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HomeMy WebLinkAbout3 Meeting Minutes - February 25 2019 PC Minutes 1 PRIOR LAKE PLANNING COMMISSION MINUTES Monday, February 25, 2019 1. Call to Order and Pledge of Allegiance: Commissioner Fleming called the Monday, February 25, 2019 Prior Lake Planning Commission meeting to order at 6:00 p.m. Those present were Commissioners Bryan Fleming, Dave Tieman, William Kallberg, Dan Ringstad, Jason Tschetter and Liaison Zach Braid. Also present were Public Works Director/City Engineer Jason Wedel, Water Resources Engineer Pete Young, Community Development Director Casey McCabe, City Planner Jeff Matzke and Community Development Services Assistant Sandra Peppin. 2. Approval of Agenda: MOTION BY TSCHETTER, SECONDED BY KALLBERG TO APPROVE THE MONDAY, FEBRUARY 25, 2019 PRIOR LAKE PLANNING COMMISSION AGENDA. VOTE: Ayes by Fleming, Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. 3. Approval of Monday, February 11, 2019 Meeting Minutes: MOTION BY RINGSTAD, SECONDED BY TIEMAN TO APPROVE THE MONDAY, FEBRUARY 11, 2019 PRIOR LAKE PLANNING COMMISSION MEETING MINUTES. VOTE: Ayes by Fleming, Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. 4. Public Hearings: A. Surface Water Chapter of the 2040 Comprehensive Plan Update – Consider recommending approval of a resolution approving the Surface Water Management Plan chapter of the City’s 2040 Comprehensive Plan update. Water Resources Engineer Pete Young: Introduced a public hearing to consider recommending approval of a resolution approving the Surface Water Management Plan chapter of the City’s 2040 Comprehensive Plan update. He explained the history, current circumstances, issues and recommended a motion. He presented a Surface Water Management Plan update. Commission Comments/Questions: Fleming: Asked if this report will expire in 2027. Young: Replied correct and commented on the time frame of the report updates and how long it would be in effect for. Fleming: Verified the time frame for the nest iteration. He asked if the next iteration would start a few years prior to 2027. Young: Replied yes and explained actions and amendments needed per the Watershed rules being updated. He said they are hopeful to not have a major overhaul such as this until later. Tschetter: Asked how this document would get amended during the orderly annexation. He said looking out to 2040 there is several areas that have water bodies that are in the annexation plan. Young: Reiterated Commissioner Tschetter’s question for clarification and asked if we need to do an overall update to this plan as items are annexed into the city or are you asking something else? Tschetter: Verified his question and asked if Engineer Young could speak to the process around the surface water or the inventory and the other impacts. Young: Explained the process of annexation in a major area and how it would be allowed under the minor amendment time. 2 Ringstad: Commented on the simplicity of reading the information in this plan. He thanked Staff for preparing a helpful and easy reading material. He asked what causes the excess nutrients in Spring, Upper Prior and Pike Lakes and what alarms go off when you see any excess nutrients in these lakes. Young: Replied the lakes mentioned in Commissioner Ringstad’s question all have a TMDL (Total Maximum Daily Load). He explained how this is monitored, tracked, studied and turned into an implementation plan of the TMDL Study, which points you to what needs to be addressed for the extra nutrients for those mentioned lakes. He gave an example for Spring Lake infiltration plan. Tieman: Stated he would like to commend Engineer Young on the readability of this plan. MOTION BY TSCHETTER, SECONDED BY RINGSTAD TO OPEN THE PUBLIC HEARING ON AGENDA ITEM 4A AT 6:13 P.M. VOTE: Ayes by Fleming, Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. Public Comment: MOTION BY KALLBERG, SECONDED BY TIEMAN TO CLOSE THE PUBLIC HEARING ON ITEM 4A AT 6:14 P.M. VOTE: Ayes by Fleming, Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. Commission Comments/Questions: Fleming: Stated the report makes good sense, appreciates Staff’s efforts in contracting the document, echoed Commissioner Ringstad’s and Commissioner Tieman’s comments on the plan being readable and accessible and commented on getting information out to our Community Members. He said he will support the resolution. Ringstad: Said he agrees with Commission Fleming’s comments and will be supporting this item. Tschetter: Stated he echoes the same comments as his fellow Commissioners. He questioned how we can distribute this information versus being locked away in the document. He commented on the reading, suggesting a summary or recap with highlighted areas for the future plans in the newspaper. Fleming: Asked Commissioner Tschetter if he meant the Prior Lake American Newspaper. Tschetter: Replied yes. Tieman: Stated he supports the plan and it looks good to him. Kallberg: Mentioned working on the Watershed Board, he appreciates the enormity of this project. He stated he does support this plan. MOTION BY TSCHETTER, SECONDED BY KALLBERG TO RECOMMEND THE CITY COUNCIL APROVE A RESOLUTION APPROVING THE SURFACE WATER MANAGEMENT PLAN. VOTE: Ayes by Fleming, Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. B. Water System Plan Chapter of the 2040 Comprehensive Plan Update – Consider recommending approval of a resolution approving the Water System Plan chapter of the City’s 2040 Comprehensive Plan update. Public Works Director/City Engineer Jason Wedel: Introduced a public hearing to consider recommending approval of a resolution approving the Water System Plan chapter of the City’s 2040 Comprehensive Plan update. He explained the history, current circumstances, issues and recommended a motion. He presented a Water System Plan Update. Commission Comments/Questions: Fleming: Stated this seems straight forward. Tschetter: Asked what the lifespan of these wells are and if there are any risks to these wells that might change the dynamic of this plan. 3 Wedel: Explained how they monitor the wells, view production rates and look at the aquifer to see how fast it rebounds. He commented on how aquifer is measured, the checking for rebounding, not over using one well, equipment replacement plan, redeveloping the bottom of the well and stated if we don’t abuse the wells they should last a long time. Tschetter: Commented on an observation from the report regarding average residential usage rate staying the same for the last ten year and asked if there should be any discussion on conservation or the changing of consumption rates given the cultural dynamics around general and environmental awareness within the community. Wedel: Explained the plan showing an average rate reduction and commented on working with the finance director regarding suggestions to the City Council for a utility rate study. He explained the utility rate study, tiered systems, typical usages and other communities tiered systems. He gave examples what other cities are doing and what we can do from the City’s perspective to promote conservation. Tschetter: Asked if are there any concerns/risks that we should be talking about regarding our water quality concerns, specifically with all our water coming from the same aquifer. He asked if there are other policies or statues that we should be putting in place to protect our water supply? Wedel: Explained how we review our wells for the drinking water service protection area, stating we look at land use in relation to where our wells are at, making sure building near our wells is compatible with our ground water below. He gave an example of non-compatible uses and what items may come back to the Commissioners for adjustments. He mentioned we want to be thoughtful about types of businesses and projects entering into our annexation, industrial and commercial areas in proximity of wells. Tschetter: Stated he was glad the City is on top of this. Ringstad: Asked if the backup agreements with SMSC to buy water wasn’t in place, is it common for cities to have this type of agreement with other neighboring cities. Wedel: Responded it is common to have interconnections and stated some other interconnecting cities. He commented on our unique intertwined water pipe situation with the SMSC. Tieman: Asked if a significant industrial user came into the community, how would this fit within this plan. Wedel: Said it would be investigated and would depend on the location within the city. He explained it is not just the supply of water, but the amount of trunk watermains to get the needed water to the location. He explained the model of our entire system structure and stated they can run the model and see what implication could come along. Kallberg: Commented on some issues he has on the water system management and asked are we budgeting money for when it comes time to build our half of the SMSC water treatment plan. Wedel: Explained how this money is collected, saved and used, stating it will come in through water development fees and when the time comes, we will be able to pay for the construction of our half of the SMSC water treatment plan. Kallberg: Said he hopes the water development fees don’t come into play with any legal issues. Wedel: Replied the water fees are covered by State Statues currently, so we are covered on this from a legal perspective. Kallberg: Mentioned a comment made by City Manager Plante regarding change and an additional comment made by Commissioner Tschetter regarding the wells. He asked if the well casings are adequately protected from corrosion and water conservation initiatives. He commented on irrigation being important but mentioned there are other water issues to consider. He gave examples of these issues and commented on water demand. Wedel: Stated he was not familiar with the water illustration that Commissioner Kallberg pointed out. He stated that we take our water supply very seriously and explained how the City goes about doing so, including pumping out, monitoring wells, sampling quality, measuring levels of aquifer and all to test for safe for drinking water. He said they will continue to do these efforts to allow us to have a water supply that will continue into the future. 4 MOTION BY TSCHETTER, SECONDED BY KALLBERG TO OPEN THE PUBLIC HEARING ON AGENDA ITEM 4A AT 6:38 P.M. VOTE: Ayes by Fleming, Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. Public Comment: None. MOTION BY RINGSTAD, SECONDED BY KALLBERG TO CLOSE THE PUBLIC HEARING ON ITEM 4A AT 6:39 P.M. VOTE: Ayes by Fleming, Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. Commission Comments/Questions: Kallberg: Stated he has no further comments. He said he is supporting this plan. Tieman: Said he fully supports this plan. Fleming: Stated he too will be supporting the resolution approving the Water System Plan. Ringstad: Said he will be supporting this plan. Tschetter: Expressed appreciation to Public Works Director/City Engineer Wedel for his leadership of the department, the thoroughly report and responses to their questions. He stressed the great story of stewardship that is happening in our community and encouraged us to look at options to share in the Prior Lake American and social media at least the executive summary or recap to highlight the work that often gets overlooked in managing our water resources. MOTION BY TSCHETTER, SECONDED BY TIEMAN TO RECOMMEND THE CITY COUNCIL TO APROVE A RESOLUTION APPROVING THE WATER SYSTEM PLAN. VOTE: Ayes by Fleming, Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. 5. Old Business: No Old Business. 6. New Business: Announcements: No additional announcements. 7. Adjournment: MOTION BY TIEMAN, SECONDED BY KALLBERG TO ADJORN THE MONDAY, FEBRUARY 25, 2019 PLANNING COMMISSION MEETING AT 6:39 P.M. VOTE: Ayes by Fleming, Tieman, Kallberg, Tschetter and Ringstad. The Motion carried. Sandra Peppin, Community Development Services Assistant.