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4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 21, 2020
AGENDA #: 5L
PREPARED BY: NICK MONSERUD, ASSISTANT CITY ENGINEER
PRESENTED BY: NICK MONSERUD
AGENDA ITEM: ADOPT RESOLUTION No. 20-017 - AUTHORIZING FULL AND FINAL PAY-
MENT TO GMH ASPHALT CORPORATION FOR THE 2019 FISH POINT
ROAD RECLAMATION PROJECT (TRN19-000003)
GOAL AREA AND
OBJECTIVE:
Transportation & Mobility
1. Maintain quality local street system based on a financially stable plan that
meets Overall Condition targets.
2. Promote neighborhood connectivity and safety through development and
street reconstruction projects.
DISCUSSION: Introduction
The purpose of this item is to authorize full and final payment for the 2019 Fish
Point Road Reclamation Project. This project included full depth pavement rec-
lamation, spot curb replacement, replacement of the existing bituminous trail,
and ADA improvements at the existing curb ramps.
History
On March 18, 2019, the City Council awarded a construction contract to GMH
Asphalt Corporation (GMH) for the 2019 Fish Point Road Reclamation Project,
City Project number TRN19-000003. All work under the contract has been com-
pleted in accordance with the contract. All punch list items have been completed
and any additional repairs will be covered under the project warranty.
Current Circumstances
The final payment amount is $35,543.30. With this payment, the total final con-
tract amount paid to GMH will be $340,425.63. This amount is $48,288.51 under
the original contract amount of $388,714.14.
Conclusion
GMH delivered a quality project and has addressed the outstanding work items.
It is appropriate to provide full and final payment at this time.
FINANCIAL
IMPACT:
Funding for the final payment is available in the Construction Fund for this project.
The final project costs are as follows:
Construction Contract $340,425.63
Engineering, Legal, Admin.$55,293.68
Project Cost $395,719.31
TRN19-000003
Fish Point Rd.
2
Funding of this project is shown on the table below:
Bond Proceeds $395,719.31
Water Fund $0.00
Sewer Fund $0.00
Water Quality Fund $0.00
Project Funding $395,719.31
FUND
TRN19-000003
Fish Point Rd.
As bond proceeds were sufficient to cover project costs, $ $92,826.69 remains
unspent at the end of the project. Per bond counsel, these funds can be reau-
thorized by City Council for another improvement project. The use of unspent
bond proceeds will be evaluated as part of the annual review of the Construction
Fund and Debt Service Funds. Per bond requirements, any excess bond pro-
ceeds that are not reauthorized by City Council for another improvement project
must be transferred to the Debt Service Fund for payments on the related bonds.
ALTERNATIVES: 1. Approve a resolution authorizing full and final payment to GMH Asphalt Cor-
poration for the 2019 Fish Point Road Reclamation Project, City Project num-
ber TRN19-000003 as part of the consent agenda.
2. Approve a motion to remove this item from the consent agenda for additional
discussion.
RECOMMENDED
MOTION:
Motion and second to approve alternative #1 as a part of the consent agenda.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 20-017
A RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO GMH ASPHALT CORPORATION
FOR THE 2019 FISH POINT ROAD RECLAMATION PROJECT, CITY PROJECT #TRN19-
000003
Motion By: Second By:
WHEREAS, On March 18, 2019, the City Council adopted Resolution 19-041 which authorized the City
to accept bids and award the City’s standardized construction contract for the 2019 Fish
Point Road Reclamation Project.
WHEREAS, The Contract outlined the improvements GMH Asphalt Corporation was responsible for
installing; and
WHEREAS, These improvements and all other Contract responsibilities are now complete to the
satisfaction of the City; and,
WHEREAS, The Assistant City Engineer has reviewed the improvements and has written the
acceptance letter for this project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the 2019 Fish Point Road Reclamation Project.
3. Final payment will be made to GMH Corporation in the amount of $48,288.51.
PASSED AND ADOPTED THIS 21TH DAY OF JANUARY 2020.
VOTE Briggs Thompson Braid Burkart Erickson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager