HomeMy WebLinkAbout10E - Park Expenditures
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
MARCH 6, 2005
10E
AL FRIEDGES, PARK AND FLEET MAINTENANCE SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING EXPENDITURES FOR
MISCELLANEOUS PARK APPURTENANT EQUIPMENT, TREES, PARK ENTRANCE SIGNS,
BACKSTOPS AND PLEASURE RINK LIGHTS AS IDENTIFIED IN THE 2006 CAPITAL
IMPROVEMENT PROGRAM
AGENDA ITEM:
DISCUSSION:
Introduction
The purpose of this agenda report is to authorize expenditures for miscellaneous park
appurtenant equipment, trees, park entrance signs, backstops and pleasure rink lights.
Historv
The Parks portion of the Capital Improvement Program (CIP) includes a variety of smaller
purchases under the heading "Appurtenant Equipment." While none of these purchases exceed
the $50,000 bid limit, City Council authorization is required to expend the money because the
funds are in restricted accounts requiring explicit expenditure authorization from the City
Council. Staff is seeking authorization to proceed with these purchases in accordance with City
Code and City Purchase Policy. The Council would approve each purchase as part of invoices
to be paid.
Current Circumstances
The following is a detailed list of items that are identified for purchase in the 2006 CIP:
Backsto fA lime Surface
Pleasure Rink Li hts
Park location
Various arks
Various arks
Jeffers Park
Rice lake Park
Jeffers Park
Jeffers Park
Amount
$15,000
$10,000
$5,000
$7,500
$5,000
Aoourtenant Eauioment
The appurtenant equipment purchases include items such as picnic tables, park benches, bike
racks, grills, garbage barrel enclosures, goals and drinking fountains. These park amenities will
be installed in various parks throughout the City's park system.
Trees
Currently, there is $10,000 budgeted in the Parks portion of the annual operating budget for
plant materials. These funds are utilized for purchasing shrubs, flowers, landscape plantings,
hanging baskets and the like for installation in city parks, properties and the downtownfLakefront
Park area.
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www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
An additional $10,000 is allotted in the Capital Park Fund to provide for the Tree Planting
Replacement Program due to Dutch Elm, Oak Wilt and other tree disease; boulevard plantings
and placement of trees in new parks as they come on-line.
Park Entrance Sians
In 2001, the Prior Lake City Council made a commitment to install permanent maintenance-free
park signs composed of natural materials. The signs identify the park by name and the
community through use of the City logo. Signs are to be installed in Jeffers Park and Rice Lake
Park in 2006.
BackstoofAalime Surface
A backstop and an aglime infield are identified in the 2006 CIP for Jeffers Park. Backstops keep
balls and equipment in the field of play, protecting spectators and park users from equipment
used on the field. Aglime is the surface material designed for use on the infields. It is a
substance that drains well and is easily maintained by park personnel.
Pleasure Rink Liahts
In addition to an aglime surface, a pleasure rink light is identified in the 2006 CIP for Jeffers
Park infield. The infield will be utilized for a skating rink during the winter months. Pleasure
rinks and skating areas are very popular among neighborhood children and adults. The
installation of a light provides an opportunity to extend the hours of usage on City rinks while
improving user safety.
ISSUES:
Historically, the City has taken the position that it is important to build new as needed as well as
to maintain what we have from a park perspective and replace that which is dead or broken.
These expenditures implement this policy position. The key issue is whether the Council
desires to continue such a public facility building and maintenance effort.
FINANCIAL
IMPACT:
The 2006 CIP has programmed the amounts set forth in this agenda for purchasing
miscellaneous park equipment. The cost of this material and equipment will be drawn from the
Capital Park Fund (not property taxes), in an amount not to exceed each of the maximum
amounts set forth in this report unless there is explicit City Council authorization.
ALTERNATIVES:
The alternatives are as follows:
1. Approve Resolution 06-XX authorizing expenditures for miscellaneous park equipment.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternative #1.
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Steve Albrecht, Public Works Director
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
A RESOLUTION TO AUTHORIZE EXPENDITURES FOR MISCELLANEOUS PARK APPURTENANT
EQUIPMENT, TREES, PARK ENTRANCE SIGNS, BACKSTOPS AND PLEASURE RINK LIGHTS AS
IDENTIFIED IN THE 2006 CAPITAL IMPROVEMENT PROGRAM
Motion By:
Second By:
WHEREAS, The Parks portion of the 2006 Capital Improvement Program identifies funding for park
improvement projects; and
WHEREAS, The 2006 Capital Improvement Program also includes funds for the purchase of park
appurtenant equipment, trees, park entrance signs, backstops and pleasure rink lights
as identified in the 2006 capital improvement program; and
WHEREAS, The City of Prior Lake is committed to providing recreational activities for people of all
ages; and
WHEREAS, rovement Pro ram:
Amount
$15,000
$10,000
$5,000
$7,500
$5,000
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The purchase of the above-specified park equipment, not to exceed the maximum amounts set
forth herein, is hereby approved.
3. Funds for such purchases should be drawn from the Capital Parks Fund.
4. All purchases will be in accordance with Minnesota statues dealing with purchasing and
procurement as well as the City's Purchase Policy.
PASSED AND ADOPTED THIS 6TH DAY OF MARCH 2006.
YES
NO
Haugen Haugen
Dornbush Dornbush
Erickson Erickson
leMair leMair
Millar Millar
Frank Boyles, City Manager
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245