HomeMy WebLinkAbout5B - Coach Crafters Payment
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
JUNE 5, 2006
5B
Kelly Meyer, Asst. to the City Manager
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING PARTIAL
PAYMENT TO COACH CRAFTERS FOR THIRD LAKER LINES BUS.
Introduction
On April 1, 2006, Laker Lines implemented its most recent service changes.
We relocated the park & ride from its Colorado Street location in downtown
Prior Lake to Shepherd of the Lake Church. We also added a third bus which
allowed us to increase the trips provided from 4 to 6.
The Met Council provides additional funding for capital acquisitions such as
buses. The buses are owned by the Met Council and leased back to the transit
providers at no cost. The typical process is to make a request, and once the
request is approved and allocated funding, the procurement process proceeds.
Prior Lake completed this process and is on schedule to get a new 44
passenger coach in the Fall of 2006.
Because staff wanted to add the additional morning and evening routes sooner
than the fall of 2006 (Le. coordinated with the change in park & ride location),
we purchased and refurbished a used bus with the intent of using the bus to
add the additional routes until the new coach bus was delivered. The used bus
would then be used only as a spare in instances where one of the other buses
needed repair.
The acquisition (and the used bus) were given approval by the Met Council
that they would fund this bus purchase.
Current Circumstances
Since that time, we have been invoiced for bus and forwarded that invoice on
to the Met Council. Because of the long legislative session and the transit
issues that were on the table during the session, the invoice has yet to be
processed. In the meantime we received the bus in April, put it in service, and
the vendor has continued to call staff about payment.
Conclusion
The total cost of the purchase was $57,811.42. Staff is recommending that the
City make a partial payment to Coach Crafters in the amount of $20,000, to be
reimbursed by the Met Council at the time they pay the remainder of the
invoice within the next 60 days.
There are no significant issues. The Met Council has indicated that they would
reimburse the City in that manner if the City wished to advance payment.
www.cityofpriorlake.com
Pfi6h~ 9t5'2~~7:4~3tf 7al'f~~~~~47.4245
FINANCIAL
IMPACT:
The funds would be drawn from the Transit Fund balance. There is sufficient
funding for this purpose.
ALTERNATIVES:
1. Adopt Resolution os-xx as part of the Consent Agenda authorizing a
partial payment to Coach Crafters in the amount of $20,000 for third Laker
Lines bus.
2. Remove this item from the Consent Agenda for additional discussion.
RECOMMENDED
MOTION:
Alternative 1.
Reviewed 1.1
Frank Boyles, City
< ;~ (~ ~.
avn"(~:::
RESOLUTION 06-XX
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
Motion By:
Second By:
WHEREAS, the City of Prior Lake seeks as part of its 2030 Vision and Strategic Plan to continue to
improve transit services and options for Prior Lake residents; and
WHEREAS, in order to accelerate implementation of a third morning and evening route for Laker Lines
express commuters, the City purchased and refurbished a used bus through Coach
Crafters; and
WHEREAS, the Metropolitan Council authorized the purchase and agreed to fund the capital
acquisition; and
WHEREAS, due to the long legislative session where transit issues were at the. forefront, the Met
Council has taken a very long time to process the payment of the Coach Crafters invoice;
and
WHEREAS, the City Council deems it reasonable in this instance to advance a partial payment to the
vendor to be reimbursed by the Metropolitan Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA
that:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes expenditure of funds in the amount of $20,000 from the transit fund
balance to Coach Crafters, to be reimbursed by the Metropolitan Council when final payment of the
invoice is made.
PASSED AND ADOPTED THIS 5TH DAY OF JUNE, 2006.
YES
NO
I Haugen
I Dornbush
I Erickson
I LeMair
I Millar
Haugen
Dornbush
Ericskon
LeMair
Millar
City Manager, City of Prior Lake
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245