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Home My WebLink About10 24 2019 BEC Agenda Packet FULL Business Engagement Committee Meeting Agenda Thursday, October 24, 2019 7:30 a.m. City Hall, Wagon Bridge Conference Room Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 1. Call to Order 2. Approval of Meeting Minutes a. September 26, 2019 3. Old Business a. None 4. New Business a. BEC 2019 Accomplishments & 2020 Goals 5. Other Business a. EDA Meeting Update b. Residential and Commercial Activity Update c. Staff Update i. BEC Member Appointment ii. 13-21 Construction d. Commercial Area Liaison Update e. Member Ideas/Recommendations 6. Next Regular Meeting Date a. Thursday, December 12, 2019 7. Adjourn 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY OF PRIOR LAKE, MINNESOTA BUSINESS ENGAGEMENT COMMITTEE MEETING MINUTES – September 26, 2019 1. Call to Order The meeting was called to order at 7:32 a.m. in the Wagon Bridge Conference Room at Prior Lake City Hall. Members present: Kim Prchal, Jeff Petschl, Tim Marco and Thane Tande. Chamber of Commerce Liaison Sandi Fleck, EDA Liaisons Marie Boucher-Hoese and Annie Sheehan-Kerber. Staff present: Casey McCabe and Amanda Schwabe. Guests present: Kirt Briggs and Lloyd Erbaugh. 2. Approval of Meeting Minutes a. August 29, 2019 MOTION BY PETSCHL and SECOND BY MARCO to approve the August 29, 2019 meeting minutes. Motion adopted unanimously. 3. Old Business a. None 4. New Business a. None 5. Other Business a. EDA Meeting Update MCCABE shared that Sheila Smith, Executive Director of MN Citizens for the Arts (MCA), will be attending the EDA meeting on October 14th. The EDA is considering the formation of an Arts Council with the purpose of expanding the PLWorthIt initiative into the arts to further enhance the downtown area and the community. BEC members are invited to attend. FLECK suggested June Phillips of the Savage Area Arts Community be contacted. SHEEHAN-KERBER stated that she recently met with Ms. Phillips who is with the Savage Area Arts Community, which is a non-profit organization. The organization is looking for opportunities to collaborate with other area arts organizations. She explained the concept that Greg Preslicka developed for a possible downtown mural and showed the concept which has an “old lake to new lake” theme. Discussion followed. SHEEHAN-KERBER explained the next steps for the mural including soliciting private funding with the hopes that the mural could be completed in the Spring. BRIGGS shared more information related to the #PLWorthIt Wish Book concept the EDA is considering to inform residents and business owners of contribution opportunities for the community in the future. TANDE suggested utilizing pavers to recognize contributors in areas adjacent to the mural. He stated that contributors could receive a replica brick. MCCABE shared that department heads are currently reviewing the proposed wish book list and will respond to Staff with additional entries. Staff would like to offer the list to the community for suggestions. BRIGGS suggested that in some private businesses, a corporate office may match local contributions. b. Residential and Commercial Activity Update MCCABE provided an overview of the building permits issued through August 31, 2019. PRCHAL requested an update on the former Artisan Bistro space. MCCABE shared that Ze’s Diner is working on interior improvements and has obtained the exterior sign permit with the hope of opening in November. c. Staff Update i. 13-21 Construction MCCABE shared that the construction is ahead of schedule. Stage 1 & 2 are open, the project leap frogged Stage 3 and are currently working on Stage 4; Stage 3 work will begin later this week. Staff is anticipating the Main Ave. intersection will open on 9/27. He stated that the goal is to do most of the roadwork in 2019, with the exception of the 13/21 roundabout. BRIGGS shared that the Project Management Team (PMT) has been very responsive to calls and suggestions related to the construction project. He stated that having a bulk of the construction in the Fall was a request from the area businesses as it is not their prime season. PRCHAL shared that the closure of the westerly entrance to the public parking lot has resulted in a safer experience for pedestrians in the area. She stated that the stop sign which was placed is being utilized as intended. THANE stated that the updated maps that have been distributed show people that the city cares. BRIGGS shared that Nicole of Bolton & Menk has been phenomenal throughout the process and very responsive throughout this project. ii. Chalk Fest SCHWABE provided an update on the Chalk Fest event which was held September 20-21 on Main Ave. The event was a success with an estimated 1,500-2,000 attendees. She shared that responses from residents and business owners have been extremely positive and requests have been received to host the event again next year. iii. Downtown Mural SHEEHAN-KERBER stated she did not have any information to add to what was discussed earlier as part of the EDA meeting update. iv. BEC Application Interviews SCHWABE shared that there were four applicants for the BEC, including Petschl, Student Liaison Bella Drewes, Jim Speiker, Jr. & Christopher Smith. She stated that the screening committee will be completing interviews and making a recommendation to the EDA at their October 14th EDA meeting. v. December Meeting Date MCCABE shared that the 4th Thursday of November and December fall on holidays. Staff suggested the BEC combine the November and December meetings into one meeting on December 12, 2019. d. Member Ideas/Recommendations ERBAUGH attended the meeting to share information from recent conversations with downtown business owners. He shared that he had communicated with Fleck at the Chamber of Commerce related to initiatives to support downtown businesses. He stated that he provided a letter to Staff with suggestions regarding how to promote the downtown businesses. PRCHAL shared that it is important to go to the businesses who are struggling the most. BRIGGS shared that in conversations with other businesses in the Downtown and South Lake Village areas, businesses have indicated they are utilizing their best entertainment, discounts, etc. to offset anticipated slow times. ERBAUGH shared that he would be happy to write an article for the PLA showcasing how business owners are dedicated to the Downtown area and the benefits of patronizing the locally owned businesses. BRIGGS explained that an Oktoberfest event is being planned by Boathouse Brothers Brewing on Main Ave with live entertainment. 6. Next Meeting Date. The next regular meeting of the BEC will be on Thursday, October 24, 2019 at 7:30 a.m. 7. Adjourn. MOTION BY PRCHAL and SECOND BY MARCO to adjourn the meeting. Motion adopted unanimously. The meeting adjourned at 9:00 a.m. Submitted by Amanda Schwabe 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: October 24, 2019 AGENDA #: 4.a. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: BEC 2019 ACCOMPLISHMENTS & 2020 GOALS DISCUSSION: Introduction The City Council has invited all advisory committee members, including the BEC, to a City Council work session on Monday, November 18th at 5:00 p.m. The purpose of the work ses- sion is to allow all advisory committees an opportunity to present the City Council with a report of 2019 accomplishments and 2020 goals. The work session also provides an opportunity for advisory committees to hear accomplishments from other committees as well as what the other committees will be working on in 2020 to see if there are any collaboration opportunities. History The BEC has previously provided a similar annual report to the City Council. The City Council has asked that all committees provide three accomplishments for 2019 and three goals for 2020. Conclusion Staff has proposed 2019 accomplishments and 2020 goals for BEC review and discussion. Members should discuss the accomplishments and goals below and amend or substitute ad- ditional items as desired. 2019 Accomplishments (proposed)  Worked with the Chamber of Commerce, EDA and Downtown & South Lake Village area businesses to generate awareness of construction activities and identify opportunities through the #PLWorthIt initiative to increase customer traffic in the downtown area during 2019 construction.  Worked with city staff to create and promote an economic development focused website (priorlakeeconomicdevelopment.com) for businesses and residents who may be inter- ested in locating or expanding their business in Prior Lake.  Worked with city staff to develop a ‘Guide to the Commercial Development Process’ to be used as a guide for business owners/developers who wish to establish or expand a busi- ness in Prior Lake.  Continued to establish the Commercial Area Liaison Program through communications with business owners. 2020 Goals (proposed)  Continue to work with the Chamber of Commerce, EDA and Downtown & South Lake Village area businesses to communicate 2020 construction activities and provide oppor- tunities to increase customer traffic in the downtown area.  Continue to establish and define the commercial liaison program with additional visits and outreach programs. 2  Host another ‘Talk of the Town’ event, or similar event, to provided an opportunity for business leaders, property owners and developers to gather with local elected and ap- pointed officials to share opportunities, express concerns, discuss current community events/activities, or offer ideas to make Prior Lake a stronger business community. ISSUES: BEC members should discuss what information should be included in the presentation and which member(s) of the committee are available to attend and present the information at the November 18th work session. The presentation at the work session will need to be no longer than ten minutes. BEC members should RSVP to Ann Schroeder at aschroeder@cityofpriorlake.com if they plan to attend the work session. FINANCIAL IMPACT: None. ALTERNATIVES: 1. Motion and Second to approve the BEC 2019 accomplishments and 2020 goals as pro- posed or as further amended by the committee. RECOMMENDED MOTION: Alternative No. 1 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: October 24, 2019 AGENDA #: 5.a. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: EDA MEETING UPDATE DISCUSSION: Introduction The EDA held a regular meeting on October 14, 2019; discussion topics included:  Development Update (9/30/2019)  Election of Officer  Advisory Committee Appointments  Presentation - Sheila Smith, Executive Director MN Citizens for the Arts  #PLWorthIt Wish Book  Scott County CDA Economic Development Incentive Grant Program  Orchard Park Concept Plan Development  Property Acquisition Opportunity  City-Owned Property Development Opportunity  Road Construction Update  2019 Accomplishments & 2020 Goals  Mural Update Conclusion Updates of EDA activity related to the above listed topics will be presented to the BEC during their October 24th meeting. ISSUES: Update Only. FINANCIAL IMPACT: None. ALTERNATIVES: Update Only. 4646 Dakota Street SE Prior Lake, MN 55372 BUSINESS ENGAGEMENT COMMITTEE REPORT MEETING DATE: October 24, 2019 AGENDA #: 5.b. PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: RESIDENTIAL AND COMMERCIAL ACTIVITY UPDATE DISCUSSION: Introduction Staff has prepared a development update for BEC review. The attached memorandum provides a summary of residential and commercial / industrial construction in the City of Prior Lake as of Sep- tember 30, 2019. ALTERNATIVES: RECOMMENDED ALTERNATIVE: ATTACHMENT: Information Only. Information Only. 1. Development Update Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com Memo Date: October 18, 2019 To: City of Prior Lake Business Engagement Committee From: Casey McCabe, Community Development Director Subject: Residential & Commercial Activity Update Below is an update of residential and commercial development in the City of Prior Lake as of September 30, 2019. Single Family Dwellings 105 $33,334,402.00 85 $29,656,137.00 Townhouses (# units)49 $8,579,614.00 57 $9,422,741.00 Multiple Units 0 $0.00 0 $0.00 New Commercial Industrial & Commercial 2 $1,620,000.00 1 $1,600,000.00 Residential 705 $4,483,525.00 692 $5,780,661.00 Industrial & Commercial 20 $12,288,329.00 24 $7,715,030.00 tMechanical 303 $0.00 526 $0.00 ttMechanical (SF & TH)612 $0.00 568 $0.00 TOTALS 1796 $60,305,870.00 1953 $54,174,569.00 t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences They are flat-rate permit fees Additions and Alterations Number of Permits Declared Value 23.53% -14.04% 100.00% 1.88% -16.67% Number of Permits Declared Value 2019 Year to Date 2018 Year to Date New Residential -42.40% 7.75% -8.04% Number of Permits % Increase / Decrease Declared Value % Increase / Decrease 12.40% -8.95% Increase/Decrease 11.32% 1.25% -22.44% 59.28%