HomeMy WebLinkAbout9D - Police/C. Hall St Lighting
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
MARCH 6, 2006
9D
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING
ADVERTISEMENT FOR BIDS FOR THE CITY HALL AND POLICE STATION
STREET LIGHTING
AGENDA ITEM:
DISCUSSION:
Introduction
The purpose of this agenda item is to obtain authorization from the City
Council to advertise for bids for installation of street lights at the new City Hall
and Police Station.
Historv
On September 19, 2005, the City Council awarded a contract for construction
of the City Hall/Police Station to Shaw Lundquist. In accordance with the
recommendation from the owners representative and the building committee
this contract did not include the following items:
a) Telephone & Communications System
b) Audio & Video System
c) Furniture
d) Security Card Access System
e) Street Lights & Streetscape Appurtenant Items
f) Overlay of Dakota Street and Arcadia Avenue
g) City Hall & Police Station Landscaping
As part of the overall project budget of $13.5 million the City anticipated
bidding these items separately to get the most competitive prices.
Street lights are needed on Dakota Street and Arcadia Avenue to facilitate
safe vehicular and pedestrian traffic/access to the facilities. The proposed
street lights are identical to those installed as part of the 2004 downtown
reconstruction project.
Current Circumstances
Based on the project schedule it is anticipated that conduit installation
necessary for light installation will be completed in late April or early May. For
that reason it is appropriate to move forward with advertisement of bids for
installation of street lights.
ISSUES:
The installation of the street lights will expand the downtown streetscape and is
in accordance with the 2030 Vision.
FINANCIAL
IMPACT:
The estimated cost for the street light installation is $75,000.00. This amount
is available in the budget for the Police Station and City Hall. Once bids have
:"wwu, .cityofpriorlake .com
Phone 952.447.4230 / Fax 952.447.4245
been solicited the staff will return for City Council approval prior to purchase of
the street lights.
ALTERNATIVES:
1. Approve a resolution authorizing advertisement for bids for the City Hall
and Police Station street lighting.
2. Deny this agenda item for a specific reason and provide staff with
direction.
3. Table this item to a certain date in the future.
RECOMMENDED
MOTION:
Staff recommends alternative number 1.
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
Motion By:
Second By:
WHEREAS, The City Council approved a project budget of $13.5 million for construction of the new
City Hall and Police Station; and
WHEREAS, To get the most competitive prices and conform with state statute and the City's
purchasing policy, the City decided to bid the street lights separately; and
WHEREAS, The street lights are necessary to provide safe access and use of the City Hall and
Police Station by the public and to extend the downtown streetscape; and
WHEREAS, The current schedule for the project requires that the street lights be bid at this time.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. City Staff is authorized to advertise for bids for installation of street lights at the new City Hall and
Police Station.
PASSED AND ADOPTED THIS 6TH DAY OF MARCH, 2006.
Hau~en Haugen
Dornbush Dornbush
Erickson Erickson
LeMair LeMair
Millar Millar
YES
NO
Frank Boyles, City Manager
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Phone 952.447.4230 / Fax 952.447.4245