HomeMy WebLinkAbout10B - Economic Dev. Adv. Bylaws
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
March 6, 2006
10 B
PAUL SNOOK, ECONOMIC DEVELOPMENT DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION ESTABLISHING BYLAWS
FOR THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
AGENDA ITEM:
DISCUSSION:
Introduction
The purpose of this agenda item is to request Council adoption of bylaws for
the Economic Development Advisory Committee
Historv
At the onset of 2006, the City Council has proposed numerous additional
committees to address various local issues and afford the public additional
opportunities for input in their local government. Mayor Haugen, at the January
3, 2006, meeting, suggested the formation of an economic development
advisory committee. His reasoning was that since the City Council and
Economic Development Authority are limited in time, an advisory committee
could assist in such areas economic development issue identification, strategy
development and implementation, and other initiatives that can be undertaken
to expand and strengthen economic development and redevelopment in Prior
Lake.
Current Circumstances
Attached are draft bylaws for the Economic Development Advisory
Committee. They are based upon the Park Advisory Committee bylaws. The
purpose of the committee is to comment, oversee and support the
implementation of the economic development and downtown redevelopment
portion the 2030 Vision and Strategic Plan. The five-member committee is to
be composed of two council members, the City Manager or designee. and two
community residents who would select a Chair, Vice-chair, and Secretary. The
committee members would be selected for three years with a six-year term
limit. The committee would meet quarterly or as necessary for the conduct of
its business.
Conclusion
The City Council should approve the bylaws as submitted or with amendments.
ISSUES:
The Council should determine if the purpose of the Economic Development
Advisory Committee is consistent with the 2030 Vision and Strategic Plan. If
so, comments could be offered regarding the purpose of the committee as well
as the structure or operation of the committee as set forth in the attached
bylaws.
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Phone 952.447.4230 / Fax 952.447.4245
If the Council deems the bylaws to be satisfactory, it would be appropriate to
approve the bylaws and authorize the solicitation of applications to fill the
vacancies on the committee.
ALTERNATIVES:
1. Approve the bylaws as submitted or with amendments and authorize the
solicitation of applications to fill vacancies on the committee.
2. Take no action.
RECOMMENDED
MOTION:
Alternative 1
Reviewed by:
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-
A RESOLUTION APPROVING BYLAWS FOR
THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
MOTION BY:
SECOND BY:
WHEREAS: WHEREAS, the 2030 Vision and Strategic Plan places a high priority on economic
development and redevelopment; and
WHEREAS: WHEREAS, the City Council believes that an advisory committee could assist both the
City Council and Economic Development Authority in performing their duties, and
WHEREAS: WHEREAS, to clarify the purpose, composition and operation of the Economic
Development Advisory Committee, bylaws have been prepared for City Council
consideration.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The bylaws dated March 6, 2006 are hereby approved.
3. The committee is directed to solicit applicants to fill vacancies on the body.
PASSED AND ADOPTED THIS 6th DAY OF MARCH, 2006.
Hau~en Haueen
Dornbush Dornbush
Erickson Erickson
LeMair LeMair
Millar Millar
YES
NO
Frank Boyles, City Manager
www.cityofpriorlake.com
Resolution 06 -_ Approving Bylaws of the ~i~~~I1JJ~o~ ~.44 7.4245
Page 1
DRAFT
BYLAWS
OF
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
Adopted
PURPOSE
The Cornrnittee shall act in an advisory capacity to the Prior Lake City Council and Economic Development
Authority and shall provide advice both on economic development matters identified in the purpose or as
assigned to the committee by the City Councilor Economic Development Authority. Annually or as otherwise
required by the Council, the Committee Chair shall give an accounting of the Committee's activities with respect
to its purposes, goals and objectives. Specific powers, duties and responsibilities of the Committee include:
(1) Serve as a liaison between city govemrnent and the community;
(2) In conjunction with the City Council, Economic Development Authority and staff, facilitate economic growth
and redevelopment activities for the City of Prior Lake;
(3) Work with citizens, City staff, business owners, property owners, prospective developers, the Chamber of
Commerce, and other economic development stakeholders on a variety of economic development and
redeveloprnent activities;
(4) Provide review and cornrnent on economic developrnent and redeveloprnent policies to the City Council and
Economic Development Authority.
(5) Make recommendations to the City Council and Econornic Developrnent Authority regarding economic
development issues, strategy development and implementation and other initiatives that can be undertaken
by the City to expand and strengthen its economy, inclusive but not limited to business retention &
expansion, targeted business attraction f recruitrnent, new business / entrepreneurial development, and
redevelopment; and
(6) To assist City Council and Econornic Developrnent Authority in finding funding sources for econornic
development and redevelopment.
ARTICLE 1. NAME
Section A. Narne - The legal name of the organization is the "Prior Lake Economic Development Advisory
Committee."
Section B. Office - The Office of the Prior Lake Economic Development Advisory Committee is at 16776
Fish Point Road S.E., Prior Lake, Minnesota 55372.
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ARTICLE 2. OFFICERS
Section A. Aooointment - The Committee shall consist of five (5) members appointed by the Prior Lake City
Council for a term of three (3) years from November 1 to October 31. The Committee shall
consist of two City Council rnernbers, the City Manager or designee, and two citizens who live in
Prior Lake. Committee members may serve based upon attendance and participation,
continued residence in Prior Lake and in accordance with the term lirnit policy established by the
City Council.
Section B. Officers - The Officers of the Prior Lake Economic Development Advisory Committee shall be a
Chair, Vice-Chair and a Secretary. The City Manager or his/her designee shall serve as
Secretary of the Committee. The selection of the Chair or Committee members will be filled in
accordance with City Council Bylaws.
Section C. Chair - The Chair of the Committee shall be appointed from among the Committee's
membership for a two-year term in November by majority vote of the Econornic Development
Advisory Committee. The duties of the Chair include:
1. Review and approve meeting agendas.
2. Preside at rneetings.
3. Participate with the City Council in the selection of Committee members.
4. Represent the Committee as appropriate.
Section D. Vice-Chair - The Vice-Chair shall be selected annually by the Committee and shall perforrn the
duties of the Chair in his/her absence. The Vice-Chair shall assurne such other duties as
assigned by the Chair.
Section E. Secretary - The City Manager or his/her designee shall act as the Secretary and shall be
responsible for recording and compiling a written summary of all official activities of the
Committee.
Section F. Subcommittees - The Committee may divide its membership into Subcommittees as it deems
necessary to implement its goals and objectives.
Section F. Vacancies -If the office of Chair becornes vacant, the Economic Developrnent Advisory
Cornmittee shall appoint a replacement in accordance with Article 2, Section B. If the Office of
Vice-Chair becornes vacant, the Cornrnittee shall elect a successor frorn its mernbership at the
next regular meeting, and such election shall be for the unexpired term of said office. Should a
rnember resign, or otherwise vacate a seat on the Cornrnittee, Prior Lake City Council shall
appoint a replacement to complete the term.
Section G. Performance Criteria - Annually the Cornrnittee shall perform a written self-evaluation on the
following:
1. Irnplementation of the purpose.
2. Member's personal attendance and participation.
The Committee shall forward this evaluation to a review committee comprised of the staff
rnernber assigned to the Committee, City Manager and one rnember of the City Council. The
review Committee shall present this report and any additional cornrnents to the Council by the
first week of December for action and recommendation at the annual meeting in accordance
with the Council Bylaws.
Section H. Term Limit - It is the policy of the Prior Lake City Council to impose a two term (or 6 year)
service lirnitation for all appointed positions within the cornrnittees and commission. Partial
terms do not count toward the term limitation. The purpose of the term limit policy is to
encourage resident participation on City advisory bodies and provide community mernbers with
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the opportunity to participate in their local government.
ARTICLE 3. MEETINGS
Section A. Regular Meetinas - Regular meetings shall be held quarterly on the _day of
January, April, July and October at 6:00 p.rn. at the Prior Lake Fire Station, 16676 Fish Point
Road SE, Prior Lake, Minnesota. In the event that such a date shall fall on a legal holiday, the
meeting shall be held on the next succeeding day. Regular meetings may be rescheduled,
canceled or changed depending upon unique circumstances and subject to the approval and
consent of both the Chair and/or Vice-Chair.
Section B. Soecial Meetings - Special Meetings of the Committee may be called by the Chair, or two (2)
members of the Committee for the purpose of transacting any business designated in the call.
Staff may recommend calling a special meeting, but must receive approval from either the chair
or two members of the Committee. The call for a special meeting may be delivered prior to the
time of the proposed meeting to each Committee member of the Committee at least two (2)
days prior to the special meeting. At such meetings, no business shall be considered other than
as designated in the call.
Section C. Quorum for Reoular and Soecial Meetinos - A majority of Committee members shall constitute a
quorurn for the purpose of conducting its business, but a smaller number rnay adjourn frorn tirne
to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the
Committee upon a vote of a majority of the Committee present.
Section D. Conduct of Business at Meetings - The agenda for a regularly scheduled meeting shall include
the following in order of business:
1. Call to Order
2. Approval of minutes of previous meeting(s)
3. Old Business
4. Other Business
5. Staff Update
6. New Business
7. Adjournment
Section E. Voting - All rnernbers of the Cornmittee have equal voting authority.
ARTICLE 4. CONFLICT OF INTEREST
Section A.
Conflict of Interest - A member shall refrain from discussing, voting on, or in any manner taking
part in an action or decision of the Economic Development Advisory Committee if:
1. The member has, or reasonable expects to have during the member's term of office, a direct
interest in the outcome of the action or decision, unless the effect of the action or decision on
the member's interests would be no greater than its effect on other persons or property
similarly situated; or
2. The member has a direct or indirect interest in any sale, lease, or contract that is the subject
of the action or decision, except as expressly permitted under state lows governing municipal
contracts.
If a conflict involves the presiding officer, in addition to refraining from participation in the action or
decision as provided in this section, the presiding officer shall disqualify hirnfherself frorn the
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duties of presiding officer and shall pass the gavel to the Vice-Chair or to any member who has
no conflict. The presiding officer rnay resume the chair once the issue has been dispatched.
ARTICLE 5. CODE OF CONDUCT
Section A. Code of Conduct - Committee members will adhere to the following:
1. Committee member's opinion pertaining to a function, organization or specific application or
issue shall not be given to the public or rnedia unless there is a clear qualification that the
opinion is that of the rnember and not the official opinion of the Cornmittee or the City. If a
Committee, he/she shall do so only after receiving the official direction from the Committee.
2. The conduct of Comrnittee mernbers shall reflect positively upon the Comrnittee, individual
member and City.
3. Committee members shall avoid any actual or apparent irnpropriety.
ARTICLE 6. AMENDMENTS
Section A. Amendments - These bylaws shall be reviewed by the Committee annually. The Committee
may recommend revised bylaws to the City Council for final approval.
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