis 7.2 Use resuIts of business survey to identify IocaI businesses desiring assistance and aid on an individual basis To encourage outside to locate headquarters/branch offices in Prior Lake. 8.1 Develop a coordinated marketing program designed to attract new firms to Prior Lake 8.2 Assist in marketing the community when industrial and commercial prospects visit the city, as well as finding and initiating contracts with potential clients To support reinvestment in Prior Lake's vacant commercial space. 9.1 Determine sizes and location of available commercial space to answer inquiries CITY OF PRIOR LAKE PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE Agenda September l, 1983 5:00 PM Prior Lake City Hall Upstairs Conference Room CALL TO ORDER 1. Minutes of previous meeting 2. Coordinating Economic Development in Prior Lake - Representatives of Rotary Club and Chamber of Commerce Invited 3. Review Purpose/Goals of the committee developed at the last meeting 4. Determine Economic Development Committee objectives and set priorities. 5. City Manager's Report 6. Staff Report 7. Other Business a. Business Survey b. List of Community Organizations c. Minnesota Main Street Project d. Schedule Next Meeting e. Other 8. Adjournment * Attachments: 1. Minutes of August 2, 1983 meeting 2. List of Community Organizations in Prior Lake 3. Purposes/Goals and objectives of Prior Lake 4. Draft of Business Survey (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 MINUTES CITY OF PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE September 1, 1983 The September 1st meeting was called to order by Chairman 3im Hill at 5:10 PM. MEMBERS PRESENT: Garry Gibbish, Chairman Dim Hill, Mike Babcock, Bob Barsness, Barb Prindle, Ex-Officio Member Mike McGuire and Staff Member Mark Nagel. Also present was Kris McCormick, Intern at City Hall. MEMBERS ABSENT: Don Schussler and Mark Stromwall The minutes of the August 22, 1983 meeting were read and approved by voice vote without any amendments. The first item of business was coordination of Economic Development activities in Prior Lake. Carol Scott, Prior Lake Chamber of Commerce President was introduced and commented on past promotions, such as the Treasure Chest, that were designed to bring business into the commercial areas of Prior Lake. She noted that these promotions could have been better advertised and that business owner support was less than necessary. Discussion centered on why such promotions did not seem to work. The following reasons were cited: 1. Burnsville Center competition means that Prior Lake stores keep their inventory and overhead low, so there is little variety. 2. Lack of business owner interest, because they cannot see the financial payoff or they don't live in town. 3. Inability of all the shopping areas to get together, because no one has sole responsibility for coordination. Some successful fundraisers were noted. St. Michael's "April Fest", Duks Unlimited, The Lion's Coub Cadillac Dinner, and the VFW's "52" Club - it was concluded that someone or some groups must take responsibility for organizing as well as providing money for advertising. Retailers may agree to participate for a good cause. Several ideas were proposed by the Committee to enhance retail activity. Suggestions included: 3. 4. (612) 447-4230 Lakefront Park Days, to promite the City's new recreational area. Waterslide/lakefront shops near or at the park. Block party in the downtown/street dance. Crazy Days. 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 The main idea is to concentrate on the City's amenities, particularly the lake and provide a reason for people to come to Prior Lake. Make Prior Lake a little different than the competition in offering civic and community events. Coordi- nate with events already being done in the City, such as Rocky Mountain Oyster Days and the April Fest, to maximize participation. The Committee also noted needs to survey both the business and citlzens as to the businesses cltizens want and how to help store owners in Prior Lake. Cited also were needs for industrial park and downtown development plans that would be followed by the City. Publlc realations for the committee was mentioned, we must show both existing and new businesses that they can operate profitably in Prior Lake, find out which businessed want help and make available the information on free management assistance and iow interest financing to businesses. Because of the limited time remaining, Chairman Hill decided to leave items 3 and 4 for the next scheduled meeting and proceed with the City Manager's Report. Mike McGuire reported that City Council was to consider a downtown beautification plan at the request of downtown businesspeople. It was the consensus of the Committee that the Chairman should attend that meeting and offer support and assistance for such a project. Chairman Hill said he owuld attend and report back at the next meeting. Staff reported on the Minnesota Main Street Project noting that Prior Lake did not appear to qualify for the program. At the request of staff, it was the consensus of the Committee to meet twich a month, instead of once a month, on the first and third Thursday of the month. Time and place are to remain the same. Staff presented a list of community organizations, but it was the consensus of the Committee that it was out of date. Barb Prindle offered to update the list and report back at the next meeting. A business survey was also presented for review by the Committee. The next meeting will be held Thursday, September 15, 1983 at 5:00 PM in the Prior Lake City Hall Upstairs Conference Room. The meeting was duly ad3ourned at 6:48 PM. Submitted by: Colleen Ottman Recording Secretary CITY OF PRIOR LAKE PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE Agenda September 15, 1983 5:00 PM Prior Lake City Hall Upstairs Conference Room CALL TO ORDER 1. Mlnutes of previous meeting 2. Review Purposes/Goals of the Committee 3. Determine Objectives/Priorities of the Committee 4. Set Subcommittee's to work on Objectives/Priorities Other Business a. Community Organizations List - Barb Prindle b. Staff Report c. Schedule NeXt Meeting 6. New Business 7. Adjournment (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE Prior I.:lkc (iitv IJ~)tmcil .%ub.icct: 'lrcc Plant September 8, 19.$~ lei lowing a discussion with the City ln~ineer nnd the I~irector of Parks, I bare p~t to~etber some thoughts on tree planting in Downtm,~ Prior thc? h:~ve conplctclv filled rill ;{vailable qp:lCe. }'hcv can ,Ar, n, to~'ard thc surface lifting portions of sidewalks ;liid generally creatin~ poor surfaces for pedestrian traffic. They can block thc view of stop signs and they can get in the ~ay of pedestrian access from automobile to store. They contribute litter in thc form of falling leaves and broken branches and may actually be an obstruction for efficient sno~ removal. ~'ith all these disadvantages one would think it ama:lng that contemporary shopping areas consider tree planting at all during rehabilitation ~ork. Thc fact of thc matter is that trees and lighting are usually the first items contemplated whenever any business district revitalization is attempted. In order to alleviate the disadvantages listed above, do~'ntown improve- merits begin ~,'ith new cast iron sewer lines to replace old clay tile which in turn will solve thc root problem. Varieties of trees like green ash, honey locust and linden typically have do~'m~ard growing root systems un- likely to move the concrete in place. Trees should not bp planted close enough to intersections to interfere ~itb directional signs. And finally the placement of trees must be accomplished with specific parking spaces in mind so that tree trunks do not interfere with opening and closing car doors. Following these objectives the only criticism not answered is litter and snow removal. The latter will be a discomfort for street crews until they become accustomed to ~orkine around thc obqtacle, l, hereas the litter ~ill bc ha~ldled by normal mol~thlv street clealling. \fter dealing ~,ith dl-~.td¥:~nta~e< it w,)~l}d :~ppe:lr thlt the ,,nix ,lt~estion lick street lighting t'lxtill'es. Tho beauty {}t' this example is th:~t the plantin?, pockets were kept relatively small rosulting in only minor (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 159 PRIOR LAKE, MINNESOTA 5~372 selves provide a light shade which softens ad.joining b~ldin?.~ without completely old,curing them. The major prot~lem ~ith an ;Maptation of this system i~ that Prior I.ake ~idt,~¥alks are extremely narrow. A ~vste~ which replaces ;m occ;l~ional o~-~tret't parking space would not iuterfere ~'itl~ depa r t IliOn t . \11 il~ ;~11, the entire matter of trees dm~ntown need~ to by decided by the t~ity Council. Fo]lowing that, a ~it)' Staff-l~o~,'nt~,'n Property O~'ner Committee needs to develop a feasible system of m:~kin~; thi~ space much more attractive. A ~a~or criteria ~'ill he the budget range that can he handled by local business people. ~hile the act~al policy on ~,'ho N~ys for improvements has yet tt) be established by tht' t'itv (:otmcil, the staff strongly recommends that the majority of improvement~ made should be charged to the benefitted properties. CITY OF PRIOR LAKE PRIOR LAKE £COtlONIC DEVELOPHENT Cff4/4IIIEE Agenda September 12, 1983 5:00 PN Prior Lake City Hail Upstairs Conference Room CALL TO ORDER 1. H£nutes of previous meeting 2. Review Purposes/Coats of the Coeelttee 3. Determine Objectives/Priorities of the Committee Set 5ubcomdttee's to work on Objectives/Priorities Other Business a. Coanunity O~ganizatlons List - Barb Prindle b. Staff Report c. Schedule Next Meeting 6. New Business 7. Adjournment (612) 447-4230 4629 DAKOTA STREET $.E. P.O. BOX $$9 PRIOR LAKE, MINNESOTA MINUTES CITY OF PRIOR LAKE ECONOMIC DEVELOPMENT CO~MITTEE September 15, 1983 The September 15th meeting was called to order by Chairman Jim Hill at 5:12 PM. MEMBERS PRESENT: Chairman Jim Hill, Mike Babcock, Bob Barsness, Mark Stromwall, Don Schusslar, Barb Prindle, Ex- Officio Member Mike McGuire and Staff Hember Mark Nagel. MEMBERS ABSENT: Colleen Ottman and Gary Gibbish. The minutes of the September 1, 1983 meeting were read and approved by voice vote without amendments. Chairman Jim Hill began with Item #4 of the Agenda and noted that Committee members should be prepared to make a final decision on the purposes/goals and objectives/priorities of the Committee at the next meeting. Chairman Hill handed out a list of the Subcommittee assignments for discussion. Chairman Hill said that the tasks for each Subcommittee were listed and based on the goals and objectives under discussion by the Committee. There will be 4 Subcommittees Special Evenuts, Survey, Business, Development and Planning each will meet once a month at a time convenient to the Subcommittee members. The Subcommittees will focus on task completion to meet Committee established goals and objectives. Staff Hember Mark Nagel will assist in the work of each Subcommittee and Chairman Hill and Ex-Officio Member McGuire will also be on all gubco~ittees. Staff Member Mark Nagel will organize the first Subcommittee meetings such that each Subcommittee will meet and report back to the full Committee at the next meeting. Under Item #5, Barb Prindle repo~rted considerable interest in the updated list of community organizations and learned of many activities proposed by the organizations. She has found approximately 10 new organizations in the community and will present her findings at the next Committee meeting. The updated list will be used in the promotional brochure, organizing special events and as public information for interested citizens. Mike McGuire reported that City Council has delegated to the Committee the task of coordinating a downtown tree planting program and asked the Committee to assist the Parks & Recreation Department in an "Arbor Day" program. Chairman Hill assigned the downtown treeplanting program to the Planning Subcommittee and the "Arbor Day" program to the Special Events Subcommittee. Discussion then centered on how to approach the treeplanting program. Consensus was to set a meeting with interested business owners for Wednesday, September 28, 1983 to get input for further work with City Planning Staff. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 Mike McGuire also reported that the Committee's 1984 Budget request of $20,000 was approved by City Council at their meeting of September 12, 1983. Discussion next centered on the meeting dates of the Committee. Consensus was that the present schedule of the 1st and 3rd Thursdays of each month should be maintained through November. As the Subcommittee becomes more organized, then the two meetings per month schedule will be reassessed. There being no new business, the next meeting of the Economic Development Committee will be held Thursday, October 6, 1983 at 5:00 PM in the Prior Lake City Hall Tlpstairs Conference Room. The meeting was adjourned at 6:17 PM by voice vote of the Committee 5{embers, Submitted by: Mark E. Nagel Acting Recording Secretary CITY OF PRIOR LAKE Minutes Business Development Subcommittee September 20, 1983, 12:00 P.M. - 1:00 P.M. Present: Babcock, McGuire, Nagel Meeting was with a local furniture store owner, who would like to build a new store in Prior Lake in 1984. Needs about 5,000 square feet, turnaround for large trucks, and parking for 15 to 20 cars. Consideration must be given to a~mited budget - about $250,000 for land and building - and wants access to Highway 13. Staff will follow-up and provide assistance to business owner. Subcommittee suggested a bi-monthly column in local paper to let businesses know about available programs such as management assistance and financing. Staff was also asked to follow-up on the local development corporation, updating the promotional brochure, and developing a list of available financial tools. Subcommittee members will form the basis of a "visitation" committee to keep in touch with local firms on a one-to-one basis. Subcommittee members will make contact with local businesses and if help is needed, staff will be contacted. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE Minutes Planning Subcommittee September 28, 1983, 5:00 P.M. - 6:45 P.M. Present: Hill, Stromwall, McGuire, Nagel, Pat Probert, Bill Sando, Duke Schrader Staff reviewed the details of setting up the meeting - a letter was mailed to 63 downtown businesses and property owners on Friday, September 23rd informing them of the meeting or inviting them to submit comments. Jim Hill reviewed the purpose of the meeting with those present and opened the meeting for comments from those present. Duke Schrader, a local concrete products manufacturer, outlined the potential costs of the planters. The cost would range from $75.00 to $150.00 depending on size and whether or not it has a bottom. Mr. Schrader said he could build us anything we want. Bill Sando, owner of the Prior Lake American building, said he talked with the Minneapolis Downtown Council on their project. Tom Duffee of the Downtown Council told him that there were three phases of development: Phase 1: Planting trees in 600 lb., 4' x 4' planter - $125.00 per planter. Phase 2: If allowed by the public works infrastructure, then planted in the ground with a concrete ring - $75.00 per planter. Phase 3: Both Phase 1 and Phase 2 Mr. Sando also talked with Lynn Bligh of the Metropolitan Council about such a program. She noted the energy savings/air quality/beautification of such a program and suggested contacting the City of Dayton, Ohio. Pat Probert, a local businessman, noted that the street looks vacant without them, a fact noted by all present. Mr. Probert also noted that many downtown people are not merchants, but rather are professionals who may be less concerned with trees. Discussion then turned to the following questions: Where should the tree planting take place? Mr. Stromwall noted that other commercial areas should be considered. Regarding downtown, consensus, was that Main Street and Dakota Street were the key, but that other commercial areas along Colorado Street and Walker Avenue should also be included. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 Minutes of Planning Subcommittee September 28, 1983 How should the program be organized? Co~ents indicated that the tree planting should be part of a comprehensive plan of downtown. Tree planting may be phase 1 because it is less expensive and will make the biggest visual impact for the dollar, but other design considerations must be listed and implemented. Start with the downtown, but phase in the other commercial areas as well. How should the program be financed? Minneapolis aSsessed it against the benefitted properties. Three-year spreading of cost was talked about to keep the cost low, if assessments were the chosen route. 4.\ What about p~rking, maintenance of the trees, etc.? Consensus was that the city should maintain the trees. Mr. Charles Tooker, city's consulting planner, will review the parking situation and come up with some rough design alternatives to look at. Mark StromWall will obtain data on Highway 21/12. Mike McGuire will get basic information on the downtown - sewer, water lines, width of roads, and right of ways. Mark Nagel will gather information on other city programs, ordinances, etc. CITY OF PRIOR LAKE Minutes Special Events Subcommittee September 28, 1983, 12:00 P.M. - 1:30 P.M. Present: Gibbish, Schusslar, McGuire, N~get Discussion centered on an event that would bring the Prior Lake community together on an annual basis. The subcommittee reviewed the minutes of the September 1st Economic Development Committee for ideas and selected the "opening" of the city's Lakefront Park as a focus for the proposed event. While a name for the event is open for discussion, the subcommittee has tentatively selected "Lakefront Days." The subcommittee selected June 16th and 17th as the weekend for the event. Key will be coordinating with the city and civic groups and developing a "game plan". The subcommittee members will meet briefly at 4:30 P.M. before the October 6th Economic Development Committee Meeting to compare lists of 10 items that should be part of the planned events and develop a list of costs. By the next subcommittee meeting in October, staff will have prepared a map of Lakefront Park and talk to other organizations about financing, organization, and written guidelines. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE Agenda October 6, 1983 5:00 PM Prior Lake City Hall Upstairs Conference Room CALL TO ORDER 1. Minutes of previous meeting 2. Take Action on Purposes/Goals/Objectives of the Committee e Subcommittee Reports a. Business Development b. Special Events c. Planning d. Survey e Other Business a. ~ity Manager's Report b. Staff Report c. Community Organizations - Barb Prindle d. Schedule Next Meeting 5. New Business 6. Adjournment (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE MINUTES Economic Development Committee October 6, 1983 The October 6th meeting was called to order by Chairman Jim Hill at 5:05 PM. MEMBERS PRESENT: Chairman Jim Hill, Mike Babcock, Bob Barsness, Mark Stromwall, Don Schusslar, Barb ~rindle, Gary Gibbish, Ex-Officio Member Mike McGuire, Staff Member Mark Nagel and Kris McCormick, City Administrative Assistant. MEMBERS ABSENT: Colleen Ottman Typographical errors were noted in the reading of the minutes of September 15, 1983 and were corrected. With these corrections made the minutes of the September 15, 1983 meeting were approved unanimously by voice vote. Chairman Jim Hill initiated discussion on Item #2 of the Agenda and asked the Com- mittee to take final action on the Purpose/Goals/Objectives of the Committee. Chairman Hill suggested discussion each purpose, goal, and objective one-by-one and then prioritizing the goals. Barb Prindle suggested combining purposes #1 and #4, as they appeared repetitive in their present form. The two will be combined into one and will read "To assist City Government in setting economic development policies and in coordinating economic growth in Prior Lake". The three purposes were then accepted by the committee by voice vote. There was much discussion on both the content and wording of each goal and objective. The following changes were agreed upon: 1. Goal #2 will now read, "To determine the type and feasibility of industrial/ commercial/recreational development desired by the citizens of Prior Lake's'. 2. Objective #3.2 should read, "Perform an analysis of community assets and liabilities -a- to complete a community assessment". 3. Objective #4.2 will now read, "Determine the overall economic development opportunities for Prior Lake in the areas of manufacturing, recreation, retail and wholesale trade services". 4. Omit Objective #4.6 in its entirety. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 5. Objective #7.1 Will now read, "Form a business -v~s~m~m- development subcommittee to keep in touch with local firms on a one-to-one basis". 6. Goal #8 should read, "To encourage -~m~e- companies from outside the City of Prior Lake to locate headquarters/branch offices in Prior Lake". 7. Omit Goal #9 in its entirety. 8. Place Objective #9.1 in its present form under Goal #3, as Objective #3.7. These revised goals were then prioritized in the following order: #2, #3, #4, #1, #5, #6, #7, #8 - by voice vote of the committee members. With the revisions and priorities now set, the Committee unanimously approved by voice vote the goals and objectives. Chairman Hill then turned to Item #3 on the Agenda and asked one member of each sub- committee to comment on their meeting. Mike Babcock said that the Business Development Subcommittee had met with a local business owner interested in expanding his operation in Prior Lake. Mike noted that the Subcommittee will also make contact with a local computer consulting firm about their future plans. Staff was assigned the task of following-up on the Local Develop- ment Corporation and writing an article for the Prior Lake American on the management and financial tools available to local businesses. Discussion centered on sponsoring an annual business dinner/Business Appreciation Night, late in the year in cooperation with the Chamber of Commerce. Follow-up on the program was assigned to the Special Events Subcommittee. Gary Gibbish said that the Special Events Subcommittee met and decided to concentrate on starting an annual event in the City. The subcommittee recommended June 16th and 17th as dates for the first annual "Lakefront Days" celebration to officially open the new facilities at Lakefront Park. Expansion of the subcommittee to include members of community' organizations and the City Parks and Recreation Department should take place. Barb Prtndle will have the list of community organizations in draft form by Wednesday, October 12th for the subcommittee meeting. Mark Stromwall and Jim Hill reported that the Planning subcommittee held a public meeting on downtown treeplanting. The next step is to have the City Planning Consultant put together some possible designs and have staff develop a survey to the downtown business community to gather further input. Staff will also study other porgrams and make cost estimates. Mark noted that he had provided the City Engineer with a plan of County Road 21 and asked staff to get copies to the committee members at the next meeting. The Survey Subcommittee continued to work on updating the list of community organizations and was scheduled to meet on the proposed "Business Survey" on October 7th. Chairman Hill moved on to Item #4, Other Business. City Manager Mike McGuire had no report. STaff reported that the updated Prior Lake "Community Profile" will be pub- lished by the State of Minnesota in early 1984. Staff noted that the Economic Develop- ment Committee appears to have successfully applied for a visit by the Governor's Design Team, which is made up of architects, landscape architects, and other design professionals who develop ideas for downtown improvement projects. The team stays in the community for two days and returns two weeks later to present their sketches and proposals. Approxi- mate cost to the Committss is about $300 for travel, meals and materials. We wo~ld also need volunteers to house the team overnight. The Team could visit either in the middle of November or at the end of January. The Committee unanimously approved application subn~ssion and assigned the task of preparing for the visit to the Planning Subcommittee. Chairman Hill noted that Barb Prindle had reported on the progress of the list of community organizations earlier and scheduled the next meeting of the Priro Lake Economic Development Committee for Thursday, October 20, 1983 at 5:00 PM in the Upstairs Conference Room at Prior Lake City Hall. There being no new business, the meeting was adjourned at 6:42 PM by voice vote of the Committee members. Acting Recorder Mark E. Nagel Minutes Survey Subcommittee October 7, 1983, 1:30 P.M. - 2:45 P.M. Present: Prindle, Nasel, McCormick The first item on the Agenda was to set up a tentative schedule for distribution of the proposed business survey. Nagel noted that the list of businesses had been drawn up, with the assistance of Kris McCormick, and a survey had been developed. Nagel suggested that it should be reviewed by the subcommittee members, Chairman Jim Hill, Chamber of Commerce President Carol Scott, City staff, and someone from the Rotary. Nagel said he would write letters to Hill and Scott asking them to do that. Prindle commented that it appeared to be a long survey and suggested it be cut to four pages from its present five pages, so that it could be printed on two pages. With these comments in mind, the following schedule was agreed upon: 10/7/83 - 10/18/83 - 10/19/83, 3:30 P.M. - 10/20/83, 5:00 P.M. - 10/20/83 - 11/1/83 - Week of 11/1/83 - Solicit comments on Business Survey contents Subcommittee meeting to decide on final form of Business Survey Approval of Business Survey by Economic Development Committee Write cover letter, line up Chamber, Rotary, etc. support, newspaper publicity, and prepare for mail out Mail Out Business Survey Discussion next turned to the list of community organizations. Nagel commented that it would be needed to complete the requirements of a Governor's Design Team application. Prindle said the draft would be ready on 10/12/83 in time for the Special Events Subcommittee, which she would attend. Consensus was that it should then be mailed to all organizations listed to ask for corrections and then printed nicely perhaps through donations by realtors or a printing company. The brochure should then be updated annually by the Survey subcommittee. Plans for a Citizen survey were briefly discussed. In early November, Nagel will attempt to get someone from Mankato State or College of St. Thomas to meet with the subcommittee to possibly conduct a citizen survey. Minutes Special Events Subcommittee October 15, 1983 at 12:30 P.M. - 1:40 P.M. Present: Gary Gibbish, Don Schusslar, Mark Nasel Discussion centered on refining the list of possible activities and assigning the task of finding out about each to individual Subcommittee members by the next meeting. A list of possible activities and assignments is attached for "Lakefront Days". A list of "issues" for consideration by the Subcommittee will be developed, including security, financing, traffic, weather, and clean-up. Such "issues" will need to be resolved for a well-organized event. Bill Mangan will be invited to the next Subcommittee meeting to further discuss anticipated activities. Mark Nagel will provide Subcommittee members with maps of Lakefront Park and will produce a timeline for planning purposes. Subcommittee members will try to contact other civic celebrations for ideas and organizational guidelines. Subcommittee noted that Barb Prindle wishes to join the planning of "Lakefront Days". The list of community organizations she is developing will provide the basis for many of the contacts for this special event. Minutes Business Development Subcommittee October 18, 1983 at 12:00 - 1:00 P.M. Present: Bob Barsness, Mike Babcock, Mark Navel As per direction by the Subcommittee, Staff Member Nagel contacted A1 Lohman of the Prior Lake American concerning a column on available programs for Prior Lake businesses. If I write it, A1 Lohmann said he would make sure that it was printed regularly. Staff Member Nagel also reported that the Local Development Corporation meeting with the City Attorney will take place on October 20, 1983 at 4:00 P.M., if any Subcommittee member would like to attend. The objective of the meeting is to determine what organizational vehicle would best be able to obtain financial assistance to set up an industrial park. Staff Member Nagel also reported on four business contacts since the last Subcommittee Meeting. The primary Agenda item was the organization of an annual "Business Appreciation" dinner. It was recommended that the event be coordinated with the Prior Lake Chamber of Commerce and be a very informal affair - perhaps beer and bratwurst/ hamburgers at the VFW. Cost would be about $2.00 and the "dinner" could begin around 5:30 P.M. and last until 7:30 P.M. Bob Barsness and Staff Member Nagel will approach the Chamber of Commerce at their Breakfast meeting of October 21st about co-sponsoring the event. Other ideas at the "dinner" would be to have entertainment and/or a motivational speaker. Other objectives assigned to the Subcommittee were marketing the city, keeping in touch with local businesses, and the industrial park question. All items are currently being worked on by staff and the Subcommittee was updated on progress. In other business, the Subcommittee members suggested changing the dates of "Lakefront Days" to June 9 and 10, 1984, so that a IOKM race could be sponsored. The present dates conflict with Grandma's Marathon and this race, with the new dates, could be billed as a warm-up for the marathon. Staff Member will discuss the change with the Special Events Subcommittee. Minutes Survey Subcommittee October 27, 1983, 5:05 P.M. - 6:45 P.M. Present: Cris McCormick, Mark Nagel, Barb Prindle, Lidy Flom The meeting opened by welcoming new subcommittee member Lidy Flom, 4655 Pleasant Avenue S.E., who also works with the City of Richfield on business redevelopment. Ms. Flom explained that the Richfield Chamber of Commerce did a business survey in 1982, which included 945 businesses. Two weeks later, 735 reminder post cards were mailed with an additional survey mailed another week later if still no response. This process yielded a 25% return rate and follow-up phone calls to fill them out added another 25%. Based on the above information, the subcommittee felt that the sa~e process should be followed except that the follow-up phone call should precede the second mail out of the survey. It was decided to try to use Chamber of Commerce letterhead with the joint signatures of the Chamber president and Economic Develop- ment Committee Chairman. The cover letter should also emphasize that this is confidentia~ not a solicitation to join the Chamber, and that we would like one- person businesses to return it. The subcommittee then addressed the survey itself. Staff Member Nagel handed out a copy of the survey, which was a compilation of all comments received from the City staff, Chamber, Economic Development Committee, and citizens, for subcommittee members to review. Considerable revision of both the format and questions followed with each question being individually assessed for content, appropriations, and necessity. A copy of the revised survey is attached. Once the subcommittee has had a chance to review the revised survey, staff will begin to implement the survey as planned by the subcommittee. The next sub- committee meeting will then establish a formal "timeline" for implementation and serve as a final "check" of everything prior to mail-out. CITY OF PRIOR LAKE PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE Agenda October 20, 1983 5:00 PM Prior Lake City Hall Upstairs Conference Room CALL TO ORDER 1. Minutes of previous meeting 2. Discussion of Governor's Design Team Application Subcommittee Reports a. Business Development b. Special Events c. Planning d. Survey Other Business a. City Manager's Report b. Staff Report c. Presentation of Purposes/Goals/Objectives to City Council d. Schedule next meeting 5. New Business 6. Adjournment (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 MINUTES Economic DevelOpment Committee October 20, 1983 The October 20th meeting was called to order by Chairman Jim Hill at 5:15 P.M. MEMBERS PRESENT: Chairman Jim Hill, Don Schussler, Barb Prindle, Mark Stromwall, Bob Barsness, Staff Member Mark Nagel, Ex-Officio Member Mike McGuire, and City Administra- tive Assistant Kris McCormick. MEMBERS ABSENT: Mike Babcock, Gary Gibbish and Colleen Ottman. Typographical errors were noted in the reading of the minutes of October 6, 1983 and were corrected. With these corrections made, the minutes of the October 6th meeting were approved unanimously by voice vote. Chairman Hill asked Staff Member Nagel to present Item #2 of the Agenda re- garding the Governor's Design Team Application. Staff Member Nagel reviewed the application and asked for input on the issues to be studied. Committee discussion of the question yielded the following issues. (1)city beautifica- tion, (2) tie-in of three major Prior Lake commercial areas, (3) industrial park, (4) how to best use County Road #21, and (5) how to best use the lake and coordinate it with downtown redevelopment. Staff Member Nagel asked that Committee members that were in other organiza- tions provide letters of support for the application. Nagel will draft a "boiler plate" letter that can be used in soliciting support. Staff Member Nagel discussed an appropriation from the Committee's 1984 Budget to be used by the Design team to pay for expenses. On motion by Bob Barsness and second by Chairman Hill the Committee approved expenses of up to $300 for the Governor's Design Team. Chairman Hill moved Agenda Item 3.c. next and opened discussion on the tree survey. The main concern seemed to be whether or not to include Brooksville Mall and Gateway Center in the survey. Consensus was to include questions on beautification within the context of a larger business survey to generate comments from the entire business community. It was also decided to schedule a Subcommittee meeting when Mr. Tooker could be present to review his find- ings. Staff Member Nagel will also obtain a copy of the plans for County Road 21 from the City Engineer. Item 3.b., the Special Events Subcommittee, was discussed next. Don Schussler reported that the subcommittee has developed a list of possible activities and is in the process of contacting people to confirm interest in the project. The subcommittee is formulating a plan of action, including a schedule of activities and target dates, and hopes to meet with the Parks and Recreation Director, Bill Mangan, at the next meeting. The Subcommittee suggested that the date of "Lakefront Days" be changed to June 9 and 10, 1984, since school will be out before Memorial Day. Item 3.d., the Survey Subcommittee, was presented by Barb Prindle. A draft of a list of community organizations has been prepared and will be mailed to the organizations after the Subcommittee meeting set for October 27th at 5:00 P.M. for any corrections. Barb Prindle hopes to have it printed nicely in brochure form. A notice in the Prior Lake American will also be placed to get any organization not previously contacted. The status of the business survey was discussed and the Committee agreed that it should be mailed when complete without coming before the full Committee again. Staff Member Nagel asked if there was any policy about interested citizens joining either the Committee or Subcommittee. Consensus was that interested citizens be allowed to join Subcommittees, with full Committee approval, but that the full Committee must remain the same since it was established by City Council. The Committee approved the appointment of Ms. Lidy Flom, 4655 Pleasant Avenue S.E., to the Survey Subcommittee. It was noted that the Business Development Subcommittee met on October 18th and that Minutes would be distributed at the next meeting. City Manager Mike McGuire reported that condemnation hearings for County Road 21 will be held beginning October 24, 1983 and a day care facility has been approved in the Franklin Trail S.E. Condominiums. Staff reported that a column on economic development will begin in the Prior Lake American soon. Staff met with the City Attorney regarding the formation of an industrial development corporation, as a first step in studying the need for an industrial park, and the City Attorney will make a recommendation as to the best way to organize such a corporation in the next two weeks. Staff also began a monthly handout on new programs available to businesses to keep Committee members informed. With the Purposes/Goals/Objectives now in final form, Chairman Hill and City Manager McGuire will coordinate on the time for presentation to City Council. Chairman Hill scheduled the next meeting for Thursday, November 3, 1983 at 5:00 P.M. in the upstairs Conference Room at Prior Lake City Hall. There being no new business, the meeting was adjourned at 6:30 P.M. by voice vote of the Committee members. CITY OF PRIOR LAKE PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE Agenda November 3, 1983 5:00 PM Prior Lake City Hall Upstairs Conference Room CALL TO ORDER 1. Minutes of previous meeting 2. Subcommittee Annual Reports 3. Subcommittee Reports a. Business Development b. Special Events c. Planning d. Survey 4. Other Business a. City Manager's Report b. Staff Report c. Schedule next meeting 5. New Business 6. Adjournment (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE MINUTES OF ECONOMIC DEVELOPMENT COMMITTEE NOVEMBER 3, 1983 The November 3rd meeting was called to order by acting chairman Bob Barsness - at 5:05 P.M. MEMBERS PRESENT: Bob Barsness, Mike Babcock, Gary Gibbish, Barb Prindle, Don Schussler, Mark Stromwall and Colleen Ottman. Ex- Officio Member Mike McGuire and Staff Member, Mark Nagel and City Administrative Assistant, Kris McCormick. MEMBERS ABSENT: Jim Hill, Chairman The minutes of October 20th's meeting were read and approved. Don Schussler made the motion with the second by Mike Babcock. Approved unanimously by voice vote. The second item on the Agenda was the Subcommittee Annual Reports. Staff member Nagel advised that Chairman Hill would like to have an annual report from each subcommittee. The report should contain accomplishments during 1983 and objectives for 1984 together with any anticipated expenditures for 1984. These will then be compiled into an overall annual report for presentation to the Prior Lake City Council. Item #3 on the Agenda were the reports from the four (4) subcommittees: BUSINESS DEVELOPMENT: The Business Appreciation dinner was the main topic of the October 18th meeting. This project was taken up at the first Prior Lake Chamber of Commerce meeting and they agreed to co- sponsor the dinner. It is scheduled for Friday, November 18, 1983 at the Prior Lake VFW from 5:30 - 8:30 P.M. It will be a buffet with beer and wine/champagne included in the $5.00/person cost. The Prior Lake Chamber of Commerce has asked the Committee for $150 to help pay for the cost. On motion by Mike Babcock and seconded by Don Schussler, the Committee voted unanimously to co-sponsor the event with the Prior Lake Chamber of Commerce and contribute $150 towards the dinner. SPECIAL EVENTS: The Special Events Subcommittee began researching possible games/events for the proposed "Lakefront Days". Initial reaction from community organizations and special attractions was excellent. The subcommittee will meet with Parks and Recreation Director Bill Mangan on Novmeber 9th to discuss such items as parking, security, and clean-up. Potential costs will also be discussed. On a motion by Bob Barsness and seconded by Mike Babcock, the Committee unanimously approved a change (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 MINUTES OF ECONOMIC DEVELOPMENT COMMITTEE November 3, 1983 Page 2. in the date for "Lakefront Days" from the weekend of June 16th to the weekend of June 9th. This change was made to prevent conflicts with flamilyvacations and other community events on the same weekend. PLANNING: The City's Consulting Planner is working on the downtown tree planting configuration. A meeting has been set to go over these ideas on Thursday, November 10, 1983 at 5:00 P.M. at City Hall. SURVEY: At the October 27th meeting, the members welcomed Lidy Flom as a new Committee person. The survey was extensively re-worked and is tentatively scheduled to be mailed on November 14th. Staff Member Nagel will coordinate with the Chamber of Commerce on the mail-out. A copy of the survey was distributed to the Committee and approved by voice vote. The subcommittee will meet briefly on November 9th to go over last minute details. In Other Business, City Manager Mike McGuire commented on the two proposed racetracks for Scott County. The discussion concluded that~either one could produce a major, positive economic effect on the City of Prior Lake. The racetracks will be before Prior Lake City Council on November 21st and the Scott County Board of Commissioners will be discussing this on Tuesday, November 8th. McGuire also commented that Burger King should be commencing early next year on their building in Prior Lake. Also, that there would probably be a new restaurant developed in Brooksville Mall and that the Woodland's Edge would not be a restaurant in the future. The new restaurant, which is now the~Depot, is being opted for by some local persons and would be re-constructed with expansion. Staff Member Nagel presented a copy of the Governor's Design Team application to the Committee for their approval. Mr. Nagel gave each member a draft of a letter ~at~could be used as a letter of support forthe~project and asked that they be returned to him by November 8th for inclusion in the application. The Design Team members have asked to meet with us to coordinate their January visit sometime next month. Motion to approve submittal of the application was made and approved by voice vote of the Committee members. The next meeting will be Thursday, November 17th at 5:00 P.M. at City Hall in the Upstairs Conference Room. The meeting was adjourned at 6:15 P.M. on a motion by Mike Babcock and seconded by Don Schussler. Duly recorded by: Colleen Ottman, Recorder CITY OF PRIOR LAKE Minutes Business Development Subcommittee November 8, 1983 at 12:00 P.M. - 1:00 P.M. Present: Mike Babcock, Bob Barsness, Mike McGuire, Mark Nagel Staff Member Nagel indicated that the first article for the Prior Lake American should be in by Wednesday, November 16th to advertise both the survey and the dinner. Details for the Annual Report were reviewed. Staff Member Nagel will write the report and submit to the Subcommittee for their approval in early December. Discussion next centered on Midwest Systems, Inc. and Micro-Information Systems, Inc. The Subcommittee asked Staff Member Nagel to write letters to both companies congratulating them on their expansion and, in the case of Midwest Systems, asking the company to consider future expansion in Prior Lake. Bob Barsness noted that the Depot Restaurant's lease was up in 30 days at its Brooksville Mall location and suggested that an effort he made to relocate the business to keep it open. After much discussion, Bob Barsness and Staff Member Nagel will contact the owner about relocation downtown - possibly the front portion of the OK Hardware store. The Subcommittee will provide whatever assistance it can to the owner. The next topic on the Agenda was the Industrial Park. It was suggested that the city contact the owners, Larry Gensmer and Brad Rothnem, about the park and combine efforts to make it more presentable. The Subcommittee also recommended that the city begin efforts to locate one of their own along County Road 21. The Subcommittee also directed Staff Member Nagel to survey available commercial space in Prior Lake. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE Minutes Survey Subcommittee November 9, 1983 - 2:30 P.M. to 3:15 P.M. Present: Mark Navel, Barb Prindle, Colleen Ottman and Kris McCormick The Survey Subcommittee met briefly to discuss final preparations for the mail- out of the business survey. Discussion first centered on the content of the "Cover Letterf' Several typographical errors were corrected and the third paragraph of the letter was revised by dropping the following sentence - "If you operate more than one business from this location, please contact Mark Nagel at 447-4230 and request a second questionnaire for that business." The reason was because the next sentence also contained Mr. Nagel's phone number, so it was felt this could cause confusion. Also, a sentence was added setting a deadline for the return of the survey for November 30th. Attempts to reduce the survey to two pages were made, but it was decided to leave it at three pages to give it a less "cramped" appearance. Mr. Nagel informed the Subcommittee that the Chamber of Commerce will do the initial mailing and the Committee will handle the follow-up phone calls. We can also update our mailing list, if some of the letters are not deliverable. The Subcommittee also directed staff to contact Mankato State University about conducting a survey of citizen attitudes toward businesses in Prior Lake. This will begin the next step in the Subcommittees efforts to gain an information base on business and citizen attitudes toward development that will lead to specific programs. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE Minutes Special Events Subcommittee November 9, 1983 - 12:00 P.M. to 1:30 P.M. Present: Gary Gibbish, Don Schusslar, Colleen Ottman, Bob Prindle, Mike McGuire, Bill Man,an, Mark Nagel The purpose of the meeting was to discuss with Bill Mangan of the Parks and Recreation Department the scope of the anticipated activities and issues in conducting Lakefront Days. The issues were discussed first: Clean-up, Set-up - Parks Maintenance Crew will do with assistance from volum~teers, such as th~ Boy Scouts. Two (2) large dumpsters will be needed with Prior Lake Sanitation contacted to see if they will donate or cut costs. Traffic/Parking - Parking is available for at least 200 cars on site with "overflow" space nearby available for 200 more (if dry). Contact needs to be made with Dick Powell, Prior Lake Police Chief, on using the New Prague Police Reserve for this duty, as well as security. Contact also needs to be made with a bus service to provide transporta- tion in case 400 parking spaces is not enough. Key is to provide minimal disruption to the residents. 3. First Aid - Emergency squad of the Prior Lake Fire Department has per- formed this service in the past. Insurance - Check with City Finance Director Teschner on the necessary coverage. Can our activity be an addendum to their policy, or is this kind of an activity covered now. 5. Sanitary Facilities - Bill Mangan felt we would need about 8 and he will contact Mike McKinley regarding a donation or partial donation. 6. Electricity - Bill Mangan will check on transformer capacity and what is needed for temporary service. 7. Dram Shop License - Lion's Club already has one, so they could run the beer garden with the Committee taking a percentage of the net income. The next topic of discussion was the issue of whether or not to have any Friday night activity. Gary Gibbish said he had been told this would be necessary to attract "outside" food booth operators. Ideas ranged from an outdoor show by the Prior Lake Players to a downtown Street Dance. The list of activities was thoroughly reviewed by the Subcommittee. Additions included a BMX race, tennis tournament, volleyball tournament, and softball tourna- ment. Deletions included fireworks, canoe race, and swim meet. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 Financing the project is a key concern. Rough guidelines of $75 for Food Booths and $50 for Norfood Booths were set with the prime concessions going to Prior Lake organizations. These will be firmed up as anticipated costs are determined. An additional $1.00 could be added to the sports activities for additional revenue. For the next meeting, the subcommittee assigned the following tasks: Map, Schematic of Activities - Bill Mangan Schedule of Activities - Barb Prindle Rules/Contract - Gary Gibbish Preliminary Budget - Mark Nagel At the next meeting, the above will be finalized, along with advertising, and the process of solicitation of organization participation and confirmation of participation can begin. CITY OF PRIOR LAKE Minutes Planning Subcommittee November 10, 1983 - 4:00 P.M. to 5:30 P.M. Present: Jim Hill, Mark Stromwall, Mike McGuire~ Charles Tooker, Mark Navel The subcommittee met with Prior Lake's Planning Consultant, Charles Tooker, on the subject of downtown tree planting. There are several ways this could be paid for: 1. Formula for private/public funding 2. City could pay for it through G.O. Bonds 3. Special assessment - 1st payment in 1985 or maybe a two year deferment 4. Tax increment financing 5. Grant(s)/loan Much discussion was held on the expected cost of the project, which was estimated to be $50/foot without lights and composed of the following: 1. Vertical face curbing - $2,000/street side 2. Sidewalk - $12,000/street side 3. Trees (2 - 3") - $500/tree The subcommittee then focused on the design itself noting that it should be comprehensive rather than simply include the trees. Also, there is likely to be objections from either the citizenry and/or businesses if payment is exclusively by the city or businesses. The subcommittee decided to: (1) Agree on a suitable plan for downtown only at this time, (2) Formulate tree planting guidelines, (3) Indicate a step-by-step implementation schedule, (4) Present its findings to City Council, and (5) Encourage it to happen. Staff will check with the League of Minnesota Cities on ordinances any other information on tree planting. Prints of the.plan will be made for the rest of the Committee for discussion. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE Agenda November 17, 1983 5:00 P.M. Prior Lake City Hall Upstairs Conference Room CALL TO ORDER 1. Minutes of previous meeting 2. Schedule for Governor's Design Team 3. Chamber of Commerce/Economic Development Committee Dinner for Prior Lake Businesses 4. Subcommittee Reports: a. Survey b. Special Events c. Planning d. Business Development 5. Other Business: a. City Manager's Report b. Staff Report c. Schedule Next Meeting 6. New Business: 7. Adjournment Attachments: 1. Minutes of November 3, 1983 2. Minutes of Business Development Subcommittee, November 8, 1983 3. Example of Possible Schedule for Governor's Design Team (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE MEMORANDUM TO: FROM: RE: DATE: Mayor Walter A. Stock Prior Lake City Council Prior Lake Economic Development Committee 1983 Annual Report December 13, 1983 As members of the Prior LakeEconomic Development Committee, we take this opportunity to briefly update you, the members of the City Council and residents of Prior take, on our activities in 1983. We feel that we have taken significant steps towards accomp- lishing both our own goals and objectives and the recommendations outlined in the "Prior take Industrial/Commercial Advisory Committee Report" of September 1982. The Committee, appointed by the City Council in May, 1983, began meeting in 3une, 1983 to begin work on implementing the recommendations of the Industrial/Commercial Advisory Committee. We began by developing committee purposes/goals/objectives, by means of the normal group technique, which incorporated previous recommendations with new, additional ideas by the Committee. In all, the committee developed 3 purposes, 8 goals, and 28 objectives to guide its future work (attached). Once the purposes/goals/objectives were approved by the Committee, four (4) Subcommittees were formed, Survey, Special Events, Business Development and Planning, to focus on specific task completion to meet overall goals and objectives. Ail 28 objectives were divided among the subcommittees, which began meeting in late September. With many of the nine (9) one-hour meetings devoted, in part, to developing a solid organizational framework for future committee activities, we feel we have accomplished several stated objectives in 1983. In the paragraphs below, we will first state the objective and then describe the Committee's progress in meeting the stated objective: GOALS AND OB3ECTIVES 1. To determine the type and feasibility of commercial/industrial/recreational development desired by the citizens of Prior Lake. 1.1 Formulate and conduct a citizen survey of attitudes towards business growth and existing forms. Assigned to the Survey Subcommittee, this objective will be completed in 1984. Initial contact has been made with the Small Business Development Center of St. Thomas to conduct the survey at minimal cost. The purpose of the survey is to not only determine citizen attitudes towards the type and amount of business development, but also to gain information on shop- ping patterns and the public's perception of the shopping area of Prior Lake as a place to purchase goods and services to meet family needs. (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 5537'2 hayor and Council 1983 Annual Report December 13, 1983 Page 2 1.2 Update the general community on the progress of the Economic Development Committee. Basically, this will be done through the media and Annual Report to the Prior Lake City Council. Articles in the local newspaper on specific projects have been used in 1983 and will continue to be used in 1984. The local newspaper has agreed to publish a column written by the Committee on its activities and on programs of interest to the community and local business. Of course, all meetings are open to the general community. To develop an economic information base on Prior Lake to respond to inquiries by businesses. 2.1 Update Prior Lake "Community Profile" for use by the Minnesota Department of Energy and Economic Development. Assigned to the Survey Subcommittee the last Prior Lake "Community Profile" was completed in Dune, 1978. The Subcommittee completed the update of all data for the "Community Profile" in September, 1983 and submitted to the Business Development Division for printing and distribution to prospective companies considering the area for expansion or relocation. The profile is expected to be printed in early 1984. 2.2 Perform an analysis of community assets and liabilities to complete a community assessment. This objective has been assigned to the Planning Subcommittee for work in 1984 in conjunction with promotional brochure. 2.3 Formulate and conduct an annual business survey. lhe Survey Subcommittee researched, developed and wrote the survey. In conjunction with the Chamber of Commerce, the survey was mailed in late November with follow up phone calls used to increase survey response. Once tabulated, they wlll be used to expand the data base arid provided in- formation on how best to assist local businesses. 2.4 Collect complete data on the community and businesses. Research on a "Socioeconomic Profile" of the community, through available census data, is complete and will be compiled in 1984 and will be used in the promotional brochure, as part of a coordinated marketing compaign, to answer inquiries from businesses and citizens. 2.5 Prepare a "Developer's Information Handbook" to provide a step-by-step 9uide. to the City's development process. Work on this objective will begin in 1984 with results from the business survey incorporated therein. 2.6 Compile information on all potential sites for industrial/commercial deve- lopment. All ~asic data is complete, but it does remain to put the information into a usable format. Mayor and Council 1983 Annual Report December 13, 1983 Page 3 2.7 Determine sizes and locations of available commercial space to answer inquiries. This objective is the responsibility of the Survey Subcommittee. Initial work has determined and estimated per square foot cost for retail and eom- mercial space, but a list detailing each vacant space remains to be eom- pleted. 3. To assist City Government in preparing an overall economic development plan for the community. This goal includes flve (5) objectives, whlch aim at formulating a five- year strategy and a one-year work plan for the City. Much of the 1984 work plan will concentrate on determining the need for an industrial park and the overall economic development opportunities for the City. The committee is working with the City Attorney to determine the best organizational struc- ture for financing an industrial park and with the City Planner on the best location for such a project. e To enhance/promote the business image of Prior Lake by organizing/developing programs that will increase both the socioeconomic growth of the community and gain public support of business. 4.1 Organize/develop an annual civic event. The Special Events Subcommittee is studing a possible community event next 3une 9th and 10th, 1984 that would serve to "open" the new Lakefront Park facilities. We may be assisted by a representative of Valleyfair in properly organizing such an event. The intent is to bring together Prior Lake residents for family-oriented activities and encourage use of the parks. We are also discussing the feasibility of such an event with City Parks and Recreation Staff and contacting community organizations for ideas and sup- port. 4.2 Organize/develop an annual business related event. Working with the Prior Lake Chamber of Commerce, the Committee co-sponsored a social event for ali Prior Lake Businesses. lhe Committee first developed a mailing list of ali Prior Lake Businesses (about 200 in all) and mailed an invitation to each business. Stressing it as a Iow cost and informal "get-together", the event drew 60 people, despite a number of other activities going on in Prior Lake the same evening. The Business Development Subcom- mittee will evaluate both the successes and failures of our first event and improve on it next year. 4.3 Prepare a video presentation on Prior Lake as part of a coordinated marketing campaign.. Research on promotional brochures used by other cities was completed to widen the scope of the present Prior Lake brochure to include available commercial/industrial sites, transportation, city government, and recreation. The committee hopes to work with the Chamber of Commerce in updating and preparing a new brochure in 1984 to be used to give interested businesses and to orient new residents to the Prior Lake area. Nayor and Council 1983 Annual Report December 13, 1983 Page 4 4.4 Complete a video presentation on Prior Lake. Because of expense, this obejctive will not be done in the near future. The basic community data must be compiled and the promotional brochure should be completed before beginning this objective. 4.5 Work with the business community to create a visual identify for the existing commercial centers. The Committee is proceeding along two lines of action with respect to this objective. First, the Committee has secured the services of the Governor's Design Team through a grant provided by the Governor's Environmental Quality Project. Among the many questions posed by the Committee for the five member team of architects and designers to study is how best to create a visual identify for the city and what should it be. The committee is also working with the downtown business community on a downtown tree planting program. Recommendations on an approach(es) to completing such a program are forthcoming. We will have more substantive ideas on accomplishing this objective after the Design Team completes its review in 3anuary, 1984. 5. To stimulate effective use/coordination of available public and private sector resources for development. 5.1 Develop a list of state and federal financial tools for economic development~ determine its applicability to Prior Lake and implement where appropriate. The Committee has prepared a 24 page report entitled "Tools for Economic Growth" outlining public finance tools and development programs available to the City of Prior Lake to stimulate development, lhe report provides a program description, step-bystep implementation process, and advantages/dis- advantages of 20 different public finance/management assistance tools for possible implementation by the City. 1o date the committee has researched potential participation in the Minnesota Hain Street Program, Minnesota Community Improvement Program, Small Business Development Centers, Ail Ameri- can Cities Program, the Minnesota Star Cities Program and the Enterprise Zone Program. 5.2 Form a local development corporation to assist in the implementation of public sector initiatives for business expansion. The Committee has met with and asked the City Attorney to recommend an appropriate organizational structure that will facilitate industrial expan- sion utilizing a number of state programs and financing options. It is planned to have this back in Committee by early 1984. 5.3 Determine guidelines and policies for City assistance to businesses. lhis objective is assigned to the Planning Subcommittee for work during 1984. Once the Committee establishes appropriate tools to use, then it will need to focus on the rules for providing that assistance. 6. To encourage/assist entrepreneural development of new businesses by local business- es in Prior Lake. t~ayor and Council 1983 Annual Report December 13, 1983 Page 5 6.1 6.2 Provide opportunities to learn about starting or improving small businesses through seminars and workshops. Provide information on sources of management assistance, counseling and capital. lhe Committee, through its Business Development Subcommittee~ is working with the College of St. Thomas Small Business Development Center on trying one or two business seminars in the Prior Lake area. The business survey specifically asks about the subjects of most interest to Prior Lake businesses. Based on survey results, the Committee would sponsor, or co- sponsor with the Chamber of Commerce, one on two seminars that are free or at minimal cost. The Committee has also arranged with the Prior Lake American to write a column on the state and federal programs available to Prior Lake businesses. It will be written either monthly or bi- monthly and should begin in January, 1984. 7. Id encourage stability/expansion of existing businesses. 8. To encourage companies from outside the City of Prior Lake to locate heard- quarters/branch offices in Prior Lake. Hany of the previous goals and objectives must be accomplished first before a coordinated effort at attracting new businesses can be made. Nevertheless, the Committee has either contacted or been contacted by 5 existing Prior Lake businesses and 6 new businesses asking for information and/or assistance. Based on meetings with several developers, their prognosis is that there is now con- siderable interest in the economic future of Prior Lake, primarily because of the 1980 Census figures. While major industrial/commercial proposals may be from 2 - 5 years off, the Committee hopes that accomplishment of the above objectives will position the City to be prepared for future development. 1o sum up this brief report of the Committee's activities during 1983, we would have to be much further along in the implementation of our planned economic development activities; however, we feel that the time over the past few months has been well~spent in organizing toachieve consensus and commitment to Committee purposes, goals, and objectives which are the key to any successful economic development effort. It will take time to produce tangible results from the Committee, but we have achieved the objective of generating renewed interest in economic development in Prior Lake. lhe Committee appreciates the support and assistance given by the City Council, Chamber of Commerce and the business community in 1983 and we look forward to their continuing interest in 1984 to make Prior Lake a better place to do business. On Behalf of the Economic Development Committee, 3ames Hill, Chairman Prior Lake Economic Development Committee 3H/jkm PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE PURPOSES: 1. To serve as a liaison between City Government and the Business Community 2. To serve as a contact/resource for new and existing businesses seeking economic development assistance and information on Prior Lake. 3. To assist City Government in setting economic development policies and in coordinating economic growth in Prior Lake. GOALS AND OBJECTIVES: To determine the type and feasibility of commercial/industrial/recreational development desired by the Citizens of Prior Lake. l.l Formulate and conduct a Citizen survey of attitudes towards business growth and existing forms 1.2 Update the general community on progress of Economic Development Committee To develop an economic information base on Prior Lake to respond to inquiries by businesses. 2.1 Update Prior Lake "Community Profile" for use by the Minnesota Department of Energy and Economic Development 2.2 Perform an analysis of Community assets and liabilities to complete a community assessment 2.3 Formulate and conduct an annual business survey 2.4 Collect complete labor information on the community and businesses 2.5 Prepare a "Developer's Information Handbook" to provide a step-by-step guide to the City's development process 2.6 Compile information on all potential sites for industrial/commercial development 2.7 Determine sizes and location of available commercial space to answer inquiries To assist City Government in preparing an overall economic development plan for the C omi~lun [ t v. Complete a five-year strategy and one-year work plan for economic development in Prior Lake 3.2 Determine the overall economic development opportunities for Prior Lake in the areas of manufacturing, recreation, retail and wholesale trade services 3.3 Determine need, size and location of an industrial park or district 3.4 Insure that economic development plans are consistent with all other city plans 3.5 Determine location and type of future co~unercial growth and "tie-in" of existing commercial centers To enhance/promote the business image of Prior Lake by organizing/developing programs that will increase both the socio-economic growth of the community and gain public support of business. 4.1 Organize/develop an annual civic event 4.2 Organize/develop an annual business related event, such as 'sidewalk sale 4.3 Prepare a promotional brochure emphasizing community assets as part of a coordinated marketing compaign 4.4 Complete a video presentation on Prior Lake as part of a coordinated marketing compaign 4.5 Work with business community to create a visual identity for the existing commercial centers. 5. To stimulate effective use/coordination of available public and private sector resources for development. 5.1 Develop a list of state and federal financial tools for economic development, determine applicability to Prior Lake, and implement 5.2 Form a local development corporation to assist in implementation of public sector initiatives for business expansion 5.3 Determine guidelines and policies for city assistance to businesses 6. To encourage/assist entrepreneural development of new businesses by local residents in Prior Lake 6.1 Provide opportunities to learn about starting or improving small businesses through seminars and workshops 6.2 Provide information on sources of management assistance, counseling and capital 7. To encourage stability/expansion of existing businesses. 7.1 Form a business development subcommittee to keep in touch with local firms on a one-to-one basis 7.2 Use results of business survey to identify local businesses desiring assistance and aid on an individual basis To encourage companies from outside the City of Prior Lake to locate headquarters/ branch offices in Prior Lake 8.1 Develop a coordinated marketing program designed to attract new firms to Prior Lake 8.2 Assist in marketing the community when industrial and commercial prospects visit the city, as well as finding and initiating contracts with potential clients PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE (SUBCOMMITTEE ASSIGNMENTS ARE IN PARENTHESES) o Colleen Ottman, Recorder 5056 Minnesota Street S.E. Prior Lake, Minnesota 55372 (612) 447-3222 (Survey) Bob Barsness 15204 Oakridge Circle S.E. Box 446 Prior Lake, Minnesota 55372 (612) 447-2101 (Business Development) Mark Stromwall Gateway Center 15870 Franklin Trail S.E. Prior Lake, Minnesota 55372 (612) 447-8850 (Planning) Jim Hill, Chairperson 3857 Island View Circle Prior Lake, Minnesota 55372 (612) 447-8272 (Planning) EX-OFFICIO MEMBERS Michael A. McGuire 5012 Condon's Street S.E. Prior Lake, Minnesota 55372 (612) 447-4230 Walter A. Stock 5038 Condon's Street S.E. Prior Lake, Minnesota 55372 (612) 447-4230 STAFF MEMBERS Mark E. Nagel 707 County Road #83 Shakopee, Minnesota (612) 445-8700 55379 After November 1, 1983 16049 Franklin Trial S.E. #104 Prior Lake, Minnesota 55372 (612) 447-8875 Barb Prindle 16756 Lyons Avenue S.E. Prior Lake, Minnesota (612) 447-5984 (Survey) 55372 Don Schusslar People's Savlngs and Loan P.O. Box 160 Prior Lake, Minnesota 55372 (612) 447-4045 (Special Events) Gary Gibbish 16670 Franklin Trail S.E. Suite 220 Prior Lake, Minnesota 55372 (612) 447-8750 (Special Events) Mike Babcock 16670 Franklin Trail S.E. Prior Lake, Minnesota 55372 (612) 447-4611 (Business Developments) CITY OF PRIOR LAKE PRIOR LAKE ECONOMIC DEVELOPMENT COMMITTEE Agenda December 15, 1983 5:00 PM Prior Lake City Hall Upstairs Conference Room CALL TO ORDER 1. Minutes of previous meeting 2. Review of Chamber of Commerce/Ecomonic Development Committee Dinner for Prior Lake Businesses 3. Update on Business Survey 4. Presentation by Members of Governor's Design Team (they will join us about 5:45 PM) 5. Subcommittee Reports a. Survey b. Special Events c. Planning d. Business Development 6. Other Business a. Approval of Annual Report b. City Manager's Report c. Staff's Report d. Schedule Next Meeting 7. Adjournment ATTACHMENTS: Minutes of November 17, 1983 Meeting Special Events Submoccittee Minutes of November 21, 1983 Meeting Copy of Business Survey (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 CITY OF PRIOR LAKE Minutes Special Events Subcommittee November 21, 1983 - 12:00 A.M. to 1:00 P.M. Present: Barb Prindle, Mike McGuire, and Mark Nagel The Subcommittee met primarily to develop a list of questions for mailing to Valleyfair representative, who has agreed to assist us in organizing the event. A list of 21 questions, as follows, resulted from this discussion: 1. Which activities make money? 2. Which activities will draw people? 3. How long does it take to set-up booths, etc? 4. What should we charge to operate a booth? 5. What kind of rules should we develop? 6. Do we need contracts? 7. How should we organize? 8. What kinds of costs should we be looking at? 9. Can you give us a sample budget from another community event? 10. How can we estimate attendance, that is, what kind of turnout can we expect with the events we have scheduled? 11. Is a two-day event long enough, or do we need three days? 12. Should we invite "outside" organizations to set up food booths? Do we stay strictly local? 13. What kind of insurance odwe need? What kind do the vendors need? Can we get insurance that will pay if we have bad weather? 14. How much should be spent on advertising and where should it be budgeted? 15. How can we best coordinate with the business community for other commercial events the same weekend? 16. Should we be selling buttons, bumper stickers, etc. to raise money? 17. What boothes do not produce a good return on revenues? 18. What games and concessions should we avoid having because of set-up times, preparation time or other problems? 19. How do we charge for tournaments associated with "Lakefront Days" but put on by other groups? (612) 447-4230 4629 DAKOTA STREET S.E. P.O. BOX 359 PRIOR LAKE, MINNESOTA 55372 Special Events Subcommittee Minutes November 21, 1983 Page 2. 20. How can we best schedule activities to maximize our revenues and attendance? 21. Are there other "lakefront-oriented" activities that we are neglecting? Or other activities that may increase attendance? The Subcommittee directed Mark Nagel to write a letter outlining these questions - after first contacting the other subcommittee members not present for their ideas - to the Valleyfair representative through Subcommittee member Gary Gibbish. After the Valleyfair representative is able to secure answers to our questions we can then set-up a meeting to review with him these answers. BY LAWS OF PRIOR LAKE AREA INDUSTRIAL DEVELOPMENT CORPORATION ARTICLE I. OFFICES The principal office of the corporation in tJ~e State of l¥~_innesota shall be located in the City of Prior Lake, County of Scott. Section 1. ARTICLE II. Annual Meeting. SHAREHOLDERS The annual meeting of the shareholders shall be held on the fourth Thursday in the month of October in each year, ben-inning with the year 1 968, at the hour of eight o~clock P.M., for the purpose of electing directors and for the transaction of such other business as may come before the meeting. If the day fixed for such meeting shal] be a legal holiday in the State of Minnesota, such ~:neeting shall be held on the next succeeding business day. If the election of directors shall not be held on the day designated herein for any annual meeting of the share- holders, or at any adjournment thereof, the board of directors shall cause the election to be held at a special meeting of the shareholders as soon thereafter as conveniently may be. Section 2.' Special Meetings. Special meetings of the shareholders, for any purpose or purposes, unless otherwise prescribed by s~atute, may be called by the president or by the board of directors, and shall be called by the president at the request of the holders of not less than one-fifth tof all the outstanding shares of the corporatJo, n entitled to vote at the meeting. Section 3. Place of Meeting. The board of directors may designate any place ~-ithin Scoit County, State of l%.iinnesota, as the place of meeting for any annual meeting or for any special meeting called by the board of directors. A waiver of notice signed by all shareholders entitled to vote at a meeting may designate any place as the place for the holding of such meeting. Section 4. Notice of ]%{eeting. ~vVritten or printed notice stating the place, day and hour of the meeting, and in case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered not less than ten nor more than fir ~ty days before the date of the meeting, either personally or by mail, by or at the direction of the president, or the secretary, or the officer or persons calling the meeting, to each shareholder of record entitled to vote at such meeting. If mailed, such nolice shall be deemed to be delivered when deposited in the United States mail, addressed to the shareholder at his address as it appears on the stock transfer books of the corporatio, n, ~vith postage thereon prepaid. Section 5. Closing of Transfer Books or Fixing of P~ecord Date. For the purpose of determining shareholders entitled to notice of or to vote a't any mee:inz of shareholders or any adjournment thereof, or shareholders entitled to receive payment of any dividend, or in order to make a determina- tion of shareholders for any other proper purpose, the board of directors of the corporation may provide that the stock transfer books shall be closed f,or a s~ated period but not to exceed, in an5· ca,se, fifty days. If the stock transfer books shall be closed for the purpose of determining shareholders entitled to notice of or to vote at a meeting of shareholders, such books shall be closed for at least ten days immediately preceding such meetingi In 5eu of closing the stock transfer books, the board of directors may fix in advance a date as the record date for any such determination of share- holders, such date in any case to be not more than fifty days and, in case of a meeting of shareholders, not less than ten days prior to the date on which the particular action, requiring such determination of shareholders, is to be taken. If the stock transfer books are not closed and no record date is fixed for the determination of shareholders entitled to notice of or to vote at a meeting of shareholders, or shareholders entitled to receive payment of a dividend, the date on which notice of the meeting is mailed or the date on which the resolution of the board of directors declaring such d ividendis adopted, as the case may be, shall be the record date for such determination of shareholders. When a determination of shareholders entitled to vote at an), meeting of shareholders has been made as provided in this section, such determination shall apply to any adjournment thereof except where the determination has been made through the closing of the stock transfer books and the stated pericd of closing has expired. Section 6. Voting Lists. The officer or agent having charge of the stock transfer books for shares of the corporation shall make, at least ten days before each meeting of shareholders, a complete list of the shareholders entitled to vote at such meeting, or any adjournment thereof, arranged in alphabetical order, with the address of and the number of shares held by each, which list~ for a period of ten days prior to such meeting, shall be kept on file at the registered office of the corporation and shall be subject to ,.nspection by any shareholder at any time during usual business hours. Such list shall also be produced and kept open at the time and place of the meeting and shall be subject to .the inspection of any shareholder during the whole time of the meeting. The original stock transfer book shall be prima facia evidence as to who are the shareholders entitled to examine such list or transfer books or to vote at any meeting of shareholders. Section 7. Quorum. A majority of the outstandinz shares of the corporation entitled to vote, represented in person or by pro.xy, shall constitute a quorum at a meetin~ of shareholders. If less than a majority of the outstanding shares are represented at a meeting, a majority of the shares so represented may adjourn the meeting from time to time without further notice. At such adjourned meeting at which a quorum shall be present or represented, any business may be transacted which might have been transacted at the meetin~ as originally notified. The shareholders present at a duly or,ganized meeting may continue to transact business until adjournment, notwithstanding the withdrawal of enough shareholders to leave less than a quorum. Section 8. Proxies. At all meetings of shareholders, a shareholder may vote by proxy executed in writing by the shareholder or by his duly authorized attorney in fact. Such pro.'q, shall be filed with the secretary of the corporation before or at the time of the meeting. No proxy shall be valid ~fter eleven months from the date of its execution, unless otherwise provided in the proxy. Section 9. Voting of Shares. Each outstanding sha.re entitled to vote shall be entitled to one vote upon each matter subrr2tted to a vote at a meeting of shareholders. Section 10. Voting of shares by certain holders. Shares standing in the name of another corporation may be voted by such officer, agent or proxy as the by-laws of such corporation may prescribe, or, in the absence of such provisions, as the board of directors of such corporation m~y determine. Shares held by an administrator, executor, guardian or conservator may be voted by him either in person or by proxy, without a transfer of such shares into his name. Shares standing in the name of a trustee may be voted by him, either in person or by proxy, but no trustee shall be entitled to vole shares held by him without a transfer of such shares into his name. Shares standing in the name of a receiver may be voted by such receiver, and shares held by or under the control of a receiver may be voted by such receiver without the transfer thereof into his name if authority so to do be contained in an appropriate order of the court by which such receiver was appointed. A shareholder whose shares are pledged shall be entitled to vote such shares until the shares have been transferred into the name of the pledgee, and thereafter the pledgee shall be entitled to vote the sha~res so transferred. Shares of its own stock belon~ng to the corporation or held by it in a fiduciary capacit~ shall not be voted, directly or indirectly, at any meeting, and shall not be counted in determining the total number of out- standing shares at any given time. Section 11. No Cumulative Voting. Every stockholder shall have the right to vote in person or by proxy for the number of shares of stock held by him for as many persons as there are directors to be elected. No cumulative voting for directors shall be permitted. Section 12. Informal Action by Shareholders. Any action required to be taken at a meeting of the shareh01ders, or any other acblon which may be taken at a meeting of the shareholders, may be taken without a meeting if a consent in writing, set~ing forth the action so taken, shall be signed by all of the shareholders entitled to vote ,.vith respect to the subject matter thereof. ARTICLE III. BOARD OF DIRECTORS Section 1. General Powers. The business and affairs of the corporation shall be managed by its board of directors. Section 2. Number, Tenure and Quali. fications. The number of ,. · directors of the corporation shall be as determined from time to time by the stock,holders within a maximum of t~u and a minimum of three. Each director shall hold office until the next ann,ml meeting of shareholders and until his successor shall have been elected and qualified. Directors need not be residents of the State of A{innesota or shareholders of the corporation. Section 3. Regular Meetings. A regular meeting of the board of directors shall be held without other notice than this by-law immediately after, and at the same place as, the annual meeting of shareholders. The board of directors may provide, bp, resolution, the time and place %vithin Scott County, State of lvIinnesota for the holding of additional regular meetings %.mithout other notice than such resolution. Section 4. Special Meetings. Special meetings of the board of directors may be called by or at the request of the president or any two directors. The person or persons authorized to call special meetings of the board of directors may fix any place w-ithin Scott County, State of Alinnesota, as the place for holding any special meeting of the board of directors called by them. Section 5. Notice. Notice of any special meetin~ shall be given at least two days previously thereto by written notice delivered personally or mailed to each director at his business address, or by telegram.. If totaled, such notice shall be deemed to be delivered when deposited in the Un/ted States mail so addressed, with postage thee'eon prepaid. If notice be given by telegram, such notice shallbe deemed to be delivered when the t~legram is delivered to the telegraph company. Any director may waive notice of any meeting. The attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not laxvfull3- called or convened. ~Ieitner the business to be transacted at, nor the purpose of, any regular or special meeting of the board of directors need be specified in the notice or ~v~ver of notice of such meeting. Section 6. Quorum. At any meeting of the boa~-d of directors, a majority of the directors then in office shall constitute a quorum for the transaction of business, but if less than such majority is present at a meeting, a majority of the directors present may adjourn the meeting from time to time without further notice. Section 7. Manner of Acting. The ac[ of the majority, of [he directors present at a meeting at which a quorum is present shall be the act of the board of directors. Section 8. Vacancies. An~' vacancy oecuring in the board of directors may be filled by the affirmative vote of a m=jorit), of the remaining directors though less than a quorum of the board of directors. A director elected to fill a vacancy shall be elected for the unexpired term of his predecessor in office. Any directorship to be filled by reason of an increase in the number of directors shall be filled b.~, a vote of the stockholders. Section 9. Compensation. By resolution of the board of directors, the directors may be paid their expen.~es, if any, of attendance at each meeting of the board of directors, and m.a~' be paid a fixed sum for attendance at each meeting of the board of directors or a stated salary as director. NO such p~.>'ment shall preclude any director from serving the corporation in any other capaci~- and receiving compensation therefor. Section 10. Presumption of Assent. A director of the corporation who is present at a meeting of the board of directors at which actioa on any corporate matter is taken shall be presunned to have assented to the action taken unless his dissent shall be entered in the minutes of the meeting or unless he shall file his written dissent to s,ach action with the person acting as the secretary of the meeting before the adjournment thereof or shall for'.~,ard such dissent by registered mai! to the secretary of the corporation immediately after the adjournment of the :m_eeting. Such right to dissent shall not apply to a director who voted in favor of such action. ARTICL~ IV. EXEC, UT!V~ CO~.IA'IITTIC, E Section 1. At their first meeti'n~ after the annual meeting of the _=tool:hold,,rs the board of directors shall elect an executive connmittee consisting of four members of the board, of u~hich committee the president shall be one and its chairman. During the intervals between the meetings of the board of directors, the executive com~.nittee shall possess and may exercise all the powers of the board of directors in the n~.anagement and direction of the affairs of the company in all cases in which specific directions shall not have been given by the board of directors. All actions by the executive committee shall be reported to the board of directors at it~ meetin~ next succeeding such action, and shall be subject to re~.'ision and alteration by the boar~; pro~dJed, that no rights of third parties shall be '~ · ~' by a~ec~ea aay such revision or alteration. Rogue_ar minutes of the proceedings of the executive committee shall be kept in a book provided for that purpose. Vacancies in the executive committee shall be filled by the board of directors. A majority of the committee shall be necessary to constitute a quorum, and in every case the affirma- tive vote of a majority of the members shall be necessary for the passaj~= of any, resolution. The executive committee may act by the written resolution of a quorum thereof although not forma!ly~ convened; it shall fix its oxvn rules of procedure, and shall meet as provided by such rules or by resolution of the board, and it shall also meet at the call of the chairman or of any member of the committee. Ai{TICLE V. OFFICERS Section 1. Number. The officer3 of the corporation shall be president, one or more vice presidents ([he number thereof to be de[ermined by the board of directors), a secret~ry, and a treasurer, each of whom shall be elected by the board of directors. Such o~her off~zc~ ani assistant officers as may be deemed necessary may be e!ectef or ap?Dinted by the board of directors. An3 two or more of£ices rn~ by the same person, except the offices of president and secretary. Section 2. Election and Term of Office. The officers of the corporation to be elected by the board of directors shall be elected annually by the boarct of directors at the first meeting of the board of director.~ held after each annual meeting of the shareholders. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. Each officer shall hold office until his successor shall have been duly elected and shall have qualified or until his death or until he shall resign or shall have been removed or in the manner hereinafter provided. Section 3. Removal. .~,n.~' officer or agent elected or appointed by the board of directors may be removed by the board of directors whenever in its judgment the best interests of the corporation would be served thereby, but such removal shall be without prejudice to the contract rights, if any, of ~:he person so removed. Section 4. Vacancies. A vacancy in any office because of death, resignation, removal, disqualificati.3n or otherwise, mas, be filled b)' the board of directors for the unexpired portion of the term. Section 5. President. The president shall be the principa: executive officer of the corporation and, subject to the control of the board of directors, shall in general supervi~.e and control all of the business and affairs of the corporation, lie shall, when present, preside at all me,tings of the shareholders and of the board of directors. I-Ie may sign, with the secretary or any other proper officer of the corporation thereunto authorized by the board of directors, certificates for shares of the corporation, any deeds, mortgages, bonds, contracts, or other instruments which the board of directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the board of directors or by these by-laws to some other officer or agent of the corporation, or shall be required by law to be otherwise signed or executed; and in general shall perform all duties incident to the office of president and such other duties as may be prescribed by the board of directors from time to time. Section 6. The Vice Presidents. In the absence of the president or in the event of his death, inability or refusal to act, the vice president (or in the event there be more than one vice president, the vice president in the order designated at the time of their election, or in the absence of any designation, then in the order of their election) shall perform the duties of the president, and when so acting, shall have all the powers of and be subject to all the restrictions upon the president.. Any vice president ma). sign, with the secretary or an assistant secretary, certificates for shares of the corporation; and shall perform such other duties as from time t3 time may be assigned to him by the president or by the board of directors. Section 7. The Secretary'. The secretary shall: (a) keep the minutes of the shareholders' and of the board of directors' meeting, s in one or more books provided for that purpose; (b) see that all notices are duly given in accordance with the provisions of these b,~z-laws or as required bi/ law; (c) be custodian of the corporate records and of the seal of the corporation and see that the seal of the corporation is affixed to all documents the execution of which on behalf of the corporation under its seal is duly authorized; (d) keep a register of the post office address of each shareholder which shall be furnished to the secretary b:~, such shareholder; (e) sign with the president, or a vice president, certificates for shares of the corporation, the issuance of which shall have been authorized by resolution of the board of directors; (f) have general charge of the stock transfer books of the corporation; and (g) in general perform al! duties incident to the office of sec~'etary and such other duties as from time to time may be assigned to him by the president or by the board of directors. Section 8. The Treasurer. If required by the board of directors, the treasurer shall give a bond for the faithful discharge of his duties in such sum and with such surety or sureties as the board of directors shall determine. I-Ie shzll: (a) have charge and custody of and be responsible for aa_funds and securities of the corporation; receive and give receipts for monies due and payable to the corporation from any source whatsoever, and deposit all such monies in the name of the corporation in such banks, trust companies or other depositaries as shall be selected in accordance with the provisions of Article VII of these by-laws; and (b) in general perform all of the duties incident to the office of treasurer and such other duties as from time to time may be assigned to him by the president or by the board of directors. Section 9. Assistant Secretaries and Assistant Treasurers. The assistant secretaries, when authorized by ~he board of directors, ma~; sign with the president or a vice president certificates for shares of the corporatior~ the issuance of which shall have been authorized by a resolt~tion of the board of directors. The assistant treasurers shall respectively, if required by the board of directors, give bonds for the faithful discharge of their duties in such sums and with such sureties as the board of directors shall determine. The assistant secretaries and assistant treasurers, in general, shall perform such duties as shall be assigned to them by the secretary or the treasurer, respectively, or by the president or the board of directors. Section 10. Salaries. The salaries of the officers shall be fixed from time to time by the board of directors and no officer shall be prevented from receivin~g such salary by reason of the fact that he is also a director of the corporation. ARTICLE VI. INDEMNITY. Any person made a party to any action, suit or proceeding, by reason of the fact that he is or was a director or officer of this corporation shall be indemnified by the corporation against the rea- sonable expenses, including attorneys fees, actually and necessarily incurred by him in connection with the defense of such action, suit, or proceeding, or in connection with any appeal therein, except in relation to matters as to which it shall be finally adjudged in such action, suit or proceeding that such officer or director is liable for negligence or misconduct in the performance of his duties. In the event of settlement of such action, suit or proceeding in [he absence of such adjudication, indemnification shall include reimbursement of amounts paid in settlement and expenses actually and necessarily incurred by such director or officer in connection therewith, but such indemnifi- cation shall be provided only if this corporation is advised by its counsel that in his opinion, such settlement is for the best interests of this corporation and the director or officer to be indemnified has not been g~uiity of negligence or misconduct in respect of any matter co','ered by ~uch settlement. Such right of indemnification shall not be deemed exclusive of any other right or rights to which he may be entitled under any by-law agreement, vote of stockholders or otherwise. ARTICLE VII. CONTRACTS, LOANS, CHECKS AND DEPOSITS Section 1. Contracts. The board of directors may authorize any officer or officers, agent or agents, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation and such authority may be general or confined to specific instances. Section 2. Loans. bio loans shall be contracted on behalf of the corporation and no e~idences of indebtedness shall be issued in its name unless authorized bya resolution of the board of directors. Such authority may be general or confined to specific instances. Section 3. Checks, Drafts, etc. All checks, drafts or other orders for the payment of money, notes or other evidences of indebted- ness issued in the name of the corporation, shall be signed by such officer or officers, agent or agents of .the corporation and in such manner as shall from time to time be deterrr, ined by resolution of the board of directors. Section 4. Deposits. Ali funds of the corporation not otherwise employed shall be de~)osited from time to time to the credit of the corporation in such banks, trust companies or other depositaries as the board of directors may select. ARTICLE VIII. CERTIFICATES FOR SHA?.~S AND TH=IR TRANSFER. Section 1. Certificates for Shares: Certificates representing shares of the corporation shall be in such form as shall be determined by the board of directors. Such certificates shall be signed by the president or a vice president and by the secretary or an assistant secretary. All certificates for shares shall be consecutively numbered or other%vise identified. The name and address of the person to whom the shares represented thereby are issued, with the number of shares and d:~te of issue, shall be entered on the stock transfer books of the corporation. All certificates surrendered to the corporation for transfer shall be canceled and no new certificate shall be issued until the former certifi- cate for a like number of shares shall have been surrendered and canceled, except 'that in ct+se of a lost, destroyed or mutilated certificate a new one may be iss:~ed therefor upon such terms and indemnity to the corporation as the board of directors may prescribe. Section 2. Transfer of shares. Transfer of shares of the corporation shall be made only on the stock transfer books of the corporation by the holder of record thereof or by his legal representative, who shall furnish proper evidence of authority to transfer, or by his attorney thereunto authorized by po%vet of attorney dt:l5, executed and filed with the .secretary of the corporation, and on surrender fo.-' cancellation of the certificate for such shares. The person in whose name shares stand on the books of the corporr_tiun shall be deemed b~, the corporation to be the owner thereof for all p~,rposes. ARTICLE IX. FISCAL YEAR The fiscal year of the corporation shall begin on the day of next succeeding. and end on the AgTICLE X. day of DIVIDENDS The board of directors may from time to time declare, and the corporation may pay, dividends on its outstanding shares in the manner and upon the terms and conditions provided by law and its articles of incorporation. ARTICLE. Xi. SF_,AL The board of directors shall provide a corporate seal which shall be circular in form and shall have inscribed thereon the name of the corporation and the state of incorporation and the words, "Corporate Sea!. ". ARTICLE XII. WAIVER OF NOTICE Whenever any notice is required to be given to any shareholder or director of the corporation under the provisions of these ky-laws or under the provisions of the articles of incorp oration, or under the provisions of the Minnesota Business Corporation Act, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. ARTICLE XIII. AME~,~DMENT These by-laws may be altered, amended or repealed and ne~v by-laws may be adopted by the board of directors at any regular or special meeting of the board of directors. THE STRATEGIC PLANNING PROCESS FOR ECONOMIC DEVELC)~MENT ANALYSIS OF EXTERNAt. · ENVIRONMENT l . E~o~,~ co.o,,,o~ · oFooA~s ! I O~ECTIV~ SELF - REVIEW EVALUATION ACTION