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HomeMy WebLinkAbout10 14 2019 EDA Agenda Packet FULL Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY AGENDA Monday, October 14, 2019 – 4:00 p.m. Reports included with this agenda can be found in the Document Center at www.cityofpriorlake.com; please follow this file path: City of Prior Lake/Economic Development Authority/2019/October 14, 2019 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MEETING MINUTES A. September 9, 2019 4. CONSENT AGENDA A. Development Update (9/30/2019) B. Election of Officer C. Advisory Committee Appointments 5. REMOVED CONSENT AGENDA ITEMS 6. PRESENTATIONS A. Sheila Smith, Executive Director MN Citizens for the Arts 7. PUBLIC HEARINGS A. None 8. OLD BUSINESS A. #PLWorthIt Wish Book 9. NEW BUSINESS A. Scott County CDA Economic Development Incentive Grant Program B. Orchard Park Concept Plan Development 10. OTHER BUSINESS A. Staff Updates a. Property Acquisition Opportunity b. City-Owned Property Development Opportunity c. PLWorthIt Events d. Road Construction Update e. 2019 Accomplishments & 2020 Goals B. Commissioner Comments a. Committee Liaison, Activity & Initiatives Update b. Mural Update 11. ADJOURNMENT: 6:00 p.m. Those items on the EDA Agenda which are considered routine and non-controversial are included as part of the Consent Agenda. Unless the President or an EDA member specifically requests that an item be on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the EDA agenda under “Removed Consent Agenda Items” Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 Economic Development Authority Meeting Minutes September 9, 2019 1. CALL TO ORDER PRESIDENT CHROMY called the meeting to order at 4:00 p.m. Present were Chromy, Sheehan-Kerber and Briggs. Also present were Interim Executive Director Olson, Community Development Director McCabe and Planner Schwabe. 2. APPROVAL OF AGENDA MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER, TO APPROVE THE AGENDA. Ayes by Chromy, Briggs and Sheehan-Kerber. The motion carried 3-0. 3. APPROVAL OF MEETING MINUTES A. August 12, 2019 MOTION BY BRIGGS, SECONDED BY CHROMY TO APPROVE THE AUGUST 12, 2019 MEETING MINUTES. Ayes by Chromy, Briggs and Sheehan-Kerber. The motion carried 3-0. 4. CONSENT AGENDA A. Development Update (08/31/2019) MOTION BY SHEEHAN-KERBER, SECONDED BY CHROMY TO APPROVE THE CONSENT AGENDA. Ayes by Chromy, Briggs and Sheehan-Kerber. The motion carried 3-0. 5. REMOVED CONSENT AGENDA ITEMS None 6. PRESENTATIONS None 7. PUBLIC HEARING No Public Hearings 8. OLD BUSINESS A. Public Arts Update SHEEHAN-KERBER shared recent conversations with Greg Preslicka of Preslicka Studios/The Big Picture, Nu- vera and Staff regarding the mural project. The muralist is in the process of preparing three sketches for review by the property owner and the subcommittee. An estimate has been provided by the muralist for approximately $9,700 plus the costs for sealant and lift rental. Half of the project cost would be due prior to initiating the work and the other half upon completion. BRIGGS questioned whether private monies would be solicited for this project. SHEEHAN-KERBER stated private funding may be difficult if the mural is to be completed this fall. MCCABE explained that at the August EDA meeting the EDA approved the use of up to $2,500 to engage a muralist and select a design. BRIGGS shared that having the ability to seek out private support is important to consider. Discussion followed. The EDA directed the Subcommittee to proceed with the expenditure of up to $2,500 for the design and three sketches; however, not to proceed with installation of the mural until public/private funding is secured. B. #PLWorthIt Wish Book SCHWABE shared the draft wish book item list for consideration by the EDA and stated that direction was needed related to the formation of a subcommittee. OLSON explained that it is important to make sure the appropriate departments and plans (example: Park Master Plan) are followed to not commit to ideas that are not feasible for a variety of reasons, including but not limited to liability, maintenance, etc. BRIGGS suggested engaging a capable consultant for development of the Wish Book as part of #PLWorthIt initiative. SHEEHAN-KERBER suggested creating an electronic document that would allow for staff to easily update/main- tain. BRIGGS explained that as projects get funded, the Wish Book could be utilized as an opportunity to thank past and future contributors. MCCABE shared that prior to finalization of the Wish Book, the draft could be distributed to local businesses in an effort to solicit other ideas. CHROMY suggested Staff work internally to continue to develop the idea list and return to the EDA at such time the idea list is further refined. Discussion ensued. 9. NEW BUSINESS A. Business Incentive Report MCCABE explained the Business Incentive Report which summarizes what the City considers a business sub- sidy, how subsidies have been used in the past, and current obligations. BRIGGS shared that the City Council will be interested in this document as budgetary discussions continue. MCCABE shared that some of the obligations in the report were approved by the City Council following an EDA recommendation. He continued to explain the additional commercial/industrial square footage in Prior Lake as a result of the obligations. BRIGGS suggested additional information be included re: how funds specific to the EDA were committed and spent. Discussion ensued. 10. OTHER BUSINESS A. Staff Updates i. SCHWABE provided an update on the Chalk Fest event on 9/20-9/21. ii. Our next EDA meeting will feature the following guests: ➢ Sheila Smith, Executive Director of the MN Citizens for the Arts (MCA) ➢ Matt Schaefer, Owner/Developer - Revival II building. iii. MCCABE provided an overview of the Economic Development Incentive Grant Program by the Scott County CDA. This matching grant program allows for corridor readiness or technical studies. B. Commissioner Comments i. BRIGGS shared an update on possible development opportunities. ii. CHROMY shared that Fast-Track Challenge will be at the end of October. MCCABE shared that the appli- cants have been narrowed down to five finalists. A press release will be distributed in the near future. 11. ADJOURNMENT MOTION BY BRIGGS, SECONDED BY CHROMY TO ADJOURN THE MEETING. With all in favor, the meeting adjourned at 5:30 p.m. Ayes by Chromy, Briggs and Sheehan-Kerber. The motion carried 3-0. ___________________________ Lori Olson, Interim Executive Director 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: October 14, 2019 AGENDA #: 4A PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: DEVELOPMENT UPDATE DISCUSSION: Introduction The purpose of this consent agenda item is to review the residential and com- mercial development update as of September 30, 2019. History EDA Commissioners requested an update of residential and commercial activity at each meeting. Conclusion The attached memorandum provides a summary of residential and commercial development in the City of Prior Lake. ALTERNATIVES: RECOMMENDED MOTION ATTACHMENT: 1. Motion and a second, under the consent agenda, to accept the development update. 2. Remove this item from the consent agenda for additional discussion. Alternative No. 1. 1. Development Update Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com Memo Date: October 9, 2019 To: City of Prior Lake Economic Development Authority From: Casey McCabe, Community Development Director Subject: Residential & Commercial Activity Update Below is an update of residential and commercial development in the City of Prior Lake as of September 30, 2019. Single Family Dwellings 105 $33,334,402.00 85 $29,656,137.00 Townhouses (# units)49 $8,579,614.00 57 $9,422,741.00 Multiple Units 0 $0.00 0 $0.00 New Commercial Industrial & Commercial 2 $1,620,000.00 1 $1,600,000.00 Residential 705 $4,483,525.00 692 $5,780,661.00 Industrial & Commercial 20 $12,288,329.00 24 $7,715,030.00 tMechanical 303 $0.00 526 $0.00 ttMechanical (SF & TH)612 $0.00 568 $0.00 TOTALS 1796 $60,305,870.00 1953 $54,174,569.00 t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences They are flat-rate permit fees Additions and Alterations Number of Permits Declared Value 23.53% -14.04% 100.00% 1.88% -16.67% Number of Permits Declared Value 2019 Year to Date 2018 Year to Date New Residential -42.40% 7.75% -8.04% Number of Permits % Increase / Decrease Declared Value % Increase / Decrease 12.40% -8.95% Increase/Decrease 11.32% 1.25% -22.44% 59.28% 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: October 14, 2019 AGENDA #: 4B PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: ELECTION OF OFFICER DISCUSSION: Introduction Article 5.1 of the EDA Bylaws states the officers of the EDA shall be elected at the first meeting of the year. Officers include President, Vice-President, Treasurer, Secretary, and Assistant Treasurer. History The EDA elected officer positions during their first meeting of the year on January 14, 2019. Current Circumstances The position of EDA Secretary is currently vacant. As City Manager, Jason Wedel also serves as the Executive Director of the EDA. Article 11.1 of the EDA Bylaws states, the City Manager shall serve as the Exec- utive Director to the EDA. The Executive Director and other staff are not consid- ered members of the EDA. The Executive Director and other staff may participate in discussion, at the discretion of the EDA commissioners, but may not vote on matters before the EDA. The EDA Bylaws provide that the city’s Finance Director be designated as the Treasurer, and the bylaws further allow non-commissioners to hold the officer po- sitions of Secretary and Assistant Treasurer. In previous years, the City Manager / EDA Executive Director has been elected Secretary of the EDA. Conclusion Staff is recommending the election of Jason Wedel as the Secretary of the EDA. FINANCIAL IMPACT: None ALTERNATIVES: 1. Motion and second, as part of the consent agenda, to elect Jason Wedel as Secretary of the EDA for 2019. 2. Remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: 1. Alternative No. 1. 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: October 14, 2019 AGENDA #: 4C PREPARED BY: Amanda Schwabe, Planner AGENDA ITEM: ADVISORY COMMITTEE APPOINTMENTS – BUSINESS ENGAGEMENT COM- MITTEE DISCUSSION: Introduction The purpose of this agenda item is to consider the screening committee’s recom- mendation for appointments to the Business Engagement Committee (BEC). History Section 203. Appointment, of the BEC Bylaws states, The Committee shall consist of no more than thirteen (13) members appointed by the Economic Development Authority. Said members shall consist of residents and non-residents affiliated with a business located within the City of Prior Lake as may be determined by the Eco- nomic Development Authority. No more than 40% of the Committee shall be non- residents. Committee members shall serve for a term of three (3) years commenc- ing on November 1 and concluding on October 31. Current Circumstances A notice of advisory committee vacancies was published in the Prior Lake American and posted on the City website. Four applications were received for the BEC; from James (Jim) Speiker, Jr., Christopher Smith, Bella Drewes (Student Liaison), and Jeff Petschl (reappointment). Mr. Speiker and Mr. Smith were interviewed by the BEC screening committee, which included BEC Chair Carroll, EDA Liaison to the BEC Sheehan-Kerber, and Planner Schwabe. The applicant for the student liaison position was recommended by out- going student liaison Hesch and the applicant attended a prior BEC meeting and shared information about herself and answered questions from members. Neither the student liaison applicant or sitting member Petschl were interviewed by the screening committee as the city staff liaison, BEC Chair and EDA liaison to the BEC did not feel an interview was necessary because all supported the student liaison applicant and reappointment of Petschl. The BEC currently has eight appointed members, not including Sheehan-Kerber or Boucher-Hoese (EDA liaisons) or Sandi Fleck (Chamber of Commerce liaison). Ap- proval of the appointments requested will increase the BEC membership to ten ap- pointed members. Conclusion The screening committee and city staff are recommending the appointments of James J. Speiker II, Christopher Smith, Bella Drewes, and Jeff Petschl to the BEC. 2 ISSUES: The EDA may accept or reject the recommendation of the screening committee. FINANCIAL IMPACT: BEC members serve without compensation. ALTERNATIVES: 1. Motion and a second, under the Consent Agenda, to approve a resolution ap- pointing James J. Speiker II, Christopher Smith, Bella Drewes, and Jeff Petschl to the BEC for a term of November 1, 2019 to October 31, 2022. 2. Remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: Alternative #1 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 19-XX EDA A RESOLUTION APPOINTING MEMBERS TO THE BUSINESS ENGAGEMENT COMMITTEE Motion By: Second By: WHEREAS, Vacancies exist on the Business Engagement Committee as of October 31, 2019; and WHEREAS, Applications were solicited from others in the community who are interested; and WHEREAS, Notice of such vacancies were placed in the Prior Lake American and City Website; and WHEREAS, Applications were received and interviews conducted. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. That the following individuals are appointed to fill the following terms: Appointee Date Appointed End of this Appointment Term Limit James Speiker II November 1, 2019 October 31, 2022 October 31, 2028 Christopher Smith November 1, 2019 October 31, 2022 October 31, 2028 Bella Drewes November 1, 2019 October 31, 2022 October 31, 2028 Jeff Petschl November 1, 2019 October 31, 2022 October 31, 2025 PASSED AND ADOPTED THIS 14th DAY OF OCTOBER 2019. VOTE Chromy Braid Sheehan- Kerber Briggs Boucher- Hoese Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, Executive Director 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: October 14, 2019 AGENDA #: 6A PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: Presentation – Sheila Smith, Executive Director of MN Citizens for the Arts DISCUSSION: Introduction Sheila Smith will be in attendance for a presentation and discussion about the benefits of arts in communities. Sheila is the Executive Director of Minnesota Citizens for the Arts (MCA) which strengthens our cultural community by achieving arts friendly policy at the Min- nesota Legislature and in Congress. Now also Chair of the Creative Minnesota Project, she produces important research about the arts and cultural community for education, policy making, and advocacy. A well-known leader in the non-profit sector, Smith has been a member of the Executive Committee and Public Policy Cabinet of the Minnesota Council of Nonprofits. She led the arts community into the successful 2008 statewide “Leg- acy” ballot campaign which created 25 years of dedicated funding for the arts & environment through a Minnesota state constitutional amendment. She also served on the Board of the 2012 Minnesota United campaign, protecting the rights of all Minnesotans to marry, and served as Staff in the Minnesota Senate. As a national expert in arts advocacy, Smith has been a featured speaker at conferences and events around the country including Grantmakers in the Arts, Americans for the Arts and the Rural Arts Summit and has won several national awards for her work, including the Alene Valkanas Award from Americans for the Arts and the Syndy R. Yates Award from the Association of Performing Arts Presenters. She is the former Chair of the State Arts Action League, part of Americans for the Arts. With over 25 years of experience about the intersection of art and politics, she teaches at the University of Minnesota and has a Masters in Arts Administration from St. Mary’s University and a B.A. in Shakespeare from St. Olaf College. Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: October 14, 2019 AGENDA #: 8A PREPARED BY: Amanda Schwabe, Planner AGENDA ITEM: #PLWorthIt Wish Book DISCUSSION: Introduction The purpose of this agenda report is to provide an update on the PLWorthIt Wish Book and next steps. History To help area businesses during 2019/2020 construction activities, the EDA has identified opportunities to assist with customer attraction efforts in the downtown and South Lake Village area as part of the #PLWorthIt campaign. At previous EDA meetings, members discussed the expansion of the #PLWorthIt campaign beyond its current focus of generating customer traffic in areas affected by road construction to a program which promotes public/private partnership investments in the community, including but not limited to a Wish Book which would identify projects and amenities that are desired by the community but are not likely to be funded without private sponsorship. Current Circumstances Staff has reviewed the proposed wish book ideas with department heads and has and revised the list accordingly. The list remains with over 60 items. Next steps include: • Engagement of marketing assistance • Creation of a preliminary electronic document • Solicit public input on social media and the City website for 30 days • Review received public input and modify list as appropriate • Creation of final Wish Book document • Publish and promote Wish Book Conclusion Staff is requesting financial support from the EDA to create the preliminary Wish Book for distribution to the public to solicit feedback for additional ideas and finalization of the Wish Book upon receipt of public input. ISSUES: The Wish Book document should be an aesthetically pleasing resource in a format that can be edited by staff in the future as projects are funded and/or new projects identified for the Wish Book. This type of document would require the engagement of marketing professional(s). FINANCIAL IMPACT: City staff estimates the total cost to create an editable, preliminary and final Wish Book document to be under $2,000. ALTERNATIVES: 1. Motion and second approving a resolution authorizing staff to select marketing professional(s) and authorizing an expenditure not to exceed $2,000 for the development of a preliminary and final Wish Book in an editable, electronic format. 2. Continue discussion at a future meeting. RECOMMENDED MOTION: ATTACHMENT: Alternative #1 1. Resolution 2. Draft Wish Book Idea List 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 19-XX EDA A RESOLUTION APPROVING THE ADMINISTRATION OF FUNDING TO DEVELOP THE CITY OF PRIOR LAKE WISH BOOK Motion By: Second By: WHEREAS, The City of Prior Lake is fortunate to have an active and entrepreneurial entity, known as the Economic Development Authority (EDA), focused on creating a desirable environment to attract and grow businesses which will expand and diversify the city’s tax base and employment opportunities; and WHEREAS, The business of the EDA includes but is not limited to promoting growth, development and redevelopment of retail, commercial and industrial properties in Prior Lake; and WHEREAS, The mission of the City of Prior Lake, as stated in 2040 Vision and Strategic Plan, “is to enhance the quality of life for citizens by providing quality services which result in a safe and healthy community; recreation and leisure opportunities; preservation a nd effective use of lakes, parks and other natural resources; economic vitality; and the promotion of partnerships, volunteerism and civic pride;” and WHEREAS, The EDA has identified the City of Prior Lake Wish Book as an opportunity to encourage, promote and recognize public/private partnerships and enhance civic pride for community features and amenities that may not otherwise be funded; and WHEREAS, The EDA wishes to administer funds to create a preliminary and final Wish Book document. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The EDA hereby allocates up to $2,000 from the EDA 2019 Professional Services Fund to create the City of Prior Lake Wish Book. 3. The EDA Executive Director is authorized to enter into a contract with a marketing professional in an amount not to exceed $2,000 to create the City of Prior Lake Wish Book. PASSED AND ADOPTED THIS 14th DAY OF OCTOBER 2019. VOTE Chromy Braid Sheehan- Kerber Briggs Boucher- Hoese Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, Executive Director DRAFT Prior Lake Wish Book Idea 2040 Vision Goal 1 Accessible & Inclusive Parks (Ex. Miracle Park in Lakeville, Madison's Place in Woodbury, Lions Park in Shakopee, Chase's Warriors Foundation) R 2 Amphitheater Canopy R 4 Benches D 5 Bicycle Racks D 6 Boulevard Trees D 7 Butterfly Garden R 8 Café/Restaurant to Sand Point (Example: Tin Fish at Lake Calhoun)R 9 Climbing Structure (Mark Mahoney Memorial Foundation)R 10 Community Pool R 11 Connections to Spring Lake Regional Park Trail system T 12 CSAH 21 Streetscaping Elements D 13 Defibrillator for City Service Vehicles P 14 Disc Golf Course at Lakefront Park and Signage R 15 Downtown Street Lighting D 16 Drinking fountains at City Parks R 17 Extend portable restrooms beyond Memorial Day - Labor Day R 18 Fire Memorial D 19 Heritage Plaques D 20 Historical Plaque for Designated Local Properties D 21 Hockey Rink at City Parks R 22 Holiday lights on Main Avenue D 23 Increased Park Signage at Pike Lake Park R 24 Interpretive Plaques (ea.)D 25 Jaws of Life P 26 LCD Kiosk (Downtown)D 27 Library Fountain D 28 Lights at City Parks T 29 Murals*D Updated: 10/8/2019 30 Musical Instrument Park R 31 Native American themed playground and educational plaques R 32 Nature Center R 33 Off Leash Dog Park R 34 Outdoor Archery Range R 35 Paint Games (Example: 4 Square, Hopscotch) at Parks R 36 Park Equpiment for Older Teens (Example: French Park Plymouth)R 37 Pedestrian Bridge on 21 over 13 T 38 Pet Waste Station and Bags R 39 Pickleball Courts R 40 Police Polaris UTV P 41 Police Rescue Vehicle – Lenco Bearcat P 42 Repair/Replace bridge in Timbercrest T 43 Replace Grass with Turf Fields for Athletes R 44 Restoration of Grainwood Depot D 45 Restrooms at Parks R 46 Shade Structures at Parks with Limited Tree Cover R 47 Shower/Mister/Water Sprayer to Wash Off Sandy Feet at Watzl's R 48 Sidewalk for Pedestrians from Toronto Ave into Ponds Park T 49 Sidewalk/Path on Shady Beach Trail, Aspen Ave for Pedestrian Access to Sand Point Beach T 50 Signage Indicating How City Trails Connect to Existing Regional Trail System T 51 Single Track Mountain Bike Park/Trail R 52 Solar Panels at City Parks for Tech Educational area in Partnership with Schools R 53 Splash Pad*R 54 Street Banners Featuring Local Art D 55 Teen Center R 56 Tennis Courts at City Parks R 57 Tow Rope for Sledding at Lakefront Park R 58 Trail Connection between 150th Street and Fish Lake Road to Facilitate Access to Middle Schools T 59 Trail Connections within Prior Lake to Cleary Lake Regional Park T 60 Trailhead with Restrooms R 61 Trees for Life (Tree)*D 62 Update Skate Park (design-build pour concrete style)R Updated: 10/8/2019 63 Updated Park Equipment in City Parks R 64 Upgrade to The Ponds Bridge R 65 Water Hook-up Behind each Mound to Water Fields at Thomas Ryan, Ponds, etc.R 66 Water Park*D 67 Wedding Area Improvements at Lakefront Park R *Opportunity based on project scope 2040 Vision & Strategic Plan Goal C = High-Value City Services P = Public Safety D = Desirable & Sustainable Development T = Transportation & Mobility R = Environmental Stewardship & Recreation Updated: 10/8/2019 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: October 14, 2019 AGENDA #: 9A PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: 2020 SCOTT COUNTY CDA ECONOMIC DEVELOPMENT INCENTIVE GRANT DISCUSSION: Introduction The purpose of this agenda report is to discuss the EDA’s level of interest in sub- mitting a Scott County CDA Economic Development Incentive (EDI) Grant applica- tion. History The Economic Development Incentive Grant Program was established in March of 2014 and is funded by the Scott County Community Development Agency. The goals of the EDI Program are to facilitate the creation of jobs, increase the tax base and improve the quality of life in Scott County through two specific strategies: Cor- ridor Readiness and Technical Planning Assistance. The City of Prior Lake has previously been awarded three Technical Assistance Grants from the Scott County CDA. The first grant was used to evaluate a broad- band fiber to the home network, the second grant was used to complete a downtown parking analysis and the third grant was awarded to assist with costs related to a Technology Village program analysis and expansion study. Current Circumstances The Scott County CDA will have funding available to help projects move forward that will promote economic development throughout Scott County. The grant pro- gram will be like previous years with two different categories: ➢ Corridor Readiness. This program is intended to assist communities in complet- ing land use, transportation and environmental studies and contracted planning services that are intended to maximize development and/or redevelopment op- portunities and the investment of capital within key commercial corridors. • Maximum grant award per project: $100,000 • Local match: 1:2 (for every $2 of grant award the applicant and associ- ated partners must provide $1). ➢ Technical Assistance. This program is intended to provide funding for those projects that will enhance economic development activities with the goal of achieving increased tax base and/or new job creation/retention in Scott County. • Maximum Award per project: $25,000 • Local Match: 1:1 (for every $1 of grant award applicant and associated partners must also provide $1) Conclusion Staff is requesting the EDA discuss whether they wish to pursue a Corridor Readi- ness or Technical Assistance grant in 2020 with the understanding that CDA grant funds must be matched. If the EDA wishes to pursue a grant, the EDA should dis- cuss which economic development initiatives it wishes to move forward in 2020 and provide direction to staff. The 2020 Economic Development Incentive Grant Program Application Guide is at- tached for reference. ISSUES: Applicant funding (county or city) must account for at least 20% of the total grant being requested for Corridor Readiness grants, and 25% of the total grant being requested for Technical Assistance grants. Application deadline is Friday, November 21, 2019. A City Council resolution in support of the EDI Program grant application is required for submittal. FINANCIAL IMPACT: Approval of a grant award will likely impact the EDA Professional Services Fund and/or EDA Special Revenue Fund. ALTERNATIVES: 1. Provide direction to staff related to the 2020 Scott County CDA Economic De- velopment Incentives Grant Program. 2. Decline to submit a 2020 Scott County CDA Economic Development Incentives Grant Application. RECOMMENDED MOTION: ATTACHMENTS: Alternative #1 1. EDI Application Guide 1 Economic Development Incentive Grant Program Application Guide (2020) I. PURPOSE The Economic Development Incentive Grant Program (the “EDI Program”) was established in March of 2014 and is funded by the Scott County Community Development Agency (CDA). The goals of the EDI Program are to facilitate the creation of jobs, increase the tax base and improve the quality of life in Scott County through two specific strategies: Corridor Readiness and Technical Planning Assistance. Corridor Readiness. This program is intended to assist communities in completing land use, transportation and environmental studies and contracted planning services that are intended to maximize development and/or redevelopment opportunities and the investment of capital within key commercial corridors identified as follows: I-35W, U.S. Hwy 169, TH 13, CR 42, CR 21, CR 282/CR 17/TH 13 area, and TH 21 in New Prague. Technical Assistance. This program is intended to provide funding for those projects that will enhance economic development activities with the goal of achieving increased tax base and/or new job creation/retention in Scott County. II. PROGRAM INFORMATION Eligible Applicants: Eligible applicants for this program are Scott County and the seven incorporated cities within Scott County (Belle Plaine, Elko New Market, Jordan, New Prague, Prio r Lake, Savage, and Shakopee). Applicants may apply annually for funding in each program category and may also be eligible to receive a grant a ward in each program category. Additionally, applicants also are eligible to submit multiple projects for funding within a program category, but need to provide a priority ranking for all projects submitted. Applicants are not eligible to receive funding within either program category for more than two consecutive years. All eligible applicants called out above are eligible for both grants in 2020. The CDA reserves the right to modify the eligibility of any city based on applications received and the total funding requested. 2 Application Instructions: It is the applicant’s responsibility to be aware of the submission requirements needed to prepare a complete application in accordance with this guide. The application consists of the EDI Program application form and all required attachments, including the required resolution. The application form will be available in the resource library on the Scott County CDA website by September 10, 2019 at www.scottcda.org. The applicant shall submit an electronic copy only of the application. The electronic application should be submitted to Stacy Crakes, Business Development Director, at scrakes@scottfss.org and must be received no later than 4:00 p.m. on Friday, November 1, 2019. Applications determined by the CDA to be incomplete or not legible will not be accepted and will be returned to the applicant. No applications, attachments or documentation will be accepted after the application due date unless requested by the CDA. Applications will not be accepted by facsimile. The CDA retains the right to reject in whole or in part any application for any reason. Contact Stacy Crakes, (952) 496-8613 or scrakes@scottfss.org if you require assistance with submitting your application. 3 III. CORRIDOR READINESS GRANTS Maximum Award per project: $100,000 Local Match: 1:2 (for every $2 of grant award the applicant and associated partners must provide $1). * Local cash match of 1:2 is required and does not include in-kind staff time. Project Completion Date: Project must be completed by December 31, 2020. Distribution of Grant Funds: Grant reimbursement requests must be accompanied by appropriate documentation including 1-2 page documentation describing the outcomes from the project and/or actual final project reports, as well as paid invoices for applicable work completed. Reimbursement in full upon completion of the project is preferred, though a mid- year payment up to 50% of the awarded amount can be considered if requested. Waivers and extensions requested by the grantee will be considered on a case by case basis depending on the merits of the request. Program Description: Corridor Readiness grant funding shall be used for those activities which will result in providing clarity and resolution to unknown environmental, development, transportation or related impact to existing systems (i.e. water, sewer, storm water, wetland, roadways). Eligible funding activities shall also include those directly related to a development/redevelopment project (e.g., market analysis, concept development, site design, infrastructure design, industrial park platting, geotechnical studies, zoning studies, engineering studies, and environmental studies) to be developed as part of a n overall development or redevelopment plan. Eligible Activities Include (but are not limited to): 1. Land Use Studies 2. Traffic Studies 3. Environmental Studies (EAW, AUAR, EIS) 4. Wetland Studies 5. Storm Water Analysis 6. Water and Sewer Studies 7. Geotechnical Reports 8. Industrial/Business Park Platting 9. Infrastructure Design Ineligible Activities: Corridor Readiness Grant funds cannot be used toward the following project activities: 1. Costs not included in the application 2. Local administration expenses or overhead, including time and application fees paid to the city 3. Equipment 4. Capital improvements 5. Property acquisition and/or relocation expenses 6. Building demolition/site remediation costs 4 Threshold Criteria: Applicants must first meet the threshold criteria to be considered for funding. 1. Proposed activities must be located within one of the key Scott County transportation corridors identified on page 1 of this document. 2. Application must be approved by the respective city council or county board by resolution that includes the Required Resolution Provisions (attached). Resolutions must be provided at the time of application. 3. Application must demonstrate a minimum leverage rate of 1:2 ($1 of other funds for every $2 of Corridor Readiness Grant). 4. Applicant funding must account for at least 20% of the total grant being requested. Competitive Criteria: If the application meets all threshold criteria, the application will then be reviewed and ranked on the following competitive criteria. 1. Economic Benefit. The project should have a defined impact on the community and region. This impact is measurable through indicators such as potential growth in property taxes and new and/or retained direct, indirect, and induced livable wage jobs. [30 Maximum Points] Economic Benefit points will be awarded as follows below: Anticipated creation/retention of jobs resulting from project.  0 to 5 jobs created/retained = 5 points  6 to 10 jobs created/retained = 10 points  11 or more jobs created/retained = 15 points Realistic projections of tax value increase resulting from project.  0 to 50% increase = 5 points  51% to 99% increase = 10 points  100% or more increase = 15 points 2. Leverage/Collaboration. Applications may include a variety of funding sources committed to the project, but applicant funding must account for at least 20% of the total grant being requested. Evidence of all funding commitments must be submitted with application. [35 Maximum Points] Leverage/Collaboration points will be awarded as follows:  City Participation = 10 points  Private Investment = 10 points  County Funding = 5 points  State Funding = 5 points  Federal Funding/Other = 5 points (other funding source should be defined in application) 5 3. Strategy Support. Applications should demonstrate how they support the overall goals and objectives of the community’s Comprehensive Plan, the SCALE Unified Economic Development, Land Use, and Transportation Plan Charter and/or the Live Learn Earn initiative. Projects should promote and parallel the outcomes of the city’s strategies and greater SCALE effort. [25 Maximum Points] Strategy Support points will be awarded based on key SCALE/county-wide strategy areas as follows:  Creation/Retention of Livable Wage Jobs paying $25/hour or more = 10 points  Workforce Housing = 10 points  Transportation = 10 points  Higher Education = 10 points  Other Commercial/Industrial Development = 5 points 4. Readiness to Proceed. The applicant should demonstrate that a development project has a strong likelihood to proceed with the identified project upon funding award (e.g. evidence of landowner letters of support, letters of intent, conditional site control, etc.). [10 Maximum Points] 6 IV. TECHNICAL ASSISTANCE GRANTS Maximum Award per project: $25,000 Local Match: 1:1 (for every $1 of grant award applicant and associated partners must also provide $1) * Local cash match of 1:1 is required and does not include in-kind staff time. Project Completion Date: Project must be completed by December 31, 2020. Distribution of Grant Funds: Grant reimbursement requests shall be processed upon receipt of a final project report. Final project report shall include appropriate 1-2 page documentation describing the outcomes from the project and/or actua l final project reports, as well as paid invoices for applicable work completed. Waivers and extensions requested by the grantee will be considered on a case by case basis depending on the merits of the request. Program Description: The Technical Assistance program is intended to provide funding for those projects that will enhance economic development activities with the goal of achieving new job creation in Scott County. Eligible Activities Include (but are not limited to): 1. Local or Regional Marketing Programs 2. Creation of local business subsidy/development incentive programs 3. Completion of studies necessary to promote and enhance eco nomic development opportunities 4. Local Business Surveys 5. Local Incubator/Accelerator Program 6. Projects that are consistent with the Unified Economic Development, Land Use and Transportation Plan Charter goals and objectives and the work plan Ineligible Activities: 1. Costs not included in the application 2. Local administration expenses or overhead, including time and application fees paid to the city 3. Equipment 4. Capital improvements 5. Property acquisition and/or relocation expenses 6. Building demolition/site remediation costs 7 Threshold Criteria: Applicants must first meet the threshold criteria to be considered for funding. 1. Application must be approved by the respective city council or county board by resolution that includes the Required Resolution Provisions (attached). Resolution must be provided at the time of application. 2. Application must demonstrate a minimum leverage rate of 1:1 ($1 of other funds for every $1 of Technical Assistance Grant). 3. Applicant funding must account for at least 25% of the total grant being requested. Competitive Criteria: If the application meets all threshold criteria, the application will t hen be reviewed and ranked on the following competitive criteria. 1. Economic Benefit. The project should have a defined impact on the community and region. This impact is measurable through indicators such as potential growth in property taxes and new and/or retained direct, indirect, and induced Livable Wage Jobs. [30 Maximum Points] Economic Benefit points will be awarded as follows below: Anticipated creation/retention of jobs resulting from project.  0 to 5 jobs created/retained = 5 points  6 to 10 jobs created/retained = 10 points  11 or more jobs created/retained = 15 points Realistic projections of tax value increase resulting from project.  0 to 50% increase = 5 points  51% to 99% increase = 10 points  100% or more increase = 15 points 2. Leverage/Collaboration. Applications may include a variety of funding sources committed to the project, but applicant funding must account for at least 25% of the total grant being requested. Evidence of all funding commitments must be submitted with application. [35 Maximum Points] Leverage/Collaboration points will be awarded as follows:  City Participation = 10 points  Private Investment = 10 points  County Funding = 5 points  State Funding = 5 points  Federal Funding/Other = 5 points (other funding source should be defined in application) 8 3. Strategy Support. Applications should demonstrate how they support the overall goals and objectives of the community’s Comprehensive Plan, the SCALE Unified Economic Development, Land Use, and Transportation Plan Charter and/or the Live Learn Earn initiative. Projects should promote and parallel the outcomes of the city’s strategies and greater SCALE effort. [20 Maximum Points] Strategy Support points will be awarded based on key SCALE/county-wide strategy areas as follows:  Creation/Retention of Livable Wage Jobs paying $25/hour or more = 10 points  Workforce Housing = 10 points  Transportation = 10 points  Higher Education = 10 points  Other Commercial/Industrial Development = 5 points 4. Readiness to Proceed. The applicant should demonstrate that a development project has a strong likelihood to proceed with the identified project upon funding award (e.g. evidence of landowner letters of support, letters of intent, conditional site control, etc.). [10 Maximum Points] 9 V. SELECTION Applications will be reviewed by a selection committee designated by CDA staff. Applications must be complete and received at the CDA by the due date. The selection committee will include Commissioners from the CDA Board, and after project selection by the designated selection committee, the CDA will issue a letter of commitment and enter into a grant agreement with the city/county. VI. GRANT AGREEMENT CDA staff will work with the city/county and enter into a Grant Agreement. This agreement will detail the terms and conditions of the grant and allow for the release of funds to the grant recipient. The grant agreement will require funds to be spent no later than December 31, 2020. The Grant Agreement must be fully executed by both parties no later than December 31, 2019. Waivers and extensions to any provision in the agreement requested by the grantee will be considered on a case by case basis depending on the merits of the request. Grants will be paid on a reimbursement basis. Grantees will be required to submit semi-annual progress reports to the CDA when requested. 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: October 14, 2019 AGENDA #: 9B PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: ORCHARD PARK CONCEPT PLAN DEVELOPMENT DISCUSSION: Introduction The purpose of this consent agenda item is to discuss EDA participation in the preparation of a concept plan for future development of commercial property. History Multiple private parties have been discussing a potential development project with city staff, known as Orchard Park. Current Circumstances The parties feel an important step to move forward would be to develop a con- cept plan for future development. The private parties plan to contribute funding toward the development of a concept plan and requested the City of Prior Lake participate as well. Conclusion The request is for $5,000 from the EDA Professional Services Fund toward de- velopment of a concept plan for future development of a commercial property. ALTERNATIVES: RECOMMENDED MOTION: 1. Provide direction to staff related to an EDA contribution toward concept plan development. 2. Continue discussion of this item to a future meeting. Alternative No. 1.