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HomeMy WebLinkAbout4A - 04 01 2019 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES April 01, 2019 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Thompson, Burkart, Braid and Erickson, City Manager Plante, City Attorney Schwarzhoff, Interim Police Chief Hodges, Community Development Director McCabe, Public Works Director/City Engineer Wedel, Commander Cragie, City Clerk Orlofsky and Executive Assistant Schroeder. PUBLIC FORUM Briggs: Reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. No Members of the Public Spoke. APPROVAL OF AGENDA Braid: Stated he would like to add agenda item 12B in recognition and appreciation for Public Works Director/City Engineer Wedel. MOTION BY BUKART, SECOND BY THOMPSON, TO APPROVE THE AGENDA AS AMENDED. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY BURKART, SECOND BY BRAID, TO APPROVE THE MINUTES OF THE MARCH 18, 2019 REGULAR MEETING AS PRESENTED. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. DRAFT 04 01 2019 City Council Meeting Minutes 2 CONSENT AGENDA Plante: Reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of Resolution Approving the Meadows of Cleary Lake Final Plat and Development Agreement 5C. Consider Approval of Resolution Approving a Contract for Animal Control Services for 2019-2022 and Authorizing Mayor and City Manager to Enter into an Agreement with 4- Paws Animal Control Service LLC 5D. Consider Approval of Resolution 19-046 Accepting Bids and Authorizing the Mayor and City Manager to Execute the City’s Standardized Construction Contract for the Well No. 6 Raw Watermain Improvement Project (WTR19-000001) 5E. Consider Approval of Resolution 19-047 Authorizing the 2019 Insurance Policy Renewals 5F. Consider Approval of a Schedule Establishing Key Dates and Topics Related to the Prep- aration of the 2020 Budget and CIP 5G. Consider Approval of Resolution 19-048 Approving 2019 Street Maintenance Services Through the South Metro JPA And Authorizing the Expenditure Of $183,872 for the Same 5H. Consider Approval of Resolution 19-045 Authorizing the City Manager to Execute the Annual Contract Between the City of Prior Lake and the Cooperative Purchasing Venture for Road Salt Erickson: Requested item 5C to be tabled for future consideration. Braid: Requested item 5B be removed for discussion. MOTION BY BURKART, SECOND BY BRAID, TO APPROVE THE CONSENT AGENDA WITH AGENDA ITEM 5C TABLED FOR FUTURE DISCUSION AND AGENDA ITEM 5B REMOVED FOR DISCUSSION. Briggs: Thanked Wedel for the collaboration on item 5D with the SMSC to discuss the bid award for this item and they support us moving forward as proposed by staff on agenda item 5D. Noted on agenda item 5G and 5H they are both collaborative purchasing agreements that are part of SCALE, and all cities and townships involved will benefit from this. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PRESENTATIONS 6A Police Department Recognition Police Chief Hodges and Commander Cragoe presented on this agenda report dated April 01, 2019. DRAFT 04 01 2019 City Council Meeting Minutes 3 RECESS Briggs: Called a recess at 7:16 p.m. allowing for photos in the chamber. RECONVENE Briggs: Reconvened the meeting at 7:23 p.m. PUBLIC HEARINGS No Public Hearings Scheduled OLD BUSINESS No Old Business Scheduled NEW BUSINESS No New Business Scheduled ITEMS REMOVED FROM THE CONSENT AGENDA 5C Consider Approval of Resolution Approving a Contract for Animal Control Services for 2019-2022 and Authorizing Mayor and City Manager to Enter into an Agreement with 4-Paws Animal Control Service LLC Erickson: Noted he would like to table this item to make sure the contract includes stipulations to ensure all the services they provide. Specifically directing staff to ensure that all animals are required to get an animal license, and pay all fines before releasing their animal back to the owner. Plante: Noted this will be brought back to a future meeting, if not the first meeting in May. Burkart: Stated he is fine moving forward with approving this item with the direction to staff en- suring these guidelines are added. MOTION BY ERICKSON, SECONDED BY THOMPSON, TO TABLE THIS ITEM TO A FUTURE MEETING AND DIRECTED STAFF TO ENSURE BEFORE THE DOG IS RELEASED TO ENSURE THEY HAVE A DOG LICENSE AND APPRORIATE FINES ARE PAID. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 5B Consider Approval of Resolution Approving the Meadows of Cleary Lake Final Plat and Development Agreement Briggs: Noted the developer was present in the council chambers. Briggs added that his intention was to ask the City Council to table this item, to give the City the opportunity to explore two questions he would like to propose. Briggs asked staff if they could provide the City Council with the statutory timelines the City is under relative to approval on this item? DRAFT 04 01 2019 City Council Meeting Minutes 4 Schwarzhoff: Responded that this plat must be approved by June 20, 2019 at the latest. Briggs: Stated there are two specific questions I would like for us to explore: The first question is to ask the City Council to review the SRF Study that was commissioned. Specifically, what is the cost estimate SRF will provide the City with for the intersection improvements for County Road 21 & 87 (Revere Intersection). The second question is what is the future funding mechanism for the City for street infrastructure. The City had an acreage fee that would have provided for thisimprovement. Absent the fee, the City is committed to having development pay for itself and providing developers with a transparent nexus for all fees. The SRF study will de- liver that refined number. The SRF study, coupled with a deposit from developers to pay for street infrastructure impacted by the development, could be a way to recover those lost funds, without putting those costs on the tax payer. If the developer agrees, the deposit could be added to the developers agreement. If that is not the case, the council will need time to arrive at a new solution for street infrastructure funding. Based on a letter to the editor in this weekend’s Prior Lake American, it appears that the development community would ask that we turn to TIF, Bonding, Special Assessment or some other existing taxpayer approach. Historically, this council has been uniformly opposed to socializing the costs of growth across all taxpayers. Absent a decision of a funding alternative, I will propose that the council evaluate starting our 2020 budget discussions recognizing the 1.8% shortfall that is left for us to recover. To not pro- vide our taxpayers with a solution is to either ignore the hole, or acknowledge we are settling for a road infrastructure that will not be able to meet the demands of our community. Briggs Invited the developer to speak. Chris Ockwig, Probe Engineering, 1000 E 146th St, Burnsville: Stated he recognized there are infrastructure fees that are needed with the project, he spoke with the developer who has agreed to put down a deposit for improvements to the County Road 21 and 87 intersection with the city. Burkart: Noted he as part of meetings this week with the mayor and staff who were trying to reach a conclusion that was appropriate for both side. Stated he was impressed with Keyland Development Corporation. Burkart would like to help promote business opportunities in Prior Lake as much as possible. Burkart would like to commend Keyland Development Corporation for being a good neighbor; he appreciates the company coming forward to state they understand the City’s needs and they would like to be a good neighbor. Braid: Echoed Burkart’s comments; Keyland Homes has been great to work with and represents Laker values; he thanked them for being a good neighbor and noted that it was appreciated. Briggs: Thanked them for being here and thanked them for doing what is right for the community. Briggs added that the tax payers are most important for all that we do. MOTION BY BRIGGS, SECONDED BY BRAID, TO ADOPT RESOLUTION 19-044 – A RESOLUTION APPROVING THE MEADOWS OF CLEARY LAKE FINAL PLAT AND DEVELOPMENT AGREEMENT WITH THE ADDED CONDITION OF THE DEVELOPER PROVIDING A DEPOSIT FOR INFRASTRUCTURE IMPROVEMENTS RELATED TO THE DE- VELOPMENT. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ DRAFT 04 01 2019 City Council Meeting Minutes 5 Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. COUNCILMEMBER LIAISON UPDATES Erickson: Attended the Prior lake firemens dance at the VFW . Braid: Attended the Planning Commission meeting noted he took a few days off for the birth of his child. Burkart: Noted he met with John Diers, Keyland Development to discuss infratstructure development fees as related to the project. As part of being more business friendly we really need to have a discussion about density and lot sizes for developers and builders in our community; should consider helping builders and developers with their projects. On March 28th he had conference call with the Suburban Transit and attended the Sustainable Land Use Coalition, the Prior Lake Firemen’s Dance, met with Beacon Interface Housing Collaberative. Thompson: Noted she had nothing to share. Briggs: Joined the Scott County Commissioners, and Mayor Williams on a tour of Scott County with the Metropolitan Council, the Prior Lake Chamber of Commerce progressive lunch, a meet- ing with former Manager Boyles to discuss strategic plan for legislative change to create Statutory Authority for all Development Infrastructure Fees. Joined the Prior Lake Association for their Ice Out Annual Meeting at Charlie’s. Met with Legislative Lobbyist to discuss creating Legislative change and joined Manager Plante and Director Wedel meeting with potential assistance following Wedel’s departure. Erickson: Stated people should attend the NCAA basketball events and free acitvites in the area. OTHER BUSINESS / COUNCILMEMBER REPORTS 12A Street Project Update - Public Works Director/City Engineer Wedel provided an update. Thompson: Asked when work on CR42/TH13 will start. Wedel: Noted he has not heard a specific date. Most of the work is paving and the bituminous plants have not opened yet. 12B Recongize Public Works Director/City Engineer Wedel Braid: Stated Wedel’s last day is on April 12, 2019 and wanted to thank Wedel for everything he has done for the city. Added Wedel has saved the city and tax payers millions of dollars through the different project; the city is in a much better place due to Wedel; he has helped the city navigate various road projects and represented the best of our needs. Added Wedel is noted as being one of the best Public Works Directors in the state. Braid thanked him for his service. Briggs: Commented that Braid said it all and Wedel has been a lot of fun to work with and his accesability has been great. Thompson: Noted Wedel is outstanding and a blessing to all the people he works with. Added he is a wonderful human being. DRAFT 04 01 2019 City Council Meeting Minutes 6 Wedel: Responded that everyone is too kind and Prior lake is his adopted home, his children are Prior Lakers and he will continue to be a part of this community. Wedel noted it has been his honor to be a part of it; it was supposed to be a 4-6 week period but it has been 2 years and thanks the council for the opportunity. ADJOURNMENT MOTION BY THOMPSON, SECONDED BY BRIAD TO ADJOURN THE MEETING AT 7:49 P.M. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Michael Plante, City Manager