HomeMy WebLinkAbout5I - 2019 1st qtr Donations and Grants Agenda Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 15, 2019
AGENDA #: 5I
PREPARED BY: DANIELLE AMIRA, ACCOUNTANT
PRESENTER: CATHY ERICKSON, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE FIRST QUARTER OF 2019
GOAL AREA
AND
OBJECTIVE
High-Value City Services
1. Establish Financial Stability for All Funds.
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during January, February and March of 2019
and to authorize city staff to amend the budget for any additional revenues
received and expenditures that may be incurred to comply with grant
agreement and restricted donations.
History
Minnesota State Statute 465.03 requires that the City accept a grant or
demise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 1st quarter of 2019 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 1st quarter of 2019, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received and authorize them to amend the budget. Staff intends to seek
Council acceptance of donations and grants each quarter during the year
and amend the budget when appropriate.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL
IMPACT:
Certain donations and grants and their corresponding expenditures are
reflected in the annual budget due to their recurring nature. Acceptance of
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additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve the 1st
Quarter of 2019 Donations and Grants as submitted.
2. Motion and second to remove the Donations and Grants from the
consent agenda for additional discussion.
RECOMMENDED
MOTION:
Alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 19-___
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 1ST QUARTER OF 2019
Motion By: Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in accordance with
the terms prescribed by the donor; and
WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to com ply
with grant agreements and restricted donations; and
WHEREAS, The City has received the following donations of money, goods or property during January, February
and March of 2019:
Donor Value Designated Use
Shakopee Mdewakanton Sioux Community $150,000 1st Quarter 2019 Police
SouthWest Metro Drug Task Force $11,072.98 Drug Task Force Officer
P.L.A.Y. $10,000 Drain Tile Ponds Field #1 & #2
Misc Club Prior Donations 256.32 Weekly Wooden Box Donations
TV Donation $100.00 Club Prior
Phone Donation $50.00 Club Prior
Puzzles $50.00 Club Prior
Candy Bars $35.00 Club Prior
3 Pizzas $24.00 Club Prior
15 Puzzles $75.00 Club Prior
Bingo Prize Donations $200.00 Club Prior
New Market Bank $2500.00 Platinum Sponsorship
The Pointe $300.00 Volleyball League Sponsorship
Weichert Realtors $25.00 Penny Carnival Game Sponsor ship
Kindercare Shakopee $500.00 Spring A Ding Sponsorship
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations.
3. The grants and donations are hereby officially accepted and acknowledged with gratitude to the
donors.
http://splash/teams/am/October 4 2010/04 15 2019/2019 1st Q Donations and Grants Resolution.docx
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Passed and adopted by the Prior Lake City Council this 15th day of April 2019
VOTE Briggs Erickson Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Micheal Plante, City Manager