HomeMy WebLinkAbout09(A) - Consider approval of a resolution authorizing the execution of the City's Standardized Professional Services Contract for the 2021 Downtown South Road Reconstruction Project Report
ITEM: 9A
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 18, 2020
PREPARED BY: Nick Monserud, Assistant City Engineer
Andy Brotzler, Public Works Director/City Engineer
PRESENTED BY: Andy Brotzler
AGENDA ITEM: Consider approval of a resolution authorizing the execution of the
City's Standardized Professional Services Contract for the 2021
Downtown South Road Reconstruction Project
GOAL AREA Transportation & Mobility
OBJECTIVE: 1. Maintain quality local street system based on a financially stable
plan that meets Overall Condition targets.
4. Support complete street designs that ensure pedestrian mobility
and multi-modal transportation options.
RECOMMENDED ACTION:
Adopt Resolution No. 20-___ - Authorizing the execution of the City's standardized professional
services contract with Bolton & Menk for the 2021 Downtown South Road Reconstruction
Project in the amount of $99,280.
BACKGROUND:
The purpose of this agenda item is to authorize the Mayor and City Manager to execute the
City's Standardized Professional Services Contract for the 2021 Downtown South Road
Reconstruction Project. These services will include project communication/public engagement,
preliminary engineering/feasibility report, design services, surveying, construction administration
and material testing.
The 2021 Downtown South Road Reconstruction Project includes the following:
• Main Street from CSAH 21 to Pleasant Avenue
• Pleasant Avenue from TH 13 to Duluth Street
• Colorado Street from Main Street to Duluth Street
The project scope is proposed to be expanded to address the streets and utilities in the
downtown south area comprehensively to include Main Street and Pleasant Avenue as noted.
The 2021 Downtown South Road Reconstruction Project is planned for concurrent construction
with the proposed downtown redevelopment project. The development of the scope of services
has been prepared in collaboration with the Beard Group, specifically the planned project
communication and public engagement. The project communication and public engagement for
both the 2021 Downtown South Road Reconstruction Project and the downtown redevelopment
project will be led by the consultant to maintain alignment for the completion of these two
projects.
City of Prior Lake | 4646 Dakota Street SE | Prior Lake MN 55372
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With the timing for the planned downtown redevelopment now being more clearly defined with
construction planned for 2021, in order to meet a targeted December 2020 bid date for the
street reconstruction project, it is necessary to move forward with consultant services at this
time in advance of the establishment of the city’s consultant pool. Based on the success of the
project communication and public engagement by Bolton & Menk for the 21/13 project through
downtown, combined with Bolton & Menk’s familiarity with the project area, staff has negotiated
a scope, schedule and fee with Bolton & Menk for professional engineering services in the
amount of $501,194. The proposal includes the following activities:
• Feasibility Report
Geotechnical Report
• Topographic Survey
• Design
• Bidding Administration
• Construction Testing Services
• Project Close-out
• Public Involvement Plan
• Assessment Process
• Project Communication and Community Engagement
Given the location of the project area, the anticipated project coordination effort, access
management and construction impacts, a project communication and public engagement
program is necessary. This effort will be similar to the process that has been utilized with the
CSAH 21/TH 13 project and conducted by the same team that has built relationships with
business owners and residents in the area.
At this time staff is only requesting the authorization of a portion of the proposal in the amount of
$99,280. The Feasibility Report, a portion of the Project Communication/Community
Engagement budget, a portion of the Project Coordination budget, the Geotechnical Evaluation
and Survey. Costs for these items are broken out below.
Feasibility $23,256
Topographic Survey $23,044
Geotechnical Evaluation $32,980
Community Engagement $10,000
Project Coordination $10,000
Total $99,280
FINANCIAL IMPACT:
The financial impact of the project will be further analyzed in the feasibility report including the
preparation of preliminary assessment calculations. The CIP currently identifies the completion
of Colorado Street from Arcadia Avenue to Main Avenue. Following the completion of the
feasibility report, recommendations for updating the CIP and associated funding requirements
will be developed.
ALTERNATIVES:
1. Approve a resolution authorizing the Mayor and City Manager to execute a Professional
Services Contract with Bolton & Menk for the 2021 Downtown South Road
Reconstruction Project in the amount of $99,280.
2. Deny this item for a specific reason and provide staff with direction.
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ATTACHMENTS:
1. Resolution 20-028
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 20-028
RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE
CITY’S STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR THE 2021
DOWNTOWN SOUTH ROAD RECONSTRUCTION PROJECT (TRN20-000002) IN THE
AMOUNT OF $99,280
Motion By: Second By:
WHEREAS, The 2019-2023 Capital Improvement Program identifies the Downtown South Road
Reconstruction Project; and,
WHEREAS, In order to allow for construction and planning in 2021, it is necessary to begin the
feasibility report, surveying, and design at this time; and,
WHEREAS, The City does not have in-house resources to provide these professional services
considering other workload obligations and volume of work to deliver 2021
improvements; and,
WHEREAS, The City solicited a proposal from Bolton & Menk for completion of the feasibility
report, survey, geotechnical exploration, design, construction testing, and
construction staking:
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Bolton & Menk is authorized to proceed with the feasibility report, surveying, geotechnical
exploration, project coordination and community engagement for the 2021 Downtown South
Road Reconstruction Project, in an amount not to exceed $99,280.
3. The Mayor and City Manager are authorized to execute the City’s Standardized Professional
Services Contract with Bolton & Menk on behalf of the City for the 2021 Downtown South
Road Reconstruction Project.
4. Funding for these engineering services will be drawn from the Construction Fund.
th
PASSED AND ADOPTED THIS 18 DAY OF FEBRUARY 2020.
VOTE Briggs Thompson Braid Burkart Erickson
Aye
☐ ☐ ☐ ☐ ☐
Nay
☐ ☐ ☐ ☐ ☐
Abstain
☐ ☐ ☐ ☐ ☐
Absent
☐ ☐ ☐ ☐ ☐
______________________________
Jason Wedel, City Manager