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HomeMy WebLinkAboutAgenda & Minutes 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING AGENDA March 6, 2006 7:00 pm Fire Station No.1 City Council Work Session 5:30 p.m. with Lake Advisory Committee and Parks Advisory Committee This meeting is 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE 2. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City govemmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. A. Jim Weninger (2591 Spring Lake Road) - CR 12 Project 3. APPROVAL OF AGENDA 4. CONSIDER APPROVAL OF FEBRUARY 6, 2006, MEETING MINUTES 5. CONSENT AGENDA Those items on the Council Agenda that are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the City Council Agenda as a separate category. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of the Preliminary 2005 Fourth Quarter Budget Report. D. Consider Approval of Building Permit Report. E. Consider Approval of Animal Warden Report. F. Consider Approval of Fire Call Report. G. Consider Approval of A Memorandum of Understanding With Scott County With Respect to Tax Increment Financing District Audit Findings and Authorize the Mayor and City Manager to Execute the Document. H. Consider Approval of a CenterPoint Energy Agreement for Installation of Gas Main and/or Gas Services for Prior Lake City Hall and Fire Station. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 I. Consider Approval Of Temporary On-Sale Intoxicating Liquor License For The Church Of St. Michael Aprilfest J. Consider Approval of a Cigarette License for Prior Lake Quick Stop. K. Consider Approval of a Cigarette License for O'Malley's on Main. L. Consider Approval of a Massage Therapy License for Connie Kahler. 6. ITEMS REMOVED FROM CONSENT AGENDA 7. PUBLIC HEARINGS A. Consider Approval of a Resolution Establishing the Development Program for Development District 5 and Establishing Tax Increment Financing District No. 5-1 and the Proposed Adoption of a Tax Increment Financing Plan Therefore. (Premiere Dance Studio). B. Public Hearing to Consider Approval of the Issuance of an On Sale Intoxicating and Sunday Liquor License for Paul Yeo dba O'Malley's on Main. 8. PRESENTATIONS A. Code Enforcement Report for 2005 - Mike Peterson. B. Variance Report for 2005 - Jeff Matzke. C. Proclamation for School Board Recognition Week. 9. OLD BUSINESS A. Consider Approval of a Report Regarding the Lake Access from Shady Beach Trail. B. Consider Approval of a Resolution Approving the Appointments to the City Communications Advisory Committee. C. Consider Approval of a Resolution Approving a Wetland Replacement Plan for Shepherd's Path. D. Consider Approval of a Resolution Authorizing Advertisement for Bids for Street Lighing as Part of the Police Station and City Hall Building Project. 10. NEW BUSINESS A. Consider Approval of a Resolution Authorizing a Cooperative Agreement for the Eagle Creek Circle Water Connection with SMSC. B. Consider Approval of Bylaws for the Economic Development Committee. C. Consider Approval of a Report from the Bylaws and Compensation Committee with Respect to Bylaws Revisions. D. Consider Approval of a Resolution Waiving Platting Requirements for a Land Swap for Digger's Polaris. E. Consider Approval of a Resolution Authorizing Expenditures for Miscellaneous Park Appurtenant Equipment, Trees, Park Entrance Signs, Backstops and Pleasure Rink Lights as Identified in the 2006 Capital Equipment Program. F. Consider Approval of a Status Report From the Heritage Committee. 11. OTHER BUSINESS/COUNCILMEMBER REPORTS A. Community Events. 12. ADJOURNMENT 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 City Council Meeting Minutes February 6, 2006 Draft REGULAR COUNCIL MEETING MINUTES February 6, 2006 CALL TO ORDER: Present were Mayor Haugen, Councilmembers Dornbush, Erickson, LeMair and Millar, City Manager Boyles, City Attor- ney Pace, Public Works Director/City Engineer Albrecht, Parks Supervisor Friedges, Street and Utilities Supervisor El- dred, Planning Director Kansier, Planning Coordinator Moore, Assistant to the City Manager Meyer, Communications Coordinator Oster and Administrative Assistant Green. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. Boyles: Reviewed the concept of the Public Forum. Dallas Newhoff, Prior lake Bait and Tackle, stated he has had the Prior Lake Bait and Tackle business since April 15, 2005, and that he desires to expand the business; and requested that the property be zoned commercial. He stated that the owner of the property is in concurrence and that most properties along Hwy 13 are commercial. Explained that expansion of the business would allow him to be the distributor for an ice-fishing machine. Comments: leMair: Asked how many machines Newhoff wanted on the lot. Newhoff: Two, one for sale and one for rental. leMair: Asked if they intended to have ice houses on the lot. Dallas: Replied that he wants the distributorship and the ice-fishing machines would be the priority. leMair: Asked if there is a timeline to get the distributorship. Dallas: Replied that the earliest possible response is desired, as the dealer will seek another distributorship if Prior Lake Bait and Tackle cannot be the distributor. Stated he is pleased to be considered for the distributorship and would be required to sell 15 units per year. Haugen: Noted that the Planning commission would evaluate zoning criteria. Michelle Boeck, 2490 Spring Lake Road SW, stated that she had extended an invitation to the previous Council mem- bers to view her lot and to see impact of the realignment of CR 12 on her parcel. Stated that she would like to give a presentation that portrays the issues she dealt with which could help other residents avoid the same problems she had. States she is supportive of road improvements to CR 12 and the realignment of park lands. Displayed information to support her request for a land swap. Comments: Haugen: Asked Public Works Director Albrecht to outline the history of events surrounding this topic. Albrecht: Replied that Scott County has had verbal contact with the Metropolitan Council. A land swap was proposed, but no guarantee can be given that it will occur. The County is aSking Boeck to sign off on the right of way and it ap- pears a swap could not be completed before the right of way is needed. Negotiations are ongoing. Erickson: Stated he has viewed the Boeck property and noted that Albrecht is trying to work things out. www.cityofpriorlake.com 1 Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes February 6, 2006 Draft Boeck: Concurred that Albrecht is professional in his dealings, but her concem is that this proposal was made two years ago. Believes that people need to be notified that they could be in an eminent domain situation. APPROVAL OF AGENDA: Council member Erickson requested that item 11 B be added to the agenda regarding economic development and the County Market building. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO APPROVE THE AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Dombush, Erickson, LeMair, and Millar. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY LEMAIR, SECONDED BY ERICKSON TO APPROVE THE JANUARY 17, 2006, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Dombush, Erickson, LeMair, and Millar. The motion carried. CONSENT AGENDA: City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Resolution 06.15 Terminating the Contract with Premiere Dance Academy for the Op- eration of the Prior Lake Dance Program and Releasing the Letter of Credit. C. Consider Approval of Resolution 06.16 Approving Prior Lake Lions Club Premise Permit for Lawful Gambling. Mayor Haugen asked for clarification of Item B. City Manager Boyles explained the agenda item in detail and noted that this does not terminate the lease agreement. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE THE CONSENT AGENDA AS PRESENTED. VOTE: Ayes by Haugen, Dombush, Erickson, LeMair, and Millar. The motion carried. PUBLIC HEARINGS: Consider Approval of a Resolution for Layout and Project Report Approval for Improvements Located at the Intersection of Trunk Highway 13 and County State Aid Highway 12. Public Works Director Albrecht presented the agenda item and introduced Chris Chromy, Scott County consultant from Bolton and Menk, who explained the planned reconfiguration of intersection at TH 13 and CR 12. There will be a public improvement hearing for property owners along the proposed 2007 project area to discuss the impact of the proposal on their individual properties. Three properties were taken for the project. Chromy explained the history of the project, costs and funding, and that MnDOT needs formal written consent from the City for the project. He identified the options for the City to approve or disapprove the layout or apply conditions; and identified options for MnDOT if the City does not approve such as modification, appeals, or removing funding for the project. Noted that the four objectives identified in the long term visioning for TH 13 were: left-tum lanes and medians; restricted access to right tums; construction of frontage road and parallel roads; and reduction of the speed limit south of Hwy 42 to 45 mph. This project is continua- tion of work that has already been accomplished toward these objectives. Construction is scheduled to begin in the spring 2007. Comments: Dornbush: Asked what would happen to the stretch of road that is abandoned. Chromy: Replied that the old surface would be removed and a holding pond created. leMair: Clarified that residents on Ida Circle will follow a frontage road to access Hwy 13 on Village Lake Drive. Albrecht: Concurred and advised they could follow the frontage road south for additional access. LeMair: Asked if Ida Circle residents are aware of this. 2 City Council Meeting Minutes February 6, 2006 Draft Albrecht: Affirmed and stated they have petitioned for utilities for which there will be a formal public hearing. Dornbush: Asked what has been negotiated with the Triangle car wash. Chromy: Replied that the County is following requirements to assist in relocation as well as pay value of the property. Albrecht: Believes the car wash has already been acquired. Dornbush: Asked if there is any residential opposition to this change. Albrecht: Believes there is no opposition to realignment and most think it is a safety issue. Noted that most issues are regarding pedestrian use on CR12. Erickson: Commented that the majority of intersection traffic is southbound turning onto CR12, or from CR12 to go north. Noted that the graphic looks as though cars going south to turn onto CR12 will have a sharp right turn. Chromy: Replied that the County wants to keep the intersection tight and it will no longer have the high-speed right turn. Erickson: Asked if there will be a right turn lane available on Hwy 13. Chromy: Affirmed that there is an exclusive right-turn lane. Erickson: Asked if the design would eliminate the problems of cars on CR12 turning left and entering the wrong lane before turning. Chromy: Affirmed and attributed the current problem to the skew on the intersection. Realignment will be at a 90- degree angle and there will be a center median that separates the lanes on CR12 at that intersection. Erickson: Asked if it will be regulated. Chromy: Replied that no traffic signal is proposed, but no one has ruled out the possibility for the future and it will be designed for a future traffic signal if conditions warrant it. Erickson: Suggested making one name for County Road 12. MOTION BY MILLAR, SECONDED BY LEMAIR TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing opened at 7:50 p.m. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing closed at 7:51 p.m. Comments: Millar: Stated there is need for realignment of intersection and he will want to hear what residents in the area have to say. Can support it. Dornbush: Will support it. Don't want to lose MnDOT funding. leMair: MnDOT funding is essential to go forward. Glad could help Bendzick with relocation. Will support it. Erickson: Will support it. Commented on the need to have access for emergency vehicles during construction. Haugen: Concurred that if we do not move forward with the project, we could lose funding from MnDOT. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE RESOLUTION 06.17 APPROVING THE LAYOUT AND PROJECT REPORT FOR IMPROVEMENTS LOCATED AT THE INTERSECTION OF TRUNK HIGHWAY 13 AND COUNTY STATE AID HIGHWAY 12. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. PRESENTATIONS: Prior lake Chamber - Business and Business Person of the Year - John Parrish, Chamber President. Parrish informed the Council of the Chamber's membership and activities including moving into a new Downtown office. He introduced the Business of the Year, Above All Hardwood Floors; and Businessperson of the Year, Dave Chromy of Village Market. Chad LeMair, co-owner of Above All Hardwood Floors, thanked his staff and the Chamber for the 3 City Council Meeting Minutes February 6, 2006 Draft award and complimented the Chamber for the events they host and spoke of how important they are to his business. Dave Chromy spoke of the challenge of opening Village Market and the interdependence of working with the City and Chamber members to make things happen. State of the City - Mayor Jack Haugen Mayor Haugen delivered the State of the City address, citing the 2030 Vision and Strategic Plan as a road map showing how the City wants to grow and emphasizing the importance of partnerships and relationships in that process. RECESS Deputy Mayor LeMair called for a recess at 8:40 p.m. RECONVENE The meeting reconvened at 8:55 p.m. Concept Plan for CR 42/ CR 18 Development Planning Coordinator Moore identified issues for discussion and noted that a PUD district must demonstrate that the uses to be developed can offer greater value to the community and better meet the community's health, welfare and safety requirements than if the same area were developed as single-purpose use. Stated that staff does not believe the concept plan as proposed is consistent with the PUD criteria. Kurt Larson of Cardinal Development Group, and Viren Gori of Gori and Associates presented the most recent concept plan pointing out the attributes they are working with in developing the site. Stated they have worked with a traffic consultant and landscape/tree consultant; and met with the County and grading engineers. Noted a central park theme with 4.9 acres of woods and that the greenway could be continued on to property to the north. Stated they anticipate that housing will be upscale, with villa and con- dominium housing. Comments: Millar: clarified the location of the highest spot and which areas are treed or clear; and that condos would be on the highest spot on the hill, etc. Larson: Will provide both a view of Prior Lake and downtown Minneapolis, which is why they were positioned there to comply with previous Council comments that asked for an overlook. Noted that at ground level there would not be the long-range view because of the trees. Millar: clarified that Larson believed there was no advantage to have the highest elevation as part of the park area. Larson: Affirmed. Millar: Asked for clarification of what would be in the center of the park area. Gori: Bike paths through the area, picnic tables, etc. Millar: Asked what the best access would be for the citizenry in general to access the park. Gori: Identified the access points on the map. Millar: Asked if the proposed retail is restaurants. Gori: Affirmed. Dornbush: Asked what the price point would be for the homes and condominiums. Larson: Villas will start at $350,000 and condos will start at the same price point and move upwards to $700,000. Dornbush: Asked if there would be any change in grade for the path through wooded area. Larson: Replied that it would be mostly natural. LeMair: Asked if there has been market analysis completed on the housing side and if there were concerns about competing with Jeffers Pond and Shepherd of the Lake. Larson: Replied that there are many people seeking to get into this corridor on the retail side and that facilities are planned to be done a little differently than at Jeffers Pond and Shepherd of the Lake. LeMair: Asked about zoning of the nearby quadrant that is not part of this property. 4 City Council Meeting Minutes February 6, 2006 Draft Larson: Office business parle leMair: Asked if it would complement this concept plan. Moore: It is an area cited for a commercial area in the McComb Study. Gori: Clarified that retail is planned along Hwy 42, but to access the commercial areas, people would have to go through the residential area so they want them to be complementary to each other. leMair: Asked if the bike/walking bridge is eliminated from this plan. Larson: Replied that it is not part ofthis proposal. LeMair: Stated it may not be feasible on that road for that location. Stated he likes the plan and it looks like they tried to save the trees. Hasn't been to the site yet. Erickson: Asked what kind of medical facility is planned. Larson: Replied that it would be a clinic with day surgery and radiology center. Erickson: Stated that he envisions that comer to be an opportunity for a multi-story, class-A office building or corporate headquarters building that could be an anchor and it should be very attractive for bringing in businesses that would pro- vide places for people to work here rather than downtown. Larson: Concurred and pointed out the plan for two-story office buildings on the plan. Erickson: Commented that a building could be more stories high and reduce the footprint and leave more trees. Should be a showpiece building. Larson: The plan shows some examples of potential examples of architecture that could be used on the site, but a primary concern will be to have architecture that is synergistic, looks good and is complementary to all the buildings. Millar: Asked if there are limitations on height. Moore: Replied that with a PUD there is flexibility, whereas R4 is limited to four stories. Larson: Said they are proposing not to exceed four stories in height. Agrees that this location is an important piece for Prior Lake. Stated that there will not be a great deal of grading. Erickson: Need to look very closely at the plan because this is one of the top locations in the south metro area to be developed. Dornbush: Stated she liked mixed use and the layout. She is concerned about preservation of the heavily wooded area. Concerned about losing the look of the comer with the topography and mature oaks. Concerned that it appears the building to the west would completely take out the trees. Suggested that the buildings be shifted away from the comer to preserve trees. Larson: Concurred the trees would come down. Dornbush: Would be more in favor of raising the height of the buildings and clustering them closer to be able to pre- serve the comer. Larson: Noted that raising the height of the building would not reduce the amount of parking that is required. Noted that preliminary designs provide for as much underground parking as possible but there would be need for surface park- ing. Dornbush: Referred to the 2030 vision regarding natural resources to protect unique natural areas in the City. Larson: Pointed out the wetland areas they would stay out of as well as protected forest area. Dornbush: Noted the two-year goal of the 2030 vision encourages green belts. Commented that she likes everything else about project, just would like to see a way to retain the mature oaks on the hillside and provide a green belt. Larson: Stated he understood the concerns, but it would be difficult to save anything on the comer and still be able to get in business buildings with access. Millar: Asked about access from CR18. larson: replied that the County will have a future access at some time. Haugen: Asked if building higher would preserve some of the trees. larson: Replied that there are not as many significant trees on that comer and the central park area was selected to save because there are more significant trees there. Believes that to modify the buildings to save a few trees would result in a very low percentage of trees being saved. 5 City Council Meeting Minutes February 6, 2006 Draft Haugen: Asked if anything can be done to create view from the wooded park that could be a benefit to the City for the public. Larson: Replied that having the green belt continue to the north for trail opportunities would provide a fair amount of trails and have a natural feeling, and the northern part would have a view to the valley. Haugen: Agreed that is positive, but wants to know how they could create something for the public that would allow them access to the view. Gori: Replied that a community room or rooftop deck could straddle two buildings. Perhaps it could be owned by the City and rented out for functions. Haugen: Affirmed his personal acceptance of that idea and noted that he understands there are limitations of how far they can go with tree preservation. Millar: Expressed desire to tour property with the developers. Erickson: Suggested making it a group tour. Haugen: Replied that would have to be posted as a meeting. Larson: Reiterated that the proposal is creating a neighborhood with a lifestyle that is in demand of walkable neighbor- hoods, paths, and community living. Millar: Noted that people are sensitive to losing the trees and green space that we have. Erickson: Clarified what area would be the medical building and confirmed that remaining space is for office buildings. Larson: Asked if the concept fits with what Council is looking for. Erickson: Asked if townhouses and condos were desired, or more single-family homes. LeMair: Believes it is a busy corner and not conducive to single family housing. Larson: Noted that it will be some kind of commercial site on this location and this is a transition to single-family resi- dential areas. Erickson: Referred to the Edinborough indoor park, ice rink and restaurants. Larson: Replied that is more suitable for more urban areas. Haugen: Summarized that the Council would like to visit the property, but not all at once. Larson: Commented on the definition of a PUD as an alternative method for developing and that a conventional devel- opment might not allow mixed use or save as many trees. Believes that having this PUD providing its quality of life is a benefit to the City. OLD BUSINESS: Consider Approval of a Resolution Initiating the Vacation of a Portion of the Roadway Easement Located at 4500 Lords Street. Public Works Director Albrecht identified conditions that are needed to maintain roadway and utilities and stated that staff believes a vacation for this area of the roadway is feasible. Stated that a public hearing on the vacation would be March 20, 2006, at 7 p.m. Comments: Erickson: Stated this appears to be a win-win situation. LeMair: Applaud staff efforts to resolve the situation. Dornbush: Complimented the Ferguson's and staff for finding a resolution. Millar: Apologized to the Ferguson's that the initial problem occurred and commended staff for finding a solution. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE RESOLUTION 06.18 INITIATING THE VACATION OF A PORTION OF THE ROADWAY EASEMENT LOCATED ON 4500 LORDS STREET. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Zoning Ordinance Amendment to Allow Private Indoor Sports Facility in the C.S (Busi. ness Office Park) District. 6 City Council Meeting Minutes February 6, 2006 Draft Planning Coordinator Moore identified areas of Prior Lake that are currently zoned C-5 and reviewed the permitted uses in a C-5 zone. Noted that this proposed facility would be described as private indoor entertainment and such use is currently allowed in C-4 zones with conditions. Staff is proposing conditions for this proposed business use. Comments: Millar: Asked for clarification of the public need to amend the zoning. Moore: Noted there was previous discussion considering whether codes need to be updated for today's standards and the evolving commercial or business park, or this particular use in this particular district. There does appear to be a need to review the codes. Dornbush: Asked if this amendment would apply to all entertainment uses, or just this business. Moore: Agreed it would apply to all private indoor entertainment uses. Dornbush: Asked if could apply only to this situation. Moore: It could be called out as a separate type of use but that may not be consistent with the definition we have for private indoor entertainment. When staff reviewed this amendment, they looked at other private entertainment uses and this seemed to be consistent with them. Dornbush: Noted that outdoor lighting and other things raised red flags. Moore: This business would have some increased traffic because it is a different time of day than other businesses in this area. LeMair: Likes the concept. Understands it can be beneficial to have this business in C-5 zoning to help it be success- ful. Makes sense that zoning is switched. Erickson: Asked if opening the C-5 zoning to entertainment uses would make it available to businesses like health clubs, etc. Moore: Affirmed. Erickson: Asked if adult entertainment would be included. Moore: Stated that it would not, and noted that this amendment would require a conditional use permit so the City has an opportunity to look at each individual situation. Haugen: Believes there is a market for this business and suggests a fifth condition that the City may review operational criteria every six months. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE ORDINANCE 106.01 AMENDING SECTION 1102.1403 OF THE PRIOR LAKE CITY CODE WITH THE ADDITION THAT THE CITY MAY REVIEW THE OPERATIONAL CRITERIA OF THE BUSINESS EVERY SIX MONTHS. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of Resolution Approving an Amendment to Cooperative Agreement Between the City and Scott County Regarding the Rebuilding of CR 12 SAP 70.612.09. Public Works Director Albrecht explained the realignment of a portion of CR12 and relocation of overhead power. Stated that costs would be shared with the developer and the County and explained the funding source for the City por- tion. Comments: Millar: Stated that due diligence has been done and will support it. Dornbush: No comments. LeMair: No comments. Erickson: Asked if the County would be responsible if power lines have to be buried later. Albrecht: Replied that County taxpayers would pay for it and if the City is still a partner in the project, it may also par- ticipate in payment. 7 City Council Meeting Minutes February 6, 2006 Draft Erickson: Noted that at public meetings, residents said they wanted lines buried and asked if there is any reason to postpone it. Albrecht: Replied that often residents say they want to bury lines, but are not always aware they are responsible for connecting to their house at a cost of around $1,000. If a utility company is interested in upgrading, they sometimes will bear cost of burying though they charge it back to customers. Noted that the cost of relocation is minimal. Erickson: Believes CR 12 is unique because it is so narrow and the lines and poles are an eyesore. Asked if there should be a mailing or public hearing to see if people would support burying the lines. Albrecht: Stated that wires have to be relocated whether they are buried or not and the bigger issue is lack of support from private entities or the County. Stated that this segment is a County project and the County and developer do not support burying. When it is a City segment, it may be worth it to contact affected residents. Erickson: Asked if mailing or public hearing is most appropriate. Albrecht: Recommends a mailing because it seems to get good response and elicits comments. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.19 APPROVING AN AMENDMENT TO THE COOPERATIVE AGREEMENT BETWEEN THE CITY OF PRIOR LAKE AND SCOTT COUNTY FOR CR 12 SAP 70-612-09. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Approving the Appointments to the City Traffic Safety Committee. Director of Public Works Albrecht explained that the traffic safety committee sought resident participants and that all applicants were interviewed. Comments: Erickson: Supports the recommended appointments and noted that he was impressed with the quality and quantity of applicants. Dornbush: Concurred and supports the recommended appointments. LeMair: Will support. Millar: Will support. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.20 APPROVING THE APPOINTMENTS TO THE TRAFFIC SAFETY ADVISORY COMMITTEE. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. NEW BUSINESS: Consider Approval of Resolutions Authorizing the Purchase of: 1. One 2006 Chevrolet Silverado 1500 Extended Cab 4X4 and Trade One 1991 3f4.ton Pick.up. 2. One 2006 Melroe Bobcat S250 Skid Loader and Trade One 1999 763 Bobcat. 3. One Featherlite Enclosed Trailer. 4. One 8' Classic Pak MP Slide.in Sander. Parks and Fleet Supervisor Friedges presented this agenda item identifying the condition of old equipment to be traded in as well as the bids received for replacement. Noted that the equipment fund has $73,596 set aside for this equipment and the bids accumulate to $5,152 below estimate. Comments: Erickson: Believes bid process is correct for items up to $50,000 and asked if it would be beneficial to take a higher bid for the trailer to purchase a greater axle pound capacity. Friedges: Replied that the greater capacity is deemed necessary as the City doesn't anticipate hauling heavy inven- tory. 8 City Council Meeting Minutes February 6, 2006 Draft LeMair: Noted that the City has demonstrated need to have the equipment. Dornbush: Stated that sometimes it costs more to keep running something too old than to trade it in for good value. Millar: Commented on the new member council orientation and the opportunity to view the old equipment. Haugen: Asked if any of the equipment here would fit into the equipment sharing agreement with SCALE. Friedges: Replied that it would not. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.21 APPROVING THE TRADE-IN OF ONE 1991 CHEVROLET FOUR-WHEEL DRIVE TRUCK (UNIT #541) AND THE PURCHASE OF ONE 2006 %- TON FOUR-WHEEL DRIVE EXTENDED CAB PICK-UP. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.22 APPROVING THE TRADE-IN OF A 1999 MELROE BOBCAT 763 AND THE PURCHASE OF ONE 2006 MELROE BOBCAT S-250 SKID LOADER. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE RESOLUTION 06.23 APPROVING THE PURCHASE OF ONE ENCLOSED TRAILER. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. MOTION BY DORNBUSH, SECONDED BY LEMAIR TO APPROVE RESOLUTION 06.24 APPROVING THE PURCHASE OF ONE SLIDE-IN SANDER. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing the Purchase of Crystal Ball Omni.Site Telemetry Units for Lift Stations and the 2006 Lift Station Rehabilitation Projects. Streets and Utilities Supervisor Eldred presented this agenda report and commented that the function of the sewer system is to protect the public health, property and waterways in the surrounding areas. These units will meet future mandates of the EPA and monitor lift stations. Comments: Millar: Noted that the City is satisfied with this vendor and will support it. Dornbush: No comments. LeMair: Will support. Erickson: Will support. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.25 APPROVING THE PURCHASE OF FIVE CRYSTAL BALL, OMNI-SITE TELEMETRY UNITS FROM ELECTRIC PUMP OF BLOOMINGTON, MINNESOTA. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter Into a Modified Version of the City's Standard Purchase Agreement for the Sale of 16180 Hastings Avenue in Connection with the Devel. opment of a Three.story Office/Retail Building by Rock Creek Designers and Builders, LLC in Downtown Prior Lake. Assistant to the City Manager Meyer identified the Downtown location, displayed graphics of architectural drawings and spoke about deadlines for progressing to future stages of construction and completion of the building. Noted that Dan Schaefer of Rock Creek Designers and Builders was present at the meeting to address questions. 9 City Council Meeting Minutes February 6, 2006 Draft Comments: Millar: Commented that this can be a landmark building and asked how many offices it will contain. Schaefer: Replied that the building would be just less than 17,000 feet and there would be six to eight offices. Millar: Asked what the occupancy would be as it related to traffic. Schaefer: Replied that 128 total people would be allowed in the entire building. Millar: Questioned if there would be enough parking. Boyles: Responded that part of the agreement is lease of space in the City parking lot. Ultimately, there would be a problem with parking as parking studies have shown and that will have to be addressed as part of long-term planning. Millar: Noted that this building will be close to City Hall, which could provide some parking. Dornbush: Concurred with Millar's comments. LeMair: Stated that the Park and Ride lot will be moving and that will help with parking. Erickson: Complimented the building plan and commented that revitalizing without using City funds is great. Stated he would like to see soft lighting at night to complement the building. Schaefer: Responded that there will be uplighting on all south side elevations. Haugen: Asked Schaefer to depict the center piece of the building on the south side. Schaefer: Described the front of the building. MOTION BY MILLAR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.26 AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A MODIFIED VERSION OF THE CITY'S STANDARD PURCHASE AGREEMENT FOR THE SALE OF 16180 HASTINGS AVENUE IN CONNECTION WITH THE DEVELOPMENT OF A THREE-STORY BUILDING BY ROCK CREEK DESIGNERS & BUILDERS, LLC. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Establishing Bylaws for the Communications Advisory Committee. City Manager Boyles highlighted the purposes of the Communications Advisory Committee and explained that the by- laws were fashioned upon those of existing advisory committees. Comments: Millar: Noted that the committee could identify communication issues and clarify them to avoid problem areas around building and planning interactions. Noted that he often hears about how hard the City is to work with, but thinks people don't hear the success stories, which need to be communicated too. Commented that he desires to hold town hall meetings that allow two-way communication and encouraged citizens to be engaged in that, and that this committee is the first step. Stated that the City will be inviting people to join the committee. Dornbush: Concurred with Millar. LeMair: Stated he looks forward to serving on the committee. Erickson: Supports it. Haugen: Agreed that communication is key and noted that sometimes the perception of what is going on is not accu- rate. Enhancing effective two-way communication eliminates uncertainties for people. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE RESOLUTION 06.27 CREATING THE COMMUNICATION ADVISORY COMMITTEE, APPROVAL OF THE BYLAWS, APPOINTMENT OF COUNCIL MEMBER LEMAIR AND MILLAR TO THE COMMITTEE AND SOLICITATION OF RESIDENT MEMBERS. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter Into an Addendum to Lease Agreement with City Perks for the Coffee Shop Space Located Within the Library Resources Center at 16210 Eagle Creek Avenue SE. 10 City Council Meeting Minutes February 6, 2006 Draft Assistant to the City Manager Meyer explained that City Perks is seeking an amendment to the lease agreement cit- ing the relocation of the dance studio as a reason to examine the impact that will have on their business. Comments: Erickson: Stated he likes have the coffee shop there and that this looks like a good solution. LeMair: Noted that he is glad City Perks is continuing, but noted that a 90-day release on a lease is not a standard op- erating procedure. Dornbush: Agrees the 90-day release is not typical and noted the City can also terminate the lease agreement in the same length oftime. Millar: Commented that it is nice to have the coffee shop there as it complements the library setting. Haugen: Noted that this will not be a precedent-setting lease, but if it helps City Perks achieve success, the City doesn't lose in the process. Clarified the minimum length of time of the lease. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE RESOLUTION 06.28 AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO AN ADDENDUM TO LEASE AGREEMENT WITH CITY PERKS FOR THE COFFEE SHOP SPACE LOCATED WITHIN THE LIBRARY RESOURCE CENTER AT 16210 EAGLE CREEK AVENUE SE. Pace: Commented that this is a unique set of circumstances and precedent is not being set for future lease negotia- tions at this facility. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. OTHER Dornbush: Skate the Lake Event will be held on February 18 and 19. Boyles commented that the City is working with the hockey association to provide some events. A snowmobile event will be in Lakefront Park, but the park will not be closed to the public. Other events will take place in the Captain Jack's area. Millar: Commented that events such as Lakefront Days or the Downtown Dazzle could incorporate donations to relief agencies such as the food shelves or the CAP Agency. LeMair: Laker Senior wrestling on Thursday night vs. New Prague. Erickson: Good Shepherd Church is conducting a fundraiser for its youth program on Friday night with music by Steamed Heat. Haugen: Reported that the PAR Task Force continues to meet and is making great progress on analyzing park, athletic and recreation facility needs for the community. Also reported that the Prior Lake Rotary is having its Valentine fund- raiser at the Wilds this Saturday. St. Michael's is having a fundraising event on Saturday night. Prior Lake plays bas- ketball vs. Shakopee on Tuesday. County Market building as it relates to economic development. Council member Erickson requested that staff prepare a report for the first EDA meeting in April that would include alter- natives for use of the County Market building. MOTION BY ERICKSON, SECONDED BY DORNBUSH TO DIRECT STAFF TO PREPARE A REPORT CONSISTING OF ALTERNATIVES FOR REDEVELOPMENT OF THE COUNTY MARKET BUILDING. . VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. 11 City Council Meeting Minutes February 6, 2006 Draft Concept Plan Process City Manager Boyles requested clarification of the site visit for the CR42 and CR 18 concept plan. Since Council wants to view the site, individually, with the developers; he queried when official input would be given as additional comments made individually will not be part of a formal record. Pace noted that although it is the Council's prerogative, in the past concept plan proposals have not had this many stages for feedback and this may add another process layer for the fu- ture. Following discussion, the Council concurred that those council members who may want to, will take a tour of the site with the developer. Pace suggested that a site visit be made a part of the concept plan process in the future. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by LeMair and seconded by Millar. With all in favor, the meeting adjourned at 11 :43 p.m. Frank Boyles, City Manager Charlotte Green, Recording Secretary 12