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Home My WebLink About10E - Street Sweeping MEETING DATE: AGENDA #: PREPARED BY: REVIEWED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT APRIL 7, 2003 tOE MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR BUD OSMUNDSON, PUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF A RESOLUTION APPROVING AND IMPLEMENTING A STREET SWEEPING POLICY FOR THE CITY OF PRIOR LAKE. History Recently the City Council adopted a policy on street maintenance. As an adjunct to this policy, this agenda item recommends implementing a Street Sweeping Policy for the City. Adoption of this policy provides the residents, City Council, and City Staff a mutual understanding of the policies and procedures for street sweeping on city streets, trails, sidewalks, and parking lots. This policy is a great communication tool to inform residents and businesses of our sweeping procedures. Cu"entC"CUmSfflnc~ Currently, there is no Street Sweeping Policy for the City. The Public Works Department recommends implementing a policy to help alleviate a number of the phone calls relating to the annual sweeping. Staff feels implementing a Street Sweeping Policy is in the best interest of the City. The League of Minnesota Cities (LMC) encourages every City to adopt a street sweeping policy. We have followed the format recommended by the LMC, based on the Model Street Sweeping Policy, and have adapted it based on our processes and needs of the community. Staff has also researched other communities' policies for further information. The policy has been reviewed by both the streets and parks superintendents for its content and completeness. The policy includes one map to show the "Lake Area Sweep". The streets highlighted on this map are the priority streets in the City, due to storm water and environmental concerns. City staff sweeps these streets as early as possible in the spring and again whenever it is necessary. Conclusion Staff is requesting that the Council approve the attached resolution so that the Street Sweeping Policy can be implemented as soon as possible. This policy will be updated periodically as the City continues to grow and add streets, trails, and parking lots requiring sweeping. Issues Extra effort may be required initially to educate the residents of the new policy, after receiving Council approval. However, as the new policy is accepted, the Public Works Department would receive substantially less phone calls than it c:\p8'20'tJ1~~~~~~~Alj'~\~e! ,S~\~r~i~jI~M"5~'''~1\S}'ot4Jil)S IPlif.Y(~441l~~ / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER FISCAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: currently receives each year. The policy simply puts current practices into writing and does not change any fiscal demands. The alternatives are as follows: 1. Approve a Resolution approving and implementing the Street Sweeping Policy. 2. Table this item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. Staff recommends alternative number 1. C:\Docurnents and Settings\KellyM\Local Settings\Ternporary Internet Files\OLKI87\sweeping policy agenda 4-7-03.DOC RESOLUTION 03-xx A RESOLUTION APPROVING THE ACCEPTANCE AND IMPLEMENTATION OF THE STREET SWEEPING POLICY FOR THE CITY OF PRIOR LAKE MOTION BY: SECOND BY: WHEREAS, The Street Sweeping Policy has been developed and recommended by City staff; and WHEREAS, This policy would help define the City's role and expectations in the sweeping process for streets, trails, sidewalks, and parking lots; and WHEREAS, Adoption of said policy has been determined to be in the best interest of the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, Minnesota, that the following are hereby adopted: 1. The recitals set forth above are incorporated herein. 2. The Street Sweeping Policy be approved and implemented. Passed this 7th day of April 2003. YES NO Haugan Haugan LeMair LeMair Petersen Petersen Zieska Zieska Blomberg Blomberg { Seal } Frank Boyles, City Manager C:'l>~OOE~~~RCAlYM\&~! ,Splim'f;\[~nMi~fulc8mJ~1\~4>igg @fu;y(00RI)144:p..~ / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER STREET SWEEPING POLICY Adopted by City Council On 1. Introduction The City of Prior Lake believes it is in the best interest of the residents for the City to assume basic responsibility of sweeping on City streets. Reasonable sweeping is necessary for vehicle and pedestrian safety, water quality issues and environmental concerns. The City will provide such service in a cost-effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use City employees, equipment and/or private contractors to provide this service. Completion dates are dependent on weather conditions, personnel and equipment availability. The Street and Utility Supervisor or his/her designee will be responsible for scheduling of personnel and equipment. 2. When Will the City Perform Street Sweeping Operations? A. Spring sweeping of snow and ice control aggregate will begin when streets are significantly clear of snow and ice, usually late March or early April, after the risk of later snowfall has passed. Spring sweeping is typically completed by May 15th. B. Sealcoating is a surface application of an asphalt emulsion followed by a layer of small rock that protects the pavement from the deteriorating effects of sun and water plus it provides increased surface friction. Sealcoat sweeping will commence two (2) business days after application of sea1coat rock and will be completed within seven (7) business days. C. Fall sweeping will commence September 15th and typically is completed by November 15th. Areas with extensive foliage will be swept after most of the leaves have fallen. D. Streets in Storm Water Quality areas will be swept on a priority basis throughout the year. The attached map shows these water quality areas which are completed as early as possible. The City will also sweep environmentally sensitive areas located along county roads within the City limits if time permits. E. General sweeping will be performed on a routine/as needed basis. F. Erosion/siltation dirt & debris cleanup from construction projects is the responsibility of the developer, contractor or property owner. Except in cases of emergency the streets shall be cleaned and swept within three (3) business days of notification. If the streets are not swept by the developer, contractor, or property C:\Docurnents and Settings\Kel1yM\Local Settings\Ternporary Internet Files\OLKI87\Street Sweeping Policy - fina1.doc 1 Created on 3/25/03 owner within the specified time allowed or in the case of an emergency the City may sweep the street and the responsible party will reimburse the City for all associated costs, plus administrative expenses. G. Tree trimming and pruning areas will be swept within three (3) business days of the operation. H. Citizen requests for sweeping will be evaluated by the Street and Utility Supervisor to determine the priority. 3. How Will Streets Be Swept? Sweeping is a slow process with average gutter line speeds for the first sweeping in spring that can be as slow as 2 to 3 miles per hour. The City will sweep with its own equipment and manpower, or contract services. Normally center lines are swept after gutter lines are cleaned. Equipment may include mechanical, vacuum or regenerative air sweepers. 4. Priorities The City has classified City streets based on the street function, traffic volume, impact on water quality and the environment, and the importance to the welfare ofthe Community. Accordingly, sweeping routes will be designed to provide the maximum possible benefit to higher volume and water quality sensitive areas. The downtown area will be swept immediately after the water quality areas are completed. 5. Weather Conditions Sweeping operations will be conducted when weather conditions permit. Factors that may delay sweeping operations include: temperatures below 320, wind, rain, snow, and frozen gutter lines. 6. Work Schedule Sweeping operations are performed in conjunction with and can be impacted by other maintenance operations. Sweeping operations will normally be conducted Monday - Friday, from 7:00 a.m. to 3:30 p.m. Extended workdays and shift changes may be utilized for spring cleanup or emergency sweeping to provide maximum efficiency. For safety reasons, no operator shall work more than a twelve-hour shift in any twenty-four hour period. 7. Sidewalks and Trails The City will sweep trails and sidewalks on collector and arterial streets, community and regional trails, and around public facilities once in the spring, after the risk of snow has passed and are clear of snow and ice, and on an as-needed basis thereafter. C:\Documents and Settings\KellyM\Local Settings\ Temporary Internet !iles\OLK I 87\Street Sweeping Policy - fina1.doc Created on 3/25/03 8. Parking Lots The City will sweep public parking lots after all roads, trails and sidewalks are completed, and are clear of snow and ice or on an as-needed basis. 9. Safety Sand, sealcoat rock, or other dirt and debris on the street can create a potentially dangerous condition for vehicles, motorcyclists, bicyclists and pedestrians. It would not be practical or effective to sign all streets for potentially dangerous conditions. During sealcoat or milling operations, warning signs indicating loose rock will be placed on each end of collector and arterial streets or other appropriate areas where needed. These signs will remain in place until the street has been swept. Employees will follow all work rules, OSHA regulations, and Federal and State laws to ensure a safe sweeping operation. C:\Documents and Settings\KellyM\Local Settings\Temporary Internet ~iles\OLKI 87\Street Sweeping Policy - final.doc Created on 3/25/03 i z.~ ~ ..J ~ al ... CI) ~ o ~ ii) ~ ".: lfi 8 ~ j Q. 2~ en ~ >- '0 5'> ~i6~ ~ o \r~} 1fj:)