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Home My WebLink About5H 13 Water Main Repair REP Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: AUGUST 5, 2019 AGENDA #: 5H PREPARED BY: ANDY STEPHES, WATER FOREMAN ANDY BROTZLER, PUBLIC WORKS DIRECTOR/CITY ENGINEER PRESENTED BY: ANDY BROTZLER AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE A STANDARDIZED PROFESSIONAL SERVICES AGREEMENT ENGINEERING SERVICES RELATED TO THE 2019 TH 13 WATERMAIN REPAIR PROJECT. GOAL AREA AND OBJECTIVE: Environmental Stewardship & Recreation 1. Provide clean and safe drinking water for the community and protect drinking water resources. DISCUSSION: Introduction The purpose of this resolution is to authorize the Mayor and the City Manager to execute the City’s Standardized Professional Services Contract for Engineering Services related to the 2019 TH 13 Watermain Repair Project. History The City municipal water system includes two lake crossings that provide service to the northeast area of the community. This past February one of the two crossings located along TH 13 broke and has been shut-off since this time. There have been breaks in this line previously that have been spot repaired by excavating. Staff had originally anticipated that repairing this break could be completed by excavating. However, due to the location of the break and its proximity to the lake combined with the higher water levels this year, open trench excavation was deemed to be unfeasible. Therefore, staff has researched the installation of new replacement line by directional drilling which will address the break and provide a new line along the entire route. Replacement of this line is recommended to restore reduncy to the water service in the area of the city. Current Circumstances The 2019 TH 13 Watermain Repair Project consists of directionally drilling new watermain along TH 13 between Rustic Road SE and Boudin Street NE. The existing watermain will be abandoned in place, pending approval from the Minnesota Department of Transportation (MnDOT). A scope of services has been received from WSB and is attached for reference. WSB recently completed a similar project for the City as part of the Well #6 Raw Watermain Project, and has provided initial background information on this repair project related to permitting from MnDOT and the Minnesota Department of Natural Reources for crossing a public water body. The preliminary estimated construction cost for this repair is under $175,000. It is therefore anticipated that quotes will be able to be solicited for the completion of the project. Conclusion City Staff recommends hiring WSB to complete the design and specifications for the TH 13 Watermain Replacement project. ISSUES: In order to deliver this project for the 2019 construction, the design must be developed soon. W SB can meet this timeline. FINANCIAL IMPACT: The repair project will be funded from the water operating budget. ALTERNATIVES: 1. Approve a resolution Authorizing the Mayor and City Manager to execute a Professional Services Contract with WSB for the TH 13 Watermain Replacement Project. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future RECOMMENDED MOTION: Alternative #1 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 19-___ RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY’S STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR THE TH 13 WATERMAIN REPAIR PROJECT Motion By: Second By: WHEREAS, Certain repairs and replacement of watermain along TH 13 between Rustic Road SE and Boudin Street NE are necessary; and WHEREAS, In order to allow for completion of the repair work in 2019, it is necessary to begin the design for the watermain repair at this time; and WHEREAS, The City does not have in-house resources to provide these professional services; and WHEREAS, The City solicited a letter proposal for WSB & Associates in the amount of $26,270 for the preparation of plans and specifications for the TH 13 Watermain Repair Project; and WHEREAS, The proposal review determined that WSB & Associates provides the best value for the City. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. WSB & Associates is hereby authorized to provide engineering services for the TH 13 Watermain Repair Project. 3. The Mayor and City Manager are authorized the City’s Standardized Professional Services Contract with WSB & Associates on behalf of the City for the TH 13 Watermain Extension Project. 4. Funding for these engineering services will be drawn from the Water Operating Fund. Passed and adopted by the Prior Lake City Council this ____ day of __________ 2019. VOTE Briggs Thompson Burkart Braid Erickson Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Michael Plante, City Manager !(!(!(!(!(!(!(!(!(!(6"8"12"6"8"6"6"6"W A T E R S E D G E T R LN E SUMTE RAV S PARKRIDGE LN PARKRIDGE WAYLOIS AV NEVIRGINIAAVSTIMOTHYAV NERUSTIC RD SE 14 6 TER WVIRGINIAAVS MAPLE TRL SE145 ST W BOUDIN ST NE MAPLE TRL SE ?A13 ?A13 14666 14449 14462 14456 14450 14444 14438 14432 6806 14669 14687146496571 6605 6625 6647 6665 6683 6701 6725 667514888 14870 14852 14694 14674 14654 14632 14612 14592 14572 14573 14593 14613 14633 14655 14675 14697 14813 14831 14849 14867 14885 6592 6606 6648 6668 6688 6710 6750 6700 14358 6867 68856823682168136811680768056783678167736771143766830 14355 6809 6757 14736 6770 14700 7726 7730 7720 7714 7708 7702 6880 6880 7723 7717 7711 14656 14652 6570 6626 6730 LowerPrior Lake 2472 1132 0 1133 1134 1136 11371138 1150 0 0 0 3729 OaklandBeach Park Scott County GISWatermain RepairBoudins Bay City of Prior Lake Public Works Department City of Prior Lake²Minnesota 2019 X:\Public_Works\Water_Supply\Watermain_Breaks\TH13_WatermainBreak_20190729.mxd 0 100 200 300 400 500 Feet 456712 456783 456718 456781 456716 456727 456723 456787 456717 456782 456778 456742 456721 456744 456714 ?A13?A282Bore to Replace WatermainReplace Valve& Hydrant !(Valve Hydrant Watermain City Limits G:\Group Data\Municipal\Clients - Cities - Counties\Prior Lake\Proposals\2019 Watermain Extension (Hwy 13)\Proposal letter_2019 Hwy 13 Watermain.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM July 10, 2019 Mr. Jake Theisen Maintenance Superintendent City of Prior Lake 17073 Adelmann Street SE Prior Lake, MN 55372 Re: Proposal to Provide Professional Engineering Services 2019 TH13 Watermain Extension Project Dear Mr. Theisen: On behalf of WSB, we are pleased to submit this proposal to provide final design and material testing services for the City of Prior Lake 2019 TH 13 Watermain Extension Project. A separate proposal will be submitted to the city for the construction phase of the project. See attached map. PROJECT UNDERSTANDING The 2019 TH 13 Watermain Extension Project consists of directionally drilling new watermain along TH 13 between Rustic Road SE and Boudin Street NE. The existing watermain will be abandoned in place, pending the approval of the Minnesota Department of Transportation (MnDOT). ASSUMPTIONS It is assumed that the watermain will be directionally drilled and the existing line will be abandoned. The City will obtain any necessary rights-of-entry/temporary easements from adjacent private property owners to allow for topographic survey work, geotechnical evaluations and eventually, contractor access and storage of materials associated with the project. It is also assumed that this project will be quoted. WSB will assist with the quoting process and help determine appropriate contractors to request quotes from. SCOPE OF SERVICES The following list of tasks is needed to design and complete the contr act documents necessary to construct the project as described: Task 1: Final Design WSB will prepare the construction documents for this project including final plans, cost estimate and project specifications. This work also includes performing site surve y and geotechnical evaluation including taking four borings at the site. The geotechnical evaluation will require the drilling rig access the proposed watermain alignment from TH 13. This will require additional traffic control measures and a permit from the MnDOT for a partial lane and/or shoulder closures along southbound TH 13 during the drilling work. WSB is recommending four (4) soil borings be com pleted as a part of the geotechnical evaluation in an effort to provide contractors sufficient information regarding soil conditions such that more accurate bid unit prices can be realized and also to limit the City’s exposure to risks associated with unknown soil conditions. Jake Theisen July 10, 2019 Page 2 G:\Group Data\Municipal\Clients - Cities - Counties\Prior Lake\Proposals\2019 Watermain Extension (Hwy 13)\Proposal letter_2019 Hwy 13 Watermain.docx WSB assumes that the watermain construction work will require MnDOT right-of-way, Department of Natural Resources license to cross, and Minnesota Department of Health permits. WSB will coordinate and submit these permits as part of the project. The fees associated with these permits will be paid by the City. It is estimated that the license to cross fee will be approximately $2,200. We also assume that utility coordination will be required with this proje ct. WSB will perform a Gopher State One Call, survey existing utilities and hold a utility coordination meeting during the design process. Task 2: Quoting Assistance WSB will prepare and send out requests for quotes to appropriate contractors. During the quote process, WSB will field questions and receive quotes. BASIS OF COMPENSATION WSB & Associates will provide the services as outlined in the Scope of Services. Our budget was developed based on our understanding of the scope and experience with similar past reconstruction projects. A summary of the costs for each phase of the project is as follows: TASK DESCRIPTION FEE 1 FINAL DESIGN $24,110 2 QUOTING ASSISTANCE $2,160 TOTAL PROPOSED FEE $26,270 Based on the proposed task hour budget, WSB will complete the scope of work previously discussed on an hourly basis for an amount of $26,270. If additional work outside of the above described scope is determined necessary, it will proceed only after City approval. This additional work would be billed on an hourly basis in accordance with the WSB 2019 Fee Schedule. We are available to begin work immediately on this contract upon City approval. We appreciate the opportunity to provide you with this proposal and we are again looking forward to working with you and your staff toward the completion of the project. If you have any questions, please do not hesitate to contact me at 763-762-2843. Sincerely, WSB Emily Lueth, PE Project Engineer Attachments cc: Monica Heil, PE, Senior Project Manager N SCALE IN FEET 0 400200 G:\Group Data\Municipal\Clients - Cities - Counties\Prior Lake\Proposals\2019 Watermain Extension (Hwy 13)\Project Location Map.dwg 6/19/2019 4:13:35 PMPROJECT LOCATION MAP 2019 HIGHWAY 13 WATERMAIN EXTENSION PROJECT CITY OF PRIOR LAKE, MN LEGEND: PROJECT LOCATIONW 145TH STHWY 13R U S T I C R D S E BOUDIN ST NE 2019 Rate Schedule WSBENG.COM Billing Rate/Hour PRINCIPAL $166-$185 ASSOCIATE | SR. PROJECT MANAGER | SR. PROJECT ENGINEER $150-$185 PROJECT MANAGER $132-$146 PROJECT ENGINEER $116-$146 GRADUATE ENGINEER $88-$109 SR. LANDSCAPE ARCHITECT | SR. PLANNER | SR. GIS SPECIALIST $116-$146 LANDSCAPE ARCHITECT | PLANNER | GIS SPECIALIST $69-$109 ENGINEERING SPECIALIST | SR. ENVIRONMENTAL SCIENTIST $99-$143 ENGINEERING TECHNICIAN | ENVIRONMENTAL SCIENTIST $57-$94 CONSTRUCTION OBSERVER $93-$118 SURVEY One-Person Crew $145 Two-Person Crew $190 Three-Person Crew $205 OFFICE TECHNICIAN $52-$92 Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by contract. | Reimbursable expenses include costs asso- ciated with plan, specification, and report reproduction; permit fees; delivery costs; etc. | Multiple rates illustrate the varying levels of experience within each category. | Rate Schedule is adjusted annually.