HomeMy WebLinkAbout5J - 2006 Spring Clean-up Day
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Phone 952.447.4230 / Fax 952.447.4245
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
APRIL 17,2006
5J
JENNIFER WITTKOPF, PUBLIC WORKS COORDINATOR
CONSIDER APPROVAL OF A RESOLUTION APPROVING A RECYCLING
GRANT AGREEMENT WITH SCOTT COUNTY FOR THE 2006 SPRING
CLEAN-UP DAY, APRIL 22, 2006.
Introduction
The purpose of this agenda item is to authorize the Mayor and City Manager to
enter into a Recycling Program Agreement with Scott County in order to
receive grant funds for the Annual Clean-Up Day.
Historv
For the past 17 years, the City of Prior lake has organized and sponsored a
Clean-Up/Recycling Day. This program has allowed residents of Prior lake,
Spring Lake Township and Credit River Township to recycle or dispose of
many recyclable materials including: batteries, appliances, tires, scrap metal,
brush and yard waste. This year's Clean-Up Day is planned for Saturday, April
22,2006, at Oakridge Elementary School from 8:00 AM to 12:00 noon.
Typically, the Rotary and Lions Clubs sponsor Bridging at the same time to
allow for the collection of usable household items. This agenda item pertains
only to the Clean-Up Day.
Current Circumstances
The program is primarily supported by funding through user fees and a grant
from Scott County. The Parks budget also includes $18,000 to contract with
the haulers needed. This year, the County has set aside a grant of up to
$10,650.84 for the City of Prior Lake to host a recycling/clean-up day. Credit
River Township and Spring lake Township have requested to be part of the
Clean-Up Day again this year. By allowing their residents to participate, the
City of Prior Lake will receive an additional $4,253.14 from Scott County to
offset the cost of adding the township residents. With Credit River and Spring
Lake Township's contribution, Prior Lake's total grant funding will be
$14,903.98. The total grant includes a sub grant for electronics collection in
addition to the typical recycling grant.
Conclusion
This is a very popular program that residents look forward to each year. This
year's recycling/clean-up day is proposed to be held on Saturday, April 22 from
8:00 AM to 12:00 noon. The event will once again take place in the parking lot
of Oakridge Elementary School.
To secure these grant funds, the City must enter into an agreement with Scott
County expressing an interest in the funding. In February, a grant request was
submitted to the Scott County Environmental Health Department requesting
funding assistance for this year's recycling/clean-up day. This grant was
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pursued for the purpose of having a mechanism for funding, in the event that
the City Council approves a recycling/clean-up day for 2006, as it has done for
the past 17 years.
This year's recycling/clean-up day will also include the Bridging program jointly
sponsored by the Prior lake Lions and Rotary. The Bridging program is
designed to provide needy families with usable furniture and various other
household goods.
FINANCIAL
IMPACT:
The County has set aside a grant of up to $14.903.98 for the City of Prior lake
to host a Clean-Up Day for its residents and the residents of Spring lake and
Credit River Townships. During the event, City staff also collects a $5 gate fee
(other fees may apply with certain items or large loads) from each car load.
These user fees and the grant funding offset most of the expenses of the
event. For the remaining expenses, the Parks budget includes $18,000 for the
Annual Clean-Up Day to contract with the necessary haulers.
To help make the event successful and have the day run smoothly for the
residents, several City staff members are needed to work at the event.
Approximately twenty maintenance workers are needed to help load the
material into the trailers, collect gate fees, woodchip the brush/trees that are
collected, and sweep/clean-up the school parking lot when the event is
completed. This equates to approximately 100 hours of overtime, which
comes out of the Parks and Streets department budgets.
Overall in 2005, the City spent $17,431.98 in dumping/hauling fees, $3,360.00
in Public Works Maintenance overtime costs, plus advertisement costs, for a
total expenditure of $21,585.14. The revenue generated from the 2005 Clean-
Up Day included the County grant of $13,616.50, plus the gate fees of
$3,971.10, for a total income of $17,587.60. The City needed to subsidize a
total amount of $3,997.54 for this event.
The Annual Clean-Up Day provides the residents with a valuable service from
the City. Approximately 425 vehicles attended last year's event, demonstrating
a great number of residents participated. For that reason, City staff requests
that the City Council approve the resolution accepting the grant agreement and
approving the 18th Annual Clean-Up Day to be held on Saturday, April 22,
2006.
ALTERNATIVES:
1. Authorize Mayor and City Manager to execute grant agreement with Scott
County.
2. Table this item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternative #1
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Steve Albrecht, Public Works Director/City Engineer
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
A RESOLUTION TO APPROVE A SCOTT COUNTY RECYLCLlNG GRANT FUNDING FOR THE
2006 ANNUAL CLEAN-UP DAY
Motion By:
Second By:
WHEREAS, The City has sponsored a Clean-Up/Recycling Day for the past 17 years; and
WHEREAS, Scott County has provided grant funding to assist with City-sponsored recycling events;
and
WHEREAS, Scott County has set aside a grant of up to $10,650.84 for the City of Prior lake to
operate a recycling day for 2006; and
WHEREAS, Credit River Township and Spring lake Township have requested to be a part of the
City's recycling day; and
WHEREAS, The City will receive an additional $4,253.14 to offset the cost of adding Credit River
and Spring lake township residents, making the total grant funding $14,903.98; and
WHEREAS, The 2006 Annual City Clean-Up Day will be held Saturday, April 22, 2006.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the attached Recycling Program
Agreement with Scott County.
PASSED AND ADOPTED THIS 17TH DAY OF APRil 2006.
Hauaen Hauaen
Dornbush Dornbush
Erickson Erickson
LeMair LeMair
Millar Millar
YES
NO
Frank Boyles, City Manager
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