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Home My WebLink About5D - EDA Committe Bylaws 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: MAY 1,2006 5D PAUL SNOOK, ECONOMIC DEVELOPMENT DIRECTOR AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING REVISIONS TO THE BYLAWS OF THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE, AND APPROVAL OF A RESOLUTION APPOINTING MEMBERS THERETO DISCUSSION: Introduction The purpose of this agenda item is to make revisions to the Economic Development Advisory Committee Bylaws and make appointments to the committee. Historv At its March 6,2006 meeting the City Council established this committee by the adoption of bylaws which were patterned after the Park Advisory Committee bylaws. The council also directed staff to solicit applications from potential qualified candidates. Applications were received from fourteen very well qualified individuals. Consequently, at its April 17, 2006, meeting the City Council agreed to appoint all 14 applicants to the Economic Development Committee. However, the revised bylaws were not available for the April 1 ih meeting, so it is recommended that as part of the consent agenda, City Council approve the bylaws and make appointments to the committee at the May 1, 2006 meeting. Current Circumstances The solicitation of the candidates went extremely well. Residents and business persons have been very interested in participating in economic development. The original bylaws call for the appointment of "five (5) members appointed by the Prior Lake City Council for a term of three (3) years from November 1 to October 31. The Committee shall consist of two City Council members, the City Manager or designee, and five residents and/or business persons, at least three of which must reside in Prior Lake." We have confirmation of interest from fourteen individuals listed as follows: Reoresentative Ron Ceminsky Dave Chromy Robert Facente John Grayson Bernadine (Deno) Howard Bob Jader Jon Meyer Resident X Prior Lake Business x X X X X X X www.cityofpriorlake.com R 1 2006',E DP\~~.'4stgJ:40~O\PJlOJraR,~~fll47 .4245 Representative Resident Prior Lake Business John Muench X X Erik Plaisted X Troy Presler X Steve Sammis X Michael Viola X Mary Viereck X X Sandi Fleck X X ISSUES: Mayor Haugen and Council Member LeMair are council representatives to this committee. They suggest that given the high caliber and qualifications of the candidates coupled with the fact that the purpose of the committee is to garner public input, the council should consider modifying the bylaws (per the attachment) and appointing all 14 applicants. FINANCIAL IMPACT: ALTERNATIVES: There is no financial impact except for the preparation of additional agenda materials. 1. Adopt a Resolution modifying the bylaws. 2. Adopt a Resolution appointing the fourteen applicants to initial terms (the resolution provides for overlapping terms) 3. Keep with the current bylaws and direct staff to arrange for interviews of candidates, to be brought back to City Council at a later date for appointment of five committee members. 4. Defer for a specific reason RECOMMENDED MOTION: Alternatives 1 and 2 Reviewed by: 1 1 2C<>3\= =1;,(', EL;~\\lS 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 06- XXX A RESOLUTION AMENDING THE BYLAWS FOR THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MOTION BY: SECOND BY: WHEREAS: at its March 6, 2006, meeting, the City Council adopted bylaws for the Economic Development Advisory Committee, and WHEREAS: The City Council desires that certain modifications be made TO THE Committee bylaws with respect to the number of members on the Committee, and WHEREAS: The City Council has been presented with recommendations for revision at the May 1, 2006 meeting. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. That Article 2, Section A of the Economic Development Advisory Committee bylaws be amended to read as follows: Appointment - The Committee shall consist of a number of members as may be determined and appointed by the Prior Lake City Council for a term of three (3) years from November 1 to October 31. The Committee shall consist of two City Council members, the City Manager or designee, and a number of residents and/or businesspersons as may be determined and appointed by the City Council, at least the majority of which must reside in Prior Lake. Committee members may serve based upon attendance and participation, continued residence in Prior Lake and in accordance with the term limit policy established by the City Council. PASSED AND ADOPTED THIS 1st DAY OF MAY, 2006. YES NO Haugen Haugen Dornbush Dornbush Erickson Erickson LeMair LeMair Millar Millar Frank Boyles, City Manager www.cityofpriorlake.com Resolution 06 -_AMENDING Bylaws oftheflh(g~$t1P~6dv)Sc:fieH~7.4245 Page 1 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 06- XXX A RESOLUTION APPOINTING MEMBERS TO THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MOTION BY: SECOND BY: WHEREAS, The City Council created the Economic Development Advisory Committee, and WHEREAS, Pursuant to City Council direction, applications were solicited from persons in the community who are interested; and WHEREAS, Notice of openings on the Economic Development Advisory Committee were placed in the local newspapers and City Website; and WHEREAS, The following persons submitted applications: Appointee Ron Ceminsky Dave Chromey Robert Facente John Grayson Bernadine Howard Bob Jader Jon Meyer John Muench Erik Plaistad Troy Presler Steve Sammis Michael Viola Mary Verieck Sandi Fleck Date Appointed April 17, 2006 April 17, 2006 April 17, 2006 April 17, 2006 April 17. 2006 April 17 , 2006 April 17, 2006 April 17, 2006 April 17, 2006 April 17, 2006 April 17, 2006 April 17, 2006 April 17 , 2006 April 17, 2006 End of Appointment October 31, 2008 October 31, 2008 October 31, 2008 October 31, 2008 October 31,2008 October 31, 2008 October 31, 2008 October 31, 2009 October 31, 2009 October 31, 2009 October 31, 2009 October 31, 2009 October 31, 2009 October 31, 2009 Term Limit October 31, 2011 October 31, 2011 October 31,2011 October 31, 2011 October 31, 2011 October 31, 2011 October 31, 2011 October 31,2012 October 31,2012 October 31,2012 October 31,2012 October 31,2012 October 31,2012 October 31,2012 NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. That the above applicants are hereby appointed to the terms and term limits set forth above. PASSED AND ADOPTED THIS 1 ST DAY OF MAY, 2006. YES NO Haugen Haugen Dornbush Dornbush Erickson Erickson LeMair LeMair Millar Millar Frank Boyles, City Manager www.ci~ofpriorlake.com R'\.!\g&r:lda Rilpor:til~~i~' 1 200eIR&IiQI'ltior:l os .!\ppoir:llir:lg M&R'l &14 to ll:l& Ei~or:lol::Ric O&"&lopI::RQr:11 .!\d"iliory COl::Rl::Ritl8& DOC Phone 95~Q714230 / Fax 952.447.4245 BYLAWS OF ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Adopted March 6, Revised May 1, 2006 PURPOSE The Committee shall act in an advisory capacity to the Prior Lake City Council and Economic Development Authority and shall provide advice both on economic development matters identified in the purpose or as assigned to the committee by the City Councilor Economic Development Authority. Annually or as otherwise required by the Council, the Committee Chair shall give an accounting of the Committee's activities with respect to its purposes, goals and objectives. Specific powers, duties and responsibilities of the Committee include: (1) Serve as a liaison between city government and the community; (2) In conjunction with the City Council, Economic Development Authority and staff, facilitate economic growth and redevelopment activities for the City of Prior Lake; (3) Work with citizens, City staff, business owners, property owners, prospective developers, the Chamber of Commerce, and other economic development stakeholders on a variety of economic development and redevelopment activities; (4) Provide review and comment on economic development and redevelopment policies to the City Council and Economic Development Authority. (5) Make recommendations to the City Council and Economic Development Authority regarding economic development issues, strategy development and implementation and other initiatives that can be undertaken by the City to expand and strengthen its economy, inclusive but not limited to business retention & expansion, targeted business attraction I recruitment, new business I entrepreneurial development, and redevelopment; and (6) To assist City Council and Economic Development Authority in finding funding sources for economic development and redevelopment. ARTICLE 1. NAME Section A. Name - The legal name of the organization is the "Prior Lake Economic Development Advisory Committee." Section 8, Office - The Office of the Prior Lake Economic Development Advisory Committee is at 16776 Fish Point Road S.E., Prior Lake, Minnesota 55372. ARTICLE 2. OFFICERS Section A. Aooointment - The Committee shall consist of a number of flvo (6) members as mav be determined and appointed by the Prior Lake City Council for a term of three (3) years from November 1 to October 31. The Committee shall consist of two City Council members, the City Manager or designee, and fi.ve-a number of residents and/or business persons as mav be R:\Advisory Committees\Economic Development\Committee Bylaws REVISED (05-01-06).DOC 1 determined and appointed by the City Council, at least tAfee-the maioritv of which must reside in Prior Lake, Committee members may serve based upon attendance and participation, continued residence in Prior Lake and in accordance with the term limit policy established by the City Council. Section B, Officers - The Officers of the Prior Lake Economic Development Advisory Committee shall be a Chair, Vice-Chair and a Secretary. The City Manager or his/her designee shall serve as Secretary of the Committee. The selection of the Chair or Committee members will be filled in accordance with City Council Bylaws. Section C. Chair - The Chair of the Committee shall be appointed from among the Committee's membership for a two-year term in November by majority vote of the Economic Development Advisory Committee. The duties of the Chair include: 1. Review and approve meeting agendas. 2. Preside at meetings, 3, Participate with the City Council in the selection of Committee members. 4. Represent the Committee as appropriate. Section D, Vice-Chair - The Vice-Chair shall be selected annually by the Committee and shall perform the duties of the Chair in his/her absence. The Vice-Chair shall assume such other duties as assigned by the Chair. Section E. Secretarv - The City Manager or his/her designee shall act as the Secretary and shall be responsible for recording and compiling a written summary of all official activities of the Committee. Section F. Subcommittees - The Committee may divide its membership into Subcommittees as it deems necessary to implement its goals and objectives. Section F. Vacancies -If the office of Chair becomes vacant, the Economic Development Advisory Committee shall appoint a replacement in accordance with Article 2, Section B. If the Office of Vice-Chair becomes vacant, the Committee shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. Should a member resign, or otherwise vacate a seat on the Committee, Prior Lake City Council shall appoint a replacement to complete the term. Section G. Performance Criteria - Annually the Committee shall perform a written self-evaluation on the following: 1, Implementation of the purpose, 2. Member's personal attendance and participation. The Committee shall forward this evaluation to a review committee comprised of the staff member assigned to the Committee, City Manager and one member of the City Council. The review Committee shall present this report and any additional comments to the Council by the first week of December for action and recommendation at the annual meeting in accordance with the Council Bylaws. Section H. Term Limit -It is the policy of the Prior Lake City Council to impose a two term (or 6 year) service limitation for all appointed positions within the committees and commission. Partial terms do not count toward the term limitation, The purpose of the term limit policy is to encourage resident participation on City advisory bodies and provide community members with the opportunity to participate in their local government. ARTICLE 3. MEETINGS Section A. Reaular Meetings - Regular meetings shall be held quarterly at the Prior Lake Fire Station, 16676 Fish Point Road SE, Prior Lake, Minnesota. In the event that such a date shall fall on a R\Advisory Committees\Economic Development\Committee Bylaws REVISED (05-01-06).DOC 2 Section B, Section C, Section D, Section E. legal holiday, the meeting shall be held on the next succeeding day. Regular meetings may be rescheduled, canceled or changed depending upon unique circumstances and subject to the approval and consent of both the Chair and/or Vice-Chair. Special Meetings - Special Meetings of the Committee may be called by the Chair, or two (2) members of the Committee for the purpose of transacting any business designated in the call. Staff may recommend calling a special meeting, but must receive approval from either the chair or two members of the Committee. The call for a special meeting may be delivered prior to the time of the proposed meeting to each Committee member of the Committee at least two (2) days prior to the special meeting, At such meetings, no business shall be considered other than as designated in the call. Quorum for Reaular and Special Meetings - A majority of Committee members shall constitute a quorum for the purpose of conducting its business, but a smaller number may adjourn from time to time until a quorum is obtained, When a quorum is in attendance, action may be taken by the Committee upon a vote of a majority of the Committee present. Conduct of Business at Meetings - The agenda for a regularly scheduled meeting shall include the following in order of business: 1, Call to Order 2. Approval of minutes of previous meeting(s) 3, Old Business 4. Other Business 5. Staff Update 6, New Business 7, Adjournment Voting - All members of the Committee have equal voting authority. ARTICLE 4. CONFLICT OF INTEREST Section A. Conflict of Interest - A member shall refrain from discussing, voting on, or in any manner taking part in an action or decision of the Economic Development Advisory Committee if: 1. The member has, or reasonable expects to have during the member's term of office, a direct interest in the outcome of the action or decision, unless the effect of the action or decision on the member's interests would be no greater than its effect on other persons or property similarly situated; or 2. The member has a direct or indirect interest in any sale, lease, or contract that is the subject of the action or decision, except as expressly permitted under state lows governing municipal contracts. If a conflict involves the presiding officer, in addition to refraining from participation in the action or decision as provided in this section, the presiding officer shall disqualify him/herself from the duties of presiding officer and shall pass the gavel to the Vice-Chair or to any member who has no conflict. The presiding officer may resume the chair once the issue has been dispatched, ARTICLE 5. CODE OF CONDUCT Section A. Code of Conduct - Committee members will adhere to the following: 1. Committee member's opinion pertaining to a function, organization or specific application or issue shall not be given to the public or media unless there is a clear qualification that the R:\Advisory Committees\Economic Development\Committee Bylaws REVISED (05-01-06).DOC 3 opinion is that of the member and not the official opinion of the Committee or the City. If a Committee, he/she shall do so only after receiving the official direction from the Committee. 2, The conduct of Committee members shall reflect positively upon the Committee, individual member and City. 3. Committee members shall avoid any actual or apparent impropriety. ARTICLE 6. AMENDMENTS Section A. Amendments - These bylaws shall be reviewed by the Committee annually, The Committee may recommend revised bylaws to the City Council for final approval. R:\Advisory Committees\Economic Development\Committee Bylaws REVISED (05-01-06).DOC 4