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HomeMy WebLinkAbout4A 03 18 2019 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES March 18, 2019 CLOSED SESSION Plante: Stated the work session is complete and the City Council will be moving into closed session pursuant to attorney-client privilege to discuss potential litigation related to the 150th street project professional services per Minn. Stat. 13D.05, Subd 3 (b). CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Thompson, Burkart, Braid and Erickson, City Manager Plante, City Attorney Schwarzhoff, Finance Director Erickson, Fire Chief Steinhaus, Public Works Director/City Engineer Wedel, Commander Cragoe Assistant City Engineer Monserud and Executive Assistant Schroeder. Briggs: Stated the City Council has just returned from a closed session pursuant to attorney- client privilege to discuss potential litigation related to the 150th street project professional services per Minn. Stat. 13D.05, Subd 3 (b). Added during the session, they discussed the matter before the city and provided the city’s attorney direction on next steps moving the city forward. PUBLIC FORUM Briggs: Reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. No Members of the Public Spoke APPROVAL OF AGENDA Braid: Requested agenda item 9A to direct staff to take necessary steps to implement any com- mercial reclassification to residential to require a super majority vote of the council. Briggs: Requested agenda item 9B to direct staff to set a meeting with the Annexation Task Force as soon as practical for all. MOTION BY BRAID, SECOND BY THOMPSON TO APPROVE THE AGENDA WITH THE AD- DITION OF AGENDA ITEM 9A TO DISCUSS A SUPER MAJORITY FOR RECLASSIFICATION OF COMMERCIAL ZONING AND 9B TO DISCUSS AN ANNEXATION TASK FORCE MEET- ING VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ DRAFT 03 18 2019 City Council Meeting Minutes 2 Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE THE MINUTES OF THE MARCH 04, 2019 REGULAR MEETING AS PRESENTED VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA Plante: Reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of Building Permit Summary Report 5C. Consider Approval of Animal Control Services Report 5D. Consider Approval of Fire Department Report 5E. Consider Approval of Resolution 19-041 Accepting Bids and Awarding the City’s Stand- ardized Construction Contract for the 2019 Fish Point Road Reclamation Project (TRN19- 000003) 5F. Consider Approval of Resolution 19-042 Accepting Bids and Authorizing the Mayor and City Manager to Execute the City's Standardized Construction Contract for the 2019 Mill and Overlay Improvement Project (STR19-000001) 5G. Consider Approval of Resolution 19-043 Approving Amendments to the 2019 Budgets for Project Expenditures Carried Forward From 2018 MOTION BY BURKART, SECOND BY THOMPSON TO APPROVE THE CONSENT AGENDA Briggs: Noted in this month(s) Fire Department report there is about a 20% increase in YTD call numbers as compared to 2018. Asked the Fire Chief if he might have a comment or a perspec- tive on the increase. Steinhaus: Explained the record low temperatures in January and February had an effect on the electrical alarm systems for water, carbon monoxide and fire. Added medical response went up in January but there is not an explanation for that. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ DRAFT 03 18 2019 City Council Meeting Minutes 3 The motion carried. PRESENTATIONS No Presentations Scheduled PUBLIC HEARINGS No Public Hearings Scheduled OLD BUSINESS 8A Update on Street Impact Fee Legislation City Manager Plante presented on this agenda report dated March 18, 2019. Briggs: Thanked Representatives Tabke and Albright, as well as Senator Pratt and Hoffman for signing on as authors seeking to enact law providing local government the statutory authority for levying Infrastructure Development Fees to include streets and roads. Added the bills are now part of the 2019-2020 legislative session; while we had hoped for a hearing this year, we were not successful but we achieved a great deal and have the solidarity of Scott County behind us from the township, city and board level and we have also picked support from cities and legislators out- side of Scott County. Stated in our meetings with Senator Pratt and Hall, they offered their willing- ness to meet with the stakeholders on the issues and craft a bill to satisfy the many and bring peace in the valley. Concluded our resolve remains unchanged and our efforts will be doubled; as a growth community we are united, bolstered by our taxpayers, to see to it that development pays for itself. NEW BUSINESS 9A Direct Staff to Take Necessary Steps to Implement any Commercial Reclassification to Residential to Require a Super Majority Vote of the Council Braid: Requested the reclassification of commercial to residential zoning to require a super major- ity vote. Believed the preservation of the commercial zoned areas of the city need to be preserved overtime to allow them to develop; the city is in desperate need for commercial tax base for over- all financial health. Stated Prior Lake has about a 5% commercial tax base, Savage has 15% and Shakopee has close to 30%. Added previous councils have succumb to the residential develop- ment in these commercially zoned areas losing that tax base for our city forever. Stated by mak- ing this change to a super majority it will help to protect our community that is commercially zoned and should maintain or improve the long-term financial health of the city. Briggs: Supported Braid on this item. Suggested staff look at the bylaws to require a super major- ity in order to make any changes in the bylaws. Erickson: Asked how that would affect the comprehensive plan approvals. Briggs: Responded he does not believe it will cause any alteration unless in those discussions the council would want to make those zoning changes. Noted there is no interest in the current council for more residential development. Erickson: Stated this motion is for a super majority requirement from commercial to residential. Asked what about residential to commercial? Braid: Noted the state statute already requires this. Thompson: Stated she supports this. DRAFT 03 18 2019 City Council Meeting Minutes 4 MOTION BY BRAID, SECOND BY ERICKSON DIRECTING STAFF TO TAKE THE STEPS RE- QUIRING A SUPER MAJORITY VOTE FOR REZONING COMMERCIAL TO RESIDENTIAL VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B Directing Staff to Set a Meeting with the Annexation Task Force as soon as Practical for All Briggs: Explained the purpose of this meeting will be to discuss orderly annexation plans in a “post-Harstad” environment; the outcome of the meeting would be to prepare a draft report for presentation that will discuss recommendations and revisions to our agreements and the implica- tions those changes would have on our comprehensive plan to be completed this year. Braid: Stated he is on the annexation task force and is in favor of that as this outcome will change the growth of the city so it makes sense to take a closer look. Erickson: Noted he is also a member of the task force and hopefully next year we will have some legislative relief here. Added he does not believe there is an area that would be in question within two years for annexation. Stated the annexation south of Spring Lake is for 2024. Questioned if it is necessary to make a determination. Briggs: Encouraged the task force to ensure there are no changes coming in the near future but to have the conversation to discuss long-term annexation. Braid: Stated it does not only pertain to orderly annexation but annexation on a whole. Burkart: Noted in his limited experience in St. Paul this legislative session, is that we need to op- erate with a long-term perspective that will be under the Harstad vs Woodbury case. Explained at the League of Minnesota Cities legislative conference one of the items was street impact districts for existing home neighborhoods that has been in progress for 17 years so the speed of govern- ment is not as fast as we would like it to be. MOTION BY BRIGGS, SECOND BY BRAID TO DIRECT STAFF TO SET UP MEETING WITH THE ANNEXATION TASK FORCE VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda DRAFT 03 18 2019 City Council Meeting Minutes 5 COUNCILMEMBER LIAISON UPDATES / COUNCILMEMBER REPORTS Erickson: Noted he attended the SCALE meeting and the Community Safety Advisory Commit- tee meeting which were both very productive. Braid: Stated he attended the SCALE meeting, a joint EDA and Citizen Engagement Committee meeting, the city council retreat and took numerous phone calls on the upcoming road projects. Burkart: Noted he spent time on the phone with Lee Schafer from the Star Tribune discussing new housing infrastructure fees, he wrote a column in the March 14, 2019 publication. Thanked Community Development Director McCabe for his assistance with the information for Schaefer. Noted he attended the Highway 169 Corridor meeting, a ribbon cutting ceremony for Neon Liz- ard, the city council retreat and a Suburban Transit Association meeting. Welcomed our new journalist from the PL American. Thompson: Attended the SCALE meeting, a Citizen Engagement Committee joint meeting with the EDA, the PLSLWD meeting. Noted the PLSLWD was at the work session with the council this evening and attended the city council retreat. Briggs: Stated we unveiled the logo design of the Francis Frederick Boyles, III plaque for the Lakefront Pavilion. Attended the Prior Lake Chamber of Commerce Board Meeting, Prior Lake – Spring Lake Watershed Board recognition for member Woody Spitzmueller, a SCALE meeting, met with MNCAPs Director to discuss a project for looking at the trends and changes in boat registration data in Scott County. Continued that he attended the Regional Council of Mayors meeting, EDA Meeting, he met with Senator Eric Pratt and Senator Dan Hall at the Capitol with Plante, Mayor Doug Anderson of Lakeville and Irene Kao of the League of Minnesota Cities. Attended a meeting with a MNCAPs student, meeting with former manager Boyles and Scott County Deputy to kick off the “Changes in Boating Registration in Scott County” project, meeting with Scott County to outline priorities for SCALE in 2019-2020, attended the City Council retreat, went to the Town Hall of US Congresswoman Angie Craig to learn about her priorities and to listen in on the questions that came forward from constituents. Plante: Stated Interim Police Chief Hodges will be leaving Prior Lake to accept a position with a different organization. Noted staff will be looking at the different options present for the city mov- ing forward whether that be an interim police chief or permanent basis. Thanked Hodges for his work the last three month and the changes he has made. Burkart: Asked who are the new SCALE representatives. Briggs: Stated will be the chair of SCALE for the next year, Mayor Joe Julius of Elko New Mar- ket as vice chair and Scott County Commissioner Ulrich as secretary. OTHER BUSINESS 12A Street Project Update - Public Works Director/City Engineer Wedel provided an update. Erickson: Noted it is important to keep the businesses up-to-date in the construction areas. Asked what information will be pushed out for access to the businesses. Wedel: Responded during these projects there will be a detour plan with illustrations on how to access the areas and local support roadways will be highlighted in the area. ADJOURNMENT MOTION BY BURKART, SECONDED BY BRAID TO ADJOURN THE MEETING AT 7:36 P.M. DRAFT 03 18 2019 City Council Meeting Minutes 6 VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Michael Plante, City Manager