HomeMy WebLinkAbout1A 2019-2028 CIP - Workshop Report - 2019.06.17
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL WORKSHOP REPORT
MEETING DATE: JUNE 17, 2019
PREPARED BY: CATHY ERICKSON, FINANCE DIRECTOR
ANDY BROTZLER, PUBLIC WORKS DIRECTOR & CITY ENGINEER
PRESENTED
BY:
CATHY ERICKSON AND ANDY BROTZLER
TOPIC: DRAFT 2020-2024 CAPITAL IMPROVEMENT PROGRAM
GOAL AREA
AND
OBJECTIVE:
High-Value City Services
1. Establish financial stability for all funds.
2. Design a comprehensive funding strategy for capital needs.
Transportation & Mobility
1. Maintain quality local street system based on a financially stable plan
that meets Overall Condition targets.
2. Promote neighborhood connectivity and safety through development and
street reconstruction projects.
3. Integrate trails to link neighborhoods with city and regional assets.
4. Support complete street designs that ensure pedestrian mobility and
multi-modal transportation options.
5. Focus on key corridors that take advantage of collaboration with state
and county projects.
DISCUSSION: Introduction
At the Council workshop on May 20, Staff presented a Five-year Property Tax
projection that included the projects identified in the approved 2019-2021 CIP. The
projection will be updated based on the outcome of this year’s CIP process.
This year, the CIP Council Workshops are divided into two parts.
Part 1: The purpose of this workshop is to complete a City Council review and
receive input regarding the proposed 2020-2024 Capital Improvement Program
(CIP) for the following draft plans:
1) Equipment Replacement Plan
2) Park Plan
3) Facilities Management Plan
4) Technology Plan
Part 2: The remaining CIP draft plans, noted below, will be reviewed at the July 15
Council workshop
1) Transportation Plan
2) Street Overlay Paln
3) Water Operating Plan
4) Sanitary Sewer Operating Plan
5) Water Quality Operating Plan
The July 15 Council workshop will also include the financial analysis of the Capital
Improvement Plans. The draft summary documents have been included for City
Council review. The supporting documentation for each of the plans is available if
needed.
History
The City’s Capital Improvement Program (CIP) has become our most important
and impactful financial planning tool for the following reasons:
• It sets forth the actions the City intends to take alone or with others to
restore, build or replace city infrastructure estimated to exceed $400 million.
• It is a multi-year document which divides the financial planning focus over
nine key infrastructure systems.
Staff has sought to be consistent in the update of each of the Plans by using the
following methodologies:
• Existing Assets/Amenities
• Replacement year is based on the useful life of the asset;
• Replacement value is based on a current estimated replacement cost
inflated at 3%/year to the scheduled replacement year;
• Replacement is evaluated each year depending on the condition and safety
of the asset, maintenance needed, etc.
• Community Growth
Generally speaking, the City has not added capital resources (vehicles,
equipment, technology, etc.) that would be associated with the growth of
the community for several years. We have primarily been trying to
maintain/refurbish/replace our equipment, fleet, parks and buildings versus
adding new staff, equipment etc. to meet the growing street, trail and park
needs.
Regarding our water supply infrastructure (source, storage and treatment),
the City entered into a Cooperative Water Agreement with the SMSC in
2017 that supports our anticipated growth. This will be discussed further at
the Capital Plans Review II at the July 15 workshop.
Current Circumstances
1. Equipment Replacement Plan
An evaluation of the condition of the City’s fleet is completed annually and the ERP
updated. In 2014 a condition index was developed as a tool in completing this
evaluation in a systematic way using data collected through the fleet management
system.
The cost for several vehicles has been updated based on recent purchases and
other industry changes.
The ERP also includes an inventory and replacement of vehicles/equipment
attachments and the emergency sirens to ensure appropriate funding is identified
for these items as well.
Significant changes to the 2020-2024 CIP:
Public Works:
• Staff has seen cost increases for a Streets Truck-1.5 Ton Dump and Truck-
1Ton used for Locates. The Water Utility Truck has been pushed to 2021
as well as two trailers in order to accommodate for the increasing costs we
are seeing and smooth the annual equipment expenditures where possible.
• A SUV for the Building Department is planned for 2020. It is a replacement
for #398 which was the Fire Chief’s old vehicle.
• Proposed additions for Public Works
o Single-axle dump truck (2029) – this is a proposed addition to the
fleet in anticipation of continued growth and expansion of the city
street system to accommodate the maintenance of city snow plow
level of service.
o 1-ton pickup w/plow (2022) – this is a proposed addition to the fleet
that will be utilized as a streets maintenance vehicle. This vehicle
will be utilized for asphalt maintenance, utility work and in the winter
months will be utilized for snow plowing. Through the year this
vehicle will be utilized for department staff transportation. Currently
staff utilizes a variety of former squad cars and UTV’s.
o 1-ton pickup w/dump box (2025) – this is a proposed addition to the
fleet that will be utilized as a parks maintenance vehicle. This
vehicle will be utilized for parks maintenance including landscaping,
field maintenance, and transportation of staff. Currently staff utilizes
a variety of former squad cars, UTV’s and lawnmowers for
transportation.
o 1-ton pickup w/dump box (2029) – this is a proposed addition to the
fleet that will be utilized as a streets maintenance vehicle. This
vehicle will be utilized for parks maintenance including landscaping,
field maintenance, and transportation of staff. Currently staff utilizes
a variety of former squad cars, UTV’s and lawnmowers for
transportation.
o Two 6-foot lawn mowers (2022 and 2024) – these lawn mowers are
proposed additions to the fleet to supplement that four current lawn
mowers in service. The 6-foot mowers are used for city facilities,
boulevards (both city and county), parks (non-athletic). The
proposed additions of these mowers are in anticipation of continued
expansion of the city park system and will also support a return to
previous service levels. These additions will also provide
redundancy for down-time with any of the lawn mowers.
Encrypted Radios: The current plan is to purchase the radios over three years from
2019 through 2021. The total cost for forty-eight radios is estimated to be
$259,000. The approved 2019 budget includes $57,600 for the radios. The
remaining costs is split between the 2020 and 2021 plan years.
Funding Sources:
Based on the planned use of funds for equipment replacement, we are seeing a
need to increase the annual tax levy to meet our needs. Council has directed staff
to smooth the levy increase where possible, so an annual increase of $25,000 has
been built into the plan.
The plan also includes utilizing bond proceeds in 2021 for the fire pumper
replacement ($725k) and 9 Ton and 1Ton truck equipment replacement ($325k).
Our goal is to maintain the levy at a level that can absorb an unplanned equipment
failure, or fund an unanticipated equipment need.
The major equipment purchases, by year, (>$100,000 or additions) have been
summarized below.
2020
Parks 9 Ton, Dump Tandem Axle $259,000
Streets Truck-1.5Ton Dump $107,000
Streets Truck-1 Ton-Locates $150,000
Police Encrypted Radios $103,000
2021
Fire Pumper $700,000
Police Encrypted Radios $116,000
Public Works Loader $252,000
Parks Tractor $131,000
2022
Parks Truck-Boom $106,000
Parks Tractor $122,000
2023
Parks Sidewalk Machine $155,000
Fire Lite Rescue $150,000
Fire Heavy Rescue $100,000
2024
Parks Mower $112,000
2. Park Plan
New park capital improvements are planned (budgeted) in the Capital Park Fund
(Fund 225). Existing park capital improvements are planned (budgeted) for in the
Revolving Park Equipment Fund (Fund 430).
A Master Park Plan will be completed by the end of 2019. The purpose of the plan
is to look at current parks and proposed changes/updates as well as the City’s
future needs and location of new parks. The updated Master Park Plan will also
include a trail gaps analysis. Staff has not made significant modifications to the
Park Plan since we are waiting for the results of the Master Park Plan. A brief
summary of the plan, prior to the Master Plan completion is shown below.
Fund 225 – New park improvements
In accordance with State Statutes, revenues in the Capital Park Fund may only be
used for the acquisition and development or improvement of parks, recreational
facilities, playgrounds, trails, wetlands, or open space based on the approved park
systems plan. The next neighborhood park development is not scheduled until
2021 and every other year thereafter, or as demand dictates. Moving forward we
are working with developers to have them install new neighborhood parks and
crediting the cost against their park dedication fees rather than having City staff
construct the parks. This would ensure that the parks are constructed in a timely
manner prior to homes being constructed which eliminates any miscommunication
with residents on what amenities will be included in the parks. In addition, the
developer can use the completed park improvements to market their
developments.
Fund 430 – Existing park improvement:
This plan funds capital replacement projects, park amenities, and trail, sidewalk
and boardwalk replacement. The plan proposes a phased increase in the tax levy
for trails, etc. of $25,000 annually until 2028 when the levy is proposed at
$412,000. There is also a proposed funding increase of $125,000 in 2024 capital
replacement projects.
Modifications to planned future expenditures will be made based on the updated
Master Park Plan.
3. Facility Management Plan
The Facility Replacement Plan (FMP) was developed to plan for major repairs,
replacements and upgrades for all our facilities on a long-term basis (25 years).
The FMP uses standard life expectancy of the facility components and equipment
to determine the appropriate placement in the plan. The major equipment
purchases, by year, (>$50,000 or additions) have been summarized below.
2020
Library & Club Prior Carpet $66,000
2021
City Hall Split AC System for Data Center &
Wall Coverings
$50,000
Fire Station #1 Epoxy Flooring $80,000
Police Station Co Monitor System, Wall
Coverings & Carpet
$168,000
2022- No significant purchases
2023
Water Treatment
Facility
Ventilators, Carpet, HVAC & Misc. $139,000
2024
City Hall Roofing $256,000
Library & Club Prior Parking Lot $117,000
Fire Station #1 Windows, Wall Coverings, Turnout
Lockers, Wall Mounted Display
Cases, Glass Doors, Room
Divider
$110,000
Police Station Roofing $310,000
Maintenance Center Crane & Auto Gate $120,000
4.Technology Plan
The Technology Plan assists the City with planning for current and long-range
information technology needs, including hardware, software and other IT-related
items. See the “Technology Plan – 2020-2024 Proposed Expenditures” attachment
for more specific details of proposed significant annual expenditures.
The Technology Plan itself summarizes capital expenditures in accordance with
our policy. The funding for the expenditures summarized in the Technology Plan
are noted on the plan document. While this plan is reflective of the needs of our
various departments the actual request could change as part of the budget review
process. This plan is discussed as part of the CIP because have an annual
investment in technology and we need to plan for our current and long-range IT
needs.
Conclusion
The City Council should provide Staff with comments and input on these
components of the draft CIP so that they can be refined in preparation for the
public review and approval process. If the Council is hesitant about proceeding
with any of the projects that are programmed for 2020, it would be beneficial to
know this at this point in the planning process.
A public hearing before the City Council is scheduled for the proposed CIP on
Monday, August 5.
ISSUES: The City has been working over the last several years to document its assets and
plan for major maintenance or replacements. As these documents have been
refined the financial impacts of our needs are putting pressure on our funding
mechanisms given our current funding levels.
There is a legislative bill that would significantly alter administrative forfeitures and
limit local law enforcement’s ability to partner with federal agencies in the equitable
sharing program. The bill also shifts the standards of proof for forfeitures, seeks to
alter the current forfeiture process, and makes it more difficult for law enforcement
agencies who are simply seeking to recover a portion of the time and costs
involved in removing instrumentalities of criminal conduct for the greater good of
the public. Depending on the outcome of the forfeiture legislation, this could
eliminate our ability to use forfeiture vehicles in our fleet. (We currently have three
forfeiture vehicles that are a part of the fleet.)
Department Heads will be participating in the workshop to provide a summary of
the proposed capital purchases in their respective departments.
FINANCIAL
IMPACT:
Approval of the CIP does not obligate the City to complete the proposed projects or
purchases. The 2020 projects, equipment replacement costs and facility repairs
will be incorporated into the 2020 budget requests for budgeted funds. Further
Council approvals may be necessary to comply with state statutes and the city’s
purchasing policy.
Additional financial information related to the impact of the proposed CIP on debt
levels will be distributed at the 2nd CIP workshop in July.
RECOMMENDED
ACTION:
The Council should provide comments on the draft CIP document and its various
elements in order that the approval process can proceed as planned.
Draft 6/17/2019
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Use of Funds:
Fire Dept Total 115,000$ 700,000$ 100,000$ 72,000$ -$ -$ 860,000$ -$ -$ -$
Police Dept Total 334,000 310,000 243,000 230,000 157,000 209,000 263,000 211,000 203,000 261,000
Public Works Dept Total 642,000 738,000 739,000 476,000 502,000 785,000 448,000 819,000 848,000 1,362,000
Total Use of Funds 1,091,000$ 1,748,000$ 1,082,000$ 778,000$ 659,000$ 994,000$ 1,571,000$ 1,030,000$ 1,051,000$ 1,623,000$
Source of Funds:
Interest Earnings (1.5%)7,000 3,000 6,000 3,000 6,000 9,000 9,000 13,000 13,000 12,000
Annual Equipment Levy 625,000 650,000 675,000 700,000 725,000 750,000 775,000 800,000 825,000 850,000
Water Fund Contribution 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000
Sewer Fund Contribution 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000
Water Quality Fund Contribution 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Forfeiture Funds / Donations - 33,000 34,000 35,000 - - - 40,000 - -
Auction Proceeds 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000
Bond Proceeds 1,075,000 - - - - 840,000 - - -
Total Source of Funds 824,000$ 1,953,000$ 907,000$ 930,000$ 923,000$ 951,000$ 1,816,000$ 1,045,000$ 1,030,000$ 1,054,000$
Change in Fund Balance (267,000)$ 205,000$ (175,000)$ 152,000$ 264,000$ (43,000)$ 245,000$ 15,000$ (21,000)$ (569,000)$
Beginning Fund Balance 453,000$ 186,000$ 391,000$ 216,000$ 368,000$ 632,000$ 589,000$ 834,000$ 849,000$ 828,000$
Ending Fund Balance 186,000$ 391,000$ 216,000$ 368,000$ 632,000$ 589,000$ 834,000$ 849,000$ 828,000$ 259,000$
CITY OF PRIOR LAKE
2020 - 2029 EQUIPMENT REPLACEMENT PLAN
Page 1 of 1
CITY OF PRIOR LAKE DRAFT 6/17/2019
2020 - 2029 PARK PLAN
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Capital Park Fund (F225)
Use of Funds:
Neighborhood Park Development - 170,000 - 170,000 - 170,000 - 170,000 170,000
New DevelopmentTrail Alignments - - - - - - - - - -
Community Park Development
General Parks - - -
- 170,000 - 170,000 - 170,000 - 170,000 - 170,000
Sources of Funds:
Bond Proceeds - Park Referendum
Park Dedication Fees
(before new park development credit)506,000 506,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,001
Miscellaneous Revenues (including interest)52,000 60,000 66,000 74,000 79,000 87,000 92,000 101,000 106,000 115,000
Total Source of Funds 558,000 566,000 516,000 524,000 529,000 537,000 542,000 551,000 556,000 565,001
Change in Fund Balance 558,000$ 396,000$ 516,000$ 354,000$ 529,000$ 367,000$ 542,000$ 381,000$ 556,000$ 395,001$
Beginning Fund Balance 1,839,000$ 2,397,000$ 2,793,000$ 3,309,000$ 3,663,000$ 4,192,000$ 4,559,000$ 5,101,000$ 5,482,000$ 6,038,000$
Ending Fund Balance 2,397,000$ 2,793,000$ 3,309,000$ 3,663,000$ 4,192,000$ 4,559,000$ 5,101,000$ 5,482,000$ 6,038,000$ 6,433,001$
Revolving Park Equipment Fund (F430)
Use of Funds:
Capital Replacement Projects 13,000 15,000 125,000 125,000 125,000 125,000 125,000 125,000
Park Amenity Replacements 146,000 150,000 155,000 159,000 164,000 169,000 174,000 179,000 185,000 190,000
Trail, Sidewalk, and Boardwalk Replacement 200,000 225,000 250,000 275,000 300,000 325,000 350,000 375,000 400,000 412,000
Natural Area Restoration - - - - - - - - - -
Existing Trail and Sidewalk Gap Priorities - - - - - - - - - -
Total Use of Funds 346,000 375,000 418,000 449,000 589,000 619,000 649,000 679,000 710,000 727,000
Sources of Funds:
Interest Earnings (1.5%)9,000 9,000 9,000 9,000 10,000 8,000 8,000 8,000 8,000 8,000
Tax Levy 319,000 375,000 418,000 449,000 499,000 569,000 649,000 679,000 710,000 727,000
Bond Proceeds
- - ....
Total Source of Funds 328,000 384,000 427,000 458,000 509,000 577,000 657,000 687,000 718,000 735,000
Change in Fund Balance (18,000)$ 9,000$ 9,000$ 9,000$ (80,000)$ (42,000)$ 8,000$ 8,000$ 8,000$ 8,000$
Beginning Fund Balance 632,000$ 614,000$ 623,000$ 632,000$ 641,000$ 561,000$ 519,000$ 527,000$ 535,000$ 543,000$
Ending Fund Balance 614,000$ 623,000$ 632,000$ 641,000$ 561,000$ 519,000$ 527,000$ 535,000$ 543,000$ 551,000$
CITY OF PRIOR LAKE
2020 - 2029 FACILITIES MANAGEMENT PLAN Draft 6/17/19
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Use of Funds:
City Hall - 47,000 - - 255,000 - 945,000 - - -
Police Station - 168,000 - - 310,000 - 514,000 - - -
Fire Station #1 - 80,000 - 15,000 148,000 - - - - -
Fire Station #2 20,000 - - 31,000 29,000 - 240,000 - 153,000 -
Library & Club Prior 84,000 3,000 - - 143,000 - - 228,000 - 285,000
Maintenance Center 10,000 31,000 6,000 - 120,000 - 309,000 209,000 5,000 17,000
Water Treatment Facility - - - 139,000 40,000 - - 267,000 447,000 61,000
Total Use of Funds 114,000 329,000 6,000 185,000 1,045,000 - 2,008,000 704,000 605,000 363,000
Source of Funds:
Interest Earnings (1.5%)9,000 9,810 7,770 10,980 12,135 9,840 14,625 12,450 7,875 5,310
Transfer from General Fund - - - - - - - - - -
Transfer from Water Fund 87,000 90,000 93,000 96,000 99,000 102,000 105,000 108,000 111,000 114,000
Transfer from Sewer Fund 12,000 13,000 14,000 15,000 16,000 17,000 18,000 19,000 20,000 21,000
Annual Property Tax Levy 30,000 80,000 105,000 140,000 165,000 190,000 225,000 260,000 295,000 330,000
Bond Proceeds - - - 600,000 - 1,500,000 - - -
Total Source of Funds 138,000 193,000 220,000 262,000 892,000 319,000 1,863,000 399,000 434,000 470,000
Change in Fund Balance 24,000 (136,000) 214,000 77,000 (153,000) 319,000 (145,000) (305,000) (171,000) 107,000
Beginning Fund Balance 630,000 654,000 518,000 732,000 809,000 656,000 975,000 830,000 525,000 354,000
Ending Fund Balance 654,000 518,000 732,000 809,000 656,000 975,000 830,000 525,000 354,000 461,000
Draft 6/17/2019
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Use of Funds:
Hardware
Administration 8,400$ 7,393$ 6,997$ 6,168$ 10,468$ 7,671$ 8,609$ 7,541$ 7,120$ 6,240$
Building Inspection/Engineering - - 5,045 1,168 2,984 5,198 - - 5,355 -
Community/Economic Development - 1,041 2,102 1,168 1,179 1,200 - 1,105 2,231 1,240
Finance - - 3,363 1,000 2,573 1,191 - - 3,570 -
Fire 9,891 - - - - - 10,499 - - -
Police 2,885 8,949 10,993 6,062 14,903 21,007 8,312 5,413 8,880 3,731
Public Works 1,855 7,284 7,462 5,095 4,002 12,236 1,969 5,744 7,921 2,479
Cable Television 11,127 - 7,883 - 37,413 - 11,046 4,584 77,323 5,916
Printers/Scanners 3,946 22,576 24,504 21,316 15,975 1,083 7,929 3,424 6,694 -
Network Infrastructure 75,318 34,509 14,322 14,752 15,194 15,650 43,462 16,603 17,101 25,840
Miscellaneous - 9,365 1,997 - - 35,657 - - - -
Total Hardware 113,422$ 91,118$ 84,668$ 56,729$ 104,691$ 100,894$ 91,826$ 44,414$ 136,195$ 45,445$
Software
Existing / Maintenance / Upgrades 210,345$ 240,722$ 178,478$ 180,619$ 185,914$ 187,869$ 193,487$ 204,750$ 205,234$ 289,300$
Proposed Software 36,350 61,350 58,850 39,850 5,000 - - - - -
Total Software 246,695$ 302,072$ 237,328$ 220,469$ 190,914$ 187,869$ 193,487$ 204,750$ 205,234$ 289,300$
Total Use of Funds 360,116$ 393,190$ 321,995$ 277,198$ 295,606$ 288,762$ 285,313$ 249,164$ 341,429$ 334,745$
Source of Funds:
General Fund 203,461$ 279,551$ 176,873$ 157,705$ 159,164$ 182,622$ 170,322$ 138,868$ 149,421$ 215,440$
Water Fund 73,183$ 57,550$ 65,675$ 58,360$ 48,789$ 54,409$ 52,390$ 52,610$ 54,189$ 55,814$
Sewer Fund 71,946$ 55,677$ 71,140$ 59,528$ 48,789$ 51,269$ 51,078$ 52,610$ 59,990$ 55,814$
Water Quality Fund 400$ 412$ 424$ 1,604$ 1,450$ 463$ 477$ 492$ 506$ 1,761$
Cable Franchise Fund 11,127$ -$ 7,883$ -$ 37,413$ -$ 11,046$ 4,584$ 77,323$ 5,916$
Total Source of Funds 360,116$ 393,190$ 321,995$ 277,198$ 295,606$ 288,762$ 285,313$ 249,164$ 341,429$ 334,745$
Net Source (Use) of Funds -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Operating Budget 216,616$ 255,682$ 244,759$ 216,031$ 252,914$ 285,514$ 257,971$ 249,164$ 257,412$ 262,628$
Capital Improvement Plan 143,500$ 137,507$ 77,236$ 61,166$ 42,692$ 3,249$ 27,342$ -$ 84,017$ 72,117$
Source of Funds (Operating Budget):
General Fund 126,026$ 165,277$ 140,223$ 119,772$ 142,800$ 181,539$ 142,979$ 138,868$ 142,727$ 143,323$
Water Fund 44,013$ 45,933$ 45,382$ 46,744$ 48,789$ 53,326$ 52,390$ 52,610$ 54,189$ 55,814$
Sewer Fund 42,777$ 44,060$ 50,847$ 47,911$ 48,789$ 50,186$ 51,078$ 52,610$ 59,990$ 55,814$
Water Quality Fund 400$ 412$ 424$ 1,604$ 1,450$ 463$ 477$ 492$ 506$ 1,761$
Cable Franchise Fund 3,400$ -$ 7,883$ -$ 11,086$ -$ 11,046$ 4,584$ -$ 5,916$
Total Source of Funds: Op. Budget 216,616$ 255,682$ 244,759$ 216,031$ 252,914$ 285,514$ 257,971$ 249,164$ 257,412$ 262,628$
Source of Funds (CIP):
General Fund 77,435$ 114,274$ 36,650$ 37,933$ 16,365$ 1,083$ 27,342$ -$ 6,694$ 72,117$
Water Fund 29,169$ 11,617$ 20,293$ 11,617$ -$ 1,083$ -$ -$ -$ -$
Sewer Fund 29,169$ 11,617$ 20,293$ 11,617$ -$ 1,083$ -$ -$ -$ -$
Water Quality Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Cable Franchise Fund 7,727$ -$ -$ -$ 26,327$ -$ -$ -$ 77,323$ -$
Total Source of Funds: CIP 143,500$ 137,507$ 77,236$ 61,166$ 42,692$ 3,249$ 27,342$ -$ 84,017$ 72,117$
CITY OF PRIOR LAKE
2020 - 2029 TECHNOLOGY PLAN
R:\CIP\2020-2024 CIP\DRAFTS\Council Workshop 6.17.2019\2020 Technology Plan Budget Justification.docx
Technology Plan 2020 – Proposed Significant Annual Expenditures
The Technology Plan summarizes the city’s operating and capital expenditures for technology related items in accordance with our policy.
General Fund
Computer Replacement
(includes work station, lap tops,
tough books, iPads, etc.)
2020: $21,000
2021: $19,700
2022: $31,000
City computers are on a six-year replacement schedule and laptops/tough
books on a five-year replacement schedule.
Website Redesign 2020: $45,000
2021: $5,000 (annual license fee)
Redesign of city website. An external audit of city’s network security
indicated that the platform on which the city’s website resides is a
security risk for hackers because the programming is outdated and no
longer supported. New website would include email sign up on specific
topics and capability to send alerts. Will make website device friendly for
use on phones and ipads, etc.
Servers 2020: $25,000
2020: $36,000
Replacement/upgrade of physical servers. In 2020, the SAN needs to be
replaced ($36,000) because it is end of life. The SAN is the storage
network for all city data and systems. Both virtual servers ($25,000) also
need to be replaced as their life span is 6 years and the current ones were
purchased in 2014.
Infrastructure 2020: $9,000
2021: $12,000
Replacement of network switches and switch blades to support servers
and network.
Software/Consulting Services 2021: $20,000 Block time to develop online business licensing application processing,
workflow and payment.
Copiers 2021: $18,730 (large map)
2022: $8,500 (Public Works)
2023: $10,000 (Police)
2024: $11,000 (Building)
Copier replacements.
Police Dept Interview Room 2021: $64,000 To update and replace video cameras, server and storage for police
interview rooms.
Epson Projector 2021: $5,700 Replacement of Parkview Conference Room projector.
R:\CIP\2020-2024 CIP\DRAFTS\Council Workshop 6.17.2019\2020 Technology Plan Budget Justification.docx
Water Fund
BS&A Utility Billing System 2020: $17,600 Utility billing system replacement/vendor is phasing out system support
Sewer Fund
BS&A Utility Billing System 2020: $17,600 Utility billing system replacement/ vendor is phasing out system support
Cable Fund
Live Stream City Meetings 2020 - $10,000 To install and adapt system for live webstreaming, chapter marking and
archiving the meetings and agendas.