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Home My WebLink About04 09 2018 EDA Minutes Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 Economic Development Authority Meeting Minutes April 9, 2018 1. CALL TO ORDER PRESIDENT CHROMY called the meeting to order at 4:00 p.m. Present were Chromy, Braid, Briggs, Sheehan- Kerber and Boucher-Hoese. Also present were Executive Director Boyles, Community Development Director McCabe and Planner Schwabe. 2. APPROVAL OF AGENDA MOTION BY SHEEHAN-KERBER, SECONDED BY BOUCHER-HOESE, TO APPROVE THE AGENDA WITH THE ADDITION OF ADDING ITEM 8C RELATED TO DOWNTOWN UTILITIES. Ayes by Chromy, Braid, Briggs and Boucher-Hoese. The motion carried 5-0. 3. APPROVAL OF MEETING MINUTES MOTION BY BRIGGS, SECONDED BY BRAID, TO APPROVE THE MARCH 12, 2018 MEETING MINUTES WITH A CORRECTION TO REFLECT BRAID AND BRIGGS APPROVED THE FEBRUARY 12, 2018 MEETING MINUTES WITH CHROMY AND BOUCHER-HOESE ABSTAINING. Ayes by Chromy, Briggs, Braid, and Bou- cher-Hoese. The motion carried 4-0 with Sheehan-Kerber abstaining. 4. CONSENT AGENDA A. Development Update (03/31/2018) MOTION BY BRAID, SECONDED BY SHEEHAN-KERBER, TO APPROVE THE CONSENT AGENDA. Ayes by Chromy, Braid, Briggs, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. 5. REMOVED CONSENT AGENDA ITEMS None 6. PUBLIC HEARING No Public Hearings 7. OLD BUSINESS A. Joint EDA / City Council Meeting - Discussion Topics MCCABE stated that the joint EDA / City County meeting is scheduled for April 16, 2018. MCCABE provided examples of potential meeting topics that were identified by the EDA during their March 12, 2018 meeting. MCCABE presented a draft 2017 EDA Annual Report that staff assembled and requested direction from the EDA related to additional informtion and whehter the document should be provided to the City Council prior to the April 16th joint meeting. Discussion followed. Members identified the following joint meeting topics: 1. EDA Update a. 2017 EDA Annual Report - Recent EDA Activity (attached) 2. EDA General Fund Reserve Allocation a. Sustainable EDA Funding Source for Economic Development Initiatives 2 i. Property Acquisition ii. Storefront Rehabilitation iii. Direction and Promotional Signage 1. Banner Poles 2. Visitor Kiosk 3. Wayfinding Signage iv. Economic (Re)Development Loans/Incentives v. New Business Attraction 1. Website Enhancements 2. Community Profile / Marketing Efforts 3. Construction Projects Game Plan a. How to encourage customer traffic during construction activities? CHROMY and SHEEHAN-KERBER suggested information associated with a requested funding amount be provided for discussion purposes. MCCABE explained that a policy would need to be developed by the EDA and provided to the City Council for review and approval regarding the use of any allocation from reserve funds. MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER TO DIRECT STAFF TO WORK WITH THE CITY ATTORNEY TO EVALUATE AMENDMENTS TO ENABLING RESOLUTION TO AUTHORIZE THE EDA TO BECOME NIMBLE AND OPPORTUNISTIC IN ALL ASPECTS OF ECONOMIC DEVELOPMENT INITIATIVES. Ayes by Chromy, Braid, Briggs, Sheehan-Kerber and Boucher-Hoese. The motion carried 5- 0. MOTION BY BRIGGS AND SECOND BY BOUCHER-HOESE TO APPROVE THE AGENDA TOPICS FOR THE JOINT CITY COUNCIL / EDA WORK SESSION AS HAVE BEEN REVISED BY THE EDA AND AP- PROVE THE 2017 EDA ANNUAL REPORT TO BE PRESENTED BY PRESIDENT CHROMY AT THE JOINT CITY COUNCIL / EDA WORK SESSION ON APRIL 16, 2018. Ayes by Chromy, Braid, Briggs, Sheehan- Kerber and Boucher-Hoese. The motion carried 5-0. 8. NEW BUSINESS B. EDA Bylaws EDA Members received a copy of the EDA Bylaws, which were revised and approved by the City Council during their March 19, 2018 meeting. C. BEC / Technology Village BOD Bylaws EDA Members received a copy of the revised Business Engagement Committee Bylaws and Technology Village Board of Director Bylaws. MCCABE explained that the City Council approved all of the other advisory committee bylaws with the ex- ception of the BEC and Technology Village as those committees are advisory to the EDA. MOTION BY BRAID AND SECOND BY SHEEHAN-KERBER TO APPROVE THE PROPOSED REVISIONS TO THE TECHNOLOGY VILLAGE BOARD OF DIRECTOR AND BUSINESS ENGAGEMENT COMMITTEE BYLAWS. Ayes by Chromy, Braid, Briggs, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. D. Downtown Utilities MCCABE provided an update to the EDA regarding the existing electric utilities configuration in the area of South Main Avenue and Pleasant Street. He shared that the property owners and staff have been working 3 with Xcel Energy and the owners of Plate on Main to develop plans to remove the existing utility pole and overhead power lines, obtain an easement for utilities to be buried from the south side of Pleasant Street to a new utility pole that is planned to be installed near an existing three-phase transformer at the rear of the Fong’s property, and install a new transformer to serve Plate on Main. He explained that Plate on Main would be responsible for the costs related to providing power to their business and the city has been asked to assist with the costs related to the work that does not directly benefit Plate on Main. Mr. McCabe stated Xcel Energy provided staff with an estimated cost of $14,000 to complete the city related work. BRIGGS questioned who would be receiving the payment should the utilies project move forward. MCCABE confirmed that the city would be making payment to Xcel Energy. MOTION BY SHEEHAN-KERBER AND SECOND BY BOUCHER-HOESE TO ALLOCATE FUNDS FOR THE ACTUAL COST OF THE CITY PORTION OF THE UTILITY PROJECT IN AN AMOUNT NOT TO EXCEED $15,000 FROM THE 2018 EDA PROFESSIONAL SERVICES FUND. Ayes by Chromy, Braid, Briggs, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. MOTION BY BRIGGS AND SECOND BY BRAID TO DIRECT DIRECTOR MCCABE TO CONTACT THE PROPERTY OWNER AT THE CORNER OF SOUTH MAIN AVENUE AND PLEASANT STREET REGARD- ING THE EDA ACTION. Ayes by Chromy, Braid, Briggs, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. 9. OTHER BUSINESS A. Staff Updates (i) 2018/2019 Road Improvement Projects MCCABE provided a brief overview of the upcoming road improvement projects in 2018 and 2019. (ii) MN Citizens for the Arts Speaker MCCABE shared that staff has been informed that the Director of the MN Citizens for the Arts is willing to speak to the EDA regarding the economic benefits of having arts in a downtown area. CHROMY stated that it is a topic worth exploring. MOTION BY BRIGGS SECONDED BY SHEEHAN-KERBER TO SECURE A SPEAKER TO DISCUSS THE ECONOMIC BENEFITS OF THE ARTS TO PRIOR LAKE. Ayes by Chromy, Braid, Briggs, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. B. Commissioner Comments CHROMY suggested the topic of additional on-street parking on Pleasant Street be brought to the Traffic and Safety Committee. SHEEHAN-KERBER questioned if the construction equipment staging areas have been determined. CHROMY stated that a likely location would be between TH13 and DULUTH AVE as that portion of the TH13 will not be open. BRIGGS explained that temporary easements would need to be acquired for equipment staging areas. C. Construction Projects Business Impact Game Plan BRIGGS explained that the Chamber of Commerce is working to develop events during the construction projects downtown. 4 BRIGGS suggested scheduling another joint EDA/BEC meeting and invite the Chamber of Commerce. MCCABE suggested the EDA attend a BEC meeting on Thursday morning as Ms. Fleck from the Chamber of Commerce is typically present. BRIGGS suggested a joint meeting on Thursday, May 24th at 7:30 a.m. to allow the Chamber of Commerce more time to develop their event plans and for the PMT team to continue to solidify the TH13 / CR 21 con- struction timelines. 10. ADJOURNMENT MOTION BY BRIGGS, SECONDED BY BOUCHER-HOESE, TO ADJOURN THE MEETING. With all in favor, the meeting adjourned at 5:47 p.m. ___________________________ Frank Boyles, Executive Director