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Home My WebLink About4A 10 07 2019 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES October 7, 2019 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors Thompson, Burkart, Braid, and Erickson. None were absent. Also, in attendance were Interim City Manager Olson, City Attorney Schwarzhoff, Police Chief Frazer, Fire Chief Steinhaus, Public Works Director/City Engineer Brotzler and City Clerk Orlofsky. PUBLIC FORUM Briggs: Reviewed the process for the public forum and explained that items scheduled for public hearing or items for which a public hearing has been held but no final action is taken are not eligi- ble for discussion on the public forum. APPROVAL OF AGENDA MOTION BY BURKART, SECOND BY THOMPSON, TO APPROVE THE AGENDA. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES 4A. CONSIDER APPROVAL OF SEPTEMBER 16, 2019 REGULAR CITY COUNCIL MEETING MINUTES MOTION BY BRAID, SECOND BY BURKART, TO APPROVE THE MINUTES OF THE SEPTEM- BER 16, 2019 SPECIAL AND REGULAR CITY COUNCIL MEETING. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 2 DRAFT 10 07 2019 City Council Meeting Minutes CONSENT AGENDA Olson: Reviewed the items on the consent agenda. A. Approve the Claims Listing B. Adopt Resolution No. 19-108 Updating the City of Prior Lake Public Works Opera- tions Manual for Winter Maintenance C. Adopt Resolution No. 19-109 Authorizing the Mayor and City Manager to Execute a City Standardized Labor and Materials Contract Related to the 2019 TH 13 Water- main Repair Project D. Adopt Resolution No. 19-110 Authorizing Staff to Purchase Twelve Portable Radios E. Adopt Resolution No. 19-111 Authorizing A Special Hunt Within the Corporate Limits of the City of Prior Lake F. Adopt Resolution No. 19-112 Approving Memorandums of Agreement for the Establishment of the 2020 Health Insurance Contribution MOTION BY BURKART, SECOND BY BRAID, TO APPROVE THE CONSENT AGENDA VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PRESENTATIONS 6A. Proclamation to Declare October As Domestic Violence Awareness Month Chief Frazer introduced Stephanie Smith from Southern Valley Alliance for Battered Women. Ms. Smith thanked the City Council for their continued support towards Domestic Violence Awareness. Briggs: Read the Proclamation declaring October as Domestic Violence Awareness Month. PUBLIC HEARINGS 7A. 2019 Overlay Public Hearing Schwarzhoff: Defined the process to appeal the assessment. Monserud: Presented the background information on the 2019 Mill and Overlay project. BURKART MOVED, THOMPSON SECONDED, TO OPEN THE 2019 OVERLAY PUBLIC HEARING AT 7:23 P.M. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ 3 DRAFT 10 07 2019 City Council Meeting Minutes Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Schwarzhoff: Read into the record an appeal from property owner Ben Schmidt, PID’s 253900020 & 253900010 that was received via email today. Mr. Smith specifically questioned whether wetlands were excluded from the calculation or not. Mr. Cook, 14260 Fountain Hills Court, the assessment doesn’t seem fair for the property owners in this community. His property is only seeing a partial benefit from the project. He believes the benefits should be taken into account. There are a number of units in Fountain Hills being as- sessed that have an indirect benefit. No further comments from the public. THOMPSON MOVED, BURKART SECONDED, TO CLOSE THE PUBLIC HEARING AT 7:27 P.M. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Monserud: Explained that the assessment policy states that the City will assess for the first public street that would lead to your home. In this specific instance, Fountain Hills Court is the public street that leads to those properties and so all those properties were assessed. This is in accordance with the policies. All the properties were assessed. Monserud: Addressed whether the property was assessed a net acreage or were the wetlands included. Monserud explained that the wetlands should not be included, and he would like to verify that since the property owner did object. If the property did include the wetlands by mis- take staff would bring back a revised assessment for that particular property to the City Council. Erickson: Explained the benefits between the private streets and the public streets. Erickson added that he has always been against private streets. He added that the Assessment Policy has created a formula to help pay for the public streets that lead to these private streets. It is an unfortunate situation, but he hopes the City Council does not approve private streets in the fu- ture. Braid: Added that he understands completely and that he has lived on private streets in other communities; however, this is the policy that the City has adopted to help pay for improvements to public roads. 4 DRAFT 10 07 2019 City Council Meeting Minutes THOMPSON MOVED, BRAID SECONDED, TO ADOPT RESOLUTION 19-114- A RESOLU- TION ADOPTING ASSESSMENTS FOR THE 2019 MILL AND OVERLAY IMPROVEMENT PROJECT (CITY PROJECT # PRI19-000001). VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 7B. Duluth/TH13 Public Hearing Monserud: Presented the background information on the Duluth/TH13 Project. Schwarzhoff: Stated the process to appeal an assessment is exactly the same as it was previ- ously stated. BRAID MOVED, THOMPSON SECONDED, TO OPEN THE PUBLIC HEARING ON THE DU- LUTH/TH13 PUBLIC HEARING AT 7:39 PM. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Schwarzhoff: Read into the record an objection from Dan Freier,16829 Toronto Avenue SE, the property owner does not feel there is a benefit to the property, so they are objecting to the assessment in its entirety. Dan Freier,16829 Toronto Avenue SE, objected to the special assessment on his property and requested to have a hearing on it. No further comments from the public. BRAID MOVED, THOMPSON SECONDED, TO CLOSE THE PUBLIC HEARING AT 7:44 P.M. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ 5 DRAFT 10 07 2019 City Council Meeting Minutes Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Monserud: Explained that assessment policy assesses based on acreage, not on the frontage. Schwarzhoff: Added that the City Council could adopt a different assessment tonight than the staff has proposed. Once the City Council adopts the assessment this evening Mr. Freier would need to file an appeal if he did not agree with the amount the City Council determines tonight. BURKART MOVED, THOMPSON SECONDED, TO ADOPT RESOLUTION NO. 19-115 – A RESOLUTION ADOPTING ASSESSMENTS FOR THE DULUTH AVENUE INTERSECTION IMPROVEMENT PROJECT # (TRN15-000003). VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 7C. Fish Point Public Hearing Monserud: Provided the background information for the Fish Point Project. BURKART MOVED, BRAID SECONDED, TO OPEN THE PUBLIC HEARING FOR THE FISH POINT PROJECT AT 7:56 P.M. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. No comments from the public. BURKART MOVED, BRAID SECONDED, TO CLOSE THE PUBLIC HEARING AT 7:57 P.M. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ 6 DRAFT 10 07 2019 City Council Meeting Minutes Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. BRAID MOVED, BURKART SECONDED, TO ADOPT RESOLTUION NO. 19-116 – A RESO- LUTION ADOPTING ASSESSMENTS FOR THE FISH POINT ROAD RECLAMATION PRO- JECT # (TRN19-000003). VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A. Approval of Resolution No. 19-113 Authorizing the Execution of an Employment Agreement with Jason Wedel to serve as the City Manager of Prior Lake effective October 14, 2019. Olson: Provided the background information on the execution of an Employment Agreement with Jason Wedel. Braid: Stated that he was supportive of the new City Manager Wedel and is confident he will do a great job for the residents and staff. BURKART MOVED, BRIGGS SECONDED, TO ADOPT RESOLUTION NO. 19-113 – A RESO- LUTION AUTHORIZING THE EXECUTION OF AN EMPLOYMENT AGREEMENT WITH JA- SON WEDEL TO SERVE AS THE CITY MANAGER OF PRIOR LAKE EFFECTIVE OCTOBER 14, 2019. Burkart: Is very pleased to have Jason Wedel start with the City and join the team. He was also pleased with the agreement that was negotiated, as it was very transparent. Briggs: Is also supportive of the new City Manager Wedel and welcomed him home. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 7 DRAFT 10 07 2019 City Council Meeting Minutes OTHER BUSINESS / COUNCILMEMBER REPORTS Erickson: Nothing to report. Braid: Attended 9/23 Planning Commission Meeting, 9/24 Ribbon Cutting for the Joint Water Treatment Facility with SMSC Burkart: Attended Suburban Transit Association Strategic Session on 9/17, 9/18 Sustainable Land Use Coalition Breakfast, 9/20 Chalkfest, 9/24 Unified Transit Plan Taskforce, 9/24 Ribbon Cutting for the Joint Water Treatment Facility, 9/25 MN Valley Transit Authority Board Meeting, 9/26 Fundraiser for the Shockwaves Adaptive Water Ski Squad Thompson: 9/19 Citizen Engagement Committee, 9/24 Ribbon Cutting for the Joint Water Treat- ment Facility with SMSC, 9/20 Chalkfest, 10/7 Bus Tour with the Spring Lake Watershed Briggs: 9/18 attended the Scott County Township Association Meeting, 9/20 Chalkfest, 9/23 Planning Meeting at the League of MN Cities, 9/24 SCALE Live, Learn, Earn, 9/24 Ribbon Cutting for the Joint Water Treatment Facility with SMSC, 10/4 SCALE Executive Meeting, 10/7 Bus Tour with the Spring Lake Watershed 12A. Street Project Update Assistant City Engineer Monserud provided an update. 13A. ADJOURNMENT MOTION BY THOMPSON, SECONDED BY BURKART, TO ADJOURN THE MEETING AT 8:12 P.M. VOTE Briggs Thompson Burkart Braid Erickson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. Respectfully Submitted _____________________________ Lori Olson, Interim City Manager