The URL can be used to link to this page

Home My WebLink About9A Annual Appointment Report4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: JANUARY 06, 2020 AGENDA #: PREPARED BY: PRESENTED BY: AGENDA ITEM: GOAL AREA & OBJECTIVE: DISCUSSION: 9A ANN ORLOFSKY, CITY CLERK LORI OLSON, ASSISTANT CITY MANAGER CONSIDER APPROVAL OF THE ANNUAL CITY COUNCIL APPOINTMENTS High-Value City Services 5. Grow collaborations to provide efficient and cost-effective services to the community. Introduction The purpose of this agenda item is to complete the appointments required each year under the City Council bylaws. The Mayor has recommended various ap- pointments, and the Council as a body may affirm or change them. History The attached committee matrix shows representatives to our various commit- tees over time, as well as those bodies which have been discontinued. The City Council Bylaws provide that the first regularly scheduled meeting in January is the annual meeting of the City Council. During the annual meeting, the regular business may be conducted, but the following organizational busi- ness is required to be considered: •Yearly Appointments •Yearly Designations •Yearly Approval of City Council Appointed Committee Current Circumstances The Council should take the following actions to fulfill its responsibility under the Bylaws: 1.Consider Acting Mayor for 2020: Acting Mayor has typically been the councilor with the greatest longevity with the city council. The mayor is rec- ommending council member Thompson for 2020. 2.Consider Approval of Official Newspaper for 2020: For decades the Prior Lake American has been the City’s official newspaper. The Prior Lake American is recomended for 2020 for the following reasons: 1) under State Statute, the fact that they had an office located in the City effectively eliminated any other newspaper from consider-ation; 2) Their rates are considerably less than the Star Tribune, and 3) our community survey affirms that the Prior Lake American is the source of local information for most readers. 2 3.Consider Approval of Official Bank for 2020: In 2009, pursuant to a solici- tation of bids, the City Council named U.S. Bank the City’s official bank. It is recommended that US Bank continue to be designated the City Official Bank through 2020 pursuant to the provision of the 2009 RFP and the approved extension. (See attached agreement.) 4.Auditing Firm for 2020: Annual audits are required by law and conducted for the preceding year. The city council appointed the firm of Malloy, Monta- gue, Karnowski and Radosevich for the calendar years ending 2017- 2019. In October 2019, the Council approved an extension of the agreement for calendar years ending 2020 and 2021. No action is necessary. 5.Local Board of Appeals and Equalization for 2020: No action is necessary unless the council wishes to resume this role. Otherwise Scott County would continue to assume this role utilizing the open book process just as it does for all other Scott County Communities. 6.Fiscal Consultant for 2020: The fiscal consultant advises the City Council about matters relating to the sale of bonds for capital projects. Northland Se- curities has acted as the City’s Fiscal Consultant for more than twenty years. Staff recommends the reappointment of Tammy Omdal of Northland Securi- ties for 2020. 7.Emergency Management Director for 2020: Chief Frazer is recommending Police Commander Brad Cragoe. 8.Health Officer for 2020: In 2012 Dr. Wilcox of Scott County was first named the City’s health officer. The same is recommended for 2020. 9.Animal Control Officer for 2020: The City contracts with 4 Paws to provide these services. The present contract terminates on April 30, 2020. At that time we will solicit quotes. 10.Weed Inspector: By statute, the Mayor is the weed inspector and may dele- gate the function if desired. The function was delegated to Jake Theisen in 2019. It is recommended that Jake Theisen be appointed for 2020. 11.Bylaws and Compensation Committee: Councilors Erickson and Thomp- son served in 2019. Councilors Erickson and Thompson are recommended for 2020. 12.Special Assessment Committee: Two members of the Council are to be appointed annually to serve on this committee. The committee assists the Council in the implementation of the Special Assessment Policy as it relates to annual public improvement projects. Councilors Erickson and Thompson served in 2019. Councilors Erickson and Thompson are recommended for 2020. 13.City Council Liaisons: Through the City Council liaison program, Coun- cilmembers act as a communication conduit between the Council and an ad- visory body. The liaison position facilitates communication between the 3 Council and the advisory body. It is a good way for Councilmembers to be- come familiar with the operations and issues facing our advisory bodies. Li- aisons are not members of the committees. Served in 2019 Proposed for 2020 Thompson Thompson Community Engagement Committee Planning Commission Braid Braid 14.City Manager Evaluation Committee: The committee is responsible for working with the Assistant City Manager and the Council to complete the City Manager’s annual evaluation. Mayor Briggs and Councilor Thompson served in 2019. Councilors Erickson and Thompson are recommended for 2020. 15.Annexation Task Force: Councilors Erickson and Braid served in 2019. Councilors Erickson and Braid are recommended for 2020. 16.Orderly Annexation Board: Councilor Braid served in 2019. Councilor Braid is recommended for 2020. 17.Watershed Liaison: Councilor Thompson served in 2019. Councilor Thomp- son is recommended for 2020. 18.Minnesota Valley Transit Authority Liaison: Councilor Burkart served in 2019. Councilor Burkart is recommended for 2020. 19.Economic Development Authority: Mayor Briggs and Councilor Braid served on the EDA in 2019. The EDA Bylaws provide that, “all vacancies on the EDA shall be filled by the mayor and approved by the city council.” The bylaws further provide, “A vacancy is created in the EDA when a commis- sioner is no longer eligible to serve or when their term of office ends.” Nei- ther condition exists for the Mayor or Councilor Braid, therefore, no City Council action is needed. 20.Snowmobile Task Force Liaison: Councilor Braid served in 2019. Counci- lor Braid is recommended for 2020. 21.SCALE Executive Committee Liaison: Mayor Briggs served in 2019. Mayor Briggs is recommended for 2020. 22.SCALE General Membership Liaison: Mayor Briggs and all other members of the City Council served in 2019. Mayor Briggs is recommended for 2020 together with all other members of the city council. 23.SMSC Liaison: Mayor Briggs served in 2019. Mayor Briggs is recom- mended for 2020. 24.ISD 719: Mayor Briggs served in 2019. Mayor Briggs is recommended for 2020. 25.Hwy 169 Corridor Coalition JPA: Councilor Burkart served in 2019. Coun- cilor Burkart is recommended for 2020. 4 26.Chamber of Commerce: Mayor Briggs served in 2019. Councilor Thomp- son is recommended for 2020. 30.Regional Council of Mayors: It is the mayor’s role to attend these monthly Meetings. 31.Scott County Board: Mayor Briggs and Councilor Braid served in 2019. Mayor Briggs and Councilor Braid are recommended for 2020. 32.Intergovernmental Work Group: Mayor Briggs served in this capacity in 2019 and the same is recommended for 2020. ISSUES: The City Council should determine if, on balance, this is an appropriate mix of responsibilities for Council members which will both facilitate the optimum oper- ation of our committees and input and education for our Council members. The agenda for each Prior Lake City Council Meeting includes a category called Councilmember Liaison Updates. Considering the amount of effort councilors go to attend these meetings and the importance of the information discussed at these meetings to the general public, the mayor is asking that each councilor provide a brief (no more than two minutes) report regarding the meeting or meeting attended as a result of these assignments. This practice will continue in 2020. FINANCIAL IMPACT: Per diems are budgeted and paid by the City to reimburse city councilors for at- tendance at these meetings. ALTERNATIVES: 1. Motion and a second to approve all appointments as a group as presented or with amendments. 2.Defer specific appointments for future consideration. RECOMMENDED MOTION: Alternative #1. ATTACHMENTS: 1. Liaison Appointment and Meetings List for 2020 Liaison Appointments & Meetings List 2020 Committee Meeting Date Location Time Staff/Contact Liaison Acting Mayor As Needed ---Annette Thompson Annexation Task Force As Needed --Casey McCabe Andy Brotzler Warren Erickson Zach Braid Bylaws & Compensation Annually in Nov/Dec --Jason Wedel Annette Thompson Sarah Schwarzhoff Warren Erickson Business Engagement Committee (EDA Appointment)4th Thursday Casey McCabe Kirt Briggs Chamber of Commerce Board 2nd Wednesday Chamber Offices 8:00 AM Jason Wedel Annette Thompson Community Engagement Committee 3rd Thursday Parkview 4:30 PM Lori Olson Annette Thompson City Council Work Session 1st & 3rd Monday Parkview 5:00 PM Jason Wedel All Council City Council Meeting 1st & 3rd Monday Chambers 7:00 PM Jason Wedel All Council City Manager Evaluation Annually in Jan/Feb --Lori Olson Annette Thompson Warren Erickson Economic Development Authority *Appointment concurrent with Council Term 2nd Monday Parkview 4:00 PM Casey McCabe Kirt Briggs Zach Braid Highway 169 Corridor TBD ---Kevin Burkart Intergovernmental Work Group: Staff & Mayor 4th Tuesday As Needed SMSC Public Works Conf Rm 3:15 PM Jason Wedel Kirt Briggs ISD 719 Liaison Quarterly Perkins in Savage 8:00 AM Jason Wedel Kirt Briggs Minnesota Valley Transit Authority 4th Wednesday Burnsville Bus Garage 4:30 PM Casey McCabe Kevin Burkart Orderly Annexation Board As Needed --Jeff Matzke Zach Braid Planning Commission 2nd & 4th Monday Chambers 6:00 PM Jeff Matzke Zach Braid PLSLWD Work Session PLSLWD Meeting 2nd Tuesday 2nd Tuesday Wagon Bridge Chambers 4:30 PM 6:00 PM Pete Young Annette Thompson Regional Council of Mayors 2nd Monday Dorsey Whitney, Mpls. 11:30 AM Jason Wedel Kirt Briggs SCALE Executive Committee 1st Friday Parkview 7:30 AM Jason Wedel Kirt Briggs SCALE General Membership 2nd Friday Parkview 7:30 AM Jason Wedel All Scott County Board Quarterly --Jason Wedel Kirt Briggs Zach Braid SMSC Quarterly Little Six Restaurant 7:30 AM Jason Wedel Kirt Briggs Snowmobile Task Force Annually --Steve Frazer Zach Braid Special Assessment As Needed --Cathy Erickson Andy Brotzler Annette Thompson Warren Erickson Technology Village Board (EDA Appointment)3rd Friday Little Prior/Parkview 7:30 AM Casey McCabe Dave Chromy 12/31/2019