HomeMy WebLinkAbout5C 2020 Mill and Overlay Call for Feasibility Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 4, 2019
AGENDA #: 5C
PREPARED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT
PRESENTED BY: JAKE THEISEN
AGENDA ITEM:
ADOPT RESOLUTION No. 19-127 ORDERING THE PREPARATION OF A
FEASIBILITY STUDY FOR THE 2020 MILL AND OVERLAY IMPROVEMENT
PROJECT AND AUTHORIZE THE PREPARATION OF PLANS AND
SPECIFICATIONS
GOAL AREA AND
OBJECTIVE:
Transportation & Mobility
1. Maintain quality local street system based on a financially stable plan that
meets Overall Condition targets.
DISCUSSION: Introduction
The purpose of this agenda item is to initiate the process for the 2020 Street
Overlay Project in accordance with Minnesota Statutes (M.S.) Chapter 429.
History
The City’s goal is to annually complete 3.5 – 4.0 miles of mill and overlay type
improvement projects. The 2020 project anticipates the use of assessments to
finance a portion of the project costs. The M.S. Chapter 429 process applies to all
projects that will be financed in whole or in part through special assessments or
bond proceeds.
Current Circumstances
The first step in the process is for the Council to order the preparation of a
Feasibility Report for the improvement project.
The Feasibility Report will identify the improvements to be made, estimate project
costs, and a project financing summary. Similar to 2017, 2018 and 2019, it is
proposed that the project will include assessments consistent with the City’s 2020
Fee Schedule.
Concurrently, staff will complete the plans and specifications for the mill and
overlay. Similar to what was done in 2019. Rather than doing an edge mill, a full
width mill or the entire street from curb to curb will be completed. Then prior t o
paving the new bitumous surface, a chip seal will be performed on the underlying
pavement. The chip seal acts as an elastic buffer between the older pavement
beneath and the new pavement above.
The areas that will be a part of the 2020 Mill and Overlay (#STR20-000001)
include; Windsor Lane, Wellington Court, Wyndam Court, Blind Lake Trail,
Lexington Court, Wilderness Trail, Crimson Court, Cottonwood Lane, Jeffers Pass,
Fairway Heights, Jeffers Court, Raspberry Ridge Road, Fairway Heights Court,
Fox Tail Trails, Fox Tail Court, Wilderness Ridge and Raspberry Ridge Road.
ISSUES: The Feasibility Report will determine the estimated costs of the improvements and
the methods proposed for funding.
FINANCIAL
IMPACT:
The Feasibility Report will be completed by City staff. The financial impact of the
project will be further analyzed in the Feasibility Report including the preparation of
the preliminary assessment roll.
ALTERNATIVES: 1. Motion and second to approve a resolution ordering the preparation of a
Feasibility Report for the 2020 Overlay Project and authorizing the
preparation of plans and specifications.
2. Motion and second to remove this item from the consent agenda for further
discussion and direction.
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 19-127
A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR THE
2020 MILL AND OVERLAY IMPROVEMENT PROJECT AND TO AUTHORIZE THE
PREPARATION OF PLANS AND SPECIFICATIONS
Motion By: Second By:
WHEREAS, The 2020 Public Improvement Revolving fund allots funding for annual mill and
overlay improvements identified to be Windsor Lane, Wellington Court, Wyndam
Court, Blind Lake Trail, Lexington Court, Wilderness Trail, Crimson Court, Cotton
Wood Lane, Jeffers Pass, Fairway Heights, Jeffers Court, Raspberry Ridge Road,
Fairway Heights Court, Fox Tail Trail, Fox Tail Court, Wilderness Ridge, and
Raspberry Ridge Road; and
WHEREAS, It is necessary to determine the feasibility of undertaking the construction of said
improvements within this project area including partial depth milling of the
pavement surface, spot subgrade corrections, underseal and an overlay of the
streets with a new bituminous layer; and
WHEREAS, It is proposed to assess the benefited property for all or a portion of the cost of
improvements, pursuant to the Minnesota Statutes, Chapter 429; and
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. That the proposed improvements be referred to the Public Works Director for study and that
the Public Works Director is instructed to report to the Council with all convenient speed
advising the Council in a preliminary way as to whether the proposed improvements are
necessary, cost effective and feasible and as to whether they should best be made as
proposed or in connection with other improvements, and the estimated costs for the
improvements as recommended.
3. The Public Works Director shall prepare plans and specifications for the making of such
improvements for the 2020 Mill and Overlay Project.
Passed and adopted by the Prior Lake City Council this 4th day of November 2019.
VOTE Briggs Thompson Burkart Braid Erickson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager