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Home My WebLink About10C - Jeffers Pond Park Imp. 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT MARCH 20, 2006 10C AL FRIEDGES, PARKS & FLEET MAINTENANCE SUPERVISOR CONSIDER APPROVAL OF A RESOLUTION TO APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR JEFFERS POND PARK IMPROVEMENTS AS IDENTIFIED IN THE 2006-2010 CAPITAL IMPROVEMENT PROGRAM Introduction The purpose of this agenda item is to approve the plans and specifications and authorize staff to advertise for bids for the Jeffers Pond Park Improvements as identified in the 2006 - 2010 Parks portion of the Capital Improvement Program (CIP). The improvements call for the installation of trails, sidewalks, basketball court, parking lot, picnic shelter and a play structure at Jeffers Pond Park. Historv Each year the City Council adopts the CI P which involves funding for various park improvement projects. To ensure that Council is aware of and supportive of major park improvements efforts, staff is seeking approval of the plans and specifications and advertisement of bids to install trails, sidewalks, basketball court, parking lot, picnic shelters and a play structure at Jeffers Pond Park. Current Circumstances The following improvement projects have been identified by staff for construction at Jeffers Pond Park in 2006 within the 2006 - 2010 CIP. Trails & Sidewalks: As identified in the Comprehensive Plan and the Jeffers Pond Planned Unit Development (see exhibit A), the trails and sidewalks will allow for a continuous connection to residential areas, schools, parks, waterfront and County roads 21 and 42. This improvement includes both five-foot wide concrete sidewalk and eight-foot wide bituminous trail. This does not include the area in the Jeffers Trust, which will have a natural wood chip trail connected to the rest of the park and trail system. Additional trail improvements for Jeffers Pond Park are included in the 2007 CIP upon completion of the school site. Basketball Court: The CIP identifies the construction of a one-half basketball court at Jeffers Pond Park. The basketball court would provide benefit for both adults and children to enjoy as it will be equipped with an adjustable basketball standard to accommodate all age groups. Basketball courts are widely utilized and enjoyed throughout the City. Parking Lot: Parking lots provide much needed parking space at City R:\Agenda Reports\Mar 20 2006\jeffers park improvements. DOC www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 parks, where the alternative is parking in front of homes in residential areas. This lot would be a small off-street parking lot for 15 vehicles including one Americans with Disabilities Act (ADA) accessible parking stall. The purpose of this lot is to get parking off of Jeffers Parkway. Picnic Shelter: A picnic shelter is identified in the 2006 - 2010 CIP for construction at Jeffers Pond Park. Shelters provide an alternative to escape from the elements for picnics, gatherings and summer playground recreational activities for children. The proposed shelter design is a prototype prepared by Oertel Architects in an effort to save money on design and structure engineering fees. The Parks Maintenance division of Public Works will construct the shelter. Play Structure: The play structure that will be installed at Jeffers Pond Park will meet the ADA Accessibility Standards, and Consumer Product Safety Commission (CPSC) Guidelines. The new playground equipment will be modular, meet the most current safety standards, provide accessibility and will be durable, attractive, and provide equipment for 5 - 12 year olds, as is in all City neighborhood parks. The Parks Maintenance crews will complete all grading and preparation work including placement of resilient surfaces, preparation of base work for curbing, and complete all landscaping and seeding. The City will contract separately for the concrete curb placement. Plans and specifications have been prepared similar to those in 2005 and are available for review at the Public Works facility. The vendor who meets the selection criteria, offers the best design and is the lowest bid will be awarded a contract. ISSUES: The plans and specifications for trails, sidewalks, basketball court and parking lots are typically not complicated as it is easy to quantify the lengths of trails and sidewalks, and the quantities needed for their construction. Design for the trails, sidewalks, basketball court and parking lot are done in- house as a cooperative effort between Parks Maintenance and Engineering. The specifications for the picnic shelters is a prototype of the shelters constructed the past five years. Additionally, the plans and specifications prepared for the play structure will be consistent with speCifications used in 2005, identifying the material, size, and number of play events and accessibility locations. FINANCIAL IMPACT: The total estimated costs for the projects are as follows: Improvement Cost Trails, Sidewalks, Basketball Court and ParkinQ Lot $165,000 Picnic Shelter $20,000 Play Structure $40,000 Total $225,000 R:\Agenda Reports\Mar 20 2006\jeffers park improvements. DOC The funds for these projects will be drawn from the Capital Parks Fund portion of the CIP which consists of funds dedicated by development for new City parks. The total estimated costs for the projects will be $225,000. The total ear marked in the 2006 year of the CIP for Jeffers Pond Park is $190,000. The total allotted in the 2006 CIP is $280,000 for the Jeffers Pond, Stemmer Ridge and Northwood Meadows Parks. Because the Stemmer Ridge and Northwood Meadows Parks are not ready for improvements this year, more funds are being put towards the improvements at Jeffers Pond Park at this time. In the 2006-2010 CIP the Jeffers Pond Park and associated CR21 Trail Improvements were spread over 2 years. A portion of those improvements has been accelerated to 2006. ALTERNATIVES: The alternatives are as follows: 1. Approve a resolution approving plans and specifications and authorizing staff to advertise for bids for trails, sidewalks, basketball court, parking lot, picnic shelter and play structure at Jeffers Pond Park. 2. Table this agenda item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. RECOMMENDED MOTION: Alternative #1. Reviewed by: ;;fAr Steve Albrecht, Public Works Director R:\Agenda Reports\Mar 20 2006\jeffers park improvements. DOC 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 06-xx Motion By: Second By: WHEREAS, The following park improvements for Jeffers Pond Park are scheduled for construction as identified in the Capital Improvement Program: . Trails and sidewalks . Basketball court · Parking lot . Picnic shelter · Play structure; and WHEREAS, The total estimated cost of the improvements is $225,000; and WHEREAS, The City of Prior Lake is committed to providing trails, sidewalks, parking lots and other park amenities in accordance with the Comprehensive Park and Trail Plan; and WHEREAS, Trails and sidewalks are an essential link between neighborhoods and business areas and parks; and WHEREAS, Parking lots provide off street parking for park users and reduce congestion of City streets; and WHEREAS, Basketball courts provide residents of all ages the opportunity to enjoy City parks; and WHEREAS, Playgrounds provide for physical and mental stimulation and are considered a high pri- ority in the development of the Prior Lake Park System; and WHEREAS, The City's Capital Improvement Program scheduled this construction in 2006 and allo- cated funds; NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council approves the plans and specifications for trails, sidewalks, basketball court, park- ing lot and a play structure at Jeffers Pond Park as identified herein and authorizes advertisement of bids. 3. Funds for such purchases should be drawn from the Capital Parks Fund. PASSED AND ADOPTED THIS 20th DAY OF MARCH 2006. Hauaen Haugen Dornbush Dornbush Erickson Erickson LeMair LeMair Millar Millar YES NO Frank Boyles, City Manager R:\Agenda Reports\Mar 20 2006~effers park resolution. DOC www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 ':f V 1~9~HX3 1If1l-- - .l..b.. ~ ...::b........ . L. , '--- rt\~ .11'Fl 1"1'\ !j; ~~ ... 2sI ::z .' V I