HomeMy WebLinkAbout5H - Spring Clean Up
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AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
FISCAL IMPACT
CITY COUNCIL AGENDA REPORT
APRIL 7, 2003
5H
MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RECYCLING GRANT AGREEMENT WITH SCOTT
COUNTY FOR 2003 SPRING CLEAN.UP DAY, APRIL 26, 2003.
History
For the past 14 years, the City of Prior Lake has organized and sponsored a clean-
up/recycling day. For a modest fee, this program has allowed residents of Prior
Lake, Spring Lake Township and Credit River Township to recycle or dispose of
many recyclable materials, including: old batteries, appliances, tires, scrap metal,
brush, and yard waste. This year's Clean-Up Day is planned for Saturday, April 26th,
2003 at the Prior Lake High School from 8:00AM to 12:00 noon.
Current Circumstances
This is a very popular program that residents look forward to each year. This year's
recycling/clean-up day is proposed to be held on Saturday, April 26 from 8:00AM to
12:00 noon. The event will once again take place in the parking lot of the Prior Lake
High School.
This year's recycling/clean-up day will also include the "Bridging" program jointly
sponsored by the Prior Lake Lions and Rotary. The Bridging program is designed to
provide needy families with usable furniture and various other household goods.
Issues
To secure these grant funds, the City must enter into an agreement with Scott
County expressing an interest in the funding. In February, a grant request was
submitted to the Scott County Environmental Health Department requesting funding
assistance for this year's recycling/clean-up day. This grant was pursued for the
purpose of having a mechanism for funding, in the event that the City Council
approves a recycling/clean-up day for 2003, as it has done for the past 14 years.
Budaet ImlJact
The County has set aside a grant of up to $6,793.00 for the City of Prior Lake to host
a Clean-Up Day for its residents and the residents of Spring Lake and Credit River
Townships. During the event, City staff also collects a $5 gate fee (other fees may
apply with certain items or large loads) from each car load. These user fees and the
grant funding offset about half of the expenses of the event. For the remaining
expenses, the Parks budget includes $5,000 for the annual clean-up day. Overtime
to pay for maintenance work is also paid through the Park account.
4/2fB~00 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
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ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
4/1/2003
To help make the event successful and have the day run smoothly for the residents,
we need several City staff members working at the event. Approximately eight
maintenance workers are needed to help load the material into the trailers, collect
gate fees, woodchip the brush/trees that are collected, and sweep/clean-up the high
school parking lot when the event is completed. This equates to approximately 40
hours of overtime, which comes out of the parks and streets department budgets.
Overall in 2002, the City spend $16,835.75 in dumping/hauling fees, $1014 in Public
Works Maintenance overtime costs, plus advertisement costs, for a total expenditure
of $18,000.00. The revenue generated from the 2002 clean-up day included the
County grant of $6,973.00, plus the gate fees of $2,364.00, for a total income of
$9,337.00. The remaining $8,663.00 was funded from the Park budget.
Although the Annual Clean-Up Day requires a City subsidy, it provides residents with
a valuable service within the City. The recyclables disposed of properly through this
effort do not end up littering vacant lots or ditches. Approximately 400 vehicles
attended last year's event, demonstrating a great number of residents participated.
For that reason, City staff requests that the City Council approve the resolution
accepting the grant agreement and approving the 15th Annual Clean-Up Day to be
held on Saturday, April 26th, 2003.
The alternatives are as follows:
1. Authorize Mayor and City Manager to execute grant agreement with Scott County.
2. Table this item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Staff recommends alternative number 1.
RESOLUTION 03-xx
RESOLUTION APPROVING SCOTT COUNTY RECYCLING GRANT FUNDING FOR THE 2003 ANNUAL
CLEAN-UP DAY
MOTION BY:
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
SECOND BY:
The City has sponsored a Clean-Up/Recycling Day for the past fourteen years; and
Scott County has provided grant funding to assist with City-sponsored recycling
events; and
Scott County has set aside a grant of up to $4,621.00 for the City of Prior Lake to
operate a recycling day for 2003; and
Credit River Township and Spring Lake Township have requested to be a part of
the City's recycling day; and
The City will receive an additional $2,172.00 to offset the cost of adding township
residents, making the total grant funding $6,793.00; and
The 2003 Annual City Clean-Up Day will be held Saturday, April 26th, 2003.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the attached Recycling Program
Agreement with Scott County.
Passed this 7th day of April 2003.
{ Seal}
YES
NO
Haugen Hauqen
Petersen Petersen
Zieska Zieska
LeMair LeMair
Blomberg Blomberg
Frank Boyles, City Manager
16200~~ Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
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