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Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 18, 2019
AGENDA #: 5G
PREPARED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT
PRESENTED BY: JAKE THEISEN
AGENDA ITEM:
ADOPT RESOLUTION No. 19-135 - A RESOLUTION AUTHORIZING THE
MAYOR AND CITY MANAGER TO EXECUTE THE CITY’S STANDARDIZED
SERVICES CONTRACT FOR CITY FACILITY REFUSE AND RECYCLING
PICKUP AND DISPOSAL
GOAL AREA AND
OBJECTIVE:
Public Safety
1. Ensure a safe and quality built environment.
DISCUSSION: Introduction
The purpose of the agenda item is to seek City Council authorization to enter into
the City’s Standardized Services Contract with Waste Management of Minnesota
for refuse and recycling pick up and disposal at City Hall, Fire Station #1, Fire
Station #2, Police Station, Library, Maintenance Center, The Ponds Athletic
Complex and Ryan Athletic Complex
History
The City’s Refuse and Recycling Contract with Buckingham Companies will expire
on December 31, 2019. Historically the City has contracted for refuse and
recycling services for City Hall, the fire stations, Police Station, Library and the
Maintenance Center. In addition service is provided to the two largest athletic
complexes, The Ponds Park and Thomas Ryan Memorial Park.
Current Circumstances
In accordance with City Purchasing Policy, City Staff has solicited quotes for
refuse and recycling pick up and disposal for the period January 1, 2020 to
December 31, 2022. The City received two quotes that are tabulated below:
Company 2020 2021 2022 Total Contract
Waste
Management
$20,992.36 $21,621.40 $22,269.54
$64,883.30
Buckingham
Companies
$24,332.34 $25,062.52 $27,070.12
$76,465.98
Conclusion
Based on quotes received, Staff recommends that the City execute a contract with
Waste Management of Minnesota for the period January 1, 2020 – December 31,
2022.
ISSUES: The frequency pick up is based upon our seasonal experience. While volumes
can be great during the “outdoor months” they are comparatively minor in the
winter. The bids reflect this fact.
The recycling and refuse collection contemplated as part of this contract does not
include community events such as MusicFest. In that case, the Prior Lake Rotary
Club pays for such costs.
FINANCIAL
IMPACT:
The budgeted amount for refuse is $29,870 in 2020 compared to $20,992.36
quoted. This does not include hazardous waste costs and tire recycling which are
budgeted in the central garage.
ALTERNATIVES: 1. As part of the consent agenda, approve a resolution authorizing the
execution of the City’s Standardized Services Contract with Waste
Management of Minnesota.
2. Remove this item from the consent agenda for discussion.
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 19-135
A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE
CITY’S STANDARDIZED SERVICES CONTRACT FOR REFUSE AND RECYCLING
PICK UP AND DISPOSAL
Motion By: Second By:
WHEREAS, Refuse and recycling pick up and disposal is a necessary service for all city
facilities with the current service contract expiring on December 31, 2019; and
WHEREAS, In accordance with the City’s purchasing policies, a request for quotes was sent to
4 vendors considering a three year contract with services for the period January 1,
2020 – December 31, 2022; and
WHEREAS, Two (2) quotes were obtained and are tablulated below:
Company 2020 2021 2022
Waste Management of MN $20,992.36 $21,621.40 $22,269.54
Buckingham Companies $24,332.24 $25,062.56 $27,070.12
WHEREAS, Waste Management of Minnesota provided the best pricing for the three year
contract
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council arwards the refuse contract to Waste Management of Minnesota.
3. The Mayor and City Manager are authorized to execute the City’s Standardized Services
Contract with Waste Management of Minnesota for refuse and recycling pick up and
disposal services for the rates submitted in an amount estimated to be $64,883.30 for the
period of January 1, 2020 – December 31, 2022.
4. The funding source will be the respective refuse disposal accounts for each facility.
Passed and adopted by the Prior Lake City Council this 18th day of November 2019.
VOTE Briggs Thompson Burkart Braid Erickson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager