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Home My WebLink About07 09 2018 EDA Minutes Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 Economic Development Authority Meeting Minutes July 9, 2018 1. CALL TO ORDER PRESIDENT CHROMY called the meeting to order at 4:00 p.m. Present were Chromy, Sheehan-Kerber, Braid, Briggs and Boucher-Hoese. Also present were Executive Director Boyles, Community Development Director McCabe and Planner Schwabe. 2. APPROVAL OF AGENDA MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER, TO APPROVE THE AGENDA. Ayes by Chromy, Sheehan-Kerber, Braid, Briggs and Boucher-Hoese. The motion carried 5-0. 3. APPROVAL OF MEETING MINUTES A. June 11, 2018 MOTION BY SHEEHAN-KERBER, SECONDED BY BRAID, TO APPROVE THE JUNE 11, 2018 MEETING MINUTES. Ayes by Chromy, Sheehan-Kerber, Braid, Briggs and Boucher-Hoese. The motion carried 5-0. 4. CONSENT AGENDA A. Development Update (06/30/2018) An overview of the residential and commercial building permit year to date totals were provided. MOTION BY BRIGSS, SECONDED BY BOUCHER-HOESE, TO APPROVE THE CONSENT AGENDA. Ayes by Chromy, Braid, Briggs, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. MAYOR BRIGGS questioned if the year to date permit numbers are consistent with expectations. DIRECTOR MCCABE stated that single-family housing construction is ahead of expectations; however, McCabe noted that in 2017 there were three large multi-family building permits issued and staff is not antici- pating multi-family construction in 2018. 5. REMOVED CONSENT AGENDA ITEMS None 6. PRESENTATIONS None 7. PUBLIC HEARING No Public Hearings 7. OLD BUSINESS A. Economic Development Website Update DIRECTOR MCCABE shared that he is pending receipt of a quote from a website developer. He shared that staff is requesting funds are budgeted for city-wide website improvements in 2019; however, the budget has not yet been approved. McCabe asked the EDA if it is appropriate to wait on the economic development website improvements and include them as part of an overall city website or move forward with the stand - alone economic development website. 2 SHEEHAN-KERBER questioned if it is the intention of Staff to have an Economic Development page/website that has a similar look or feel to the overall city website. EXECUTIVE DIRECTOR BOYLES stated that the overall website revisions include a new platform. CHAIR CHROMY explained that if budget approval is given, it may be late 2019 or 2020 before city-wide website revisions could be completed. BOUCHER-HOESE suggested moving forward with a new Economic Development website so that the con- tent is there for when construction projects are complete, rather than waiting. MOTION BY CHROMY, SECONDED BY BRIGGS TO DIRECT STAFF TO PROCEED WITH OBTAINING A QUOTE FROM A WEBSITE DEVELOPER FOR THE CREATION OF A SEPARATE ECONOMIC DEVEL- OPMENT WEBSITE THAT COULD BE INTEGRATABLE WITH ANY FUTURE CITY OF PRIOR LAKE WEB- SITE PLATFORM. Ayes by Chromy, Sheehan-Kerber, Braid, Briggs and Boucher-Hoese. The motion carried 5-0. B. Downtown Property Maps DIRECTOR MCCABE provided an overview of the downtown property maps requested by the EDA at the June meeting. EDA MEMBERS reviewed and commented on the draft property maps prepared by staff. MOTION BY BRIGGS, SECONDED BY BOUCHER-HOESE TO ACCEPT MAP 1 WITH REVISIONS AS FOLLOWS: MAKE CITY OWNED PROPERTIES RED IN COLOR, ADD ZONING LAYERS, AND FOOT- NOTE TO TC-T: TRANSITIONAL TOWN CENTR USE DISTRICT TO REFLECT THAT THAT DISTRICT IS TO BE REFINED BY THE 2040 COMPREHENSIVE PLAN. Ayes by Chromy, Sheehan-Kerber, Braid, Briggs and Boucher-Hoese. The motion carried 5-0. 8. NEW BUSINESS A. City Owned Property Electric Upgrades DIRECTOR MCCABE provided an update on the city-owned property located at 16220 Main Ave SE. The property is approximately 720 square feet in size and currently leased by the owners of Urban Halo. Electrical upgrades in the amount of $6,550 are necessary for the proposed use of this space. Due to the long -term benefit of the electrical upgrades, the lessee is requesting assistance from the EDA. EDA MEMBERS discussed the needed improvements and potential opportunities to participate financially and the status of the Lease Agreement. EDA members commented on the current lease rate and supported maintaining the lease rate for one year and then escalating the lease rate, so it is more in -line with market rates in downtown Prior Lake. BRAID stated that typically landlord improvements are incorporated into to leases as part of term length and/or rent amounts. MOTION BY BRIGGS, SECONDED BY BOUCHER-HOESE TO DIRECT STAFF RENEGOTIATE A MINI- MUM TWO-YEAR LEASE INCORPORATING UP TO 50% OF BUILDING ELECTRICAL UPGRADES, NOT TO EXCEED $3,275.00, FROM THE EDA SPECIAL REVENUE FUND SUBJECT TO SUBMITTAL OF EVI- DENCE OF PAYMENT AND LEIN WAIVERS. Ayes by Chromy, Sheehan-Kerber, Braid, Briggs and Boucher-Hoese. The motion carried 5-0. BRIGGS: recommended city staff work with the City Attorney to strengthen the exit language in the lease agreement to ensure both the City of Prior Lake and the tenant will be made whole related to their investment 3 and to include subsequent tenant language in the lease agreement related to future redevelopment of the property. B. Credit River Township Agreement for Annexation DIRECTOR MCCABE shared that Staff has received a petition from the property owner to annex by ordinance an approximate 9.35-acre parcel from Credit River Township. This parcel has been listed on the MLS for over a year. As part of the annexation request, the City is proposing an agreement addressing right-of-way dedication, utilities, zoning, and TIF, which has been presented to the property owner. Once the Agreement is fully executed, and if approved by the City Council, Staff would submit the ordinance and appropriate maps to the Minnesota Boundary Adjustment Unit for review and approval. SHEEHAN-KERBER questioned Scott County’s plan for the Revere Way (County Road 87)/CSAH 21 inter- section. DIRECTOR MCCABE stated that the Revere Way (County Road 87)/CSAH 21 intersection improvement project has previously been in the Scott County CIP but has since been removed. Mr. McCabe felt the county would be supportive of a future intersection project if the city were able to provide the necessary right-of-way and potentially be a participant in the construction costs. SHEEHAN-KERBER questioned the potential for commercial and/or industrial development in this area. DIRECTOR MCCABE shared that light industrial and/or general commercial at a signalized intersection would be appropriate for this area. EXECUTIVE DIRECTOR BOYLES stated that sewer and water are currently available in the near vicinity of the property. BRAID noted that this property is located within a Wellhead Protection District. MAYOR BRIGGS shared that this item will be heard at the July 16, 2018 City Council meeting. MOTION BY CHROMY, SECONDED BY SHEEHAN-KERBER TO RECOMMEND CITY COUNCIL AP- PROVE THE AGREEMENT AND ANNEXATION REQUEST. Ayes by Chromy, Sheehan-Kerber, and Bou- cher-Hoese. The motion carried 3-0-2 with Briggs and Braid abstaining since the public hearing on the re- quest, scheduled for July 16, 2018, has not been held. 9. OTHER BUSINESS A. Staff Updates None B. Commissioner Comments BRIGGS shared that Rep. Tony Albright will be attending a meeting on Friday, July 13, 2018 with Krause Anderson to discuss future development in Prior Lake. BRIGGS informed EDA members that there will be a Business Investment Summit presentation and discus- sion hosted by Greater MSP at Mystic Lake Casino on Thursday, August 2, 2018 from 9:30am – 3:00pm. He invited EDA members to attend if available. 4 C. Construction Projects Business Impact Game Plan BRAID commented on City Council direction during the June 18, 2018 meeting related to supporting local businesses through city expenditures during the 2018/2019 street improvement projects. 10. ADJOURNMENT MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER TO ADJOURN THE MEETING. With all in favor, the meeting adjourned at 5:50 p.m. ___________________________ Frank Boyles, Executive Director