HomeMy WebLinkAbout20-015 Utility Billing Software Resolution
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 20-015
A RESOLUTION AUTHORIZING THE PURCHASE OF FINANCIAL SYSTEM UTILITY
BILLING SOFTWARE MODULE AND AUTHORIZING THE MAYOR AND CITY MANAGER
TO EXECUTE THE CONTRACT
Motion By: Thompson Second By: Burkart
WHEREAS, The Utility Billing software is utilized by the Utility Billing department to perform the
billing for water, sewer and stormwater accounts. Total accounts within the current
system include over 9,000 residential, commercial, and irrigation accounts.
WHEREAS, The BS&A Utility Billing module provides increased functionality which would create
work efficiencies and enhance customer service. This functionality includes system
wizards that offer step-by-step guidance through the billing process and final bills to
ensure all necessary steps are completed, online payment integration, automatic
letter generation, full integration with the financial system software, and enhanced
reporting.
WHEREAS, The city purchased the BS&A financial software in 2014 and has been working
toward its complete implementation ever since. Utility Billing is the last module
needed to complete the financial system implementation process.
WHEREAS, BS&A has offered the following quotation:
Upfront Cost: $82,705
Annual Service Fees: $6,100
WHEREAS, Staff recommends the purchase of the BS&A utility billing software module.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City of Prior Lake hereby accepts the quote and authorizes the Mayor and City
Manager to enter into a contract to purchase the BS&A utility billing software module.
3. Fund for this purchase will be drawn from the Water and Sewer Funds (50/50 split) and
coded to the software account 55580.00.
Passed and adopted by the Prior Lake City Council this 21st day of January 2020.
VOTE Briggs Thompson Burkart Braid Erickson
Aye ☒ ☒ ☒ ☒ ☒
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
_________________________
Jason Wedel, City Manager