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Home My WebLink About02 28 2019 BEC Agenda Packet FULL Business Engagement Committee Meeting Agenda Thursday, February 28, 2019 7:30 a.m. City Hall, Wagon Bridge Conference Room Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 1. Call to Order a. Welcome New EDA Liaisons Annie Sheehan-Kerber and Marie Boucher-Hoese 2. Approval of Meeting Minutes a. January 24, 2019 3. Old Business a. Construction Communication Event b. Construction Customer Attraction Assistance Contract (verbal) c. Joint EDA/BEC Meeting Follow-Up (verbal) 4. New Business a. None 5. Other Business a. EDA Meeting Update b. Residential and Commercial Activity Update c. Staff Update d. Member Ideas/Recommendations 6. Next Regular Meeting Date a. Thursday, March 28, 2019 7. Adjourn 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY OF PRIOR LAKE, MINNESOTA BUSINESS ENGAGEMENT COMMITTEE MEETING MINUTES – January 24, 2019 1. Call to Order The meeting was called to order at 7:34 a.m. in the Wagon Bridge Conference Room at Prior Lake City Hall. Members present: Kim Prchal, Tom Driscoll, Tim Marco, Thane Tande, Wade Larson, Jeff Petschl, and Sandi Fleck. Staff present: Casey McCabe and Amanda Schwabe. a. Election of Officers MOTION BY PETSCHL and SECOND BY MARCO to elect CARROLL as the 2019 BEC Chair and PRCHAL as the 2019 BEC Vice-Chair. Motion adopted unanimously. 2. Approval of Meeting Minutes a. December 13, 2018 MOTION BY MARCO and SECOND BY LARSON to approve the December 13, 2018 meeting minutes. Motion adopted unanimously. . 3. Old Business a. Guide to the Development Process MCCABE shared that the Guide to the Development Process document is in final draft form and that it is almost ready for distribution and placement on the Economic Development website. PRCHAL appreciated the inclusion of meeting dates and suggested adding BEC members as other resources with their appropriate liaison area to the document. b. Construction Customer Attraction Efforts MCCABE explained that the EDA is committed to allocating funds for Construction Customer Attraction Assistance for the Downtown and South Lake Village areas in 2019. He stated that a subcommittee, which includes representatives from the BEC, EDA, and Chamber of Commerce as well as businesses in the downtown and South Lake Village area, has meet multiple times to discuss assistance ideas. He shared that Staff is working on a proposal for the EDA to utilize the services of Rebecca Rausch, Neon Lizard Creative for events/activity coordination and marketing efforts. PRCHAL reminded members of discussion from the last meeting related to the BEC hosting two to three construction update meetings in lieu of the business mixer typically hosted by the BEC in the fall. Discussion ensued regarding the construction update meetings including possible dates in March or April, locations, and presenters/information including, but not limited to representatives from Scott County and Bolton and Menk and topics may include signage, events and calendars, promotional opportunities, etc. MCCABE stated that staff will work with Jason Wedel, City Engineer/Public Works Director to confirm possible meeting dates and presenter availability. MCCABE mentioned that conducting business liaison visits to the Downtown and South Lake Village, as well as the area by Tractor Supply will be important as construction activities progress. 4. New Business a. Joint EDA/BEC Meeting Topics – February 11, 2019 MCCABE shared that the first joint EDA/BEC meeting will be on February 11, 2019. He requested suggestions for meeting topics from members. Members requested the following items be placed on the joint meeting agenda: • Construction Update Meetings hosted by BEC • Construction Customer Attraction Assistance o Proposed contract with Rebecca Rausch of Neon Lizard Creative o Events/Activities • Development/Redevelopment Opportunities 5. Other Business a. EDA Meeting Update MCCABE shared that the EDA discussed construction customer attraction activities, year-end building permit information, and the 2019 meeting calendar. The EDA also reelected Dave Chromy as President and Marie Boucher-Hoese as Vice-President of the EDA for 2019. b. Residential and Commercial Activity Update MCCABE provided an overview of the year-end building permit totals including: 198 single-family permits issued, which is almost double than previous year; $0 in multi-family permit valuation in 2018 compared to over $34 million in 2017. McCabe stated that the total building permit revenue for 2018 is over $75 million, which is only $10 million less than 2017 total building permit revenue despite not having any multi-family permits. c. Staff Update SCHWABE shared that the Economic Development website is active and requested members provide update requests to Staff. d. Member Ideas/Recommendations MCCABE explained that Staff has been directed to obtain additional information regarding the Minnesota Vintage Snowmobile Show (MVSS) event which will be held for the last time at the Lake Waconia Regional Park in Waconia, MN. This three-day event brings approximately 8,000-9,000 enthusiasts to the lake/area for events/activities related to vintage snowmobiles. FLECK stated that the Polar Palooza events start today and run through Sunday. PRCHAL shared that the retirement party for Executive Director Boyles will be held on March 1st at 4:30 p.m. at The Wilds. She reminded members that RSVP’s are required by February 15th and can be submitted to Ann Schroeder or McCabe. 6. Next Meeting Date. The next regular meeting of the BEC will be on Thursday, February 28, 2019 at 7:30 a.m. 7. Adjourn. MOTION BY PETSCHL and SECOND BY DRISCOLL to adjourn the meeting. Motion adopted unanimously. The meeting adjourned at 8:26 a.m. Submitted by: Amanda Schwabe Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE AGENDA REPORT MEETING DATE: February 28, 2019 AGENDA #: 3.a. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: Construction Communication Event DISCUSSION: Introduction The purpose of this agenda item is to discuss the role of the BEC at the first construction communication event of the season. History Road improvement projects will occur on Duluth, TH13 and CH21 in 2019. These roads are essential to our transportation future and community development but most certainly will cause short term access issues for area businesses. MNDOT and Scott County have contracted with Bolton & Menk to provide a Project Communications Specialist throughout 2019. In addition, the EDA has approved funding to identify a coordinator/project manager and develop a marketing and communication plan for construction customer attraction assistance in 2019. Current Circumstances The EDA has appointed a subcommittee of volunteers from the EDA, Chamber of Commerce, City staff, BEC, and business owners in the downtown and South Lake Village areas to oversee the implementation of the contract and expenditure of funds. The first construction communication event has been scheduled for 4:00 p.m. on Thursday, April 11th at Fong’s Event Center. ISSUES: The BEC should identify topics that should be covered at this initial meeting and discuss what role the BEC members should play at this meeting. The BEC will meet once more (March 28) prior to the first communication event on April 11, 2019. FINANCIAL IMPACT: City staff is requesting the EDA allocate $2,500 to the BEC to support a minimum of three resident and business construction communication events to be held prior to, during and near the end of major construction activities. ALTERNATIVES: RECOMMENDED MOTION: 1. Discussion and direction to staff. 2. Continue discussion at the March BEC meeting. Alternative No. 1 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: February 28, 2019 AGENDA #: 5.a. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: EDA MEETING UPDATE DISCUSSION: Introduction The EDA held a regular meeting on February 11, 2019; discussion topics included:  Development Update (1/31/2019)  Construction Customer Attraction Assistance Contract  Advisory Committee Appointments  Joint EDA/BEC Discussion Topics  Community / Business Construction Informational Mixer Events  Downtown Redevelopment Opportunities and Commercial Project  Downtown Development Proposal  MVSS Update Conclusion Updates of EDA activity related to the above listed topics will be presented to the BEC during their February 28th meeting. ISSUES: Update Only. FINANCIAL IMPACT: None. ALTERNATIVES: Update Only. 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: February 28, 2019 AGENDA #: 5.b. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: RESIDENTIAL AND COMMERCIAL ACTIVITY UPDATE DISCUSSION: Introduction Staff has prepared a development update for BEC review. The attached memorandum provides a summary of residential and commercial / industrial construction in the City of Prior Lake as of Janu- ary 31, 2019. ALTERNATIVES: RECOMMENDED ALTERNATIVE: ATTACHMENT: Information Only. Information Only. 1. Development Update Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com Memo Date: February 22, 2019 To: City of Prior Lake Business Engagement Committee From: Casey McCabe, Community Development Director Subject: Residential & Commercial Activity Update Below is an update of residential and commercial development in the City of Prior Lake as of January 31, 2019. Number of Permits Declared Value Number of Permits Declared Value Number of Permits % Increase / (% Decrease) Declared Value % Increase / (% Decrease) Single Family Dwellings 7 $2,792,331.00 6 $4,016,000.00 16.67 (30.47) Townhouses (# units)0 $0.00 0 $0.00 n/a n/a Multiple Units 0 $0.00 0 $0.00 n/a n/a New Commercial Industrial & Commercial 0 $0.00 0 $0.00 n/a n/a Residential 21 $120,188.00 25 $482,500.00 (16.00)(75.09) Industrial & Commercial 2 $5,002,500.00 2 $742,000.00 0.00 574.19 Mechanical 41 $0.00 64 $0.00 (35.94)n/a Mechanical (SF & TH)28 $0.00 24 $0.00 16.67 n/a TOTALS 99 $7,915,019.00 121 $5,240,500.00 (18.18)51.04 t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. Increase / (Decrease)2019 Year to Date 2018 Year to Date New Residential Additions and Alterations tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences They are flat-rate permit fees