HomeMy WebLinkAbout10D - Park Appurtenant Equipt
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AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
APRIL 7, 2003
10D
AL FRIEDGES, PARKS SUPERVISOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING EXPENDITURES FOR
MISCELLANEOUS PARK APPURTENANT EQUIPMENT AS IDENTIFIED IN THE 2003
CAPITAL IMPROVEMENT PROGRAM.
Historv
The Parks portion of the Capital Improvement Program (C.l.P.) includes a variety of
smaller purchases under the heading of Appurtenant Equipment. While none of these
purchases exceed the $50,000 bid limit, they do require City Council authorization to
expend the money because the funds are part of the Capital Improvement Program. The
purpose of this agenda item is to authorize the staff to proceed with these purchases in
accordance with the City Code and City Purchasing Policy. The Council would approve
each purchase as part of invoices to be paid.
Current Circumstances
The followin is a detailed list of items that are identified for
PARK LOCATION IMPROVEMENT
Lakefront Park Volle ball Court
Memorial Park Battin Ca e
The Ponds Athletic Facilit Nettin
Various Parks Trees
Various Parks A urtenant E ui .
Various Parks Bleachers 5 rows
urchase in the 2003 C.I.P.
AMOUNT
$5,000
$10,000
$30,000
$10,000
$15,000
$15,000
Issues
VOLLEYBALL COURT
Volleyball courts are very popular among neighborhoods and at picnic gatherings.
Residents and park users have expressed a need for a volleyball court at Lakefront
Park. The installation of a volleyball court would be in accordance with the Lakefront
Park master plan.
The volleyball court proposed for Lakefront Park will be 50 feet wide and 85 feet
long, with a concrete curb installed around it to help contain the sand. City
maintenance staff would install the sand and nets, but would need to go out for bids
to hire a contractor to install the concrete border.
BATTING CAGE
Batting cages offer a practice environment for youth and adult baseball and softball
players. The Prior Lake Baseball Association, High School Baseball and Prior Lake
Athletics for Youth have expressed a need for an additional batting cage at Memorial
4/1/2<N3200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
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FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
4/1/2003
Park. The proposed batting cage would be 70 feet long, 16 feet wide and 14 feet
high.
OUTFIELD NETTING
The adult softball leagues have requested the installation of outfield netting on fields
#3, #5 and #6 at The Ponds Athletic Facility. Nets provide safety for spectators and
bystanders, and provide protection for vehicles in the parking lots and roadways.
Netting also keeps the balls within the field of play, reducing lost equipment.
TREES
Currently there is $10,000 budgeted in the Parks portion of the annual operating
budget for plant materials. This is the only current funding source available for plant
materials. City staff indicates that an additional $10,000 is needed in order to keep
up with the tree planting and replacement program. Trees add value to parks,
neighborhoods and the City, as well as providing benefits to area wildlife and the
environment.
APPURTENANT EQUIPMENT
The appurtenant equipment purchases includes items such as picnic tables, park
benches, player benches, bike racks, grills, garbage barrel enclosures and drinking
fountains. This year's appurtenant equipment funding will be utilized for purchasing
tables for the newly constructed shelter at Wilds Park and benches at Timbercrest,
Deerfield, Meadowview and Fairway Heights parks. In addition, a new drinking
fountain will be purchased for the skate park at Lakefront and new player benches
will be installed at The Ponds.
BLEACHERS
Additional bleachers are needed on our athletic fields for spectator seating on the
soccer and football fields. These are five-row, portable bleachers, which conform to
all new safety regulations.
Purchasing of products and services in each of the six above-described categories will
be done in accordance with State Statutes and the City's purchasing policy.
Budget Impact
The 2003 C.l.P. has programmed the amounts set forth in this memo for miscellaneous
park appurtenant equipment. The cost of this equipment will be drawn from the Capital
Park Fund, in an amount not to exceed each of the maximum amounts set forth in the
table unless there is explicit City Council authorization.
The alternatives are as follows:
1. Approve Resolution 03-xx, authorizing expenditures for miscellaneous park
appurtenant equipment.
2. Table this item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Staff recommends alternative number 1.
REVIEWED BY:
4/1/2003
RESOLUTION 03-xx
RESOLUTION AUTHORIZING EXPENDITURES FOR PARK APPURTENANT EQUIPMENT AS
IDENTIFIED IN THE 2003 CAPITAL IMPROVEMENT PROGRAM. .
MOTION BY:
SECOND BY:
WHEREAS,
The parks portion of the 2003 Capital Improvement Program identifies funding for
park improvement projects; and
WHEREAS,
The 2003 Capital Improvement Program also includes funds for the purchase of
park appurtenant equipment; and
WHEREAS,
The City of Prior Lake is committed to providing recreational activities for people of
all ages; and
WHEREAS,
The followin list of items are included in the Ca itallm rovement Program;
PARK LOCATION IMPROVEMENT AMOUNT
Lakefront Park Volle ball Court $5,000
Memorial Park Battin Ca e $10,000
The Ponds Athletic Facilit Nettin $30,000
Various Parks Trees $10,000
Various Parks A urtenant E ui . $15,000
Various Parks Bleachers 5 rows $15,000
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. The purchase of the above specified park appurtenant equipment, not to exceed each of the
maximums set forth herein, is hereby approved.
3. Funds for such purchase shall be drawn from the Capital Park Fund.
4. All purchases will be in accordance with Minnesota Statutes dealing with purchasing and
procurement as well as the City's purchasing policy.
Passed this 71h day of April 2003.
YES NO
HauQen HauQen
Petersen Petersen
Zieska Zieska
LeMair LeMair
Blomberq Blomberq
{ Seal}
Frank Boyles, City Manager
16200.~e Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
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