HomeMy WebLinkAbout5J - Library Re-Roof REP
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 15, 2019
AGENDA #: 5J
PREPARED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT
PRESENTED BY: JAKE THEISEN
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS, AWARDING
CONTRACT AND AUTHORIZING THE EXECUTION OF THE CITY’S
STANDARD CONTRACT FOR THE REPLACEMENT OF THE LIBRARY’S
ROOF
GOAL AREA AND
OBJECTIVE:
Public Safety
4. Ensure a safe and quality built environment.
DISCUSSION: Introduction
The purpose of this agenda item is to seek City Council authorization to enter into
the City’s standardized contract with North Central Insulation (NCI) to replace the
roof on the Library.
History
Each year the City Council adopts the Capital Improvement Program (CIP) which
involves funding for various improvement projects. Within this allocation, the
replacement of the roof on the Library was identified since the building was
constructed in 1999 or 20 years ago.
The allocation was made for the roof to be replaced in 2017. This money was then
carried forward until this year when the improvements can be made.
Current Circumstances
Specifications were developed and distributed. The bid includes repair the
unadhered and bridging EPDM, pressure wash, clean and prepare the entire roof
section and apply silicone primer to the entire roof section. They must then
reinforce seams on the EPDM roof with silicone sealant in accordance with
manufacturer’s specifications, and finally spray apply silicone roof coating in
accordance with the manufacturer’s specifications. Upon completion and
inspection, they must provide to the City a manufacturer’s fifteen (15) year system
warranty.
On March 29, 2019 two (2) quotes were received and tallied as follows:
Company Bid Amount
North Central Insulation (NCI) $32,637
Yutzy Construction, Inc $34,950
Conclusion
Staff is recommending that the City Council accept the bids and award the project
to NCI and approve the resolution to authorize the execution of the City’s
standardized contract for the Library Roofing Project.
ISSUES: The City does not have the resources or the equipment to complete this project.
FINANCIAL
IMPACT:
The CIP reserved $79,961 for the roof replacement. Funding for this project will
be taken from account #440-49400.00-55520.00.
ALTERNATIVES: 1. Motion and a second as part of the consent agenda to adopt a resolution
accepting the bids and authorizing the Mayor and City Manager to execute
the City’s Standardized Contract with NCI for the roofing project at the
Library.
2. Motion and second to remove this item from the consent agenda for
additional discussion.
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 19-___
A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF THE CITY’S
STANDARD CONTRACT FOR THE PURPOSE OF THE INSTALLATION OF THE LIBRARY’S
ROOF
Motion By: Second By:
WHEREAS, The Library’s roof was identified in the Capital Improvement Program; and
WHEREAS, The City received quotes from two qualified vendors
Company Quotes
North Central Insulation $32,637
Yutzy Construction Inc $34,950
WHEREAS, North Central Insulation is a qualified vendor, and:
WHEREAS, City Staff recommends award of the City’s Standardized Contract to North Central
Insulation, for the Library Roof Replacement
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and the City Manager are authorized to execute the City’s Standardized Contract
with North Central Insulation, Inc for an amount of $32,637.
3. Funding for these services will be drawn from Account #440-49400.00-55520.00
Passed and adopted by the Prior Lake City Council this 15th day of April 2019.
VOTE Briggs Thompson Burkart Braid Erickson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Michael Plante, City Manager