HomeMy WebLinkAbout6A Agenda Report CIP Presentation
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING
DATE:
AUGUST 05, 2019
AGENDA #: 6A
PREPARED
BY:
CATHY ERICKSON, FINANCE DIRECTOR
ANDY BROTZLER, PUBLIC WORKS DIRECTOR AND CITY ENGINEER
PRE-
SENTED
BY:
CATHY ERICKSON
ANDY BROTZLER
AGENDA
ITEM:
CONDUCT A PRESENTATION TO CONSIDER APPROVAL OF THE 2020-2024 CAP-
ITAL IMPROVEMENT PROGRAM (CIP)
DISCUS-
SION:
Introduction
The purpose of this agenda item is for the City Council to conduct a public hearing on
the proposed projects within the 2020-2024 Capital Improvement Program (CIP).
History
The Capital Improvement Program is the city’s singular most important long-term finan-
cial planning tool. The CIP is updated on an annual basis. The CIP is designed to iden-
tify infrastructure improvements and the associated funding sources needed due to on-
going maintenance, repair and community growth. Such projects include City-initiated
improvements, county and state road improvements and improvements requested by
developers.
The following long-term (2020-2029) planning documents are part of the CIP:
• Transportation Plan – identifies the major roadway improvements involving both
new and reconstruction projects that need to be coordinated with Scott County.
• Street Overlay Plan -identifies the City’s annual street overlay costs and anticipated
project levy and bonding for the special assessment portion of the annual project
costs.
• Equipment Replacement Plan – identifies the City’s vehicle and equipment needs
and establishes a regular replacement schedule.
• Park Plan – identifies the new park capital improvements and the equipment re-
placement demands for 51 neighborhood parks.
• Technology Plan – identifies hardware and software needs and establishes a regu-
lar replacement schedule.
• Facilities Management Plan – identifies major repairs or improvements to all City-
owned buildings.
• Water Plan – identifies major replacements or additional infrastructure needed to
supply water to the City.
• Sewer Plan – identifies major replacements or additional infrastructure needed to
collect and discharge sanitary waste from the City.
• Storm Water Plan – identifies major repairs or additional infrastructure needed to
treat storm water discharge in the City.
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Each plan in the CIP was reviewed with the City Council during workshops held on June
17 and July 15, 2019. At those meetings, Staff provided a detailed overview of the 2020
projects and highlights of other major projects scheduled for 2020-2024. During the
work sessions, guidance was provided to staff regarding change in the overall tax levy
and planned 2020 utility rates. This guidance was used in developing the financial anal-
ysis. To balance the City’s needs and the impact on the tax levy and user rates, adjust-
ments to the plans were made. Changes are detailed below in the financial analysis
section.
Current Circumstances
A presentation of the 2020-2024 CIP will be provided to inform the Council and the pub-
lic of the planned projects, financial planning and financial impact of the CIP as part of
the annual CIP update.
It is important for the Council to recognize that the CIP is a flexible planning tool that is
affected by the actions of several governmental agencies (State, County and Shakopee
Mdewakanton Sioux Community). Actions by the school district and the county will also
influence the overall level of taxes through their annual levies and periodic referenda
and bond issues.
The projects that are reflected in year 2020 of the 2020-2024 CIP will be incorporated
into the 2020 budget. The improvements that are funded in full or partially by tax levies
have a direct impact on the level of property taxes payable in future years. Bond pro-
ceeds are utilized to pay for projects and debt levies are adopted to repay the debt ser-
vice.
Conclusion
The City Council should hear the staff report regarding the CIP then direct staff to pre-
pare a resolution approving the 2020-2024 CIP as presented or with any recommended
changes.
If appropriate the 2020-2024 CIP as proposed can be approved.
ISSUES: Approval of the CIP does not constitute final project or purchase approval. Projects or pur-
chases identified in 2020 will be incorporated into the development of the 2020 budget.
Projects and all purchases over $20,000 will come back to the City Council for subsequent
approvals. All future bonding decisions are approved by the City Council, as well.
Following Council approval of the Capital Improvement Program, Engineering staff will pre-
pare a feasibility report (if applicable) for those transportation projects identified for next
year. Adequate lead time is important for surveying, right-of-way acquisition and engineer-
ing to obtain the best possible bids, which has generally occurred when the City is able to
put projects out for bid early in the year. All the projects included in the CIP will come be-
fore the City Council several times prior to final approval.
FINANCIAL
IMPACT:
In reviewing the 2020-2024 CIP, the City Council should consider the annual tax impact of
the scheduled projects. Staff’s objective in preparing the CIP has been to balance the tax
impacts from year to year while addressing infrastructure needs.
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CIP Bonding:
The 2020-2024 CIP anticipates the following bonding needs:
• Transportation Plan projects for 2020-2024 of $14,569,860. This is a reduction of
$226,000 in five-year bonding needs based on Council direction to shift project to
minimize the annual tax levy impact.
• Bonding for the following major facility repairs, equipment replacements and wa-
ter/sewer plan capital projects by year:
Year Major Facil-
ity Repairs
Equipment
Replacements
Sewer Utility
Replacements
2020 - 115,000
2021 - 1,025,000 750,000
2022 - -
2023 - -
2024 600,000 -
The equipment replacements are as follows:
2020 - Replacement of Police radios: The radios will require encryption to be compatible
with law enforcement agencies within Scott County. The radios were originally planned for
purchase over a four-year time period. Staff was directed by Council to purchase the ra-
dios by the end of 2020 (two-year time period). This will allow us to do all training and in-
stallation with new equipment at one time and is consistent with all other Scott County law
enforcement agencies.
2021- Replacement of a 25-year-old Fire pumper: The pumper technology is old/outdated
which results in issues with pumps, valves, etc. It has failed the annual pump test resulting
in additional annual repair and maintenance costs. It is overweight and underpowered
which can lead to brake and engine issues.
2021- Replacement of Public Works equipment including a Case Loader used for plowing
snow and a Tractor used for turf maintenance and snow removal. Both pieces of equip-
ment are beyond their life expectancy. Regarding the Case Loader, since 2016 the city has
spent $16k in regular repairs to the steering tower, hanger bearing and shafts, main hy-
draulic hose, etc. The main hydraulic hose failed on three occasions which drops all the
hydraulic oil out where ever it breaks and is a long repair. Regarding the Tractor, this ma-
chine is used all summer long for turf maintenance. This is a vital piece of equipment used
in our winter maintenance. It is used for plow route plowing and salting cul-a-sacs and
used for plowing trails.
The 2024 major facility expenditures are for City Hall and Police Station membrane roofing
and a new parking lot at the Library/Club Prior.
Summary of Projected Debt Balances
The following chart reflects all bonding requirements referenced in the CIP except:
• Bonding that may be presented to residents by referendum for community park im-
provements (identified in the Park Plan).
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• Other large projects that haven’t been included in the plan including:
o Replacement of the old maintenance shop
o Fire Station #3 (west side of city)
It reflects the cumulative effect of new debt issued and the retirement of existing debt.
The following chart reflects the cumulative effect of new debt issued as indicated in the
proposed CIP and the retirement of existing debt on a per capita basis.
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Bond Repayment through Debt Service Tax Levy:
The impact of the 2020-2024 CIP and other anticipated bond payment adjustments on the
debt service property tax levy are reflected in the following tables:
Each year, certain bond issues mature, and the corresponding debt service payments are
eliminated. In the early 2000’s, the level of bonding was lower due to the capital improve-
ment projects being much smaller in scope and cost. Current projects are larger to address
maintenance issues and to follow the County transportation plan. The amount of debt ser-
vice dropping off each year is less than the amount that we are adding for new CIP projects
in 2020 and subsequent years. This results in an increase in the debt service property tax
levy.
Council directed staff to shift the 2020 Fish Point Rd area street reconstruction project to
2021 and shift the Green Heights/Pershing area street reconstruction project to 2022. This
was intended to moderate the tax levy impact of street projects, manage the number of
street areas under construction in 2020 and allow for the planning time needed to be “bid
ready” at the appropriate time.
The debt service for 2020 s already established. The Council approved the sale of bonds
for the 2019 projects at the council meeting on June 3, 2019. The 2019 capital projects
are noted below:
• 2019 Street Improvement Project
o 2019 Street Mill and Overlay Project
• 2019 Street Reconstruction Projects
o CR 21/ TH 13 / Main Ave / Arcadia
o Fish Point Road (Fawn Meadows to CR 21)
• Fire water tanker replacement
The first levy associated with the 2019 bond issue will be in 2020. The CIP projects pro-
posed for 2020 will impact the debt service levy beginning in 2021.
Bond Repayment Debt Service supported by Water and Sewer Fund Revenues:
Revenues of the Water and Sewer Funds support the annual debt service for the Water
Treatment Plant debt refunding bond issues, the AMRS replacement, and the Huron area
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street improvements. Staff is proposing debt issuance of $750,000 in 2021 for the sewer
plan to fund the significant utility replacement projects. The projected annual debt service
for the utility funds is shown below:
The debt service for the utility revenue bonds is funded through the water/sewer user fees.
This project debt service levy estimate for years 2020-2024 is based on ten-year level an-
nual debt service payments. City staff annually reviews debt service fund revenue/cash to
potentially allow for a portion of the debt service tax levy to be reduced.
CIP Tax Levy Impact:
The next table below is a summary of the projected total CIP tax levy by component.
The proposed 2020 Revolving Park Equipment tax levy includes an additional $90,000 as a
strategic initiative of a one-time increase to build funding to meet the city’s trail replacement
needs. The city’s annual trail replacement goal of one mile of trail replacement has an esti-
mated cost of $400,000.
Transportation Plan
The Transportation Plan utilizes multiple funding sources to support roadway and utility
construction projects including Municipal State Aid, Street Oversizing and Trunk Funds,
Water Fund, Sewer Fund, Storm Water Fund, special assessments and bond proceeds.
Grant funding is pursued whenever possible. The City works cooperatively with other
agencies such as Scott County, MNDOT, and SMSC to coordinate the timing and funding
of these projects.
City Staff presented the draft Transportation Plan on July 15,2019 at the City Council work
session. The timing of projects has been adjusted to manage the number of streets under
reconstruction within a year and moderate the impact on the tax levy and utility user rates.
By shifting the projects, bonding was reduced by $2.6M and $2M for 2021 and 2022 re-
spectively. The projects slated for these years included utility replacements. By pushing
the projects out, the utility funds will build reserves in preparation of the significant utility re-
placement work. Debt issuance is planned in the Sewer fund to fund a portion of the cost.
2020 2021 2022 2023 2024
Water Fund 728,500 740,170 749,300 779,870 785,085
Sewer Fund 174,450 169,650 257,773 257,773 257,573
2020-2024 CIP Projected Debt Service (funded by Utility Fund Revenues)
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By shifting the projects to future years, the projected debt issuance in 2021 has been re-
duced from $1.5M to $750,000. A summary of the Transportation Plan changes is shown
below.
1. Balancing full reconstruction projects, which include water and sewer utility replace-
ment, with reclamation projects that only include street work. The goal is to reduce
the annual impact on the water & sewer funds for the full reconstruction projects.
2. Staff is maximizing the use of MSA funds for eligible transportation plan projects in
an effort to minimize our bonding needs. By doing this, we have increased the
planned five-year use of MSA funds by $600,000 and reduced our bonding needs
for those projects by $600,000 too.
3. Shifting Fish Point Rd area project from 2020 to 2021
4. Shifting the Green Heights/Pershing area project from 2020 to 2022. This project
includes a private street (Inguadona). By moving the project to 2022, it allows for
additional time to determine the policy and any potential funding mechanism for pri-
vate streets with utility replacement.
5. Shifting Northwood Rd area streets from 2022 to 2023
6. Shifting the Lakeside and Colorado area street project from 2023 to 2024
7. Identifying the Raspberry Ridge area, Appaloosas Trail/Highland Ct and Island View
area streets for 2025.
One of the city’s bigger projects, done in partnership with Scott County is the TH 13 and
CSAH 21 project. This project work was initially slated for 2019 but the current plan is to
complete a portion of the work in 2019 with the remainder completed in 2020.
Street Overlay Plan
The plan reflects four miles of street overlay annually. We anticipate that the City will bond
for the special assessment portion of the cost and fund the remainder with prepayments of
special assessments collected from prior year(s) improvements and an annual tax levy.
The fund will be reviewed annually, to monitor cash flow and determine the tax levy
needed. The 2020 project currently includes the following streets:
• Windsor Lane
• Wellington Court
• Windom Court
• Lexington Court
• Crimson Court
• Wilderness Trail
• Fairway Heights
• Fairway Heights Court
• Foxtail Trail
• Blind Lake
• Jeffers Pass
• Raspberry Ridge Road
• Jeffers Court
• Cottonwood Lane
A feasibility report for the 2020 project will be completed this fall.
Equipment Replacement Plan
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The Equipment Replacement Plan (ERP) utilizes general tax levies to support replacement
of the City’s equipment and vehicle fleet. Prior CIPs reflected incremental annual increases
over the program’s 12-year term. The ten year annualized cost for the plan is about $1M.
The financing plan has been revised to reflect a gradual increase in the tax levy until the
annual levy reaches $1,00,000 by the year 2032. Since the proposed levy increase is
gradual, bonding is still required for the plan to meet our funding needs.
The ERP also includes annual transfers from the Water Fund, Sewer Fund and Storm Wa-
ter Fund. The transfers from the Water Fund and Sewer Funds are periodically increased
because a significant portion of the equipment also serves the Water and Sewer depart-
ments.
In the Police portion of the Plan, the plan calls for replacement of two emergency warning
sirens per year that work from AC electric. They will be switched to DC electric which al-
lows them to be compatible with a battery backup. As mentioned earlier in the report, staff
was directed by the Council to purchase the encrypted radios by end of 2020. This will al-
low staff to do all training and installation with new equipment at one time and is consistent
with all other Scott County law enforcement agencies.
In the Fire Dept portion of the Plan, in 2023 staff removed $364k for replacement of a
heavy rescue and replaced it with a light rescue which is half the cost at $150k. Staff also
reduced the cost of the heavy rescue refurbish to $129k. It was reduced by $50k based on
current assessment of needs.
As detailed in the June 17 CIP workshop report, Public Works has programmed in additions
to accommodate the maintenance of city snow plow and street maintenance level of ser-
vice. The specifics are detailed in the June 16 CIP workshop report.
As noted in the financial analysis section, the plan includes funding for the replacement of
police radios, a fire pumper and public works equipment to be provided by issuing bonds or
equipment certificates.
Park Plan
A Master Park Plan will be completed by the end of 2019. The purpose of the plan is to
look at current parks and proposed changes/updates as well as the City’s future needs and
location of new parks. The updated Master Park Plan will also include a trail maintenance
and gaps analysis.
New park improvements
In accordance with State Statutes, revenues in the Capital Park Fund may only be used for
the acquisition and development or improvement of parks, recreational facilities, play-
grounds, trails, wetlands, or open space based on the approved park systems plan. The
next neighborhood park development is not scheduled until 2021 and every other year
thereafter, or as demand dictates.
In 2018, the plan included expenditures of $250,000 for the Hwy 13 trail gap to be com-
pleted as part of Duluth/TH 13 project. No other plan funding is allocated for new develop-
ment trails.
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Existing park improvement:
This plan funds capital replacement projects, park amenities, and trail, sidewalk and board-
walk replacement. The plan proposes an increase in the tax levy for trails, etc. of $100,000
annually until 2024 when the levy is proposed at $425,000.
The city anticipates significant expenditures will be needed at the community parks. Modifi-
cations to planned future expenditures for community parks will be made based on the up-
dated Master Park Plan when it is completed in 2020.
Technology Plan
The Technology Plan identifies the existing inventory, acquisition date, life expectancy and
value of hardware on a long-term basis (10 years). The Plan also identifies potential future
investments in software.
Based on Council feedback at the June 16 CIP workshop, the tech plan includes additional
funding in 2020 for redesign of the city’s website.
See the “Technology Plan – 2020-2024 Proposed Expenditures” attachment for more spe-
cific details of proposed significant annual expenditures.
The Technology Plan reflects $873k and $2.2M in hardware and software expenditures, re-
spectively, for years 2020 through 2029. The software figure includes the maintenance and
upgrades of existing software (industry trend) and approximately $60k for proposed new
software over this same period.
The Technology Plan utilizes multiple funding sources including contributions from the Wa-
ter Fund and Sewer Fund.
Facilities Management Plan
The Facilities Management Plan (FMP) identifies the existing inventory, installation date,
life expectancy and value of equipment on a long-term basis (25 years) for all our facilities.
The FMP provides a schedule for MAJOR repairs, replacements and upgrades. It does not
cover minor expenses for repairs and maintenance. Those will continue to be funded
through the operating budgets.
The FMP utilizes multiple funding sources including general tax levies, periodic transfers
from the General Fund, annual transfers from the Water Fund and Sewer Fund and bond
proceeds.
Utility Capital Projects
The Water, Sewer, and Storm Water Plans include projects associated with the Transporta-
tion Plan. A copy of the transportation plan is attached for reference.
The 2020-2024 Water, Sewer, and Stormwater Plan include $4.5M, $3.2M, and 1.9M re-
spectively in use of funds that will be transferred to the Construction fund for the utility cost
portion of street projects. This includes about $311,000 for the Inguadona area private
street replacement. The contributions from the utility funds for transportation/street projects
varies by year, based on the projects.
Items to note related to utility capital projects:
Street reconstruction with utilities in 2019:
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The only 2019 utility work will be on the CSAH 21/TH13/Main Ave/Arcadia road project.
The estimated total cost built into the prior year utility plans was $100,000 and $250,000 for
the water and sewer utilities respectively. The actual bid for the project utility work came in
at $392,000 and $588,000 for the water and sewer utilities respectively. This is a shortfall
of $292,000 and $338,000 for the water and sewer utilities respectively. The water and
sewer utility funds have been updated to reflect these additional funding needs.
Street reconstruction with utilities in 2020:
Due to the significant road projects in 2018 and 2019 and delay in the engineering work
needed on the 2020 Fish Pt Rd area project, the planned 2020 Fish Pt Rd area project will
need to be moved to 2021.
Utility reconstruction on private streets in 2022
The transportation plan includes utility reconstruction on the Pershing/Dunkirk area streets
in 2022. At this time the utilities under the Inguadona area private streets will also be re-
constructed. The street portion of the cost for the Inguadona area private streets is
$311,000. This cost is allocated between the Water and Sewer Funds at $172,000 and
$139,000 respectively and is included as a use of funds in the plans.
Council has directed staff to explore the establishment of a Utility Special District for prop-
erties served by private streets. The Utility Special District funds will be collected from the
private street properties to help offset the cost to replace the private streets after replace-
ment of the public utilities below the street. This process will start with discussions with
HOAs/neighborhoods with private streets to provide education on the use of the funds and
respond to resident questions/ concerns. Staff anticipates that this item will be brought to
the Council for approval in 2021. Revenue estimate per year for the special billing district
for private streets is $200,000. The revenue is shared equally between the Water and
Sewer Funds at $100,000 each and has been included as a source of funds in the plans
starting in 2021. Staff has also included use of funds for future private street replacement
in the water and sewer plans.
In addition, the 2020-2024 Utility Plans have been updated to consider the following areas:
Utility Rate Study
The city’s planned utility rate study is underway. Staff anticipates bringing the rate study
results to the Council in October of this year. The last utility rate study was done in 2004.
As part of the utility rate study/plan updates, staff plans to revisit our tiered rate structure to
address appropriate charges and number of tiers for high consumption. Currently our sum-
mer water usage is up to 3 times our winter usage which can be attributed directly to irriga-
tion. The existing tiered rates have had minimal impact on irrigation usage.
Moreover, some decades ago the city implemented a program which encouraged water us-
ers to fill their pools early in the year so that water quantity would not be included in the wa-
ter usage average which determines the bi-monthly sewer usage calculation. This appropri-
ateness of this policy is to come under scrutiny as well (See Sewer Plan discussion below).
Considering the significant investment the City is putting into infrastructure to support these
uses, it would be beneficial to adjust the tiered rates to collect additional revenue from the
users who are largely responsible for these capital improvement costs.
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Staff also anticipates a base charge for water and sewer services to cover our fixed water
and sewer costs and base sewer flow. The rate adjustments developed below are based
on our current billing structure and planned projects. This review of our operating and
maintenance costs, capital projects, debt etc. will also be provided as inputs for the rate
study. This information will be updated based on the results of the utility rate study.
Utility Billing System Upgrade
The Water and Sewer Plans include a use of funds of $70,000 for an upgraded utility billing
system. Incode, our utility billing vendor is requiring an upgrade from our current version.
Staff is considering changing to our current financial system vendor, BS&A, so all financial
modules are integrated within the same financial software system, and due to the limita-
tions of the Incode product. Staff is proposing to do a RFP in late 2019 with a possible late
2020 implementation date.
AMRS Project:
Council Resolution 18-191 approved amending the 2018 AMRS replacement project costs
to a total of $2.2M. This was an increase of about $754k that was not planned in the bond-
ing request. This increase of $377k in each of the water/sewer funds must be absorbed by
using fund balance. At the time of Council approval, the fund had adequate reserves to
fund this expenditure with cash. However, the scope and planned cost of utility replace-
ment projects has increased dramatically due to a shortage of contractors to do the work
and the current bidding environment. Based on this, the future utility rates will need to be
adjusted to reflect this additional use of cash for the AMRS project. Staff anticipates that
the AMRS replacement project will be completed by the end of 2019.
Sewer Plan:
Summer Sewer Lock/Cost Break:
We bill sewer based on water consumption, however, we provide a summer sewer lock.
Residents pay the average of the Feb and April consumption for the August and October
billing cycles. In 2019, the Council modified the summer sewer lock to cover two billing cy-
cles (August and October) instead of four billing cycles (June, August, Oct and December)
because the August and October billing cycles more accurately cover the summer time pe-
riod (May 21-Sept 20). The billing cycles cover the following time periods highlighted in
blue:
This change should generate about $100,000 in revenue annually.
Month Billing Cycle
Feb Nov 21 - Jan 20
Apr Jan 21 - March 20
June March 21 - May 20
Aug May 21 - July 20
Oct July 21 - Sept 20
Dec Sept 20 - Nov 20
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MCES impact on the Sewer Fund:
The Metropolitan Council Environmental Services (MCES) annual operating budget plans
for the resources necessary to support its two core functions: wastewater collection and
treatment and water resource planning. Based on the MCES budget workshop information
presented in May, the proposed 2020 cost increase is 7.34%. Staff has reflected the
MCES proposed rate increase in the Sewer Plan.
Current and Proposed Rates
Staff is proposing rate increases to pay for the proposed projects and to maintain an appro-
priate fund balance.
The proposed rate increases are 5% for water, 11% for sanitary sewer, and 10% for storm-
water. Staff was able to moderate the increase in the rates and utility fund debt issuance
as compared to the July workshop due to shifting the Fish Point Rd area project from 2020
to 2021 and shifting the Green Hts Trail/Pershing area project from 2020 to 2022. This pro-
vides additional time to build reserves for the significant utility replacement work that will
need to be completed.
The following table shows the current and proposed rates which are the basis for the reve-
nues in each of the water, sewer and storm water operating plans. The rates are adjusted
annually, with Council approval, to support the utility funds. The rate updates will be
brought to the Council for approval as part of the 2020 Official Fee Schedule public hearing
in December.
This results in a proposed annual utility cost increase of about $55 for an average user with
water consumption of 8,000 gallons/billing cycle. This is about a $9 increase per billing
cycle. This is a proposed total utility cost increase of 8%.
2020:
Total Sewer/Wastewater Rate Change (MCES & City Combined)11%
Water rate change 5%
Stormwater rate change 10%
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ALTERNA-
TIVES:
There are two resolutions to approve. One is approval of the 2002-2024 CIP and the sec-
ond resolution is the Bond Counsel recommended resolution format for establishing proce-
dures relating to compliance with reimbursement bond regulations under the Internal Reve-
nue Code.
The following alternatives are available to the City Council:
1. Motion and Second to approve 2020-2024 CIP and establish procedures relating to
compliance with reimbursement bond regulations under the Internal Revenue Code.
RECOM-
MENDED
MOTION:
Alternative #1
REPORTS
ATTACHED
1. 2020-2024 CIP Documents
a. Demands vs. Funding Sources
b. Project Detail
c. Projects by Department
d. Projects by Funding Source
e. Transportation Plan
f. Map of Proposed Transportation Projects
g. Street Overlay Plan
h. Equipment Replacement Plan
i. Park Plan
j. Facilities Management Plan
k. Technology Plan
l. Water Operating Plan
m. Sanitary Sewer Operating Plan
n. Water Quality Operating Plan
CITY OF PRIOR LAKE DEMANDS VS. FUNDING SOURCES
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020 - 2024
1/1/2019 Six-Year Revenue CIP Construction 1/1/2025
Funding Source Balances Projection (Net)Demands Projected Balances
Water Fund 3,846,566 8,186,203 7,401,017 4,631,752
Sewer Fund 1,053,100 7,112,315 4,806,571 3,358,844
Water Quality Fund 684,200 2,944,888 2,303,000 1,326,088
Capital Park Fund 1,839,000 2,693,000 340,000 4,192,000
Trunk Reserve Fund 2,922,405 5,162,353 60,000 8,024,758
Street Oversize Fund 1,111,178 1,706,056 - 2,817,234
Water Storage Fund 949,181 816,887 - 1,766,068
Revolving Equipment Fund 368,241 4,547,758 4,468,000 448,000
Revolving Park Equip Fund 632,000 2,106,000 2,177,000 561,000
Cable Franchise Fund 63,644 119,599 34,055 149,188
Facilities Management Fund 630,000 1,105,000 1,079,000 656,000
- - -
Permanent Improvement Revolving Fund 370,115 3,242,096 3,319,869 292,342
Municipal State Aid - 2,073,500 2,073,500 -
Project Tax Levy - 10,868,400 10,868,400 -
Special Assessments - 7,891,460 7,891,460 -
Referendum - - -
Intergovernmental - 162,000 162,000 -
Grants or Other Contributions - - - -
General Fund - Technology 236,190 236,190
TOTALS $14,469,630 60,973,705 47,220,061 28,223,274
CITY OF PRIOR LAKE PROJECT DETAIL
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020-2024
CIP Cost / Benefit
Project Reference Description Purpose Impact Statement
Public Works (Parks)
Capital Replacement Projects CIP1 Replacement or Renovation of Existing Facilities
including buildings, parking lots, fields, and lighting.
To replace and renovate park facilities that have
served their useful life and need to be replaced or
rehabilitated to ensure safety of use.
Replacement or renovation would be completed
within the context of full community park needs
and development.
Park Amenities Replacement CIP2 Park amenity replacements including regular
replacement of park furniture, play structures,
enclosures, shelters, courts, etc.
To replace and renovate park amenities that have
served their useful life and need to be replaced or
rehabilitated to ensure safety of use.
Replacements necessary to maintain City park
system.
Trail, Sidewalk, and Boardwalk Replacement CIP3 Replace trail, sidewalk and boardwalks.
Trail and Sidewalk Inventory, condition rating, and
priority being analyzed.
To replace trails, sidewalks or boardwalks that
have a degraded pavement surface, ADA
compliance issues or have other structural
defects.
Improved trail, sidewalk and boardwalk surfaces
will improve the user experience and limit any
potentially liability for ADA claims.
Natural Area Restoration CIP4 Restoration of natural areas
Inventory, Condition Rating, and Priority being
completed.
N/A N/A
Existing Trail & Sidewalk Gap Priorities CIP5 Replacement of trails, sidewalk and boardwalks.
Trail and Sidewalk Gaps Analysis in progress.
N/A N/A
Neighborhood Park Development CIP6 Neighborhood Park Development
2021 - Undefined Park 2023
- Undefinded Park
Construction of neighborhood parks to support
development.
The Comprehensive Plan and Park Dedication
Fees have anticipated the construction of
additional neighborhood parks to serve growth of
the community.
New Development Trail Alignments CIP7 Construction of new trail segments in newly developing
areas or as part of an existing state project.
To ensure a connected network of trails and
sidewalks for transportation and recreational
purposes.
The Comprehensive Plan, Trail and sidewalk
Gaps Study and Park Dedication Fees Study
have anticipated the development of additional
trails to serve the growing and changing needs of
the community.
Community Park Development and Renovation CIP8 Development of new community parks.Construction of community parks to support
communities recreational needs.
The Comprehensive Plan, Master Park Plan and
Park Dedication Fees Study have anticipated the
development of additional community parks to
serve the growing and changing needs of the
community.
Page 1 of 4
CITY OF PRIOR LAKE PROJECT DETAIL
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020-2024
CIP Cost / Benefit
Project Reference Description Purpose Impact Statement
Public Works (Streets)
Street Reconstruction (Project Partnerships)CIP9 2020 - CSAH 42 (CR83 to CR17)
2021 - Colorado Street Parking Lot
These are Scott County or MNDOT projects. City
will participate in storm sewer and other
improvements on a cost sharing basis through a
cooperative agreement.
These County or State Highway Improvement
Projects will restore the driving surface and
improve storm drainage in these respective
areas.
Street Improvements (City Jurisdiction)CIP10.1 2021 - Hidden Oaks/Timberview/Timber,
Millers/Omega/Glory, Fish Point Road (CR 44 to TH
13)
To rehabilitate, reconstruct, or construct streets to
extend useable life or reconstruct streets to a 7-
ton or 9-ton standard.
Improved streets will reduce maintenance for the
streets and for vehicles.
2021 - Pershing/Dunkirk/Dutch/Roanoke/Green
Hts/Spring, Park Ave, Private
streets:Inguadona/Roosevelt/Ramsey/Green Hts
Trail/Park
2022 - Northwood Road (Fremont to Knollridge),
Northwood Road (Knollridge to CSAH 12),
Knollridge/Hawk Ridge/Viewcrest/Lake Haven/Shady
Cove/Lake Bluff/Fremont Cir/Fremont St/Crystal, Frost
Point Circle
2023 - Martindale/Henning Circle/Hickory Lane,
Lakeside Avenue (CR21 to Pleasant), Colorado
(Duluth to Arcadia), Duluth (CR21 to TH13)
2024 - Raspberry Ridge/Hidden Pond/Black
Oak/Timberglade, Appaloosa Trail/Highland Ct, Island
View Cir/Island View Rd/Island Circle
Street Improvements (City Street Overlay)CIP10.2 2020 -Windsor Lane, Wellington Court, Windom Court,
Lexington Court, Crimson Court, Wilderness Trail,
Fairway Heights, Fairway Heights Court, Foxtail Trail,
Blind Lake, Jeffers Pass, Raspberry Ridge Road,
Jeffers Court, and Cottonwood Lane
2021-2024: Specific streets have not been identified
yet.
Annual street mill and overlay project.Improved streets will reduce maintenance for the
streets and for vehicles.
Page 2 of 4
CITY OF PRIOR LAKE PROJECT DETAIL
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020-2024
CIP Cost / Benefit
Project Reference Description Purpose Impact Statement
Public Works (Water)
Meter Replacement Program CIP11 Replacement of Automatic Meter Reading System
(AMRS).
American Water Works replacement guidelines
estimate a 15-year life on residential meters.
Battery failures may begin in the existing AMR
system in 2033. The City will want to consider
how the system will be replaced prior to significant
failures. In addition, replacement of any meters
will show a decrease in apparent loss and in
increase in revenue.
Wells CIP12 Construction of additional Wells for source water.
NO additional wells needed with JPA with SMSC.
Provide additional source water.Wells are needed to provide City firm pumping
capacity and to utilize the Water Treatment
Facility at full capacity.
Watermain Improvements CIP13 Watermain replacements outside of replacements that
are completed in conjunction with street projects.
No projects currently planned for 2020-2024
Proactive replacement of deteriorated or
undersized watermain. New watermain to provide
looping and system redundancies.
Reduces the potential for costly emergency
repairs due to leaks and breaks.
Water System CIP14 Additional treatment capacity to accommodate
demand growths within the City. Replacement of
equipment at the Water Treatment Plant.
2020-2024 Annual Equipment Replacement
Joint Agreement with SMSC to provide future finished
water.
Replacement of existing equipment at Water
Treatment Facility.
Replacement of key equipment necessary as it
reaches its life expectancy. Additional capacity
needed with current water supply deficit.
2021 - Tower Street Elevated Storage Recondition
2024 - Cedarwood Elevated Storage Recondition
Pressure Reducing Valves CIP15 No projects currently planned for 2020-2024.Reduce pressure in service areas that have a
lower elevation within the Prior Lake community.
Reducing pressure in the distribution system will
assist in water conservation and water loss.
Water Storage CIP16 Additional water storage facilities.
Joint Agreement with SMSC to provide additional
storage.
Increase water storage to provide adequate
supply for high usage periods, fire protection and
system pressure. Provides better water quality by
increasing ability to circulate system.
Providing water pressure and fire flows to meet
ISO and Ten State Standards ensures fire
protection for properties within the community and
better ISO ratings.
Page 3 of 4
CITY OF PRIOR LAKE PROJECT DETAIL
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020-2024
CIP Cost / Benefit
Project Reference Description Purpose Impact Statement
Public Works (Sanitary Sewer)
Meter Replacement Program CIP11 Replacement of Automatic Meter Reading System
(AMRS).
American Water Works replacement guidelines
estimate a 15-year life on residential meters.
Battery failures may begin in the existing AMR
system in 2033. The City will want to consider
how the system will be replaced prior to significant
failures. In addition, replacement of any meters
will show a decrease in apparent loss and in
increase in revenue.
Sanitary Improvement CIP17 Sanitary Sewer replacements outside of replacements
that are completed in conjunction with street projects.
2023/2024 Sewer Rehabilitation/Concrete 15" Sewer
Lining
Improve sanitary sewer main line which services
Commercial area, reduce infiltration issues and
improve flow.
Reduction of infiltration and settlements in
sanitary sewer which could be cause for sanitary
back-ups and impede flow design of main line
pipe.
Inflow / Infiltration Prevention CIP18 Sanitary Sewer rehabilitation or replacement.Repairs or replacement of Sewers to reduce
water infiltration into collection system.
Reduction of lift station pumping and treatment
flow costs to the Met Council.
Sewer System Equipment Replacement CIP19 Replacement of equipment associated with lift stations,
etc. (pumps and controls)
To replace vital equipment in lift stations to
minimize risk of failure.
Reduce risk of failures creating sanitary sewer
backups and emergency situations.
Public Works (Stormwater)
Stormwater Infrastructure Maintenance CIP20 Maintaining existing structural stormwater practices
and adding new treatment. (locations vary)
Maintenance, retrofit and creation of other
structural practices such as; sump manholes,
bioretention, infiltration and filtration.
Using a targeted maintenance and retrofit
program to continually renew and improve the
overall water quality system effectiveness and
cost efficiency.
Pond Maintenance & Retrofit CIP21 Maintaining existing stormwater treatment ponds and
maximizing treatment (locations vary).
Maintenance, retrofit and creation of storm water
ponds to restore and enhance overall system
treatment efficiency.
Using a targeted maintenance and retrofit
program to continually renew and improve the
overall water quality system effectiveness and
cost efficiency.
Stormwater Improvements CIP22 Campbell Lake Regional Stormwater Assessment,
DWSMA Abandoned Well Assessment, Markley Lake
Stormwater Study & Erosion Repairs, Innovative
Phosphorus Load Reductions Study, and Glynwater
Trail NW Culvert
Address flooding of street, washout of dam, and
lack of treatment.
Minimize street flooding, risk of dam failure and
improve overall conveyance efficiency and
treatment capacity.
Vehicles & Equipment
Equipment Replacement Plan CIP23 Replace vehicles and equipment as identified in the
replacement schedule.
To identify the City’s vehicle and equipment
needs and establish a regular replacement
schedule.
Maximize the useful life of the City's vehicles and
equipment.
Facilities
Facilities Management Plan CIP24 Repair or replace major components in City-owned
facilities.
To identify major repairs or improvements to all
City-owned facilities.
Maximize the useful life of the major components
in City-owned facilities.
Technology
Technology Plan CIP25 Replace hardware and software as identified in the
replacement schedule.
To identify hardware and software needs and
establish a regular replacement schedule.
Maximize the useful life of the City's hardware.
Upgrade software to utilize technology currently
available in order to deliver services in a cost-
effective manner.
Page 4 of 4
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020 - 2024
CIP
Project Reference 2020 2021 2022 2023 2024 Total
Public Works (Parks)
Capital Replacement Projects CIP1 - - 13,000 15,000 125,000 153,000
Revolving Park Equipment Fund - - 13,000 15,000 125,000 153,000
-
Park Amenities Replacement CIP2 146,000 150,000 155,000 159,000 164,000 774,000
Revolving Park Equipment Fund 146,000 150,000 155,000 159,000 164,000 774,000
-
Trail, Sidewalk, and Boardwalk Replacement CIP3 200,000 225,000 250,000 275,000 300,000 1,250,000
Revolving Park Equipment Fund 200,000 225,000 250,000 275,000 300,000 1,250,000
-
Natural Area Restoration CIP4 - - - - - -
Revolving Park Equipment Fund - - - - - -
-
Existing Trail & Sidewalk Gap Priorities CIP5 - - - - - -
Revolving Park Equipment Fund - - - - - -
-
Neighborhood Park Development CIP6 - 170,000 - 170,000 - 340,000
Capital Park Fund - 170,000 - 170,000 - 340,000
-
New Development Trail Alignments CIP7 - - - - - -
Capital Park Fund - - - - - -
-
Community Park Development and Renovation CIP8 - - - - - -
Capital Park Fund - - - - - -
Referendum - - - - - -
-
General Parks CIP6 - - - - - -
Capital Park Fund - - - - - -
-
Public Works (Parks) Total 346,000 545,000 418,000 619,000 589,000 2,517,000
Page 1 of 6
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020 - 2024
CIP
Project Reference 2020 2021 2022 2023 2024 Total
Public Works (Streets)
Street Improvements (Partnership Projects)CIP9 605,100 320,000 - - - 925,100
Project Levy 155,600 158,000 - - - 313,600
Special Assessments - - - - - -
State/Federal - - - - - -
County - 162,000 - - - 162,000
Other Municipality - - - - - -
Grants or Other Contributions - - - - - -
City MSA Funds 389,500 - - - - 389,500
Street Oversize Funds - - - - - -
Trunk Reserve Fund 60,000 - - - - 60,000
Water Quality Fund - - - - - -
Water Fund - - - - - -
Sewer Fund - - - - - -
Capital Park Fund - - - - - -
Street Improvements (City Jurisdiction)CIP10.1 - 7,462,740 6,696,000 6,143,900 5,168,080 25,470,720
Project Levy - 1,940,800 1,683,000 3,368,000 1,823,000 8,814,800
Special Assessments - 1,963,600 892,000 1,221,500 1,364,360 5,441,460
Grants or Other Contributions - - - - - -
City MSA Funds - 1,200,000 - 484,000 - 1,684,000
Street Oversize Fund - - - - - -
Trunk Reserve Fund - - - - - -
Water Quality Fund - 449,000 451,000 308,000 657,000 1,865,000
Water Fund - 1,356,840 1,840,000 519,000 749,400 4,465,240
Sewer Fund - 552,500 1,830,000 243,400 574,320 3,200,220
Street Improvements (Street Overlay)CIP10.2 979,933 1,099,419 1,207,187 1,239,756 1,243,575 5,769,869
-
Special Assessments 490,000 490,000 490,000 490,000 490,000 2,450,000
Permanent Improvement Revolving Fund 489,933 609,419 717,187 749,756 753,575 3,319,869
Public Works (Streets) Total 1,585,033 8,882,159 7,903,187 7,383,656 6,411,655 32,165,689
Page 2 of 6
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020 - 2024
CIP
Project Reference 2020 2021 2022 2023 2024 Total
Public Works (Water)
Meter Replacement Program CIP11 - - - - - -
Water Fund - - - - - -
-
Wells CIP12 40,000 41,000 42,000 44,000 45,000 212,000
Water Fund 40,000 41,000 42,000 44,000 45,000 212,000
Watermain Improvements CIP13 - - - - - -
Water Fund - - - - - -
Trunk Reserve Fund - - - - - -
Water System CIP14 112,551 115,927 119,405 122,987 126,677 597,548
Water Fund 112,551 115,927 119,405 122,987 126,677 597,548
Trunk Reserve Fund - - - - - -
Water Storage Fund
Pressure Reducing Valves CIP15 - - - - - -
Trunk Reserve Fund - - - - - -
Water Storage CIP16 - 1,000,000 - - 1,100,000 2,100,000
Water Fund - 1,000,000 - - 1,100,000 2,100,000
Public Works (Water) Total 152,551 1,156,927 161,405 166,987 1,271,677 2,909,548
Page 3 of 6
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020 - 2024
CIP
Project Reference 2020 2021 2022 2023 2024 Total
Public Works (Sanitary Sewer)
Meter Replacement Program CIP 11 - - - - - -
Sewer Fund - - - - - -
Sanitary Improvement CIP17 - - - - - -
Sewer Fund - - - - - -
Inflow / Infiltration Prevention CIP18 154,500 159,135 163,909 393,826 423,891 1,295,261
Sewer Fund 154,500 159,135 163,909 393,826 423,891 1,295,261
Sewer System Equipment Replacement CIP19 53,655 55,264 56,922 58,630 60,389 284,860
Sewer Fund 53,655 55,264 56,922 58,630 60,389 284,860
Public Works (Sanitary Sewer) Total 208,155 214,399 220,831 452,456 484,280 1,580,122
Public Works (Storm Water)
Stormwater Infrastructure Maintenance CIP20 - - 60,000 - 3,000 63,000
Water Quality Fund - - 60,000 - 3,000 63,000
Pond Maintenance & Retrofit CIP21 - 100,000 - 100,000 - 200,000
Water Quality Fund - 100,000 - 100,000 - 200,000
Stormwater Improvements CIP22 75,000 25,000 - 45,000 30,000 175,000
Water Quality Fund 75,000 25,000 - 45,000 30,000 175,000
Public Works (Storm Water) Total 75,000 125,000 60,000 145,000 33,000 438,000
Page 4 of 6
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020 - 2024
CIP
Project Reference 2020 2021 2022 2023 2024 Total
Vehicles & Equipment
Equipment Replacement Plan CIP23 1,200,000 1,635,000 1,082,000 892,000 799,000 5,608,000
Revolving Equipment Fund 1,085,000 610,000 1,082,000 892,000 799,000 4,468,000
Project Levy 115,000 1,025,000 - - - 1,140,000
Vehicle & Equipment Total 1,200,000 1,635,000 1,082,000 892,000 799,000 5,608,000
Facilities
Facilities Management Plan CIP24 114,000 329,000 6,000 185,000 1,045,000 1,679,000
Facilities Management Fund 114,000 (271,000) 6,000 185,000 1,045,000 1,079,000
Project Levy - 600,000 - - - 600,000
Facilities Total 114,000 329,000 6,000 185,000 1,045,000 1,679,000
Technology
Technology Plan CIP25 108,650 102,657 42,386 26,316 42,692 322,702
General Fund - Technology 65,818 102,657 25,033 26,316 16,365 236,190
Water Fund 17,553 - 8,676 - - 26,229
Sewer Fund 17,553 - 8,676 - - 26,229
Water Quality Fund - - - - - -
Cable Franchise Fund 7,727 - - - 26,327 34,055
Technology Total 108,650 102,657 42,386 26,316 42,692 322,702
GRAND TOTALS 3,789,389 12,990,143 9,893,810 9,870,416 10,676,304 47,220,061
Page 5 of 6
CITY OF PRIOR LAKE PROJECTS BY DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020 - 2024
CIP
Project Reference 2020 2021 2022 2023 2024 Total
TOTALS BY FUNDING SOURCES
Project Levy 270,600 3,723,800 1,683,000 3,368,000 1,823,000 10,868,400
Special Assessments 490,000 2,453,600 1,382,000 1,711,500 1,854,360 7,891,460
Referendum - - - - - -
Grants or Other Contributions - - - - - -
State/Federal - - - - - -
County - 162,000 - - - 162,000
Other Municipality - - - - - -
City MSA Funds 389,500 1,200,000 - 484,000 - 2,073,500
Capital Park Fund - 170,000 - 170,000 - 340,000
Street Oversize Fund - - - - - -
Trunk Reserve Fund 60,000 - - - - 60,000
Water Quality Fund 75,000 574,000 511,000 453,000 690,000 2,303,000
Water Fund 170,103 2,513,767 2,010,082 685,987 2,021,077 7,401,017
Sewer Fund 225,707 766,899 2,059,508 695,856 1,058,600 4,806,571
Water Storage Fund - - - - - -
General Fund - Technology 65,818 102,657 25,033 26,316 16,365 236,190
Revolving Equipment Fund 1,085,000 610,000 1,082,000 892,000 799,000 4,468,000
Revolving Park Equipment Fund 346,000 375,000 418,000 449,000 589,000 2,177,000
Cable Franchise Fund 7,727 - - - 26,327 34,055
Facilities Management Fund 114,000 (271,000) 6,000 185,000 1,045,000 1,079,000
Permanent Improvement Revolving Fund 489,933 609,419 717,187 749,756 753,575 3,319,869
3,789,389 12,990,143 9,893,810 9,870,416 10,676,304 47,220,061
Page 6 of 6
CITY OF PRIOR LAKE PROJECTS BY FUNDING SOURCE
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020-2024
- - - - -
Project 2020 2021 2022 2023 2024 Total
Project Levy
Street Reconstruction (Co. Rd.)155,600 158,000 - - - 313,600
Street Improvements (City)- 1,940,800 1,683,000 3,368,000 1,823,000 8,814,800
Street Improvements ( Street Overlay)- - - - - -
Equipment Replacement Plan 115,000 1,025,000 - - - 1,140,000
Facilities Management Plan - 600,000 - - - 600,000
270,600 3,723,800 1,683,000 3,368,000 1,823,000 10,868,400
Special Assessments
Street Reconstruction (Co. Rd.)- - - - - -
Street Improvements (City)- 1,963,600 892,000 1,221,500 1,364,360 5,441,460
Street Improvements ( Street Overlay)490,000 490,000 490,000 490,000 490,000 2,450,000
490,000 2,453,600 1,382,000 1,711,500 1,854,360 7,891,460
Referendum
Community Park Development and Renovation - - - - - -
- - - - - -
Grants or Other Contributions
Street Improvements (Partnership Projects)- - - - - -
Street Improvements (City)- - - - - -
- - - - - -
State/Federal
Street Reconstruction (Co. Rd.)- - - - - -
- - - - - -
County
Street Reconstruction (Co. Rd.)- 162,000 - - - 162,000
- 162,000 - - - 162,000
Other Municipality
Street Improvements (Partnership Projects)- - - - - -
- - - - - -
City MSA Funds
Street Reconstruction (Co. Rd.)389,500 - - - - 389,500
Street Improvements (City)- 1,200,000 - 484,000 - 1,684,000
389,500 1,200,000 - 484,000 - 2,073,500
Capital Park Fund
Neighborhood Park Development - 170,000 - 170,000 - 340,000
New Development Trail Alignments - - - - - -
Community Park Development and Renovation - - - - - -
General Parks - - - - - -
Street Improvements (Partnership Projects)- - - - - -
- 170,000 - 170,000 - 340,000
Page 1 of 3
CITY OF PRIOR LAKE PROJECTS BY FUNDING SOURCE
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020-2024
- - - - -
Project 2020 2021 2022 2023 2024 Total
Street Oversize Fund
Street Reconstruction (Co. Rd.)- - - - - -
Street Improvements (City)- - - - - -
- - - - - -
Trunk Reserve Fund
Street Reconstruction (Co. Rd.)60,000 - - - - 60,000
Street Improvements (City)- - - - - -
Water Treatment - - - - - -
Pressure Reducing Valves - - - - - -
60,000 1 2 3 4 60,000
Water Quality Fund
Street Reconstruction (Co. Rd.)- - - - - -
Street Improvements (City)- 449,000 451,000 308,000 657,000 1,865,000
Stormwater Infrastructure Maintenance - - 60,000 - 3,000 63,000
Pond Maintenance & Retrofit - 100,000 - 100,000 - 200,000
Stormwater Improvements 75,000 25,000 - 45,000 30,000 175,000
Technology Plan - - - - - -
75,000 574,000 511,000 453,000 690,000 2,303,000
Water Fund
Street Reconstruction (Co. Rd.)- - - - - -
Street Improvements (City)- 1,356,840 1,840,000 519,000 749,400 4,465,240
Meter Replacement Program - - - - - -
Wells 40,000 41,000 42,000 44,000 45,000 212,000
Watermain Improvements - - - - - -
Water System 112,551 115,927 119,405 122,987 126,677 597,548
Water Storage - 1,000,000 - - 1,100,000 2,100,000
Technology Plan 17,553 - 8,676 - - 26,229
170,103 2,513,767 2,010,082 685,987 2,021,077 7,401,017
Sewer Fund
Street Reconstruction (Co. Rd.)- - - - - -
Street Improvements (City)- 552,500 1,830,000 243,400 574,320 3,200,220
Meter Replacement Program - - - - - -
Sanitary Improvement - - - - - -
Inflow / Infiltration Prevention 154,500 159,135 163,909 393,826 423,891 1,295,261
Sewer System Equipment Replacement 53,655 55,264 56,922 58,630 60,389 284,860
Technology Plan 17,553 - 8,676 - - 26,229
225,708 766,900 2,059,509 695,857 1,058,601 4,806,571
Page 2 of 3
CITY OF PRIOR LAKE PROJECTS BY FUNDING SOURCE
CAPITAL IMPROVEMENT PROGRAM Council Meeting 08/05/2019
2020-2024
- - - - -
Project 2020 2021 2022 2023 2024 Total
Water Storage Fund
Water Storage - - - - - -
- - - - - -
General Fund
Technology Plan 65,818 102,657 25,033 26,316 16,365 236,190
65,818 102,657 25,033 26,316 16,365 236,190
Revolving Equipment Fund
Equipment Replacement Plan 1,085,000 610,000 1,082,000 892,000 799,000 4,468,000
1,085,000 610,000 1,082,000 892,000 799,000 4,468,000
Revolving Park Equipment Fund
Capital Replacement Projects 13,000 15,000 125,000 153,000
Park Amenities Replacement 146,000 150,000 155,000 159,000 164,000 774,000
Trail, Sidewalk, and Boardwalk Replacement 200,000 225,000 250,000 275,000 300,000 1,250,000
Natural Area Restoration - - - - - -
Existing Trail & Sidewalk Gap Priorities - - - - - -
346,000 375,000 418,000 449,000 589,000 2,177,000
Cable Franchise Fund
Technology Plan 7,727 - - - 26,327 34,055
7,727 - - - 26,327 34,055
Facilities Management Fund
Facilities Management Plan 114,000 (271,000) 6,000 185,000 1,045,000 1,079,000
114,000 (271,000) 6,000 185,000 1,045,000 1,079,000
Permanent Improvement Revolving Fund
Street Improvements ( Street Overlay)489,933 609,419 717,187 749,756 753,575 3,319,869
489,933 609,419 717,187 749,756 753,575 3,319,869
3,789,389 12,990,143 9,893,810 9,870,416 10,676,306 47,220,061
Page 3 of 3
CITY OF PRIOR LAKE Council Meeting 8/5/2019
2020-2029 TRANSPORTATION PLAN
Year Improvement Project Type Length Pavement Utility MSA Street Tax Bond Assessments Water Sewer Stormwater/Watermain Sanitary Storm Grant or Other Total City Municipal County State Federal TOTAL PROJECT
Miles OCI*OCI*Oversizing Levy Type Utility Fund Utility Fund Water Quality Trunk Fund Trunk Fund Trunk Fund Contribution Cost Cost Cost Cost Cost COST
-
2020 CSAH 42 (CR83 to CR17)Partnership NA 389,500 - 155,600 475 - - 60,000 - - 605,100 - - - - 605,100
2020 Project Totals 0 389,500$ -$ 155,600$ -$ -$ -$ -$ -$ 60,000$ -$ -$ 605,100$ -$ -$ -$ -$ 605,100$
2021 Hidden Oaks/Timberview/Timber (1986)Pavement/Recon 0.4 22 39 - - 806,400 429 345,600 485,000 121,000 136,000 - - - - 1,894,000 - - - - 1,894,000
2021 Millers/Omega/Glory (1982)Pavement/Rehab 0.31 25 79 - - 435,000 429 290,000 41,340 - - - - - 766,340 - - - - 766,340
2021 Fish Point Road (CR 44 to TH 13)Pavement/Recon 0.66 22 40 1,200,000 - 510,000 429 1,140,000 725,000 350,500 220,000 - - - - 4,145,500 - - - - 4,145,500
2021 Colorado Street (Arcadia to Main)Pavement/Recon 0.14 189,400 429 188,000 105,500 81,000 93,000 656,900 656,900
2021 Colorado Street Parking Lot Partnership NA 158,000 429 158,000 162,000 320,000
- - - - - - - - - -
2021 Project Totals 1.51 1,200,000$ -$ 2,098,800$ 1,963,600$ 1,356,840$ 552,500$ 449,000$ -$ -$ -$ -$ 7,620,740$ -$ 162,000$ -$ -$ 7,782,740$
2022 Inguadona/Roosevelt/Ramsey/Green Hts Trail/Park (private)Pavement/Recon 0.59 475 801,000$ 944,000$ 171,000$ 1,916,000 - - - - 1,916,000
2022 Pershing/Dunkirk/Dutch/Roanoke/Green Hts/Spring (1985)Pavement/Recon 0.76 26 34 - - 1,490,000 429 760,000 739,000 686,000 280,000 - - - - 3,955,000 - - - - 3,955,000
2022 Park Avenue (1985)Pavement/Recon 0.14 24 78 - - 193,000 429 132,000 300,000 200,000 - - - 825,000 - - - - 825,000
2022 Project Totals 1.49 -$ -$ 1,683,000$ 892,000$ 1,840,000$ 1,830,000$ 451,000$ -$ -$ -$ -$ 6,696,000$ -$ -$ -$ -$ 6,696,000$
2023 Northwood Road (Fremont to Knollridge) (1994)Pavement/Rehab 0.52 29 84 - - 797,000 429 531,500 - - - - - - - 1,328,500 - - - - 1,328,500
2023 Northwood Road (Knollridge to CSAH 12) (1994)Pavement/Recon 0.6 16 79 484,000 - 1,950,000 475 300,000 281,000 74,000 240,000 - - - - 3,329,000 - - - - 3,329,000
2023
Knollridge/Hawk Ridge/Viewcrest (1998) Lake Haven/Shady
Cove/Lake Bluff(2000)Fremont Cir/Fremont St/Crystal (1986)Pavement/Rehab NA 37 85 - - 251,000 429 120,000 - - - - - - - 371,000 - - - - 371,000
2023 Frost Point Circle (1974)Pavement/Recon 0.17 24 35 - - 370,000 429 270,000 238,000 169,400 68,000 - - - - 1,115,400 - - - - 1,115,400
- - - - - - - - - - - -
2023 Project Totals 1.29 484,000$ -$ 3,368,000$ 1,221,500$ 519,000$ 243,400$ 308,000$ -$ -$ -$ -$ 6,143,900$ -$ -$ -$ -$ 6,143,900$
2024 Martindale/Henning Circle/Hickory Lane Pavement/Rehab 0.6 487,000$ 429 325,000$ 812,000 812,000
2024 Lakeside Avenue (CR21 to Pleasant)Pavement/Recon 0.34 536,000$ 429 415,280$ 300,000$ 230,000$ 262,000$ 1,743,280 1,743,280
2024 Colorado (Duluth to Arcadia)Pavement/Recon 0.08 132,000$ 429 102,080$ 75,000$ 56,320$ 65,000$ 430,400 430,400
2024 Duluth (CR21 to TH13)Pavement/Recon 0.43 668,000$ 429 522,000$ 374,400$ 288,000$ 330,000$ 2,182,400 2,182,400
- - - - - - - - - - -
2024 Project Totals 1.45 -$ -$ 1,823,000$ 1,364,360$ 749,400$ 574,320$ 657,000$ -$ -$ -$ -$ 5,168,080$ -$ -$ -$ -$ 5,168,080$
2025 Raspberry Ridge/Hidden Pond/Black Oak/Timberglade (1987)Pavement/Recon 0.6 23 975,000$ 429 400,000$ 1,200,000$ 202,500$ 300,000$ 3,077,500
2025 Appaloosa Trail/Highland Ct (1996)Pavement/Rehab 0.31 29 141,663$ 429 94,442$ 236,104
2025 Island View Cir/Island View Rd/Island Circle (1977)Pavement/Recon 0.84 20 1,195,720$ 429 797,147$ 500,900$ 680,000$ 350,000$ 3,523,767
2025 Project Totals 1.75 -$ -$ 2,312,382$ 1,291,588$ 1,700,900$ 882,500$ 650,000$ -$ -$ -$ -$ 6,837,371$ -$ -$ -$ -$ -$
2026 Street Reconstruction Non-Specific Pavement/Recon 1.5 - - 1,900,000 429 1,620,000 825,000 634,000 375,000 - - - - 5,354,000 -$ -$ -$ -$ 5,354,000
2026 Project Totals 1.5 -$ -$ 1,900,000$ 1,620,000$ 825,000$ 634,000$ 375,000$ -$ -$ -$ -$ 5,354,000$ -$ -$ -$ -$ 5,354,000$
2027 Street Reconstruction Non-Specific Pavement/Recon 1.5 - - 1,618,800 429 405,000 - - - - 2,023,800 -$ -$ -$ -$ 2,023,800
2027 Project Totals 1.5 -$ -$ 1,618,800$ 405,000$ -$ -$ -$ -$ -$ -$ -$ 2,023,800$ -$ -$ -$ -$ 2,023,800$
2028 Street Reconstruction Non-Specific Pavement/Recon 1.5 500,000 - 2,166,000 429 1,850,000 941,000 725,000 428,000 - - - - 6,610,000 -$ -$ -$ -$ 6,610,000
2028 Project Totals 1.5 500,000$ -$ 2,166,000$ 1,850,000$ 941,000$ 725,000$ 428,000$ -$ -$ -$ -$ 6,610,000$ -$ -$ -$ -$ 6,610,000$
2029 Street Reconstruction Non-Specific Pavement/Recon 1.5 - 1,850,000 429 462,000 - - - - - - - 2,312,000 -$ -$ -$ -$ 2,312,000
2029 Project Totals 1.5 -$ -$ 1,850,000$ 462,000$ -$ -$ -$ -$ -$ -$ -$ 2,312,000$ -$ -$ -$ -$ 2,312,000$
Program Totals 2,573,500$ -$ 18,975,582$ -$ 11,070,048$ 7,932,140$ 5,441,720$ 3,318,000$ -$ 60,000$ -$ -$ 49,370,991$ -$ 162,000$ -$ -$ 42,695,620$
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LowerPrior Lake
PikeLake
MysticLake
HaasLake
CampbellLake
UpperPriorLake
Spring Lake
Cleary Lake
ArcticLake
Rice Lake
BlindLake
JeffersPond
HowardLake
This drawing is neither a legally recorded map nor a surveyand is not intended to be used as one. This drawing is acompilation of records, information and data from variouscity, county and state offices and other sources. Thisdocument should be used for reference only. Norepresentation is made that features presented accuratelyreflect true location. The City of P rior Lake, or any otherentity from w hich data was obtained, assumes no liability forany errors or omissions herein. If discrepancies are found,please contact the City of Prior Lake.
0 0.50.25
Miles
City of Prior Lake²Minnesota
2019
Proposed CIPProjects
Last Updated July 2019City of P rior Lake GIS
Overlay (Budget)
2019
2020
Intersection by Year
#(2019
#(2020
#(2021
#(2022
#(2023
#(2024
Reclaim (2020 CIP)
2019
2020
2021
2022
2023
2024
2025
Reconstruct (2020 C IP)
20192020
20212022
2022 (Private)
2023
2024
2025
CITY OF PRIOR LAKE Council Meeting 08/05/2019
CITY OF PRIOR LAKE
2020 - 2028 STREET OVERLAY PLAN (PIR F450)
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
PIR Fund (F450)
Use of Funds:
Street Overlay Project 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$ 700,000$
Transfer to Debt Service Funds 279,933 399,419 507,187 539,756 543,575 561,343 561,343 561,343 561,343 561,343
Total Use of Funds 979,933$ 1,099,419$ 1,207,187$ 1,239,756$ 1,243,575$ 1,261,343$ 1,261,343$ 1,261,343$ 1,261,343$ 1,261,343$
Sources of Funds:
Special Assessment Revenue 305,390 418,922 497,173 535,221 563,093 575,946 579,376 587,412 594,860 594,860
Bond Proceeds 490,000 490,000 490,000 490,000 490,000 490,000 490,000 490,000 490,000 490,000
Tax Levy 130,000 165,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000
Transfer from General Fund (portion of previous
GF tax levy)
Potential change in tax levy based on
prepaid and transfers
Interest Earnings (1.75%)6,477 5,636 5,288 5,031 4,864 5,116 5,286 5,519 5,897 6,412
Total Source of Funds 931,867$ 1,079,558$ 1,192,462$ 1,230,252$ 1,257,957$ 1,271,062$ 1,274,662$ 1,282,931$ 1,290,757$ 1,291,272$
Change in Fund Balance (48,066)$ (19,860)$ (14,726)$ (9,504)$ 14,383$ 9,719$ 13,319$ 21,588$ 29,414$ 29,929$
Beginning Fund Balance 370,115$ 322,050$ 302,189$ 287,464$ 277,960$ 292,342$ 302,061$ 315,380$ 336,968$ 366,382$
Ending Fund Balance 322,050$ 302,189$ 287,464$ 277,960$ 292,342$ 302,061$ 315,380$ 336,968$ 366,382$ 396,310$
Council Meeting 08/05/2019
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Use of Funds:
Fire Dept Total 115,000$ 700,000$ 100,000$ 186,000$ 140,000$ -$ 45,000$ -$ -$ -$
Police Dept Total 443,000 197,000 243,000 230,000 157,000 209,000 263,000 211,000 203,000 261,000
Public Works Dept Total 642,000 738,000 739,000 476,000 502,000 785,000 448,000 819,000 848,000 1,362,000
Total Use of Funds 1,200,000$ 1,635,000$ 1,082,000$ 892,000$ 799,000$ 994,000$ 756,000$ 1,030,000$ 1,051,000$ 1,623,000$
Source of Funds:
Interest Earnings (1.5%)7,000 3,000 7,000 4,000 5,000 7,000 11,000 15,000 15,000 15,000
Annual Equipment Levy 625,000 650,000 675,000 700,000 725,000 750,000 775,000 800,000 825,000 850,000
Water Fund Contribution 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000
Sewer Fund Contribution 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000
Water Quality Fund Contribution 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Forfeiture Funds / Donations - 33,000 34,000 35,000 - - - 40,000 - -
Auction Proceeds 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000
Bond Proceeds 115,000 1,025,000 - - - 350,000 - - 450,000
Total Source of Funds 939,000$ 1,903,000$ 908,000$ 931,000$ 922,000$ 1,299,000$ 978,000$ 1,047,000$ 1,032,000$ 1,507,000$
Change in Fund Balance (261,000)$ 268,000$ (174,000)$ 39,000$ 123,000$ 305,000$ 222,000$ 17,000$ (19,000)$ (116,000)$
Beginning Fund Balance 453,000$ 192,000$ 460,000$ 286,000$ 325,000$ 448,000$ 753,000$ 975,000$ 992,000$ 973,000$
Ending Fund Balance 192,000$ 460,000$ 286,000$ 325,000$ 448,000$ 753,000$ 975,000$ 992,000$ 973,000$ 857,000$
CITY OF PRIOR LAKE
2020 - 2029 EQUIPMENT REPLACEMENT PLAN
Page 1 of 1
CITY OF PRIOR LAKE Council Meeting 08/05/2019
2020 - 2029 PARK PLAN
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Capital Park Fund (F225)
Use of Funds:
Neighborhood Park Development - 170,000 - 170,000 - 170,000 - 170,000 170,000
New DevelopmentTrail Alignments - - - - - - - - - -
Community Park Development
General Parks - - -
- 170,000 - 170,000 - 170,000 - 170,000 - 170,000
Sources of Funds:
Bond Proceeds - Park Referendum
Park Dedication Fees
(before new park development credit)506,000 506,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,001
Miscellaneous Revenues (including interest)52,000 60,000 66,000 74,000 79,000 87,000 92,000 101,000 106,000 115,000
Total Source of Funds 558,000 566,000 516,000 524,000 529,000 537,000 542,000 551,000 556,000 565,001
Change in Fund Balance 558,000$ 396,000$ 516,000$ 354,000$ 529,000$ 367,000$ 542,000$ 381,000$ 556,000$ 395,001$
Beginning Fund Balance 1,839,000$ 2,397,000$ 2,793,000$ 3,309,000$ 3,663,000$ 4,192,000$ 4,559,000$ 5,101,000$ 5,482,000$ 6,038,000$
Ending Fund Balance 2,397,000$ 2,793,000$ 3,309,000$ 3,663,000$ 4,192,000$ 4,559,000$ 5,101,000$ 5,482,000$ 6,038,000$ 6,433,001$
Revolving Park Equipment Fund (F430)
Use of Funds:
Capital Replacement Projects 13,000 15,000 125,000 125,000 125,000 125,000 125,000 125,000
Park Amenity Replacements 146,000 150,000 155,000 159,000 164,000 169,000 174,000 179,000 185,000 190,000
Trail, Sidewalk, and Boardwalk Replacement 200,000 225,000 250,000 275,000 300,000 325,000 350,000 375,000 400,000 412,000
Natural Area Restoration - - - - - - - - - -
Existing Trail and Sidewalk Gap Priorities - - - - - - - - - -
Total Use of Funds 346,000 375,000 418,000 449,000 589,000 619,000 649,000 679,000 710,000 727,000
Sources of Funds:
Interest Earnings (1.5%)9,000 9,000 9,000 9,000 10,000 8,000 8,000 8,000 8,000 8,000
Tax Levy 319,000 375,000 418,000 449,000 499,000 569,000 649,000 679,000 710,000 727,000
Bond Proceeds
- - ....
Total Source of Funds 328,000 384,000 427,000 458,000 509,000 577,000 657,000 687,000 718,000 735,000
Change in Fund Balance (18,000)$ 9,000$ 9,000$ 9,000$ (80,000)$ (42,000)$ 8,000$ 8,000$ 8,000$ 8,000$
Beginning Fund Balance 632,000$ 614,000$ 623,000$ 632,000$ 641,000$ 561,000$ 519,000$ 527,000$ 535,000$ 543,000$
Ending Fund Balance 614,000$ 623,000$ 632,000$ 641,000$ 561,000$ 519,000$ 527,000$ 535,000$ 543,000$ 551,000$
Council Meeting 8/5/2019
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Use of Funds:
Hardware
Administration 8,400$ 7,393$ 6,997$ 6,168$ 10,468$ 7,671$ 8,609$ 7,541$ 7,120$ 6,240$
Building Inspection/Engineering - - 5,886 1,168 7,165 2,599 - 6,186 - -
Community/Economic Development - 1,041 1,051 2,229 1,179 1,200 - 1,105 1,116 2,366
Finance - - 3,363 1,000 2,573 1,191 - - 3,570 -
Fire 9,891 - - - - - 10,499 - - -
Police 2,885 8,949 10,993 6,062 14,903 21,007 8,312 5,413 8,880 3,731
Public Works 1,855 7,284 7,462 5,095 4,002 12,236 1,969 5,744 7,921 2,479
Cable Television 11,127 - 7,883 - 37,413 - 11,046 4,584 77,323 5,916
Printers/Scanners 3,946 22,576 24,504 21,316 15,975 1,083 7,929 3,424 6,694 -
Network Infrastructure 75,318 34,509 14,322 14,752 15,194 15,650 43,462 16,603 17,101 25,840
Miscellaneous - 9,365 1,997 - - 35,657 - - - -
Total Hardware 113,422$ 91,118$ 84,457$ 57,790$ 108,873$ 98,295$ 91,826$ 50,600$ 129,724$ 46,572$
Software
Existing / Maintenance / Upgrades 210,345$ 240,722$ 178,478$ 180,619$ 185,914$ 187,869$ 193,487$ 204,750$ 205,234$ 289,300$
Proposed Software 1,500 26,500 24,000 5,000 5,000 - - - - -
Total Software 211,845$ 267,222$ 202,478$ 185,619$ 190,914$ 187,869$ 193,487$ 204,750$ 205,234$ 289,300$
Total Use of Funds 325,266$ 358,340$ 286,935$ 243,409$ 299,787$ 286,164$ 285,313$ 255,350$ 334,958$ 335,872$
Source of Funds:
General Fund 191,844$ 267,934$ 165,046$ 147,150$ 163,346$ 180,023$ 170,322$ 145,054$ 142,951$ 216,566$
Water Fund 61,566$ 45,933$ 54,058$ 46,744$ 48,789$ 54,409$ 52,390$ 52,610$ 54,189$ 55,814$
Sewer Fund 60,330$ 44,060$ 59,524$ 47,911$ 48,789$ 51,269$ 51,078$ 52,610$ 59,990$ 55,814$
Water Quality Fund 400$ 412$ 424$ 1,604$ 1,450$ 463$ 477$ 492$ 506$ 1,761$
Cable Franchise Fund 11,127$ -$ 7,883$ -$ 37,413$ -$ 11,046$ 4,584$ 77,323$ 5,916$
Total Source of Funds 325,266$ 358,340$ 286,935$ 243,409$ 299,787$ 286,164$ 285,313$ 255,350$ 334,958$ 335,872$
Net Source (Use) of Funds -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Operating Budget 216,616$ 255,682$ 244,549$ 217,093$ 257,095$ 282,915$ 257,971$ 255,350$ 250,942$ 263,755$
Capital Improvement Plan 108,650$ 102,657$ 42,386$ 26,316$ 42,692$ 3,249$ 27,342$ -$ 84,017$ 72,117$
Source of Funds (Operating Budget):
General Fund 126,026$ 165,277$ 140,013$ 120,834$ 146,981$ 178,940$ 142,979$ 145,054$ 136,257$ 144,450$
Water Fund 44,013$ 45,933$ 45,382$ 46,744$ 48,789$ 53,326$ 52,390$ 52,610$ 54,189$ 55,814$
Sewer Fund 42,777$ 44,060$ 50,847$ 47,911$ 48,789$ 50,186$ 51,078$ 52,610$ 59,990$ 55,814$
Water Quality Fund 400$ 412$ 424$ 1,604$ 1,450$ 463$ 477$ 492$ 506$ 1,761$
Cable Franchise Fund 3,400$ -$ 7,883$ -$ 11,086$ -$ 11,046$ 4,584$ -$ 5,916$
Total Source of Funds: Op. Budget 216,616$ 255,682$ 244,549$ 217,093$ 257,095$ 282,915$ 257,971$ 255,350$ 250,942$ 263,755$
Source of Funds (CIP):
General Fund 65,818$ 102,657$ 25,033$ 26,316$ 16,365$ 1,083$ 27,342$ -$ 6,694$ 72,117$
Water Fund 17,553$ -$ 8,676$ -$ -$ 1,083$ -$ -$ -$ -$
Sewer Fund 17,553$ -$ 8,676$ -$ -$ 1,083$ -$ -$ -$ -$
Water Quality Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Cable Franchise Fund 7,727$ -$ -$ -$ 26,327$ -$ -$ -$ 77,323$ -$
Total Source of Funds: CIP 108,650$ 102,657$ 42,386$ 26,316$ 42,692$ 3,249$ 27,342$ -$ 84,017$ 72,117$
CITY OF PRIOR LAKE
2020 - 2029 TECHNOLOGY PLAN
R:\CIP\2020-2024 CIP\DRAFTS\Public Hearing 8.5.2019\Technology Plan - 2020-2024 Proposed Expenditures.docx
Technology Plan 2020 – Proposed Significant Annual Expenditures
The Technology Plan summarizes the city’s operating and capital expenditures for technology related items in accordance with our policy.
General Fund
Computer Replacement
(includes work station, lap tops,
tough books, iPads, etc.)
2020: $21,000
2021: $19,700
2022: $31,000
City computers are on a six-year replacement schedule and laptops/tough
books on a five-year replacement schedule.
Website Redesign 2020: $45,000
2021: $5,000 (annual license fee)
Redesign of city website. An external audit of city’s network security
indicated that the platform on which the city’s website resides is a
security risk for hackers because the programming is outdated and no
longer supported. New website would include email sign up on specific
topics and capability to send alerts. Will make website device friendly for
use on phones and ipads, etc.
Servers 2020: $25,000
2020: $36,000
Replacement/upgrade of physical servers. In 2020, the SAN needs to be
replaced ($36,000) because it is end of life. The SAN is the storage
network for all city data and systems. Both virtual servers ($25,000) also
need to be replaced as their life span is 6 years and the current ones were
purchased in 2014.
Infrastructure 2020: $9,000
2021: $12,000
Replacement of network switches and switch blades to support servers
and network.
Software/Consulting Services 2021: $20,000 Block time to develop online business licensing application processing,
workflow and payment.
Copiers 2021: $18,730 (large map)
2022: $8,500 (Public Works)
2023: $10,000 (Police)
2024: $11,000 (Building)
Copier replacements.
Police Dept Interview Room 2021: $64,000 To update and replace video cameras, server and storage for police
interview rooms.
Epson Projector 2021: $5,700 Replacement of Parkview Conference Room projector.
R:\CIP\2020-2024 CIP\DRAFTS\Public Hearing 8.5.2019\Technology Plan - 2020-2024 Proposed Expenditures.docx
Water Fund
BS&A Utility Billing System 2020: $17,600 Utility billing system replacement/vendor is phasing out system support
Sewer Fund
BS&A Utility Billing System 2020: $17,600 Utility billing system replacement/ vendor is phasing out system support
Cable Fund
Live Stream City Meetings 2020 - $10,000 To install and adapt system for live webstreaming, chapter marking and
archiving the meetings and agendas.
CITY OF PRIOR LAKE
2020 - 2029 FACILITIES MANAGEMENT PLAN Council Meeting 8/5/2019
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Use of Funds:
City Hall - 47,000 - - 255,000 - 945,000 - - -
Police Station - 168,000 - - 310,000 - 514,000 - - -
Fire Station #1 - 80,000 - 15,000 148,000 - - - - -
Fire Station #2 20,000 - - 31,000 29,000 - 240,000 - 153,000 -
Library & Club Prior 84,000 3,000 - - 143,000 - - 228,000 - 285,000
Maintenance Center 10,000 31,000 6,000 - 120,000 - 309,000 209,000 5,000 17,000
Water Treatment Facility - - - 139,000 40,000 - - 267,000 447,000 61,000
Total Use of Funds 114,000 329,000 6,000 185,000 1,045,000 - 2,008,000 704,000 605,000 363,000
Source of Funds:
Interest Earnings (1.5%)9,000 9,810 7,770 10,980 12,135 9,840 14,625 12,450 7,875 5,310
Transfer from General Fund - - - - - - - - - -
Transfer from Water Fund 87,000 90,000 93,000 96,000 99,000 102,000 105,000 108,000 111,000 114,000
Transfer from Sewer Fund 12,000 13,000 14,000 15,000 16,000 17,000 18,000 19,000 20,000 21,000
Annual Property Tax Levy 30,000 80,000 105,000 140,000 165,000 190,000 225,000 260,000 295,000 330,000
Bond Proceeds - - - 600,000 - 1,500,000 - - -
Total Source of Funds 138,000 193,000 220,000 262,000 892,000 319,000 1,863,000 399,000 434,000 470,000
Change in Fund Balance 24,000 (136,000) 214,000 77,000 (153,000) 319,000 (145,000) (305,000) (171,000) 107,000
Beginning Fund Balance 630,000 654,000 518,000 732,000 809,000 656,000 975,000 830,000 525,000 354,000
Ending Fund Balance 654,000 518,000 732,000 809,000 656,000 975,000 830,000 525,000 354,000 461,000
CITY OF PRIOR LAKE Council Meeting 08/05/2019
2020 - 2029 WATER OPERATING PLAN
2020-2029
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Totals
Use of Funds:
Operations & Maintenance 2,134,081$ 2,240,785$ 2,352,824$ 2,470,466$ 2,593,989$ 2,723,688$ 2,859,873$ 3,002,866$ 3,153,010$ 3,310,660$ 25,567,091
Capital Projects 170,103 2,513,767$ 2,010,082$ 685,987$ 2,021,077$ 1,903,460$ 1,006,392$ 186,423$ 1,133,576$ 197,853$ 13,773,694
Interfund Transfer 369,110 378,170$ 387,420$ 396,850$ 406,480$ 416,300$ 426,330$ 436,570$ 447,030$ 457,710$ 4,013,769
Debt Service 728,500 740,170$ 749,300$ 779,870$ 785,085$ 793,962$ 793,807$ 799,533$ 811,300$ 646,217$ 7,710,712
Total Use of Funds 3,401,795 5,872,892 5,499,625 4,333,173 5,806,631 5,837,411 5,086,401 4,425,393 5,544,915 4,612,440 51,065,267
Source of Funds:
Water Usage Charge 4,348,897 4,614,822 4,896,758 5,190,587 5,501,897 5,831,712 6,181,114 6,551,245 6,943,315 7,358,601 54,131,851
Special Utility Billing District - 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 800,000
Other Revenues 144,560 146,006 148,926 151,904 154,943 158,041 161,202 164,426 167,715 171,069 1,512,724
Bond Proceeds - - - - - - - - - - 0
Trunk Fund Contribution - - - - - - - - - - 1,188,000
Total Source of Funds 4,493,458 4,860,828 5,145,684 5,442,491 5,756,840 6,089,754 6,442,316 6,815,671 7,211,030 7,629,670 57,632,575
Change in Fund Balance 1,091,663$ (1,012,064)$ (353,941)$ 1,109,319$ (49,791)$ 252,343$ 1,355,915$ 2,390,278$ 1,666,114$ 3,017,230$ 6,567,308$
Beginning Fund Balance 3,846,566$ 4,938,229$ 3,926,165$ 3,572,224$ 4,681,543$ 4,631,752$ 4,884,095$ 6,240,009$ 8,630,288$ 10,296,402$
Ending Fund Balance 4,938,229$ 3,926,165$ 3,572,224$ 4,681,543$ 4,631,752$ 4,884,095$ 6,240,009$ 8,630,288$ 10,296,402$ 13,313,632$
CITY OF PRIOR LAKE Council Meeting 08/05/2019
2020 - 2029 SANITARY SEWER OPERATING PLAN
2020-2029
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Totals
Use of Funds:
Operations & Maintenance 1,113,131$ 1,146,525$ 1,180,921$ 1,216,348$ 1,252,839$ 1,290,424$ 1,329,137$ 1,369,011$ 1,410,081$ 1,452,383$ 12,760,799
MCES Fees 1,752,922 1,901,228 2,061,707 2,233,167 2,418,528 2,618,898 2,835,468 3,069,526 3,322,458 3,595,760 25,809,661
Capital Improvement Projects 225,707 766,899 2,059,508 695,856 1,058,600 1,424,891 1,182,548 581,004 1,338,684 271,595 9,605,292
Interfund Transfer 294,110 301,170 308,420 315,850 323,480 331,300 339,330 347,570 356,030 364,710 3,281,970
Debt Service 174,450 169,650 257,773 257,773 257,573 252,173 250,423 253,423 255,923 87,923 2,217,083
Total Use of Funds 3,560,320 4,285,472 5,868,328 4,718,994 5,311,020 5,917,686 5,936,905 5,620,534 6,683,176 5,772,371 53,674,806
Source of Funds:
Wastewater Collection Revenue 4,294,716 4,638,582 5,010,341 5,406,959 5,835,430 6,298,290 6,798,271 7,338,321 7,921,618 8,551,589 62,094,118
Special Utility Billing District - 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 900,000
Other Revenues 40,000 40,400 40,804 41,212 41,624 42,040 42,461 42,885 43,314 43,747 418,489
Interfund Transfer
Bond Proceeds - 750,000 - - - - - - - - 750,000
Total Source of Funds 4,334,716 5,528,982 5,151,145 5,548,171 5,977,054 6,440,330 6,940,732 7,481,207 8,064,933 8,695,337 64,162,606
Change in Fund Balance 774,396$ 1,243,510$ (717,183)$ 829,177$ 666,035$ 522,645$ 1,003,827$ 1,860,673$ 1,381,757$ 2,922,966$ 10,487,800$
Beginning Fund Balance 1,053,100$ 1,827,495$ 3,071,005$ 2,353,822$ 3,182,998$ 3,849,033$ 4,371,678$ 5,375,504$ 7,236,177$ 8,617,934$
Ending Fund Balance 1,827,495$ 3,071,005$ 2,353,822$ 3,182,998$ 3,849,033$ 4,371,678$ 5,375,504$ 7,236,177$ 8,617,934$ 11,540,900$
CITY OF PRIOR LAKE Council Meeting 08/05/2019
2020-2029
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Totals
Use of Funds:
Operations & Maintenance 744,765$ 658,309$ 677,335$ 696,944$ 717,156$ 737,988$ 759,461$ 781,594$ 804,407$ 827,924$ 7,405,883$
Capital Projects 75,000 474,000 511,000 353,000 690,000 800,000 695,000 - 428,000 - 4,026,000
Total Use of Funds 819,765 1,132,309 1,188,335 1,049,944 1,407,156 1,537,988 1,454,461 781,594 1,232,407 827,924 11,431,883
Source of Funds:
Interest Earnings (1.5%)11,600$ 18,208$ 24,840$ 26,738$ 28,688$ 34,239$ 34,267$ 33,073$ 34,566$ 49,675$ 295,894$
Charges for Services 1,166,681 1,216,703 1,268,869 1,323,272 1,380,007 1,439,175 1,500,879 1,565,229 1,632,339 1,702,325 14,195,479
Grants - - - - - - - - - - -
Total Source of Funds 1,178,281 1,234,910 1,293,709 1,350,010 1,408,695 1,473,414 1,535,148 1,598,304 1,666,907 1,752,004 14,491,382$
Change in Fund Balance 358,516$ 102,602$ 105,374$ 300,066$ 1,539$ (64,575)$ 80,687$ 816,711$ 434,500$ 924,080$ 3,059,499$
Beginning Fund Balance 984,200$ 1,342,716$ 1,445,318$ 1,550,692$ 1,850,757$ 1,852,296$ 1,787,722$ 1,868,408$ 2,685,116$ 3,119,613$
Ending Fund Balance 1,342,716$ 1,445,318$ 1,550,692$ 1,850,757$ 1,852,296$ 1,787,722$ 1,868,408$ 2,685,116$ 3,119,613$ 4,043,689$
2020 - 2029 WATER QUALITY OPERATING PLAN
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 20-xxx
A RESOLUTION APPROVING THE 2020-2024 CAPITAL IMPROVEMENT PROGRAM
Motion By: Second By:
WHEREAS, The purpose of the Capital Improvement Program (CIP) is to protect the infrastructure
of the City of Prior Lake by establishing a replacement plan for existing infrastructure
and by identifying those improvements necessary to accommodate the growth of the
community; and
WHEREAS, The CIP is a flexible planning document that attempts to balance the financial
resources of the City with its needs; and
WHEREAS, During the course of the preparation and review of the 2020 to 2024 CIP the City
Council has considered, for each capital improvement and for the CIP overall: the
condition of the City's existing infrastructure, including the projected need for repair or
replacement; the likely demand for the improvement; the estimated cost of the
improvement; the available public resources; the level of overlapping debt in the City;
the relative benefits and costs of alternative uses of the funds; operating costs of the
proposed improvements; and alternatives for providing services most efficiently through
shared facilities with other cities or local government units; and
WHEREAS, It is intended for the CIP to be established for a period of five (5) years and to be
updated annually; and
WHEREAS,
On August 5, 2019, a presentation on the 2020-2024 CIP that provided detail of the
capital spending priorities and funding was provided; and
WHEREAS,
The City reasonably expects to reimburse the expenditures made for certain costs of
the projects included in the CIP from the proceeds of bonds. Therefore, a separate
resolution is attached establishing procedures relating to compliance with
reimbursement bond regulations under the Internal Revenue Code.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The 2020-2024 Capital Improvement Program is hereby approved.
3. The attached resolution establishing procedures relating to compliance with reimbursement bond
regulations under the Internal Revenue Code is hereby approved.
2
PASSED AND ADOPTED THIS 5th DAY OF AUGUST 2019.
VOTE Briggs Erickson Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
______________________________
Michael Plante, City Manager
11936932v1
RESOLUTION NO. ________
RESOLUTION ESTABLISHING PROCEDURES
RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the "Council") of the City of Prior Lake,
Minnesota (the "City"), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Treasury Regulations, Section
1.150-2 (as the same may be amended or supplemented, the "Regulations"), dealing with
"reimbursement bond" proceeds, being proceeds of bonds used to reimburse the City for
any project expenditure paid by the City prior to the time of the issuance of those bonds.
(b) The Regulations generally require that the City (as the issuer of or the
primary obligor under the bonds) make a declaration of intent to reimburse itself for such
prior expenditures out of the proceeds of subsequently issued bonds, that such declaration
be made not later than 60 days after the expenditure is actually paid, and that the bonding
occur and the written reimbursement allocation be made from the proceeds of such bonds
within 18 months after the later of (1) the date of payment of the expenditure or (2) the
date the project is placed in service (but in no event more than 3 years after actual
payment).
2. Official Intent Declaration. The Regulations, in the situations in which they
apply, require the City to have declared an official intent (the "Declaration") to reimburse itself
for previously paid project expenditures out of the proceeds of subsequently issued bonds. The
Council hereby authorizes the Finance Director to make the City's Declarations or to delegate
from time to time that responsibility to other appropriate City employees. Each Declaration shall
comply with the requirements of the Regulations, including without limitation the following:
(a) Each Declaration shall be made not later than 60 days after payment of the
applicable project cost and shall state that the City reasonably expects to reimburse itself
for the expenditure out of the proceeds of a bond issue or similar borrowing. Each
Declaration may be made substantially in the form of the Exhibit A which is attached to
and made a part of this Resolution, or in any other format which may at the time comply
with the Regulations.
(b) Each Declaration shall (1) contain a reasonably accurate description of the
"project," as defined in the Regulations (which may include the property or program to be
financed, as applicable), to which the expenditure relates and (2) state the maximum
principal amount of bonding expected to be issued for that project.
(c) Care shall be taken so that the City, or its authorized representatives under
this Resolution, not make Declarations in cases where the City doesn't reasonably expect
that reimbursement bonds will be issued to finance the subject project costs, and the City
11936932v1
2
officials are hereby authorized to consult with bond counsel to the City concerning the
requirements of the Regulations and their application in particular circumstances.
(d) The Council shall be advised from time to time on the desirability and
timing of the issuance of reimbursement bonds relating to project expenditures for which
the City has made Declarations.
3. Reimbursement Allocations. If the City is acting as the issuer of the
reimbursement bonds, the designated City officials shall also be responsible for making the
"reimbursement allocations" described in the Regulations, being generally written allocations
that evidence the City's use of the applicable bond proceeds to reimburse the original
expenditures.
4. Effect. This Resolution shall amend and supplement all prior resolutions and/or
procedures adopted by the City for compliance with the Regulations (or their predecessor
versions), and, henceforth, in the event of any inconsistency, the provisions of this Resolution
shall apply and govern.
Adopted on _______________, 2019, by the City Council of the City of Prior Lake,
Minnesota.
11936932v1
3
CERTIFICATION
The undersigned, being the duly qualified and acting Cit y Manager of the City of Prior
Lake, Minnesota, hereby certifies the following:
The foregoing is true and correct copy of a Resolution on file and of official, publicly
available record in the offices of the City, which Resolution relates to procedures of the City for
compliance with certain IRS Regulations on reimbursement bonds. Said Resolution was duly
adopted by the governing body of the City (the "Council") at a regular meeting of the Council
held on ___________________, 2019. The Council meeting was duly called, regularly held,
open to the public, and held at the place at which meetings of the Council are regularly held.
Councilmember _________________ moved the adoption of the Resolution, which motion was
seconded by Councilmember ____________________. A vote being taken on the motion, the
following members of the Council voted in favor of the motion to adopt the Resolution:
and the following voted against the same:
Whereupon said Resolution was declared duly passed and adopted. The Resolution is in
full force and effect and no action has been taken by the Council which would in any way alter
or amend the Resolution.
WITNESS MY HAND officially as the City Manager of the City of Prior Lake,
Minnesota, on _____________, 2019.
____________________________________
City Manager
City of Prior Lake, Minnesota
11936932v1
A-1
EXHIBIT A
Declaration of Official Intent
The undersigned, being the duly appointed and acting Finance Director of the City of
Prior Lake, Minnesota (the "City"), pursuant to and for purposes of compliance with Treasury
Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as
amended, hereby states and certifies on behalf of the City as follows:
1. The undersigned has been and is on the date hereof duly authorized by the City
Council of the City to make and execute this Declaration of Official Intent (the "Declaration")
for and on behalf of the City.
2. This Declaration relates to the following project, property or program (the
"Project") and the costs thereof to be financed:
3. The City reasonably expects to reimburse itself for the payment of certain costs of
the Project out of the proceeds of a bond issue or similar borrowing (the "Bonds") to be issued
after the date of payment of such costs. As of the date hereof, the City reasonably expects that
$____________ is the maximum principal amount of the Bonds which will be issued to finance
the Project.
4. Each expenditure to be reimbursed from the Bonds is or will be a capital
expenditure or a cost of issuance, or any of the other types of expenditures described in Section
1.150-2(d)(3) of the Regulations.
5. As of the date hereof, the statements and expectations contained in this
Declaration are believed to be reasonable and accurate.
Date: ____________, 20__.
_______________________________________
Finance Director
City of Prior Lake, Minnesota