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HomeMy WebLinkAboutAgenda & Minutes 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING AGENDA June 5, 2006 6:00 p.m. Fire Station No.1 City Council Work Session 4:30 p.m. Joint City Council/Scott County Board This meeting is open to the public. 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concems to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL OF AGENDA 4. CONSIDER APPROVAL OF MAY 15, 2006, MEETING MINUTES 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the City Council Agenda as a separate category. A. Consider Approval of Invoices to be Paid. B. Consider Approval of a Resolution Authorizing Partial Payment to Coach Crafters for Third Laker Lines Bus. C. Consider Approval of a Resolution Approving a Final Plat and the Development Contract for Deerfield Industrial Park Seventh Addition. D. Consider Approval of a Resolution Authorizing Advertisement for Bids for a Stand-by Generator and Site Improvements to Supply Emergency Power at the City's Maintenance Center. E. Consider Approval Of A Resolution Approving The Wetland Replacement Plan For County Road 82 Reconstruction, (City Project No. 03-03). F. Consider Approval of a Resolution Accepting the Bid and Authorizing the Execution of the City's Standard Construction Contract to Install Playground Equipment at Jeffer's Pond Park. G. Consider Approval of a Massage Therapy License for Alicia Shover. H. Consider Approval Of Refuse Hauler Permit Renewals For 2006-2007. I. Consider Approval of Liquor License Renewals for 2006-2007. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 J. Consider Approval of a Resolution Authorizing: 1. Receipt of $25,000 for the Purchase of a Vehicle for the Prior Lake DARE Program. 2. Authorize Purchase of a 2006 Dodge Magnum Under State Cooperative Bidding Contract. K. Consider Approval of a Resolution Accepting Plans and Specifications and Authorizing Staff to Solicit Quotes for Work to be Completed as Part of the 2006 Lift Station Reconstruction Project. L. Consider Approval of a Resolution Authorizing Execution of an Amendment to the Standard Development Contract for the Wilds Ridge North. 6. ITEMS REMOVED FROM CONSENT AGENDA 7 . PRESENTATIONS A. Kathleen Klehr - Smithsonian Exhibit B. 2007-2011 Capital Improvement Program C. Fire Station NO.2 Site Evaluation, Needs Assessment Report and Preliminary Budget. 8. PUBLIC HEARINGS A. Consider Approval of a Resolution Vacating a Portion of Evanston Avenue (Former Fifth Street) Right of Way and an Alley in Schmokel's Addition. B. Water Treatment Plant Informational Hearing. C. Public Hearing To Consider Approval Of A Resolution Establishing A Housing Finance Program And Issuance Of Revenue Bonds To Finance A Senior Independent Living Facility Pursuant To Minnesota Law. 9. RECESS TO CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING 10. RECONVENE REGULAR MEETING 11. OLD BUSINESS A. Consider Approval of a Resolution Approving the Cooperative Agreement for CR 82 Reconstruction B. Consider Approval of a Resolution Authorizing Staff to Advertise for Bids for Interim Connection of Wells 8 and 9 to Public Water System. 12. NEW BUSINESS A. Consider Approval of a Resolution Approving the Combined Preliminary and Final Plat and the Development Contract for Finley's Lakeview Heights. B. Consider Approval of a Resolution Authorizing the Mayor and City manager to Enter Into a Memorandum of Understanding for the Acquisition and Construction of a Regional Park and Ride Facility. 13. OTHER BUSINESS/COUNCILMEMBER REPORTS A. Community Events. 14. ADJOURNMENT 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 City Council Meeting Minutes May 15, 2006 Draft REGULAR COUNCIL MEETING MINUTES CALL TO ORDER: Present were Mayor Haugen, Councilmembers Dornbush, Erickson, LeMair and Millar, City Manager Boyles, City Attor- ney Pace, Public Works Director/City Engineer Albrecht, Parks and Fleet Supervisor Friedges, Planning Director Kan- sier, Planning Coordinator Moore, Planner Matzke, Police Chief O'Rourke, Economic Development Director Snook, Communications Coordinator Oster and Administrative Assistant Green. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Speakers receive a maximum of ten minutes; less if there are more than three speakers. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. Boyles: Reviewed the concept of the Public Forum. Comments: No person came forward to speak. APPROVAL OF AGENDA: City Manager Boyles requested that agenda item 9D, Consider Approval of an Ordinance Rezoning 28.04 Acres from R-S to R-1 and Consider Approval of a Resolution Approving a Preliminary Plat to be Known as Pike Lake Ponds, be removed from the agenda; and that agenda item 10D, Report from the Fire Station No.2 Committee, be added to the agenda. Mayor Haugen requested the addition of agenda item 10E, PAR Task Force Update. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE THE AGENDA AS MODIFIED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. APPROVAL OF MEETING MINUTES: Councilmember Dornbush bffered a correction on page two, regarding her vote on the amendment of Ordinance 106- 06, to include a comment that she voted the way she did because she did not want to add or subtract from the length of the current terms, which is the only reason she voted to support the even-year election change. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO APPROVE THE MAY 1, 2006, MEETING MINUTES AS MODIFIED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. CONSENT AGENDA: City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Reports. D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Reports. .F. Consider Approval of an Application for Financial Assistance from Shepherd's Path Senior Housing L.L.C. and: 1. Resolution 06-066 Calling for a Public Hearing on a Proposal for a Housing Finance Program and the Issu- ance of Revenue Bonds to Finance Senior Independent Living Facility Pursuant to Minnesota Law and Au- www.cityofpriorlake.com 1 Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes May 15, 2006 Draft thorizing the Publication of Notice of Hearing. 2. Resolution 06.065 Calling for a Public Hearing on June 26, 2006, on the Establishment of the Development Program for Development District 6 and the Proposed Establishment of Tax Increment Financing District 6-1 and the Proposed Adoption of the Tax Increment Financing Plan Therefore. G. Consider Approval of Resolution 06.063 Authorizing Execution of a Contract with Scott County for the Local Laker Link. H. Consider Approval Of Resolution 06.064 Authorizing General Fund Transfer To The Building Fund. I. Consider Approval of Resolution 06.067 Approving Appointments to the Water Treatment Plant Committee. J. Consider Approval of Resolution 06.068 Waiving Platting Requirements for the Subdivision of Property Located at 14310 Pike Lake Trail (Vierling Property). MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE THE CONSENT AGENDA AS PRESENTED. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. PRESENTATION City Preparation in the Event of an Avian Flu Pandemic. City Manager Boyles introduced the topic of the City's preparation planning and commented that Police Chief O'Rourke had attended a pandemic conference in the previous week. Police Chief O'Rourke presented information about the avian flu and described the planning needed to be prepared for any type of emergency. Informed the Council that an employee meeting is scheduled for Thursday, May 25, to deliver this presentation. Comments: Millar: Agreed that personal responsibility and education on how to protect self, family, friends and neighbors is the first line of defense in cases of emergency. Dornbush: Advised residents to be prepared and make emergency plans. Asked if the information shared at this meeting would be on the City's Website. Oster: Replied that the Website currently has the list of bird flu myths, the personal and family responsibility checklists and the Power Point document that was presented at this meeting. Noted that the Website links referred to in the pres- entation are available on the City's Website and he will continue to add information as it is received. LeMair: Stated that it is good to get the basic facts out. Erickson: Commented that people should hope and pray for the best and plan for the worst, and that businesses should prepare also. Haugen: Noted that this isn't pandemic planning, it is emergency planning which has a much greater potential for oc- currence. O'Rourke: Stated that preparedness is basic and that the police department already has a plan in place for staffing when disaster occurs. In the case of a pandemic, they would have to plan for thirty to forty percent of the officers not reporting to work. Police Station I City Hall Building Project Report. Police Chief O'Rourke presented a Power Point program updating the Council on the progress of building the police station and city hall. Comments: LeMair: Stated he is looking forward to seeing the project completed. Millar: After touring the facilities currently being used by the police department, he understands why it will be happy to get into its new facility. Haugen: Expressed appreciation for O'Rourke's involvement in the process. 2 City Council f\IIeetin9 Minutes , May 15, 2006 Draft Economic Development Report. Economic Development Director Snook updated the Council on economic development activities including the status of the Premiere Dance TIF district, potential tenants for the Rock Creek building and redevelopment of the VFW block. He explained the concept of conduit bonds and noted that the June 5 and June 26 meetings would include public hear- ings to receive input on bonding and a potential future TIF district. Comments: Millar: Commented that the VFW is an important gathering place for many citizens and it is important to work with them on future redevelopment in the downtown. Dornbush: Stated she is glad the City is updating and strengthening guidelines for downtown and asked about the Richfield model for its VFW. Snook: Replied that Richfield redeveloped that area of town in 2003 and structured the development agreement to keep the VFW on site. Noted that it is a real asset to keep it downtown. Haugen: Agreed that it is important for the VFW to know it is a critical component of downtown and the City should do what it can to make certain it is a critical player in that block redevelopment. Need to help them enhance their facility. LeMair: Agreed that the VFW is a critical part of community. Noted that Premiere Dance has had to overcome hurdles recently and that it is important to work with them and help them through issues. Erickson: Asked what progress is being made in the County Market building area. Snook: Replied that the owners have not advised him of their plans and that he forwards any queries he receives about the facility to them. Erickson: Asked if the industrial park areas are starting to fill and whether or not we need to begin looking for additional industrial park areas. Snook: Replied that if E M Products takes the space in Deerfield Industrial Park, it would use up most of the space. Erickson: Stated the City should look at its plan and see what future areas should be designated for development. Haugen: Noted that the 2030 vision talks about the importance of helping current businesses succeed and believes the City needs express to them how important they are to our community. PUBLIC HEARING: Public Hearing to Consider Approval of a Resolution Vacating a Drainage and Utility Easement Located on Lot 2, Block 3 and Outlot B, Grainwood Heights, 4131 Eau Claire Trail. Planner Matzke reported that Finley is requesting the vacation of an easement along his property. Comments: Dornbush: Asked if there are existing structures on any of the lots. Matzke: None. MOTION BY MILLAR, SECONDED BY DORNBUSH TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing opened at 7:13 p.m. Comments: No person stepped forward to speak. MOTION BY LEMAIR, SECONDED BY MILLAR TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried and the public hearing closed at 7:14 p.m. Comments: 3 City Council Meeting Minutes May 15, 2006 Draft Millar: Will approve. Dornbush: Commented that the property has many beautiful trees and she hopes they minimize cutting them down. LeMair: Will support. Erickson: Will support. Haugen: Not inconsistent with any goals and objectives of the comprehensive plan so will support. MOTION BY MILLAR, SECONDED BY LEMAIR TO APPROVE RESOLUTION 06.069 PROVIDING FOR THE VACATION OF A DRAINAGE AND UTILITY EASEMENT ON LOT 2, BLOCK 3 AND OUTLOT B, GRAINWOOD HEIGHTS. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. OLD BUSINESS: Consider Approval of a Report from the Scott County Assessor's Office Regarding the May 1, 2006, Board of Appeals and Equalization Hearing. Scott County Finance Director Kevin Ellsworth spoke on behalf of the County to apologize for events of the previous weeks in regards to assessed valuation and lack of response to resident inquiries. Stated that it will not happen again and that the County is considering offering educational sessions for citizens to provide a forum where they can learn about the taxation system. Provided contact information for anyone to use if they have questions about taxation and assessed value. Erickson: Noted that May 15 is the due date for property taxes and asked if viewers could still drop a check off at the County offices and be on time. Ellsworth: Replied that if an envelope were postmarked with the day's date it would still be considered on time. LeMair: Expressed appreciation for Ellsworth's appearance at the meeting and commended Schmidt and Connors on their appearance at the May 1,2006, meeting. Commented that it appeared as though the resignation of a County em- ployee was given with short notice and questioned why that happened and whether there were issues that needed to be dealt with. Ellsworth: Responded that Arnoldi's retirement was announced in December and transition planning began immedi- ately. Problems were not due to that retirement. Stated he could not speak to the motives of the individual assigned to Prior Lake's assessing. Millar: Asked if the customer service issues were due to one person's errors or short staffing in the department. Ellsworth: Replied that it was the combination of many factors. Spoke of organizational changes that are being planned and that additional assessing staff will be requested. Millar: Stated he would like a report given to the Council about what happened, why and the County's plan to correct it. Haugen: Thanked Ellsworth for being at the meeting and expressed appreciation for his prompt reaction to citizen comments. Stated he wished the County Commissioner would have attended in support of residents. Noted that Ells- worth stated there are plans in place and new leadership, noted that when that leadership is in place there will probably be changes that will result in greater public service to the community. Acting County Assessor Schmidt commented that citizens who attended the Board of Appeals and Equalization meeting were very professional and appropriate with their comments and questions. Affirmed that there will be changes made in the structure of the organization and he will be working more closely with each appraiser in the office. Asses. sor Connors reported on the findings of the properties that were appealed. Comments: Erickson: Commented that it was good to see the appeals were worked out and that reflects good communication. LeMair: Stated it appears as though due diligence was exercised. Dornbush: Concurred. 4 City Council Meeting Minutes May 15, 2006 Draft Millar: Commented that appealed valuations were decreased for approximately 25 properties after investigation - some significantly - and asked if that is the norm. Connors: Replied that is not the norm and each property is looked at individually. Noted that usually most issues are resolved before the Board of Appeals and Equalization meeting occurs, but this year those contacts were not com- pleted. He also noted that when it is reasonable to make an adjustment, it is done. It is not uncommon to do that; just uncommon to have this many appeals. Millar: Stated that it is incumbent upon property owners to look at their own valuation. Connors: Agreed that people should be diligent and compare values with others. Explained that assessors would ex- plain the process, and that people can go on the Scott County Website to compare with neighbors and recent sales. Millar: Stated he believes the City will get better service from Scott County assessors in the future and suggested that the City post something on the Website about how citizens can check their valuation. Then it is incumbent upon citizens to be educated and check whether valuation of their property is correct. Haugen: Commented on the issue of fairness in valuation and asked how many parcels there are in Prior Lake. Boyles: About 8,000. Haugen: Asked how many queries were resolved over the phone. Schmidt: About 200. Haugen: Noted that 7,800 people took assessment as fact, and approximately 40 formally appealed which resulted in a lower assessed value and probably lower individual taxes, which means the remaining 7,800 had a tax increase to cover the shortfall. Believes that in reality, similar homes will end up with different valuation and we should continue to work towards fairness. Schmidt: Agrees and noted that the best way to assure fairness would be to revisit every property, but the County does not have staff to do that. A new assessor will be assigned to Prior Lake and will visit 20 percent or more of the homes each year, which will help to correct any inequalities. Haugen: Commented that valuation is not allowed to increase more than 15% in a year and it is hard to get to real-life application. Noted that valuation impacts have been greater than the tax increases assessed by the City. Millar: Commented that part of the problem seems to be that the County is understaffed and that it seems the public is being hurt by not having a properly staffed assessor's office. Believes that a bigger staff that can handle the valuation issues might result in most taxpayers paying fewer taxes in the end. Boyles: Noted that the City should exercise caution in trying to solve the issues as we may not have all the information. Believes the appropriate end product is accurate valuations and there are a host of tools that can be used for that. Might be useful to have the report that was asked for so the County can tell us what they are doing to achieve the objec- tive that we all seek. The Council will have the opportunity to look at this issue when the two-year contract for assess- ment becomes renewable. MOTION BY DORNBUSH, SECONDED BY ERICKSON TO AFFIRM THE 2006 VALUATIONS AS RECOMMENDED BY THE SCOTT COUNTY ASSESSORS OFFICE INCLUDING THOSE ADDRESSED IN THE MAY 10, 2006, BOARD OF APPEALS AND EQUALIZATION REPORT. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Request for Time Extension for the Execution of a Development Agreement for the Franklin Trail I Park Nicollet Drive Property. City Manager Boyles explained the status of the development agreement for the Franklin Trail/Park Nicollet Drive property. Comments: Millar: Stated that the extension, the $15,000 fee and receiving a copy of the purchase agreement with Park Nicollet all seem reasonable. Dornbush: Favors the consistency of applying a $15,000 fee as done with Rock Creek Builders. 5 City Council Meeting Minutes May 15, 2006 Draft LeMair: Recused himself from the discussion stating he may be involved with the project at some time. Erickson: Asked what additional costs the City incurred due to the delay in development. Boyles: Replied that it mainly consisted of staff time with contacts made on an almost weekly basis to stay current on the status. Erickson: Asked whether the $15,000 is an additional cost to the developer or just an additional deposit. Boyles: As recommended in the resolution, the developer would lose the $15,000 fee to the City if performance after the date of the extension was not completed. Noted that in the Rock Creek Builder agreement, the fee was used as a motivation to perform particular steps by particular dates. Erickson: Stated that the developer has been moving forward in good faith and that there were situations beyond his control that delayed the situation. Has a problem with asking for additional $15,000 due to unforeseeable events. No objection to changing the building size. Haugen: Commented that O'Keefe is a partner in a building at another location, but that Haugen has no financial inter- est in this building. Stated he is not in favor of adding to the purchase price with $15,000 penalties because of ponding problems, O'Keefe's exploration of other locations and the complexities in dealing with Park Nicollet in putting together a purchase agreement. Good faith has been consistent throughout. Supportive of the extra time to get the building done. Not supportive of $15,000 that would drive the price of the property higher. Erickson: Asked if the property is worth less considering the ponding situation. Dornbush: Agreed. Haugen: Noted that being able to build only a 21,000 square-foot building rather than 30,000 square-foot building would devalue the property. Millar: Agreed. Boyles: Asked clarification of whether or not the City Council wants to request $15,000 even to use it as a motivation to complete the development agreement within 45 days. Erickson: Asked if he already had $15,000 on deposit. Boyles: Confirmed that $15,000 was placed down with the initial proposal, which is intended to guarantee certain per- formances. Pace: Noted they have already had one extension and the City has tried to do this in a way that would be consistent with the Main I Hastings property. If this doesn't move forward, the City would keep $15,000. If the schedule with the extension is met, the City does not keep the $15,000. Erickson: Clarified if the question was to maintain the deposit at $15,000 or increase it to $30,000. Boyles: Affirmed. The second $15,000 would be reimbursed in the event a development agreement is entered into within 45 days. Haugen: Stated that if there is contamination on the site, a development agreement would not be put together in 45 days. Pace: Due diligence is completed with a purchase agreement, and the City owns the property (seller) which we know has been cleaned up. Boyles: Noted the project involved another property and it is unknown whether or not it is contaminated. Haugen: Want to be consistent with the agreement made with Rock Creek Builders. Boyles: The Rock Creek agreement had particular activities to be completed by certain dates or be subject to a $15,000 penalty. Pace: This agreement would be that the developer would enter into a development agreement by a specified date, which would give him time to perform or back out; and, the development agreement would define the deadlines. Noted that this project has been underway for over a year and at some point the City would need to rebid the project. Advised being consistent with the agreement made with Rock Creek Builders. Haugen: Summarized that the City would have a date-specific developer's agreement, the developer would pay $15,000 for 45 days to meet the date and the agreement would define the remaining details. Pace: Read a page from the Rock Creek Builder agreement to serve as an example. Erickson: Asked if the $15,000 would be forfeit ifthe developer did not perform. 6 City Council Meeting Minutes May 15, 2006 Draft Pace: If the developer performs, the $15,000 could be a deposit toward the purchase price or returned. MOTION BY ERICKSON, SECONDED BY MILLAR TO APPROVE RESOLUTION 06-070 AUTHORIZING A MODIFICATION TO THE PROPOSAL TO DEVELOP EXCESS CITY PROPERTY AT PARK NICOLLET DRIVE AND FRANKLIN TRAIL, ALLOWING FOR A 45-DAY TIME EXTENSION TO EXECUTE A DEVELOPMENT AGREEMENT AND REQUIRING A $15,000 DEPOSIT TO THE CITY WITH A PERFORMANCE CONTRACT TO BE ATTACHED. Comments: Pace: Stated the motion is basically as the resolution was proposed. Erickson: Agreed, stated the resolution to describe the money as a deposit rather than an additional cost. The deposit would be forfeited if the development agreement is not put together by the given date. Pace: The developer is representing that he has a verbal agreement to purchase the adjacent parcel, which is part of why he is saying he needs another 45 days. If he does not enter into a purchase agreement, he would lose the $15,000. It does not increase the price of the property. RECESS Mayer Haugen called a recess at 8:15 p.m. RECONVENE The meeting was reconvened at 8:15 p.m. Pace: Confirmed that it is consistent with Rock Creek because the City does not sell the property until all the conditions are met. If Rock Creek had walked away from the deadlines, they would have lost the $15,000 increments. I VOTE: Ayes by Haugen, Dornbush, Erickson and Millar. LeMair abstained. The motion carried. Consider Approval of a Resolution 1. Approving the L58 lift station construction cooperation and reconveyance agreement; and 2. Amending the 2006 lift station project professional services agreement. Public Works Director Albrecht displayed a map of the segment of sewer that the Metropolitan Council is reconveying to the City, which includes lift station L58. Commented that the City has a program of upgrading lift stations to keep them at top efficiency. The L581ift station is more than 20 years old and the Metropolitan Council will upgrade it and reconvey it to the City in a condition that is up to our standardization. Comments: Erickson: Asked if there will be any effect on a future connection to the SMSC system. Albrecht: Replied that the Met Council is only turning back the section south of 82 because SMSC is on that intercep- tor and that it will have no effect on the system. LeMair: Commented that the City negotiated a good agreement and should proceed. Dornbush: Concurred. Millar: Will support. Haugen: Will support. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO APPROVE RESOLUTION 06.071 1. APPROVING THE L58 LIFT STATION CONSTRUCTION COOPERATION AND RECONVEYANCE AGREEMENT; AND 2. AMENDING THE 2006 LIFT STATION PROJECT PROFESSIONAL SERVICES AGREEMENT. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. 7 City Council Meeting Minutes May 15, 2006 Draft Consider Approval of an Ordinance Rezoning 28.04 Acres From R.S to R.1 and Consider Approval of a Resolu. tion Approving a Preliminary Plat to be Known as Pike Lake Ponds. This item was removed from the agenda. Consider Approval of a Resolution Accepting Bids and Authorizing the Execution of the City's Standard Con. struction Contract for the 2006 Park Sidewalk Projects and for the 2006 Park Trail I Basketball Court Project. Parks and Fleet Supervisor Friedges outlined the agenda report and identified the work that will be done by city staff allowing projects to be completed under budget. He also commented on a potential partnership with the Prior Lake- Spring Lake Watershed to use pervious pavers on an upcoming parking lot at Jeffers Pond. Comments: Millar: Complimented Friedges on holding down costs. Dornbush: Excited about parking lot idea and a partnership with the Watershed. LeMair: Stated he liked receiving numerous bids and wondered at the much lower bid from Ideal Paving. Albrecht: Commented that Ideal Paving is able to use its own products so can buy direct from themselves. Erickson: Asked if sidewalks are bituminous. Friedges: Replied that sidewalks are concrete and trails are bituminous. Albrecht: Clarified the concrete and bituminous bids. Erickson: Asked if bids are read aloud at the bid opening. Albrecht: Confirmed that the bid opening is publiC and bids are read aloud. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE RESOLUTION 06.072 ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S STANDARD CONSTRUCTION CONTRACT FOR THE 2006 PARK SIDEWALK PROJECTS. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. MOTION BY DORNBUSH, SECONDED BY LEMAIR TO APPROVE RESOLUTION 06.073 ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S STANDARD CONSTRUCTION CONTRACT FOR THE 2006 PARK TRAIL / BASKETBALL COURT PROJECT. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. NEW BUSINESS: Consider Approval of an Ordinance Amending the Zoning Map to Designate Property as Hickory Shores Planned Unit Development and a Resolution Approving a Preliminary Plat to be Known as Hickory Shores. Planning Director Kansier presented the proposed ordinance amendment and spoke about the development's plan to save many of the significant trees and provide lakeshore city parks. Comments: Erickson: Asked where the location will be for the major entrance to this development. Kansier: CR 12. Erickson: Asked if CR 12 would continue through. Kansier: Replied that it would not and displayed the planned roadways on a map. Erickson: Asked if this development would be in place before the realignment of CR 12 and Hwy 13. Albrecht: Replied that work on CR 12 is scheduled for 2007, and this project would probably only begin grading by then. Erickson: Commented that most CR 12 turns onto Hwy 13 are left turns and asked if it is anticipated that left turns onto Hwy 13 would be impeded by cars from this development. 8 City Council Meeting Minutes May 15, 2006 Draft Albrecht: Replied that the median would protect the left-turn drivers and the drivers exiting this development would only be able to turn right. Erickson: Commented that there would be many cars going south on 13 that would want to turn left to enter the devel- opment. Albrecht: Stated that options will be to turn left on Panama or left at Maple Glen. This will direct traffic onto Panama and Village Lake Drive, which were built to handle this load of traffic. LeMair: Asked if trees would be replaced on site. Kansier: Replied that the developer will be asked to replace as many as possible on site and others would be replaced into parkland. LeMair: Commented that 27 acres of parks will be good for the City and clarified that the trail will be along the lake. Ka"sier: Affirmed, and noted that the trails will fit with only one tree being removed. LeMair: Noted that another benefit is the removal of the access of Ida Circle from Hwy 13. Dornbush: Stated she was pleased with the reduction of tree removals and asked how they were able to get to that. Kansier: Replied that part of it was by removing a storm water pond area and being able to move some of the homes. Dornbush: Asked if there would be an active neighborhood park. Albrecht: Explained where there will be two acres of park area, play structure, trailhead, park shelter and a small park- ing lot where people will be able to bring their bikes. Commented that the trail system will continue all the way to Village Market. There will also be a park shelter at Heritage landing, and a fishing pier in Crystal Lake where the DNR wants to establish another FIN program with a handicapped access. The Maple Glen trail system will connect to it. Dornbush: Applauded the efforts to get this achieved. Millar: Concurred with previous comments, and asked if the pricing of the homes is approximately $500,000, and if the price of the townhomes is known. Kansier: Expects them to be in the $300,000 - $500,000 range. Haugen: Stated that this is a quality PUD; a great site with a great plan and encouraged the public to drive into Heri- tage Landing to view it. MOTION BY LEMAIR, SECONDED BY DORNBUSH TO APPROVE ORDINANCE 106.07 AMENDING SECTION 1101.700 OF PRIOR LAKE CITY CODE AND THE OFFICIAL ZONING MAP FOR THE CITY OF PRIOR LAKE. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. MOTION BY LEMAIR, SECONDED BY MILLAR TO APPROVE RESOLUTION 06.074 APPROVING THE PRELIMINARY PLAT OF "HICKORY SHORES" SUBJECT TO THE CONDITIONS OUTLINE HEREIN. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Resolution Approving an Amendment to the Comprehensive Plan Land Use Plan Map of Approximately 7.5 Acres of Property From C.BO (Business Office Park) to R.HD (High Density Residential) and Located in the Northeast Quadrant of CSAH42 and CSAH 18. Planning Coordinator Moore highlighted the agenda report and noted that approving the amendment to the comprehen- sive plan would not imply approval of a speCific concept or any preliminary plat or PUD development approval. Comments: Millar: Asked if this amendment is consistent with original concept plan. Moore: Affirmed. Millar: Expressed concern with the buffer area around the site. Dornbush: Commented that this is consistent with the comprehensive plan. Stated that she has concerns and hopes the developer will consider the goals of the City and the 2030 Vision statement regarding natural resources. Stated that since she walked the property with the developer, she has talked to many people in Prior Lake and knows they believe this is an important site for the City. Stated she wants conservation of trees on the edges of the site. 9 City Council Meeting Minutes May 15, 2006 Draft LeMair: Commented that this is a perfect location for this type of use because of the intersection and ability of people to get in and out of it. Believes mixing density in this community is good and wants the development to provide entry- level housing. Erickson: Will support. Haugen: Stated he looks forward to reviewing the preliminary plat, he wants to see the height maximized and he wants to see a combination of retail, office, residential space. MOTION BY DORNBUSH, SECONDED BY MILLAR TO APPROVE RESOLUTION 06.075 APPROVING A PROPOSED AMENDMENT TO THE 2020 COMPREHENSIVE PLAN LAND USE MAP FOR THE PROPERTY LOCATED IN THE NORTHEAST QUADRANT OF CSAH 42 AND CSAH 18. VOTE: Ayes by Haugen, Dornbush, Erickson, LeMair and Millar. The motion carried. Consider Approval of a Report from the Communications Advisory Committee. City Manager Boyles reported on the recent meetings of the Communications Advisory Committee and expressed the committee's desire to hold a developer/builder forum as well as market the City's customer service standards. Coun. cilmember LeMair noted that this is an opportunity for the City to determine how it can provide the best customer ser- vice and encouraged input from the community. Council member Millar concurred and stated that committee members Whitehair and Borth bring much to the committee's efforts. Stated that he ran for the council position wanting to improve standards of service and has gained a deep sense of appreciation for what the staff does. Noted that having a cus- tomer creed and customer service standards are what any good business would do and that it just states what we ex- pect of ourselves. Stated that communication should be two-way and the committee is trying to learn how to get the information out there so people will get it. Comments: Dornbush: Applauded the committee on its efforts. Erickson: Commented that two-way communication includes providing information and also listening. Invited citizens to suggest ways they think the City could communicate better. Fire Station No.2 Update City Manager Boyles brought the Council up-to-date on the activities of the Fire Station No.2 committee. Mentioned that a subcommittee of firefighters is analyzing sites to determine which would be best from a safety and growth per- spective. Commented that an aerial platform truck is intended for the new fire station and Allina Ambulance is invited to consider having an ambulance stationed there. Councilmember Millar commented on the dedication of the firefighters and their desire to be of service to the community. Mayor Haugen concurred and stated that people seem to take pub- lic safety for granted until they need it. Noted that the committee will determine a process to bring information about the planned fire station to the public. PAR task force update City Manager Boyles reported that the PAR Task Force is completing its study, and that twenty or more recommenda- tions will be made. Stated that a written report would be compiled and distributed to the city councils and school boards. Commented that he is not aware of any other entities who have tried to take on this kind of project for their collective communities. Comments: Haugen: Stated that it will be exciting to see the projections of needs and how it will play out to fulfill some of the ex- pectations. 10 City Council Meeting Minutes May 15, 2006 Draft Boyles: Stated that representation on the task force included people who wanted to see natural land set aside so there was consideration of how to use land and fields most effectively, and how to maximize what we have and look to private enterprise to fulfill some of the needs. Dornbush: Commended the people who sacrificed so much time on the project and is glad the previous Council had the foresight to support the effort. Erickson: Stated the task force looked at the differences between needs and wishes and will have to prioritize re- sources. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by LeMair and seconded by Millar. With all in favor, the meeting adjourned at 9:38 p.m. Frank Boyles, City Manager Charlotte Green, Recording Secretary 11