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Home My WebLink About10B - Change Order #2 - Police/C.Hall Prj. MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: FINANCIAL IMPACT: 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT APRIL 3,2006 10B BILL O'ROURKE, CHIEF OF POLICE CONSIDER APPROVAL OF CHANGE ORDER #2 TO THE POLICE STATION/CITY HALL CONSTRUCTION PROJECT. Introduction The purpose of this agenda item is to receive authorization for change order #2 for the police station/city hall construction project. Historv Modifications to the original construction contract are made for various reasons through the project. This Change Order reflects the additional costs associated with some of the modifications and unexpected costs incurred when unforeseen circumstances arise, as the discovery of a buried tank filled with concrete. The Change Order also shows savings that have occurred as a result of other changes - some of the savings are directly attributable to on going efforts by everyone involved to assure the buildings are designed and constructed in the most cost-efficient manner while not compromising the aesthetic or functional integrity of the buildings. The attached Change Order consists of seventeen such items which, when taken together, result in a reduction in the final contract sum. Current Circumstances As directed by the Council we have worked hard to value engineer this project. Accordingly, nine of the seventeen items in Change Order #2 are reductions the contract amount. That reduction is $47,497.00. The remaining eight items in the change order are additions to the contract amount in the total of $13,403.00. Taken together, the reductions and increases amount to a total reduction in the contract of $34,088.00. Our owner's representative, Bill Wolters, will be available at the City Council meeting to review each of the seventeen items with the Council. The contract sum as amended by Change Order #1 ($125,000.00 increase for sales tax) is $11,282,800.00. Approval of Change Order #2 would result in a reduction to that number of $34,088.00, bringing the new Contract Sum to $11,248,712.00. 1) Approve Change Order #2 as recommended. 2) Direct the staff to prepare additional information. RECOMMENDED Alternative #1. MOTION: r ALTERNATIVES: RevieVo/i bY:.,. '0 Frank Boyles it www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 -AlA ~ 1l~ lit .. .. .~- Document G701™ - 2001 Change Order CHANGE ORDER NUMBER: Two (2) DATE: March I, 2006 PROJECT (Name and address): City of Prior Lake - New City Hall Police Station Dakota and Arcadia Streets Prior Lake, Minnesota 55372 TO CONTRACTOR (Name and address): Shaw-Lundquist Associates, Inc. 2757 West Service Road St. Paul, Minnesota 55121 ARCHITECT'S PROJECT NUMBER: 042181 CONTRACT DATE: September 19,2006 CONTRACT FOR: General Construction OWNER: 0 ARCHITECT: 0 CONTRACTOR: 0 FIELD: 0 OTHER: 0 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) PR #1 Delete fire rating on storage rooms PR #2 Remove RPZ valves PR #3 Change fire rating on two doors PR #4 Change wall at Police from concrete to block PR #5 Structural steel change at City Hall PR #6 Credit for duplicate security windows PR #7 Credit for duplicate of two doors PR #9 Delete glass block floor at City Hall PR #10 Delete lightning protection PR # 11 Increase structural beam at City Hall PR #15 Change from scored block to unscored block in Police Station Garage. SI #2 Salvage of additional 200 historical bricks SI #14 Change to institutional sprinkler heads at Holding Area SI #20.2 Relocation of fire department connection SI #33 Clarification of window sizes GCPR #1 Removal of septic tank GCPR #3 Delete project sign TOTAL CHANGE ORDER NO.2 The original Contract Sum was The net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be decreased by this Change Order in the amount of The new Contract Sum including this Change Order will be Deduct Deduct Add Deduct Add Deduct Deduct Deduct Deduct Add Deduct Add Add Add Add Add Deduct DEDUCT ($ 6,504.00) ($ 1,671.00) $ 183.00 ($ 306.00) $ 241.00 ($ 545.00) ($ 983.00) ($19,020.00) ($13,043.00) $ 80.00 ($ 5,000.00) $ 494.00 $ 278.00 $ 600.00 $ 910.00 $ 10,623.00 ($ 425.00) ($ 34,088.00) $ $ $ $ $ 11,157,800.00 125,000.00 11,282,800.00 34,088.00 11,248,712.00 The Contract Time will be unchanged by Zero ( 0 ) days. The date of Substantial Completion as of the date of this Change Order therefore is August 31, 2006 for the Police and October 31, 2006 for the City Hall. NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. AlA Document G701 ™ - 2001. Copyright @ 1979, 1987, 2000 and 2001 by The American Institute of Architects. ,~'\U\':. n.:v:'.!nv~nl j-. >--:-r.pvr;~'jht Cd',-'1 anCf Tn~~<Hi{~'5, Unduth,.H'izi-:d r".~pr(', 1 tlny pcrUon (')i It, "1 '.,.';~'ri' and crimin;'Ji pc; 1 l2HL:_"!:\ , and [;0 pro;;;ccuwd to the (':\(tc'i' the 13\''1/, This document was produced by i\lA software at 13:48:08 on 03/16/2006 under Order No.1000218721_2 which expires on t/30/2007, and is not for resale. User Notes: (1057390822) NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Wold Architects and Engineers ARCHITECT (Firm name) 305 St. Peter Street St. Paul, Minnesota 55102 ADDRESS Shaw-Lundquist Associates, Inc. CONTRACTOR (Firm name) 2757 West Service Road St. Paul, Minnesota 55121 ADDRESS City of Prior Lake OWNER (Firm name) 16886 Fish Point Road Prior Lake, Minnesota 55372 ADDRESS BY (Signature) BY (Signature) BY (Signature) (Typed name) (Typed name) (Typed name) DATE DATE DATE AlA Document G701 ™ - 2001. Copyright @ 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. VI M'<HiNG: fi1is AlI\ r>V;;ln)<'nl t ~.rN tmd In\r'rnaUOl'\(,)1 Tn;-a!u:s. Un;Juthol'izcd ~'(-pr(').jjl;i.>:t'" ; ..t:is ALl\ Do(::urnenf,ol 2 ~'my p()rUon of iL :ii:d (~riminal penalties_ (".:nd wil! be prosecuted 10 the nlilXhn:,~ ,-~d:f~r the !a\.":I. This document was produced by AlA software at 13:48:08 on 03/16/2006 under Order No.1000218721_2 which expires DP 1130/2007. and is not for resale. User Notes: (1057390822)