HomeMy WebLinkAbout5F 2020 Budget Schedule Report4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 1, 2019
AGENDA #: 5F
PREPARED BY: CATHY ERICKSON, FINANCE DIRECTOR
PRESENTED BY: CATHY ERICKSON
AGENDA ITEM: CONSIDER APPROVAL OF A SCHEDULE ESTABLISHING KEY DATES AND
TOPICS RELATED TO THE PREPARATION OF THE 2020 BUDGET AND CIP
DISCUSSION: Introduction
The purpose of this agenda item is to propose a process and timeline allowing staff
and council adequate time to discuss all issues associated with preparing the 2020
Budgets and Capital Improvement Program (CIP).
GOAL AREA
AND OBJEC-
TIVE:
High-Value City Services
1. Establish financial stability for all funds.
History
The proposed process is similar to what has been followed in prior years.
Current Circumstances
The attached table shows the proposed dates and topics related to the preparation
of the 2020 budget and CIP. Staff will prepare a preliminary general fund budget
early in the process to give both the staff and council a better understanding of the
tax levy necessary to fund operations. This information will be used by staff as
they prepare the CIP. The overall goal is to minimize the tax impacts while main-
taining levels of service and continued investment in the city’s infrastructure.
There are five workshops scheduled to discuss the 2020 budgets and 2020-2024
CIP. The first workshop is scheduled for May 20. At that time, staff will be pre-
senting the long-range financial forecast. Staff will also be asking the council to es-
tablish a 2020 preliminary levy target. Having some direction on what level of
property tax increase is acceptable to the council will save time and effort as staff
begins the budget process. At this workshop staff will discuss development of a
Personnel Plan based on Council direction. This is a key element of the city’s
plans going forward since the addition of staff impacts both operations and the CIP.
Conclusion
The Council should consider approving the proposed schedule establishing key
dates and topics related to the preparation of the 2020 Budget and 2020-2024 CIP.
The table will be posted on the city website as public information.
ALTERNATIVES: 1. A motion and second as part of the consent agenda to accept the schedule,
RECOMMENDED
MOTION:
approve the process and timeline.
2. Remove from the consent agenda for further discussion.
Alternative 1.
4646 Dakota Street SE
Prior Lake, MN 55372
2020 Proposed Budget & Capital Improvement Program Schedule
NOTE: All Highlighted Meetings Open to the Public
April 15 Dept. Heads submit large budget item requests to Finance
May 1 Budget instructions provided to Dept. Heads
Approximately
May 15-31 (After
2019 Audit is
Completed &
Closed in BS&A.)
Dept. Heads submit budget requests to Finance through the financial system
May 20 Council Workshop – Personnel Plan and Long-Range Plan
June 1 – June 15 City Manager, Finance and Staff budget review
June 1 Deadline for Staff to complete CIP updates to the following:
1. Transportation Plan
2. Water Operating Plan
3. Sewer Operating Plan
4. Water Quality Operating Plan
5. Equipment Replacement Plan
6. Park Equipment Replacement Plan
7. Facilities Management Plan
8. Technology Plan
June 17 Council Workshop – 2020 Budget Update/2020-2024 CIP Presentation part 1 of 2
July 15 Council Workshop – 2020-2024 CIP Presentation part 2 of 2
August 5 Council Meeting – Public Hearing on CIP/Street Reconstruction Plan/Adopt CIP
August 19 Council Workshop – Preliminary 2020 Budget/Tax Levy Discussion
September 16 Council Meeting – Adopt Preliminary Tax Levy and announce public budget hearing
date
November 4 Council Workshop – Yearend Budget Preview and Final 20202 Budget/Tax Levy
Discussion
November 6-8 Mayor’s Budget Video Message
December 2 Council Meeting – Public Budget Hearing and Adopt 2020 Budget and Tax Levy