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HomeMy WebLinkAbout5(I) Council Chambers Audio System Replacement Agenda Report Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: MAY 6, 2019 AGENDA #: 5I PREPARED BY: DAVE ELBON, COMMUNICATIONS COORDINATOR PRESENTED BY: DAVE ELBON, COMMUNICATIONS COORDINATOR AGENDA ITEM: GOAL AREA AND OBJECTIVE: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT AUDIO EQUIPMENT FOR THE CITY COUNCIL CHAMBERS High-Value City Services 6. Seek community engagement through a variety of communication methods to reach all residents. DISCUSSION: Introduction This agenda item addresses the need to replace the 13 year old equipment in the council chambers television production system. Funding is provided from Public, Educational and Government (PEG) fees paid by cable television subscribers. History The analog equipment for producing television programming for the twice a month City Council, Planning Commission and Prior Lake Spring Lake Watershed District meetings was purchased and installed when city hall was built 13 years ago in 2006. In 2017, we replaced the Crestron system which allows switching between audio and video sources, as well as monitors during the phase I (presentation) of this three phase project. The new presentation system now allows for everyone in the council chambers to see presentations in high definition. In 2018, cameras, production equipment and cable provider equipment were replaced to broadcast in high definition during phase II. Now it is time for phase III, audio equipment replacement. Current Circumstances The audio equipment in the control room and council chambers need to be replaced for two reasons: 1. The equipment is showing signs of wear and tear. The digital signal processor (DSP), the brains of the audio system, has become unreliable, sometimes requiring power reboots to get it to function. 2 If we have a power failure, the amplifiers takes several hours to regain power. 2. The microphones create a buzz when a phone is set next to them. Newer microphones don’t have this issue. The current microphones are very expensive to repair. I have had to send out three for repair in three years at a cost of $300.00 each. In 2016, staff gathered proposals from three different vendors for budget purposes only. Due to cost of replacement, it was determined to replace the equipment over a three year period. The first year (2017), the presentation system in the council chambers was replaced by Advanced Systems Integration. The equipment that was replaced included the document camera, Crestron media switcher, Crestron control system, Crestron control panels, dais and staff monitors, device connections at the public podium for newer technology, the rear plasma monitors, the lobby monitor and all new wiring. In the second year (2018), the production equipment in the control room was replaced by Advanced Systems Integration (ASI). This included a new video switcher, monitors, cameras, camera controller, playback system and cable provider equipment. In 2019 staff requested “not to exceed” proposals from two vendors for the audio phase. Tierney and Advanced System Integration (ASI) submitted proposals. Proposals were reviewed by staff to make sure both proposals contained comparble equipment.The proposals are attached for city council information. As can be seen from the proposals, while equipment, labor, parts and shipping cost are similar, Tierney has higher costs in project management, design, engineering and programming. Both proposals contain similar equimpment with some minor differences. ASI is proposing a newer microphone cabling solution that allows for more connectivity options. Since ASI did the previous installs, their programming cost is much lower. Conclusion Both proposals are very competitive. Staff is recommending Advanced Systems Integration because they had the lower proposal and staff has been very pleased with the successful installation of the presentation and production systems. ISSUES: While there is no real timeline for this project, it needs to be coordinated between the vendor’s availability and a month that has five Mondays so there is no impact on city meetings. The months include July, August and December. 3 FINANCIAL IMPACT: In early 2018, a budget number of $15,000 was estimated to complete the work. Additional equipment, increased equipment cost and increased labor contributed to the change in the project total.The toal cost of this phase III replacement is $20,126.05. Funding for this will come from public, educational and government (PEG) fees. These subscriber fees are collected in accordance with the franchise agreements between the City and Mediacom and Neuvera for the support of our government channel and equipment. This will have no effect on the general fund. ALTERNATIVES: 1. Motion and a second as part of the consent agenda to approve a resolution authorizing the execution of a contract with Advanced Systems Integration to purchase and install the third phase of television production equipment. 2. Motion and second to remove this item from consent agenda for additional discussion. RECOMMENDED MOTION: Alternative No. 1 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 19-_____ Motion By: Second By: WHEREAS, Audio production equipment in the council chambers and control room is failing and needs to be updated to keep up with technology standards. WHEREAS, The current equipment installed in 2006 does not meet the technology standards our residents are using to view our programming. WHEREAS, During a town hall residents expressed that our programming quality is low and hard to see and hear. WHEREAS, Updating all of the cable tv production has been a three phase process due to cost. Phase III in 2019 will consist of updating the council chambers audio system including new michrophones. WHEREAS Expenditures for this project will come from the cable fund. WHEREAS Staff is seeking approval to proceed with phase III of the three year project. WHEREAS, Staff has received two proposals and is recommending Advanced Integration Systems be awarded the contract. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: Advanced Integration Systems be selected as the vendor to purchase and install phase III, the council chambers audio system. 1. The recitals set forth above are incorporated herein. 2. Advanced Integration Systems is selected as the vendor to purchase and install phase III of the council chamber upgrade, the audio system. 3. The Mayor and City Manager are authorized to enter into a contract with advanced Integration Systems for the council chamber audio system in an amount not to exceed $20,126.05. Passed and adopted by the Prior Lake City Council this 6th day of May, 2019 _____________________________ Michael Plante, City Manager VOTE Briggs Erickson Thompson Braid Burkart Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ CITY OF PRIOR LAKE - AUDIO PHASE SCOPE All existing microphones will be removed and replaced with Audio Technica Gooseneck LED microphones. The existing ClearOne PSR1212 DSP will be removed and replaced with a new Symetrix Radius NX DSP. All microphones will be ran over category cable to the dais where the 16 port managed network switch will reside.There will be a total of three (3) new microphones at the admin table, one (1) at the podium, and nine (9) at the council dais. Each microphone will be a 18" gooseneck and each microphone base will have an LED for logic status. The existing Shure SLX wireless handheld microphone will be replaced with Audio Technica wireless handheld. The current Shure wireless fall into the 663-698 MHz range which was prohibited as of 10/13/18. All assisted listening devices will remain in place and will not be updated at this time. ASI will install a 4 XLR input plate at the dais location for the ability to plug wired microphones in during a round table discussion. ASI will also install a 3.5mm jack for Ann to record meetings onto her portable recorder. Both of the existing Crown CTs4200 amplifiers will be replaced with the Lab Gruppen 4 channel amplifiers. The new amplifiers provide 250W per channel similar to the Crown. The OmniMount height adjustable mount will be installed at the podium so the monitor can be moved from the podium top. Crestron system will be re-programmed to control the new audio devices from both touch screen interfaces. The technician touch screen in the control room will be setup to control individual microphone levels. Each mic base can be muted independently or a global mute using the crestron touch screen. All equipment that will not be reused will be given to City of Prior Lake for recycling. AUDIO QTY DESCRIPTION MSRP PRICE PRICE EXT 13 Audio Technica ES915C18 Cardioid Condenser Microphone $292.00 $178.98 $2,326.74 13 Audio Technica ATND8677a Microphone Desk Stand with Dante™ Network Output $383.52 $4,985.76 1 Audio Technica ATW-1312/L System 10 PRO Digital Wireless $849.00 $742.61 $742.61 1 Liberty AV Solutions NGSME16T2H-AV 16-port Full L2 Management, plus 2 SFP open slot, Gigabit PoE Switch rear facing $1,630.00 $1,193.18 $1,193.18 1 Symetrix Radius NX 12x8 $3,120.00 $2,032.95 $2,032.95 1 Symetrix 4 Channel Analog Output Card $370.00 $237.50 $237.50 2 Lab.gruppen E 10:4 Amp 4x250W/8ohm - EU 1,000 Watt Amplifier with 4 Flexible Output Channels for Installation Applications (250W x 4). Each output channel selectable between 70V & Low-Z $1,399.99 $965.63 $1,931.26 Confidential Proposal Version 1.0 March 14, 20191 of 9Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. EQUIPMENT TOTAL $13,556.50 LABOR TOTAL $5,457.50 VIDEO QTY DESCRIPTION MSRP PRICE PRICE EXT 1 OmniMount 45-301-026 OmniMount PLAY20X Interactive Full-Motion TV Arm Mount - Polished Silver $149.95 $106.50 $106.50 Confidential Proposal Version 1.0 March 14, 20192 of 9Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. PAYMENT SCHEDULE NET 35 EQUIPMENT TOTAL $13,556.50 SHIPPING TOTAL $348.00 LABOR TOTAL $5,457.50 PARTS $764.05 PROJECT TOTAL $20,126.05 TOTAL SALES TAX $0.00 PROJECT TOTAL $20,126.05 ACCEPTANCE FINANCIAL TERMS Advanced Systems Integration, LLC uses progress billing, and invoices for equipment allocated to the Project when it is received by ASI. Unless otherwise specified, all items quoted (equipment and services) as well as applicable out of pocket expenses (permits, licenses, shipping, etc.) are invoiced in detail (including applicable sales taxes due for invoiced item(s) on a monthly basis with payment in full required within 30 days of the date of the invoice. Customer is to make payments to the address on invoice. Full payment is due before any support coverage begins. Failure to pay balance within the terms of this contract does NOT delay the start of the warranty period. Overdue balances are subject to a finance charge of 1.5% per month, or interest at the highest rate permitted by applicable law. In the event ASI must pursue collection of unpaid invoices, Customer agrees to pay all of ASI's cost of collection, including the attorney's fees and costs. Taxes and DeliveryTaxes and Delivery Unless stated otherwise, ASI will add and include all applicable taxes, permit fees, license fees, and delivery charges to the amount of each invoice. Taxes will be calculated according to the state law(s) in which the product(s) and/or service(s) are provided. Customer must provide a valid tax exemption certificate for any tax exemption(s) claimed, otherwise ASI will invoice for and collect all applicable taxes in accordance with state laws. Agreement of Proposal and Contract FormationAgreement of Proposal and Contract Formation Customer hereby accepts the above quote from ASI for equipment and/or services for the Project as specified. Once the proposal is signed by both parties, this forms a binding Agreement between Customer and ASI. Should ASI at any time prior to commencing work on the project, disapprove of the terms of the Agreement, ASI reserves the right to terminate the Agreement without cause and without penalty to ASI. Terms and Conditions for Project AgreementTerms and Conditions for Project Agreement The following Terms and Conditions of Sale (the "T&Cs") in combination with a signed proposal constitute a binding contract (the "Agreement") between Advanced Systems Integration, LLC ("ASI") and the entity identified on page one of the proposal ("the Customer"). Any terms and conditions set forth in any correspondence, purchase order, or internet based form from Customer to ASI which purport to constitute terms and conditions which are in addition to those set forth in this Agreement or which attempt to establish conflicting terms and conditions to those set forth in this agreement are expressly rejected by ASI unless the same has been manually countersigned in wet ink by an officer of ASI. Changes in Scope of WorkChanges in Scope of Work - Where a Scope of Work is included with this Agreement, costs resulting from changes in the scope of the Project by Customer, including any additional requirements or restrictions placed on ASI by Customer or its representatives, will be added to the contract price. When ASI becomes aware of the nature and impact of the change, a Change Order will be submitted for review and approval by Customer before work continues. Where applicable, changes in the configuration of the Equipment described herein shall be made in writing by submission of a Change Order document. Installation Hours - Installation Hours - The proposal provided is based on working hours of 6:00am until 5:00pm. If work needs to be completed after these hours, the hourly rate will be 1.5 times the standard hourly rate. Confidential Proposal Version 1.0 March 14, 20193 of 9Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. Mobilization FeesMobilization Fees - In the event the jobsite isn't ready or rooms are not available on the scheduled installation day, a $250.00 fee will be added to the final bill. If the project is located out of Minnesota, this fee will be added each day work is not completed. Faulty or Damaged Equipment FeesFaulty or Damaged Equipment Fees - Any equipment that is purchased through ASI that is received in damaged or defective will be replaced at no additional cost to the client. Equipment that is supplied by the client or another vendor that is received in damaged or defective will result in an additional fee of $250.00 per occurrence if an additional trip is needed for installation. Ownership and Use of Documents and Electronic DataOwnership and Use of Documents and Electronic Data -Where applicable, drawings, specifications, other documents, and electronic data furnished by ASI for the Project under this Agreement are instruments of the services provided. ASI shall retain all common law, statutory and other reserved rights, including any copyright in these instruments. These instruments of service are furnished for use solely with respect to the Project under this Agreement. The Customer shall be permitted to retain copies of any drawings, specifications, other documents, and electronic data furnished by ASI but only for information and reference in connection with the Project and for no other purpose. Proprietary Protection of ProgramsProprietary Protection of Programs - Where applicable this Agreement does not cause any transfer of title, or intellectual rights, in control systems programs, or any materials produced in connection therewith, including any source code. Any applications or programs supplied by ASI are provided and are authorized for installation, execution, and use only in machine-readable object code form. This Agreement is expressly limited to the use of the programs by Customer for the equipment in connection with this Project. Customer agrees that it will not seek to reverse-engineer any program to obtain source code, and that it will not disclose the programs source code or configuration files to any third party, without the written consent of ASI. The program source code and configuration files, together with ASI know-how and integration and configuration techniques furnished hereunder are proprietary to ASI, and were developed at its private expense. If Customer is a branch of the United States Government, for purposes of this Agreement any software furnished by ASI hereunder shall be deemed "restricted computer software", and any data, including installation and systems configuration information, shall be deemed "limited rights data", as those terms are defined in FAR 52.227- 14 of the Code of Federal regulations. Shipping and Taxes Shipping and Taxes - The prices shown are F.O.B. manufacturer's plant. Customer, in accordance with ASI's current shipping and billing practices, will pay all destination charges. In addition to the prices on this Agreement, Customer agrees to pay amounts equal to any sales tax invoiced by ASI, or (where applicable) any use or personal property taxes resulting from this Agreement or any activities hereunder. Customer will defend and indemnify ASI for any claims for all unpaid taxes or for any sales tax exemption claimed by Customer. TitleTitle - Where applicable, title to the Equipment passes to Customer on the earlier of: (a) the date of shipment from ASI to Customer, or (b) the date on which ASI transmits its invoice to Customer. Security Interest Security Interest - In addition to any mechanic's lien rights, Customer, for value received, hereby grants to ASI a security interest under the Minnesota Uniform Commercial Code together with a security interest under the law(s) of the state(s) in which work is performed or equipment is delivered. This security interest shall extend to all Equipment, plus any additions and replacements of such Equipment, and to all accessories, parts, and connecting Equipment now and hereafter affixed thereto. This security interest will be satisfied by payments in full unless otherwise provided for in an installation payment agreement. The security interest shall be security for all sums owed by Customer under this Agreement. A copy of this Agreement may be filed as a financing statement with the appropriate authority at any time after signature by Customer. Such filing does not constitute acceptance of this Agreement by ASI. Risk of Loss or DamageRisk of Loss or Damage - Notwithstanding Customer's payment of the purchase price for Equipment, all risk of loss or damage shall transfer from ASI to Customer upon transfer of Title to Customer. Customer shall be responsible for securing insurance on Equipment from this point forward. Receiving / IntegrationReceiving / Integration - Unless the Agreement expressly includes integration services by ASI, Customer agrees to furnish all services required for receiving, unpacking, and placing Equipment in the desired location along with integration. Packaging materials shall be the property of Customer. Equipment WarrantiesEquipment Warranties - To the extent ASI receives any warranties from a manufacturer on Equipment, it will pass them through to Customer to the full extent permitted by the terms of each warranty. Factory warranties vary by manufacturer, and no additonal warranties are expressed or implied. General WarrantiesGeneral Warranties - Each party represents and warrants to the other that: (1) it has full right, power and authority to enter into and fully perform its obligations under this Agreement, including without limitation the right to bind any party it purports to bind this Agreement, (ii) the execution, delivery and performance of this Agreement by that Party does not conflict with any other agreement to which it is a Party or by which it is bound, and (iii) it will comply with all the applicable laws in its discharge of its obligations under this Agreement. ASI warrants, for a period of 90 days from substantial completion the systems integration to be free from defects in material and workmanship. CUSTOMER WARRANTS THAT IT HAS NOT RELIED ON ANY INFORMATION OR REPRESENTATION PROVIDED BY OR ON BEHALF OF ASI WHICH IS NOT EXPRESSLY INCLUDED IN THESE TERMS AND CONDITIONS OR THE PROJECT AGREEMENT. EXCEPT AS EXPRESSLY SET FORTH HEREIN, ASI DISCLAIMS ANY EXPRESS OR IMPLIED WARRANTIES WITH REGARD TO THE MATERIALS AND SERVICES PROVIDED BY ASI, INCLUDING WITHOUT LIMITATION MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT AND TITLE. IndemnificationIndemnification - Customer shall defend, indemnify and hold harmless ASI against all damages, claims, liabilities, losses and other expenses, including without limitation reasonable attorneys' fees and costs, whether or not a lawsuit or other proceeding is filed, that arise out of (a) any negligent act or omission of Customer, its agents, or subcontractors, (b) Customer's failure to full conform to all laws, ordinances, rules and regulations which affect the Confidential Proposal Version 1.0 March 14, 20194 of 9Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. Agreement, or (c) Customer breach of this Agreement. If Customer fails to promptly idemnify and defend such claims and/or pay ASI's expenses, as provided above, ASI shall have the right to defend itself, and in that case, Customer shall reimburse ASI for all of its reasonable attorneys' fees and costs, and damages incurred to settling or defending such claims within thirty (30) days of each of ASI's written requests. ASI shall indemnify and hold harmless Customer against all damages, claims, liabilities, losses and other expenses, including without limitation reasonable attorneys' fees and costs, whether or not a lawsuit or other proceeding is filed, to the extent that the same is finally determined to be the result of (a) any grossly negligent act or omission of ASI, its agents, or subcontractors, (b) ASI's failure to fully conform to any material law, ordinance, rule or regulation which affects the Agreement, or (c) ASI's material breach of this Agreement. RemediesRemedies - Upon default as provided herein, ASI shall have all the rights and remedies of a secured party under the Minnesota Uniform Commerical Code and under any other applicable laws. Any requirements of reasonable notice by ASI to Customer shall be met. If such notice is mailed, postage prepaid, to the address of the party to be notified shown on the first page of this Agreement (or to such other mailing address as that party later furnishes in writing to ASI) at least ten (10) calendar days before the time of the event or contemplated action by ASI set forth in said notice. The rights and remedies herein conferred upon ASI, shall be cumulative and not alternative and shall be in addition to and not in substitution of or in derogation of rights and remedies conferred by the Minnesota Uniform Commercial Code and other applicable laws. Limitation of Remedies for EquipmentLimitation of Remedies for Equipment - ASI's entire liability and Customer's exclusive remedy shall be as follows: in all situations involving performance or nonperformance of Equipment furnished under this Agreement, Customer's remedy is the adjustment or repair of the Equipment or replacement of its parts by ASI, or, at ASI's option, replacement of the Equipment. Limitation on LiabilityLimitation on Liability - The total liability of ASI under this Agreement for any cause shall not exceed (either for any single loss or all losses in the aggregate) the net amount actually paid by Customer to ASI under this Agreement during the twelve (12) month period prior to the date on which ASI's liability for the first loss first arose. No Consequential DamagesNo Consequential Damages - ASI SHALL NOT HAVE ANY LIABILITY TO CUSTOMER OR TO ANY OTHER PERSON OR ORGANIZATION FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, PUNITIVE OR SPECIAL DAMAGES OF ANY DESCRIPTION (INCLUDING WITHOUT LIMITATION LOST PROFITS OR LOSS OF INTERRUPTION OF BUSINESS), WHETHER BASED ON CONTRACT, NEGLIGENCE, TORT, OR ANY OTHER LEGAL THEORY, REGARDLESS OF WHETHER ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND IRRESPECTIVE OF THE NUMBER OR NATURE OF CLAIMS. Acceleration of Obligations and DefaultAcceleration of Obligations and Default - Payment in full for all "Equipment," which is defined as all goods indentified in the Agreement, as well for any and all amounts due to ASI for integration services identified in the section of the Agreement shall be due within the terms of the Agreement. Upon the occurence of any event of default by Customer, ASI may, at its option, with or without notice, declare the whole unpaid balance of any obligation secured by this Agreement immediately due and payable and may declare Customer to be in default under this Agreement. Choice of Law and VenueChoice of Law and Venue - This Agreement shall be governed by the laws of the State of Minnesota in the United States of America without reference to or use of any conflicts of law provisions therein. For the purpose of resolving conflicts related to or arising out of this Agreement, the Parties expressly agree that the venue shall be in the State of Minnesota in the United States of America only, and, in addition, the Parties hereby consent to the exclusive jurisdiction of the Federal and State Courts located in Hennepin County, Minnesota in the United States of America. The Parties specifically disclaim application (i) of the United Nations Convention on the International Sales of Goods, the 1980, and (ii) of Article 2 of the Uniform Commercial Code as codified. In the event ASI must take action to enforce its rights under this Agreement, the court shall award ASI the attorney's fees if incurred to enforce its rights under the Agreement. GeneralGeneral - Headings are for reference purposes only and shall not affect the meaning or interpretation of this Agreement. The Parties acknowledge and agree that this Agreement has been negotiated by the Parties and that each had the opportunity to consult with its respective counsel, and shall be interpreted fairly in accordance with its terms and without any strict construction in favor of or against either Party based on draftmanship of the Agreement. This Agreement is not assignable by Customer without the prior written consent of ASI. Any attempt to assign any of the rights, duties, or obligations of this Agreement without such consent is void. ASI reserves the right to assign this Agreement to other parties in order to fulfill all warranties and obligations expressed herein, or upon the sale of all or substantially all of ASI's assets or business. This Agreement can only be modified by a written agreement duly signed by persons authorized to sign agreements on behalf of Customer and of ASI and variance from the terms and conditions of the Agreement in any order or other written notification from Customer will be of no effect. If any provision or provisions of this Agreement shall be held to be invalid, illegal, or unenforceable, the validity, legality or enforceability of the remaining provision or provisions of this Agreement shall not in any way be affected or impaired thereby. ASI is not responsible for any delay in, or failure to, fulfill its obligations under this Agreement due to causes such as natural disaster, war, emergency conditions, labor strikes, acts of terrorism, the substantial inoperability of the Internet, the inability to obtain supplies, or any other reason or any other cause or condition beyond ASI's reasonable control. Except as agreed herein, ASI is not obliged to provide any services hereunder for Equipment located outside the United States or Puerto Rico. Scheduled completion dates are subject to change based on material shortages caused by shortages in cable and materials that are industry wide. EXCLUSIONS:EXCLUSIONS:The following work is not included not included in our Scope of Work: · All conduits, high voltage, wiring panels, breakers, relays, boxes, receptacles, etc. · Concrete saw cutting and/or core drilling Confidential Proposal Version 1.0 March 14, 20195 of 9Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. · Fire wall, ceiling, roof and floor penetration · Necessary gypsum board replacement and/or repair · Necessary ceiling tile or T-bar modifications, replacements and/or repair · Structural support of equipment *ASI will not be responsible for building related vibrations · Installation of ceiling mounted projection screen · All millwork (moldings, trim, cut outs, etc.) · Patching and Painting · Permits (unless specifically provided for and identified within the contract) · Unless specifically noted lifts and scaffolding are not included CONSTRUCTION CONSIDERATIONS:CONSTRUCTION CONSIDERATIONS: In order to accomplish the outlined goals of this project, the Customer will be responsible for contracting with an outside entity to make the necessary modifications to the space as directed by Advanced Systems Integration, LLC. The costs associated with these modifications are not included in this proposal. ASI INTEGRATION SERVICES RESPONSIBILITIESASI INTEGRATION SERVICES RESPONSIBILITIES Advanced Systems Integration, LLC will provide services/work for the project as described above in the Scope of Work or per the attached separate Scope of Work document detailing the scope of work to be performed. · Provide equipment, materials and service items per the contract products and services detail. · Provide systems equipment integration and supervisory responsibility of the equipment integration. · Provide systems configuration, checkout and testing. · Provide project timeline schedules. · Provide necessary information, as requested, to the owner or other parties involved with this project to insure that proper AC electrical power and cableways and/or conduits are provided to properly integrate the equipment within the facilities. · Provide manufacturer supplied equipment documentation. · Provide final documentation and “as built” system drawings (CAD) - if purchased. · Provide system training following integration to the designated project leader or team. CUSTOMER INTEGRATION SERVICES RESPONSIBILITIESCUSTOMER INTEGRATION SERVICES RESPONSIBILITIES · Provide for the construction or modification of the facilities for soundproofing, lighting, electrical, HVAC, structural support of equipment, and decorating as appropriate. Includes installation of ceiling mounted projection screen. · Provide for the ordering, provisioning, installation, wiring and verification of any Data Network (LAN, WAN, T1, ISDN, etc.) and Telephone Line (Analog or Digital) equipment and services prior to on-site integration. · Provide all necessary cableways and/or conduits required to facilitate AV systems wiring. · Provide all necessary conduit, wiring and devices for technical power to the AV systems equipment. · Provide reasonable accesses of Advanced Systems Integration, LLC personnel to the facilities during periods of integration, testing and training, including off hours and weekends. · Provide a secure area to house all integration materials and equipment. · Provide a project leader who will be available for consultation and meetings. NOTICE: THIS SCOPE OF WORK IS DELIVERED ON THE BASIS OF THE FOLLOWING ASSUMPTIONS:NOTICE: THIS SCOPE OF WORK IS DELIVERED ON THE BASIS OF THE FOLLOWING ASSUMPTIONS: · The room(s) match(es) the drawings provided · Site preparation by the Customer and their contractors includes electrical and data placement per Advanced Systems Integration, LLC specification. · Site preparation will be verified by Advanced Systems Integration, LLC project manager or representative before scheduling of the installation. All work areas should be clean and dust free prior to the beginning of on-site integration of electronic equipment. · Customer communication of readiness will be considered accurate and executable by Advanced Systems Integration, LLC project manager. · There is ready access to the building / facility and the room(s) for equipment and materials. · There is secure storage for equipment during a multi-day integration. · If Customer furnished equipment and existing cabling is to be used, Advanced Systems Integration, LLC assumes that these items are in good working condition at this time and will integrate into the designed solution. Any repair, replacement and/or configuration of these items that may be necessary will be made at an additional cost. · All Network configurations including IP addresses are to be provided, operational and functional before Advanced Systems Integration, LLC integration begins. Advanced Systems Integration, LLC will not be responsible for testing the LAN connections. · Cable or Satellite drops must be in place with converter boxes operational before the completion of integration. Any delay resulting in extra work caused by late arrival of these items will result in a change order for time and materials. · Document review / feedback on drawings / correspondence will be completed by the Customer within two business days (unless otherwise noted). · The documented Change Control process will be used to the maximum extent possible – the Customer will have an assigned person with the authority to communicate/approve project Field Directed Change Orders and Contract Change Orders. Confidential Proposal Version 1.0 March 14, 20196 of 9Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. SIGNED DATE PRINT NAME TITLE SIGNED DATE PRINT NAME TITLE · In developing a comprehensive proposal for equipment and integration services Advanced Systems Integration Sales Representatives and Engineering teams must make some assumptions regarding the physical construction of your facility, the availability of technical infrastructure and site conditions for installation. If any of the conditions we have indicated in the site survey form are incorrect or have changed for your particular project or project site, please let your Sales representative know as soon as possible. Conditions of the site found during integration effort which are different from those documented may have an effect on the price of the system solution, integration or services. To ensure that you have an accurate proposal based on your facility and specific to the conditions of your project, please review all project documentation carefully. ACCEPTANCE CITY OF PRIOR LAKE ADVANCED SYSTEMS INTEGRATION, LLC Confidential Proposal Version 1.0 March 14, 20197 of 9Equipment prices include any required accessories. Labor prices include design, engineering, installation and programming. ▸High power density – 4 x 250 W in 1U ▸Certified Energy Star compliant ▸Flexible – IntelliDrive delivers comparable power per channel at 70 V or Low-Z (4, 8 and 16 ohms) ▸Asymmetric loading – Allows “mixing and matching” of loads with different impedances to maximize system efficiency and inventory utilization ▸IDEEA™ output state based on patented Class D variant ▸Exceptionally low lifetime operating costs ▸High efficiency – Extremely low power consumption and heat output ▸Auto-standby function – Power consumption < 1 W in standby mode ▸RSL Switch – Innovative circuit senses rail voltage and optimizes output for instantaneous load conditions ▸Efficient cooling – Dual temperature-controlled fans ▸Comprehensive circuit protection and fault indication Small in size, huge in benefits Building on Lab.gruppen’s touring reputation for sonic excellence and rock-solid durability, E Series brings a competitive edge to the installation market by adding ultra-compact size, high operating efficiency, output configuration flexibility, and an unprecedented cost-benefit ratio. At the heart of E Series is Lab.gruppen’s IDEEA (IntelliDrive Energy Efficient Amplifier) technology. Based around a patented Class D variant output stage, IDEEA produces high power levels with very low distortion while drawing minimal mains current. Lab.gruppen’s proprietary Rail Sensing Limiter (RSL™), also exclusive to E Series, greatly reduces signal clipping to ensure high quality audio output at all times. User configurable for Hi-Z (70 V) or Lo-Z, RSL senses rail voltages and optimizes each output for instantaneous load conditions. RSL settings also facilitate asymmetric loading of the channels to optimize performance and efficiency. Total available output power can be allocated among the channels as required by the application. This makes it possible, for example, to drive a small sub on one channel, a number of 70 V ceiling loudspeakers on the second channel, and a pair of full-range low impedance loudspeakers on the two remaining channels. Lab.gruppen performance with Energy Star compliance Lab.gruppen’s IDEEA architecture secures full Energy Star compliance by combining net operating efficiency of greater than 80% with an auto-power-down feature. After 20 minutes with no input signal, the amplifier automatically switches to standby mode – with consumption of less than 1 W – and switches back on when an input signal returns. GPIO facilities enable third-party systems to remotely control and monitor power state via contact closure. • Bars & restaurants • Retail outlets • Malls • Hotels & ballrooms • Conference centers • Museums & galleries • Houses of worship • Theme park installations • Educational establishments • Auditoriums • Performing arts centers • Convention centers • Transport hubs Applications WWW.LABGRUPPEN.COM E Series, built around Lab.gruppen’s eco-friendly IDEEA: IntelliDrive Energy Efficient Amplifier Specifically designed for greater sustainability through “greener” commercial installations, E Series incorporates the latest advances in Lab.gruppen quality and durability into a complete line of compact (1U) and highly cost-effective two- and four-channel amplifiers. Technology Brief: Class TD, Regulated SMPS (R.SMPS™), and Intercooler® Technical Data E Series: Dedicated Installation Amplifiers E 10:4 Specifications E 10:4 Item no. TDS-E10:4_V1 - 26.01.16 General Number of channels 4 Total output all channels driven 1000 W Peak output voltage per channel 100 V / 70 Vrms Max. output current 14 Arms Max. Output Power (all ch.’s driven) 2 ohms N.R. 4 ohms 250 W 8 ohms 250 W 16 ohms 250 W (requires the “70 V” mode for the RSL, “Lo-Z” gives 125 W) 70 V 250 W 100 V Can deliver 250 W to a 100 V load tapped at 500 W Performance THD 20 Hz - 20 kHz for 1 W <0.1% THD at 1 kHz and 1 dB below clipping <0.05% Signal To Noise Ratio >112 dBA Channel separation (Crosstalk) at 1 kHz >70 dB Frequency response 2 Hz - 40 kHz Input impedance 20 kOhm Common Mode Rejection (CMR)50 dB Output impedance 25 mOhm Gain, Sensitivity and Limiters Limit and gain switch defining limit and gain (per channel)2 pos: Lo-Z and 70 V VPL for 70 V mode 100 V VPL for Lo-Z mode 63.2 V Sensitivity for stated power into 8 Ohm in Lo-Z mode 4 dBu Sensitivity for 70.7 V out in 70 V mode 4 dBu Sensitivity for stated power into 4 Ohm in Lo-Z mode 1 dBu Sensitivity for stated power into 16 Ohm in 70 V mode 3 dBu Gain in 70 V mode 35.2 dB Gain in Lo-Z mode 31.2 dB Level adjustment (per channel)Rear panel potentiometer, from -inf to 0 dB Connectors and switches Input connectors (per ch.)3-pin detachable screw terminals, electronically balanced Output connectors (per ch.)2-pin detachable screw terminals High pass filter Fixed at 50 Hz, switchable per channel Power control Can be used to go between standby and ON GPI (power control input)Contact closure type, 2-pin detachable screw terminal, controls the power state GPO (power state output)Contact closure type, 2-pin detachable screw terminal, for external monitoring of the power state Cooling Two fans, front to rear airflow, temperature controlled speed Power Nominal voltage 100 - 240 VAC Operating voltage 85 - 265 VAC Standby consumption <1 W Mains connector IEC inlet Dimensions W: 483 mm (19”), H: 44 mm (1 U), D: 381 mm (15”) Weight 6.2 kg (13.7 lbs) Finish Dark grey aluminium front and black steel chassis Approvals CE, ANSI/UL 60065 (ETL), CSA, CCC, PSE, Energy Star All specifications are subject to change without notice. WWW.LABGRUPPEN.COM     Monday, March 11, 2019 City of Prior Lake Proposal for Audio-Visual Service RE: Audio Update Council Chambers Opportunity Number: 21339 Scope of Integration Services Summary of Work to be completed by Tierney Brothers, Inc. at 4646 Dakota St Se Prior Lake, MN 55372. (Please initial if address is correct or provide correct address. ____________ ) Quote 146776 Tierney shall replace all microphones in the existing audio system. The updated audio system will feature nine (9) wired desktop gooseneck microphones provided for the Dais. Each wired microphone includes a desktop base which includes an on/off switch and indicator LED. The desk base will communicate with the new digital signal processor (DSP) to allow the microphones to be controlled from the control system. One (1) desktop wired microphone will be provided for the lectern, one (1) wireless lavalier system and one (1) wireless handheld microphone will also be installed. All microphones will be used for voice reinforcement within the space. The new DSP will provide all audio routing, zoned audio, equalization, auto gain controls (AGC) and volume controls. Volume adjustments for the Dais microphones will be automatically controlled by the DSP. Acoustic Echo Cancellation (AEC) and a VoIP port for future telephone conferencing is included. In-room audio will be provided by Owner furnished (OFE) ceiling speakers configured in the existing multichannel layout. The OFE Infrared (IR) hearing assist system with IR receivers will be reused. A stereo recording feed will be provided at the furthest most seat closest to the desk for an OFE audio recorder. A 3.5mm line level connection on the desktop will be installed. Audio control will be provided by the existing Crestron control system which will be updated by Tierney to control the new DSP. The Owner to provide the control system code in an editable format before the start of installation. Audio controls will include: lectern, handheld and lavalier microphone individual volume controls with mute; On/Off controls for each Dais microphone, ‘Mute All’, which will mute all microphones with the exception of the primary microphone; Program volume control. The new audio equipment will be located in the existing equipment rack. Rack power distribution and cooling to be OFE.     The Owner will be responsible for the following:  Providing a clear, clean, and accessible cable pathway for the installation  All OFE equipment to be in good working order. Additional changes may apply.  All removed equipment will be given to the Owner for reuse or disposal.  Providing the control system code in an editable digital format Customer Expectations: Equipment locations such as closets, or cabinetry may require additional venting, or in some cases dedicated cooling units to keep equipment operating at standard temperatures. We appreciate the opportunity to present this proposal. If you have any questions, please do not hesitate to contact us at your convenience at 612-331-5500. Our fax number is 612-331-3424. Proposal Prepared By: Sales Representative - Missy Johnson Systems Engineer - Mark Odneal Please initial to acknowledge and authorize the Scope of Integration Services presented here. ___________ 1771 Energy Park Drive, Suite 100, St. Paul, MN 55108(612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424www.tierneybrothers.com Quote #146776 3/11/2019 146776 1 of 4 Bill To Ship To Accounts PayableCity of Prior Lake4646 Dakota St SEPrior Lake MN 55372 Memo:Audio Update Council Chambers Accounts PayableCity of Prior Lake4646 Dakota St SEPrior Lake MN 55372 Expires Sales Rep Contract Terms 6/9/2019 350 Missy Johnson MNS-CPV 152129 Net 30 Qty Item MFG Price Ext. Price Cost Ext Cost Markup %Category Audio Update Council Chambers ---------------------Audio Equipment--------------------- 13 Integration Item Audio-Technica ES915C18 Cardioid CondenserGooseneck Microphone (18" long) Audio-Technica $197.75 $2,570.75 $175.00 $2,275.00 13%AudioProducts 13 Integration Item Audio-Technica AT8666RSC Microphone DeskStand with switch and external contact closure Audio-Technica $111.87 $1,454.31 $99.00 $1,287.00 13%AudioProducts 1 TesiraFORTE AVB VT TesiraFORTE DSP fixed I/O server with 12 analoginputs, 8 analogoutputs, 8 channels configurable USB audio, 128x 128 of AVB, AcousticEcho Cancellation (AEC) technology (all 12inputs), 2 channel VoIP andstandard FXO telephone interface Biamp $2,258.87 $2,258.87 $1,999.00 $1,999.00 13%AudioProducts 1 TesiraFORTE AVB CI TesiraFORTƒ DSP fixed I/O server with 12 analoginputs, 8 analog outputs, 8 channelsconfigurable USB audio, 128 x 128 channels ofAVB, and Sonaª Acoustic Echo Cancellation (AEC)technology (all 12 inputs) Biamp $2,089.37 $2,089.37 $1,849.00 $1,849.00 13%AudioProducts 1 Tesira EX-LOGIC Tesira PoE logic expander with 16 logic GPIO (4GPIO are configurable for potentiometerinterface) Biamp $354.82 $354.82 $314.00 $314.00 13%AudioProducts 1 MOTU-AVB-SWITCH Five-port AVB Ethernet Switch MOTU $381.37 $381.37 $337.50 $337.50 13%BroadcastVideo andProduction 1 CEN-SW-POE-5 5 Port Poe Switch Crestron $226.00 $226.00 $200.00 $200.00 13%ControlSystems 2 Integration Item Biamp Tesira AMP-4300R CVFour channel digital networked, constantvoltage 70V/100V amplifier300W per channel, constant voltageImpedance monitoringConfigurable via Tesira softwareDual AVB ports Biamp $2,316.50 $4,633.00 $2,050.00 $4,100.00 13%BroadcastVideo andProduction 1771 Energy Park Drive, Suite 100, St. Paul, MN 55108(612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424www.tierneybrothers.com Quote #146776 3/11/2019 146776 2 of 4 Qty Item MFG Price Ext. Price Cost Ext Cost Markup %Category Owner Furnished Product - All Loudspeakersand Speaker Cable 1 SLX14-G4 SLX1/WA302 Body Pack System Shure $429.40 $429.40 $380.00 $380.00 13%AudioProducts 1 WL183 Pro Omni Lavalier Mic Shure $80.23 $80.23 $71.00 $71.00 13%AudioProducts 1 SLX24/SM58-G4 SLX24/SM58 Wireless Microphone System withSLX2/SM58 Handheld Mic/Transmitter G4 Freq Shure $480.25 $480.25 $425.00 $425.00 13%AudioProducts 2 TX-1A Adjustable Line Transformer (10 k /600 input; 10k to 5 k unbalanced output) RDL $35.21 $70.42 $31.16 $62.32 13%VideoProducts 1 Integration Item Extron 70-293-11 3.5mm plate Extron $22.60 $22.60 $20.00 $20.00 13%ControlSystems 1 70-315-11 IN9350 Blank Plate - Single Extron $11.30 $11.30 $10.00 $10.00 13%ControlSystems 1 Integration Item Extron 60-594-02 MAAP 100Low Profile MAAP Mounting Frame Extron $45.20 $45.20 $40.00 $40.00 13%ControlSystems 1 MPS-MPS-6ST Standard Series 3.5mm Stereo Mini Plug to PlugAudio Cable 6ft Comprehensive $1.83 $1.83 $1.62 $1.62 13%Cabling Owner Furnished Product - Control System Custom Cabling 2 UA221 Passive Antenna Splitter combiner Kit Shure $124.30 $248.60 $110.00 $220.00 13%AudioProducts 2 UA850 50' UHF Remote Antenna extension Cable Bnc-Bnc Shure $77.97 $155.94 $69.00 $138.00 13%AudioProducts 2 UA834WB In-line antenna amplifier for remote mounting.(470-902 MHz) Shure $134.47 $268.94 $119.00 $238.00 13%AudioProducts 2 UABIAST-US In-line adapter. Supplies 12V DC bias powerover coaxial BNC cable, includes PS23US Shure $62.15 $124.30 $55.00 $110.00 13%AudioProducts 2 UA8-470-530 1/2 Wave Omnidirectional Antenna for UR4S+,UR4D+, ULXS4, ULXP4 Receivers, P9TTransmitter, (470-530 MHz) Shure $23.73 $47.46 $21.00 $42.00 13%AudioProducts 1771 Energy Park Drive, Suite 100, St. Paul, MN 55108(612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424www.tierneybrothers.com Quote #146776 3/11/2019 146776 3 of 4 Qty Item MFG Price Ext. Price Cost Ext Cost Markup %Category 4 CAT5E-ASY-3BLK CAT5e 350 MHz Assembly Cable Black 3ft. Comprehensive $1.67 $6.69 $1.48 $5.92 13%Cabling 4 CAT5E-ASY-7BLK CAT5e 350 MHz Assembly Cable Black 7ft. Comprehensive $2.75 $11.00 $2.43 $9.72 13%Cabling 1,500 22-2C-PSH-BLK Black Audio and control 22 AWG 1 pair shieldedplenum Liberty $0.11 $169.50 $0.10 $150.00 13%Cabling 150 24-4P-PL5-EN-BLK Plenum CAT5 1000ft per reel Black Liberty $0.19 $28.65 $0.169 $25.35 13%Cabling 13 NC5FX-B Neutrik NC5FX-B 5-Pin XLR-F Cable Jack w/BlackShell/Gold Contacts Neutrik $8.02 $104.26 $7.10 $92.30 13%Cabling 1 Minnesota State Contract - Associated Hardware $500.00 $500.00 11 Minnesota State Contract - Design / Engineering Professional/Technical Design Service;Engineering and Design $130.91 $1,440.00 24 Minnesota State Contract - Project Management $90.00 $2,160.00 2 Minnesota State Contract - In-House Installation $90.00 $180.00 46 Minnesota State Contract - On-Site Installation $90.00 $4,140.00 20 Minnesota State Contract - Programming and Configuration Professional/Technical Design Service;Programming and Configuration $120.00 $2,400.00 1 Minnesota State Contract - Maintenance / Service (90 Day) Tierney Brothers 90 Day Standard Warranty $55.00 $55.00 1 Minnesota State Contract - Maintenance / Service (1 Year) Maintenance / Service; Premium Warranty Plan -Coverage for one year with preventativemaintenance. $990.00 $990.00 1771 Energy Park Drive, Suite 100, St. Paul, MN 55108(612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424www.tierneybrothers.com Quote #146776 3/11/2019 146776 4 of 4 Subtotal $28,140.06 Tax (0%)$0.00 Shipping Cost $419.38 Total $28,559.44 To accept this quotation, sign here : _________________________________________ Please reference this quote number on your purchase order. Please inspect product upon delivery. State of Minnesota Contract Return Policy will apply. Standard Times for Delivery from Receipt of PO*:• Stocked Product Equipment Only Sales – Three to Five Business Days• Non-Stocked Product Equipment Only Sales – Ten to 14 Business Days• Integration Projects – Two to Eight Weeks *All days include time in transit and assume product is not on back order with the manufacturer. Tierney Brothers Responsibilities (Upon Authorization) Contract a licensed electrician to provide high voltage power connections. The system design will determine if optimum placement of outlets is best achieved before or after the installation of the AV equipment. The assigned Project Manager will communicate the specific to you during the project planning. Tierney Brothers recommends that each projector, TV, plasma, LCD, etc. have a dedicated quad electrical outlet. Provide Tierney Brothers with any existing system design specifications, diagrams, room drawings or other materials that would facilitate completion of the proposed Scope of Integration Services. All necessary ceiling tile work involved in the installation, unless an alternative has been indicated in the Scope of Integration Services in this proposal. Prepare, replace, repair or modify any structural or cosmetic changes that Tierney Brothers has made or needs to make. This includes, but is not limited to, ceiling grids, floor tiles, walls and pre- existing equipment. This does not include repair for accidental damage caused by Tierney Brothers. Confirm area is ready for installation when scheduled. This includes but is not limited to the room being vacated, physical conditions confirmed and owner furnished equipment (OFE) available. If the area is not prepared for installation when scheduled or the client has not notified Tierney Brothers five business days in advance of any schedule change or installation cancellation, there will be a $350.00 charge. Rescheduling of the installation will be set for a later date as determined by Tierney Brothers. TBI will not be responsible for the condition and functionality of any existing OFE during the installation process. This includes de-install and reinstall of OFE. Should existing equipment fail or not work properly with our system design, the customer will have the option of sourcing a TBI approved replacement part or TBI will offer a billable replacement alternative. If OFE malfunction causes delays in the installation timeframe, additional billable labor charges may apply. Clients purchasing SMART product are responsible for loading all SMART software on the applicable computers and connection of these computers to the SMARTboard prior to any scheduled training sessions. Complete Customer Configuration Worksheets as requested by Tierney Brothers within five business days. This information is required to properly integrate the new equipment with your existing IT infrastructure. TBI requires access to customer’s computer and network at the time of installation to be able to complete installation and testing of the designed system. Return visits to test equipment and functionality may result in additional charges. TBI’s initial estimates assume all work may be completed using standard ladders. If a lift is required, additional charges will be incurred and presented as part of a change request. For U of M Installations only: University of Minnesota customers are responsible for contacting their Facilities Management Department to coordinate conduit installation for all A/V wire and cable installations. Proceed with ordering the specified equipment and preparing a schedule for completion of the proposed services. Conduct pre-installation site visit (if necessary) involving the main site contact, site facilities representatives and a Tierney Brothers' project manager or a qualified alternate. Review scope, terms and conditions of the installation with the client at the pre-installation site visit. This will include, but is not limited to electrical, construction and cosmetic responsibilities. Basic system training, separate from Professional Development, is included in this proposal. This training will be scheduled and completed by a Tierney Brothers' representative at the end of the project installation. If Professional Development is part of this proposal, sessions must be scheduled within six months of install completion. Clients purchasing SMARTboards: After the installation of the SMARTboard is complete, the SMARTboard USB connection will be tested using the Tierney Brothers installer's laptop. After system functionality is confirmed, the USB connection will be hooked into the client's computer if it is present in the space. For safety reasons, Tierney Brothers will not modify/cut the trays on existing white boards or chalk boards. A solution for mounting over the existing board will be proposed. Any modifications to the existing board would need to be made by the customer prior to the arrival for Tierney Brothers’ installation personnel. Scheduling Installations are typically scheduled six to eight weeks from receipt of the customer’s purchase order. Custom ordered product may increase the time needed to complete the proposed services. Standard service and support is limited to Monday through Friday, 8:00 AM to 5:00 PM central standard time, excluding national holidays. Expanded service hours may be available for an additional charge if determined necessary. This schedule assumes no delays or obstacles will be encountered in gaining access for the installation. Site Conditions Tierney Brothers cannot enter into work in or otherwise disturb any areas containing asbestos. Tierney Brothers recommends that each Projector, TV, Plasma, LCD, etc. have a duplex receptacle fed off of a dedicated 20 amp circuit available for use. Systems containing multiple racks of amplifiers or other equipment may require additional circuits. Responsibilities and Conditions Client Responsibilities Please initial to acknowledge and authorize the Responsibilities and Conditions presented here. ___________ Accounting Terms Other Terms Proposal Terms For installations scheduled to take 30 days or less from the first day on site to the last, Tierney Brothers will invoice the total project in full upon substantial completion. Tierney Brothers reserves the right to bill progressively for installations which are scheduled to take more than 30 days on site. The balance is due Net 30 days from the installation completion date, with 2% interest added to unpaid balance. Sales Taxes All applicable sales tax amounts will be charged on the sale of goods or services according to each governing law and remitted to the proper taxing authority. If your organization is tax exempt, please complete an exemption certificate and return to Tierney Brothers. Proposal Changes If additional products or services are requested prior to receipt of your signed purchase order or quote proposal, Tierney Brothers will provide an updated quote proposal, including a revised scope. If additional products or services are requested after receipt of your signed purchase order or quote proposal, Tierney Brothers will provide a change request quote with the requested equipment and scope to detail the requested changes for your approval. Upon receipt of your signed purchase order or quote proposal, Tierney Brothers will proceed with the authorized services and invoice in accordance with the purchase order or quote proposal. Verbal agreements will not be processed until confirmation, in writing, has been received. There may be a 20% to 30% restocking fee plus freight charges for those items ordered which have to be returned to the manufacturer due to customer request or by change of order. Custom order products and certain product lines not typically carried by Tierney Brothers may not be returned. Installation Warranty See specific warranty coverage program outlined in this proposal. Repair or replacement service for TBI installed consumer grade monitors/displays are subject to manufacturer warranty and service. TBI does offer de-install/re-install assistance for vendor warranty repair or replacement at an additional charge. Programming Warranty The programming warranty is 90 days, starting at the commission of the system. Changes or fixes to the system after this time will be billable at our standard service call rates." Labor Classifications and Assumptions Unless mutually agreed upon in writing prior to executing this agreement, it is the understanding of both parties that Union and/or Prevailing Wage regulations, specifically those contained in 40 U.S.C. 276a-5, or MN Stat § 177.41-177.44, do not apply to the work to be performed under this contract. Unless travel charges are specified, this proposal assumes Tierney Brothers, Inc. has local certified, licensed and insured technicians available to complete the integration services. In the event, the job site is located in a geographical area where this does not apply or a specific installation time is requested for which this personnel is not available, additional charges may apply. All hours for installation are assumed to be between 8am and 5pm (normal business hours) unless specified in this proposal. Request for work outside of normal business hours will be subject to the following increased hourly labor rates: - Second Shift (3:00pm to 10:00pm) will be billed at one and a half times our standard labor rate. - Weekend or Holiday hours will be billed at two times our standard labor rate. Requests for installations outside our normal business hours are subject to approval by the Director of Post Sales Integration. Please initial to acknowledge and authorize the Proposal Terms presented here. ___________ NOTICE CONFIDENTIAL INFORMATION - The information in this proposal is proprietary and strictly confidential. It is intended solely for the use of the named parties. If the reader of this proposal is not the intended recipient or the employee or agent responsible to deliver it to the intended recipient, any dissemination, distribution, copying or other use of the information contained in this document is strictly prohibited. If this has been received in error, please notify the responsible party immediately and then delete this proposal from all data storage devices and destroy all hard copies. Video recording of a Tierney Brothers SMART Certified Trainer or Professional Development session, and copying or distribution of any printed material supplied by Tierney Brothers Inc., is protected content under copyright licensing and can be used only with express permission from Tierney Brothers, Inc. Any video or digital content created during a training session can be used only within the organization paying for such services and cannot be shared online or distributed in any manner. This quotation is valid for a period of 90 days. Obtaining Warranty Service The following items are excluded from coverage under the warranty: • Unlimited Phone Support • On-site service • Discounts on Lamps and Accessories • Preventative Maintenance Check Obtaining Your Preventative Maintenance Check Limitations of coverage Preventative Maintenance Check will be completed toward the end of the one year warranty period. The warranty period commences on the date of customer signoff, at the completion of the install by Tierney Brothers, Inc. During the warranty period, Tierney Brothers, Inc. will first work to resolve any problems by troubleshooting over the phone. If Tierney Brothers, Inc. Support Specialists determine that the issue cannot be resolved over the phone, a Technician will be dispatched to your location(s) within 24 hours (if necessary) of the original call (Monday through Friday 8:00am – 5:00pm, excluding national holidays). Customers outside of a 150 mile radius of Tierney Brothers, Inc. are subject to mileage and trip charges. If service is required after the One Year Premium Warranty period has expired, the customer will be billed at Tierney Brothers, Inc. current labor rates. If the customer has purchased a Tierney Brothers, Inc. Extended Maintenance Agreement, that will commence at the end of the One Year Premium Warranty. If you would like additional information regarding Tierney Brothers, Inc. Extended Maintenance Agreements, please contact your Tierney Brothers, Inc. Sales Representative at 612-331-5500. To obtain warranty service, please use your custom support portal (support.tierneybrothers.com) and contact us via chat, phone, or email: Tierney Brothers, Inc. will send out an email 60 days prior to one year warranty expiration requesting the customer go to to www.tierneybrothers.com to schedule their preventative maintenance check. Customers can also call into our our Support Specialist at 612-331-5500 or by email at techservice@tierneybrothers.com to schedule a Preventative Maintenance Check. Customer may call to schedule Preventative Maintenance Check prior to the 60 day period if they require it done at an earlier date. Preventative Maintenance Checks are done Monday through Friday 8:00am – 5:00pm. Customer is responsible for providing access for up to 2 hours per room for Preventative Maintenance Check. If Customer doesn’t schedule their preventative maintenance check before one year warranty has expired, the Preventative Maintenance Check will be void. Click here for a short video explaining how to log in to your support portal your first time: If you have any questions, please email support@tierneybrothers.com or call us at 800-933-7337. You can also call our advanced support line, 855- 612-7762. Designed for: Tierney Brothers Premium Warranty Program Terms and Conditions Tierney Brothers, Inc. warrants the installation you have purchased from Tierney Brothers, Inc. from defects in materials and workmanship, under normal use, during the One Year Premium Warranty period. Normal use is defined as operating the system within its designed specifications. Included in the One Year Premium Warranty the customer will receive: City of Prior Lake https://support.tierneybrothers.com/ http://content.jwplatform.com/players/TpGSX21s-kaM9q1Ga.html b. Damage or other equipment failure due to causes beyond our control including, but not limited to, operator negligence, the failure to maintain the equipment according to the owner’s manual instructions, abuse, vandalism, theft, fire, flood, wind, freezing, power failure, inadequate power supply, acts of war or acts of God. a. Equipment that has been removed or reinstalled in a different location d. Premium Warranty covers all hardware related failures. Network or software related failures are not covered under Tierney Brothers, Inc. Premium Warranty. c. Any utilization of equipment that is inconsistent with either the design of the equipment or the way the manufacturer intended the equipment to be used. Designed for: Tierney Brothers Premium Warranty Program City of Prior Lake Audio Update Council Chambers 21339 Authorized Signature: Date: I have read, understand and agree to the above terms and conditions per the plan elected. This maintenance contract refers to: i. Lift and Scaffolding rental is not included. f. Equipment where the serial plate attached to the equipment is removed, defaced or made illegible. g. Damage resulting from unauthorized repair, software virus, improper electrical wiring and connections. h. Existing Owner Furnished equipment. e. Operational or mechanical failure which is not reported prior to expiration of this contract. City of Prior Lake Audio Update Council Chambers 21339 Accept Decline Audio Update Council Chambers Proposal Total: 28,559.44$ Project Total: 28,559.44$ *Project total if all proposals are accepted. Client's Name: Authorized Signature: Client Email Address: Date: Proposal Summary Please Initial to Accept or Decline By signing below, the client has read and understands the scope of services and agrees to the client responsibilities and conditions. Please Acknowledge All Proposals The undersigned authorizes Tierney Brothers to proceed in accordance with the proposal including options elected and agrees as a representative of the client to be responsible for payment.