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Home My WebLink About5G 2019 2nd qtr Donations and Grants Agenda Report 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: JULY 15TH 2019 AGENDA #: 5G PREPARED BY: DANIELLE AMIRA, ACCOUNTANT PRESENTER: CATHY ERICKSON, FINANCE DIRECTOR AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING THE SECOND QUARTER OF 2019 GOAL AREA AND OBJECTIVE High-Value City Services 1. Establish Financial Stability for All Funds. DISCUSSION: Introduction The purpose of this agenda item is to consider acceptance of donations and grants made to the City during April, May and June of 2019 and to authorize city staff to amend the budget for any additional revenues received and expenditures that may be incurred to comply with grant agreement and restricted donations. History Minnesota State Statute 465.03 requires that the City accept a grant or demise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. In addition to being a legal requirement, this resolution encourages transparency in government and accountability. Current Circumstances A resolution has been prepared that identifies the donations and grants that were received during the 2nd quarter of 2019 and the terms in which they were presented. If a donation or grant was accepted under separate resolution, it has not been included in this current list. While it is certainly our intent to include all donations and grants for the 2nd quarter of 2019, we recognize that we may have inadvertently missed some. Those will be addressed in subsequent resolutions. Conclusion Staff is requesting that the Council accept the donations and grants received and authorize them to amend the budget. Staff intends to seek Council acceptance of donations and grants each quarter during the year and amend the budget when appropriate. ISSUES: This agenda item allows City Council to publicly recognize the donations and grants made to the City in the interest of transparency. FINANCIAL Certain donations and grants and their corresponding expenditures are 2 IMPACT: reflected in the annual budget due to their recurring nature. Acceptance of additional donations and grants may result in additional or offsetting expenditures depending on the terms prescribed by the donor. ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve the 2nd Quarter of 2019 Donations and Grants as submitted. 2. Motion and second to remove the Donations and Grants from the consent agenda for additional discussion. RECOMMENDED MOTION: Alternative #1. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 19-___ A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING THE 2ND QUARTER OF 2019 Motion By: Second By: WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in accordance with the terms prescribed by the donor; and WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to com ply with grant agreements and restricted donations; and WHEREAS, The City has received the following donations of money, goods or property during April, May and June of 2019: Donor Value Designated Use Shakopee Mdewakanton Sioux Community $150,000 2nd Quarter 2019 Police Southwest Metro Drug Task Force $9,492.96 Drug Task Force Officer DelVane & Virginia Roeder $600.00 Memorial Tree Paul Stahler $1,725.00 Memorial Bench & Plaque Frank Boyles $1,725.00 Memorial Bench John Kearney $149.95 Memorial Bench Patrice Thomas $100.00 Community Garden US Bank $150.00 Fire Dept. Misc. Club Prior Donations $200.36 Weekly Wooden Box Donations Richard Bott $200.00 Club Prior Greeting cards $25.00 Club Prior Medicare Facility-Volunteer Hours $1,050.00 Club Prior Bingo Prize Donations $150.00 Club Prior Bingo Prize Donations $50.00 Club Prior Greeting cards $150.00 Club Prior Greeting cards shelf $111.00 Club Prior Bingo Prize Donations $25.00 Club Prior Misc. Club Prior Donation 15.00 Club Prior Kelly Loose Family $719.64 Donation for Go Fish Program Prior Lake Optimists $2,000.00 Donation for Scholarships Friendship Church (Shakopee) $25.00 Penny Carnival Game Host Jennifer Warner (College Nannies) $25.00 Penny Carnival Game Host Delightful Chiropractic (Kristen Hager) $25.00 Penny Carnival Game Host Pennies Collected at Penny Carnival $190.15 Recreation AirMaxx Trampoline Park (Gift Card) $25.00 Recreation Community Education 719 (Pencils) $5.00 Recreation Eileen’s Colossal Cookies (Free 6” Cookie) $30.00 Recreation http://splash/teams/am/October 4 2010/07 15 2019/5G 2019 2nd Q Donations and Grants Resolution.docx 2 Keyland Homes (Water bottles, pens, chip clips, hats, plastic cups) $50.00 Recreation Mall of America (12 Nick U Mystery Tickets) $2- $1,000/per prize Recreation Pizza ‘N Pasta (6 Large one topping Pizza Certificates) $90.00 Recreation River Valley Ranch (2 Trail Ride Vouchers) $60.00 Recreation River Valley YMCA (1-7Week Swim Lesson session, 1-Sports Session, 1- 1month family membership) $100.00 Recreation Skateville (8-BOGO Free Admission) $80.00 Recreation Subway of Prior Lake (25-Free 6” Sub Gift Cards) $125.00 Recreation Municipal Clerks & Finance Officers Association $100.00 Ann Orlofsky Conference Registration Grant NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations. 3. The grants and donations are hereby officially accepted and acknowledged with gratitude to the donors. Passed and adopted by the Prior Lake City Council this 15th day of July 2019 VOTE Briggs Erickson Thompson Braid Burkart Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Michael Plante, City Manager