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Home My WebLink About5F Duluth Set Assessment Report 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: AUGUST 19, 2019 AGENDA #: 5F PREPARED BY: NICK MONSERUD, ASSISTANT CITY ENGINEER PRESENTED BY: NICK MONSERUD AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF AN ASSESSMENT ROLL AND ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR THE DULUTH AVENUE INTERSECTION IMPROVEMENT PROJECT (CITY PRO- JECT #TRN15-000003) GOAL AREA AND OBJECTIVE: Transportation & Mobility 1. Maintain quality local street system based on a financially stable plan that meets Overall Condition targets. 2. Support complete street designs that ensure pedestrian mobility and multi- modal transportation options. DISCUSSION: Introduction This agenda item is necessary to set an assessment hearing and to establish the amount to be assessed for the Duluth Avenue Intersection Improvement Project. History A feasibility report was originally prepared for the Duluth Avenue Intersection Im- provement project in January 2015. The feasibility report was accepted and the preparation of plans and specifications was authorized by the City Council on January 26, 2015. However, due to projected tax levy impacts and bidding, con- struction of the project was delayed. The feasibility report was updated in 2018 to include special assessments to adjacent benefitting properties. The updated feasibility report was approved by the City Council on February 5, 2018. The M.S. Chapter 429 process applies to all projects that will be financed in whole or part through special assessments. The proposed amount of assess- ments is less than 20% of the estimated improvement costs, so the City is utiliz- ing Street Reconstruction bonds as outlined in State Statute 475 rather than General Obligation bonds. However, the assessment process will continue to follow the 429 process. The Duluth Avenue Intersection Improvement Project includes widening the in- tersection to include dedicated left, thru, and right turn lanes on Duluth Avenue in both directions at the intersection with TH13. It also includes the addition of a right turn lane into the Holiday Station Store’s northerly entrance, the construction of a median on Duluth Avenue to restrict access to the entrance for the Village Lake Mall to right-in/right-out near the intersection, the construction of a mini- roundabout at the intersection of Duluth and Village Lake Drive, as well as modi- fications to several of the southerly entrances to the Village Lake Mall property 2 and the realignment of the Toronto/Village Lake Drive intersection. Current Circumstances The project is substantially complete. Punchlist items remain. ISSUES: The Assessment Review Committee has reviewed and agrees with the assess- ment map, assessment rate, and method of assessment. The area method for the assessment is used due to the various property sizes within the project area. The estimated assessment rate per the Feasibility Report and limited appraisal completed for the project is proposed at $11,495.19/acre. FINANCIAL IMPACT: The Duluth Avenue Intersection Improvement Project has been proposed to be financed by a combination of funding sources as shown below: Special Assessments $ 163,025.00 Tax Levy $ 1,050,360.00 MSAS (State Aid) $ 869,429.07 MnDOT $ 710,000.00 Total $ 2,792,814.07 Total Special Assessments $163,025 Area to be Assessed 14.18 acres Assessment Rate $11,495.19 per acre ALTERNATIVES: 1. Motion and second as part of the consent agenda to adopt a resolution de- claring the costs to be assessed, ordering the preparation of the proposed assessment rolls for the Duluth Avenue Intersection Improvement Project (TRN15-000003), and establishing October 7, 2019 for the assessment hear- ing date as part of the consent agenda. 2. Motion and second to remove this item from the consent agenda for addition- al discussion. RECOMMENDED MOTION: Motion and second for approval of alternative #1. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 19-xxx A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE DULUTH AVENUE INTERSECTION IMPROVEMENT PROJECT #TRN15-000003 AND ESTABLISHING THE DATE OF THE ASSESSMENT HEARING AND PUBLICATION THEREOF Motion By: Second By: WHEREAS, Costs have been determined for the improvement of the Duluth Avenue Intersection Improvement Project, Project #TRN18-000001, the City cost for the improvements are $2,792,814; and WHEREAS, The City Manager notifies the City Council that such proposed assessment will be completed and filed in the City Manager’s office for public inspection. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The portion of the cost of such improvements to be paid by the City is hereby declared to be $2,792,814, and the portion of the cost to be assessed against benefited property owners is declared to be $163,025. 3. Assessments shall be payable on an equal principal installment method extending over a period of 10 years for street improvements. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of 4.04% per annum from the date of the adoption of the assessment resolution. 4. The City Manager, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment in the office of the City Manager for public inspection. 5. The City Manager shall upon the completion of such proposed assessment notify the City Council thereof. 6. A public hearing shall be held on the 7th day of October, 2019, in City Council Chambers at 7:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property aff ected by such improvement will be given the opportunity to be heard with reference to such assessment. 7. The City Manager is hereby directed to cause a notice of the public hearing on the proposed assessment to be published once in the official newspaper of the City at least two weeks prior to the hearing, and the City Manager shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 8. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Director, except that no interest will be charged if the entire assessment is paid within 30 days from the adoption of the assessment. The owner may, at any time thereafter, pay 2 to the City Finance Director the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 14 or interest will be charged through December 31 of the succeeding year. PASSED AND ADOPTED THIS 19th DAY OF AUGUST 2019. VOTE Briggs Thompson Burkart Braid Erickson Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Michael Plante, City Manager