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Home My WebLink About5K 2017 Reconstruction Project Final Payment - Rep with CE comments 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: JANUARY 21, 2020 AGENDA #: 5K PREPARED BY: NICK MONSERUD, ASSISTANT CITY ENGINEER PRESENTED BY: NICK MONSERUD AGENDA ITEM: ADOPT RESOLUTION NO. 20-016 - AUTHORIZING FULL AND FINAL PAY- MENT TO GEISLINGER AND SONS, INC. FOR THE 2017 RECONSTRUC- TION PROJECTS (CITY PROJECT #TRN17-000002, TRN17-000003, TRN17- 000004, TRN17-000005) GOAL AREA AND OBJECTIVE: Transportation & Mobility 1. Maintain quality local street system based on a financially stable plan that meets Overall Condition targets. 2. Promote neighborhood connectivity and safety through development and street reconstruction projects. DISCUSSION: Introduction The purpose of this item is to authorize full and final payment for the 2017 Re- construction Project. This project included storm sewer, storm water quality, sanitary sewer, watermain and street reconstruction. History On May 22, 2017, the City Council awarded a construction contract to Geislinger and Sons, Inc. (Geislinger) for the 2017 Road Reconstruction Project, City Project numbers TRN17-000002, TRN17-000003, TRN17-000004, TRN17-000005. All work under the contract has been completed in accordance with the contract. All punch list items have been completed and any additional repairs will be covered under the project warranty. Current Circumstances The final payment amount is $96,060.71. With this payment, the total final con- tract amount paid to Geislinger will be $4,803,035.45. This amount is $61,024.55 over the original contract amount of $4,742,010.90 which is 1.3% over the project budget. Conclusion Geislinger delivered a quality project and has addressed the outstanding work items. It is appropriate to provide full and final payment at this time. FINANCIAL IMPACT: Funding for the final payment is available in the Construction Fund for this project. 2 The final project costs are as follows: Funding of this project is shown on the table below: As bond proceeds were sufficient to cover project costs, $101,987.64 remains unspent at the end of the project. Per bond counsel, these funds can be reau- thorized by City Council for another improvement project. The use of unspent bond proceeds will be evaluated as part of the annual review of the Construction Fund and Debt Service Funds. Per bond requirements, any excess bond pro- ceeds that are not reauthorized by City Council for another improvement project must be transferred to the Debt Service Fund for payments on the related bonds. The preliminary transfers from the Water/Sewer/Stormwater funds are adjusted at the time of final payment to reflect the actual Water/Sewer/Storm Water costs that were incurred. The final transfers needed are shown in the table below. ALTERNATIVES: 1. Approve a resolution authorizing full and final payment to Geislinger and Sons, Inc. for the 2017 Road Reconstruction Project, City Project numbers TRN17- 000002, TRN17-000003, TRN17-000004, TRN17-000005 as part of the con- sent agenda. 2. Approve a motion to remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: Motion and second to approve alternative #1 as a part of the consent agenda. Construction Contract $1,147,028.01 $1,331,062.39 $1,934,375.44 $390,569.64 $4,803,035.48 Street Lights (Xcel)$21,238.22 $19,614.52 $18,835.87 $5,667.52 $65,356.13 Engineering, Legal, Admin.$252,099.96 $208,791.77 $417,322.54 $151,680.09 $1,029,894.36 Project Cost $1,420,366.19 $1,559,468.68 $2,370,533.85 $547,917.25 $5,898,285.97 CIP Budget $1,875,432.00 $2,478,346.00 $2,866,403.00 $752,182.00 $7,972,363.00 TRN17-000002 Cates Area TRN17-000003 Balsam Area TRN17-000004 Franklin Trail TRN17-000005 Sycamore Overall Bond Proceeds $805,113.83 $1,017,626.68 $1,654,230.87 $356,156.25 $3,833,127.63 Water Fund $388,071.00 $326,106.00 $334,138.00 $125,000.00 $1,173,315.00 Sewer Fund $183,225.00 $212,814.00 $345,910.00 $12,387.00 $754,336.00 Water Quality Fund $43,956.36 $2,922.00 $36,254.98 $54,374.00 $137,507.34 Project Revenue $1,420,366.19 $1,559,468.68 $2,370,533.85 $547,917.25 $5,898,285.97 OverallFUND TRN17-000002 Cates Area TRN17-000003 Balsam Area TRN17-000004 Franklin Trail TRN17-000005 Sycamore TRANSFER FROM 501 TO: Water Fund $0.00 $3,941.00 $0.00 $37,958.00 $41,899.00 Sewer Fund $0.00 $46,948.00 $40,000.00 $4,000.00 $90,948.00 Storm Water Fund $27,679.64 $60,000.00 $37,028.02 $0.00 $124,707.66 Total $27,679.64 $134,102.68 $77,028.02 $120,731.96 $359,542.30 OverallFUNDCates Transfer Balsam Transfer Franklin Transfer Sycamore Transfer 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 20-016 A RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO GEISLINGER AND SONS, INC. FOR THE 2017 RECONSTRUCTION PROJECTS (CITY PROJECT #TRN17-000002, TRN17- 000003, TRN17-000004, TRN17-000005) Motion By: Second By: WHEREAS, On May 22, 2017, the City Council adopted Resolution 17-079 which authorized the City to accept bids and award the City’s standardized construction contract for the 2017 Road Reconstruction Project. WHEREAS, The Contract outlined the improvements Geislinger and Sons, Inc. was responsible for installing; and WHEREAS, These improvements and all other Contract responsibilities are now complete to the satisfaction of the City; and, WHEREAS, The Assistant City Engineer has reviewed the improvements and has written the acceptance letter for this project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the improvements for the 2017 Road Reconstruction Project. 3. Final payment will be made to Geislinger and Sons, Inc in the amount of $96,060.71 once all closeout documentation is received in accordance with the project specifications. 4. Staff is hereby authorized to amend the 2019 budgets and make the appropriate transfers between funds effective as of December 31, 2019. See the table below for the transfer summary. PASSED AND ADOPTED THIS 21TH DAY OF JANUARY 2020. VOTE Briggs Thompson Braid Burkart Erickson Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Jason Wedel, City Manager TRANSFER FROM 501 TO: Water Fund $0.00 $3,941.00 $0.00 $37,958.00 $41,899.00 Sewer Fund $0.00 $46,948.00 $40,000.00 $4,000.00 $90,948.00 Storm Water Fund $27,679.64 $60,000.00 $37,028.02 $0.00 $124,707.66 Total $27,679.64 $134,102.68 $77,028.02 $120,731.96 $359,542.30 OverallFUNDCates Transfer Balsam Transfer Franklin Transfer Sycamore Transfer