HomeMy WebLinkAbout5F - Playground Equip./Jeffer's Pond Pk.
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
JUNE 5, 2006
SF
AL FRIEDGES, PARKS & FLEET MAINTENANCE SUPERVISOR
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING THE BID AND
AUTHORIZING THE EXECUTION OF THE CITY'S STANDARD
CONSTRUCTION CONTRACT TO INSTALL PLAYGROUND EQUIPMENT
AT JEFFERS POND PARK
Introduction
The purpose of this agenda report is to accept the bid and authorize the Mayor
and City Manager to execute the City's standard construction contract for
installation of playground equipment at Jeffers Pond Park as identified in the
2006-2010 Parks portion of the Capital Improvement Program (CIP).
Historv
Each year the City Council adopts the CIP, which involves funding for various
improvement projects. To ensure that the Council is aware of and supportive
of major park improvement efforts, staff is seeking approval of the bid,
authorization to execute the City's standard contract and authorization for City
expenditures to install these 2006 park improvements.
On March 20, 2006, City Council approved plans and specifications and
directed staff to advertise for bids for the Jeffers Pond Park Improvements.
The improvements call for the installation of trails, sidewalks, basketball court,
parking lot, picnic shelter and a play structure at Jeffers Pond Park. The
playground equipment is discussed in this agenda item. The other items are
either currently under construction or will be constructed, as discussed in the
May 15, 2006 agenda report for the park sidewalk, trail and basketball court.
Current Circumstances
The play structure at Jeffers Pond Park has been identified by staff for
installation in 2006. The 2006 CIP identifies installation of playground
equipment at this park based on an estimated cost of $40,000. Bids were
solicited in accordance with City purchasing guidelines. Three bids were
received for the 2006 playground equipment project as listed below:
Installer
Flanagan Sales, Inc.
St. Croix Recreation Co., Inc.
Webber Rec. Design, Inc.
Manufacturer
Little Tikes
Playcraft
Miracle
Bid Price
$ 32,490.00
$ 34,000.00
$ 32,419.97
The City has worked with Webber Recreational Design, Inc. and has installed
Miracle equipment at several parks. Staff is satisfied with the past
performance of both the equipment and the installer.
To help reduce costs to the City, staff will provide many construction services
for this improvement project. The Public Works and Parks Maintenance crews
will complete all grading and preparation work including: hauling sand,
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preparing subgrade for curb and sidewalk, installing resilient surface (wood
carpet), and completing all landscaping and sodding. The City will contract
separately for the placement of concrete curb and accessibility sidewalk. The
total costs for this portion of the project will not exceed $12,580.
The total estimated costs for the project are as follows:
Imorovement
Cost
$ 32,419.97
$ 12.580.00
$ 44,999.97
Play Structure
Resilient Surface, Curb, ADA Sidewalk
Total Estimated Project Cost
FINANCIAL
IMPACT:
Conclusion
Jeffers Pond Park is a new park. The play structure that will be installed will
meet the Americans with Disabilities Act (ADA) Accessibility Standards and
Consumer Product Safety Commission (CPSC) guidelines. The new
playground equipment will be modular, compliant with current safety
standards, accessible, durable and attractive. The equipment will be suitable
for 5-12 year olds as in all City neighborhood parks.
Webber Recreational Design was the lowest bidder for playground equipment
identified at Jeffers Pond Park. The bid meets the selection criteria, offers the
best design and has the lowest total bid. The Miracle equipment is a reputable
product. Staff is recommending that the City Council accept the playground
equipment bid from Webber and approve the resolution to authorize the
execution of the City's standard contract and the expenditure of City funds for
the City-installed improvements.
The 2006 CIP allocated $40,000 for the installation of playground equipment at
Jeffers Pond Park. Since preparation of the CIP, costs for play structures and
accessory equipment have risen. The current estimate for this work is
approximately $45,000 for each complete installation.
The 2006 CIP has $40,000 allotted for playground equipment installation at
Jeffers Pond Park. The project cost, including Webber's bid of $32,419.97
and the City staff portion of the project ($12,580), will not exceed $45,000.
These funds are available in the Capital Park Fund, which consists of funds
dedicated by development for new City parks.
1. Approve a resolution accepting the bid and authorizing the execution of the
City's standard contract with Webber Recreational Design, Inc. for the
installation of playground equipment at Jeffers Pond Park.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
ISSUES:
ALTERNATIVES:
RECOMMENDED
MOTION:
Alternative #1.
Reviewed by:
Frank Boyles, Cit
R\fI.genda Reports\Ju 5
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Steve Albrecht, Public Works Director/City Eng.
a;enda,doc
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 06-xx
A RESOLUTION ACCEPTING THE BIDS AND AUTHORIZING THE EXECUTION OF THE CITY'S
STANDARD CONSTRUCTION CONTRACT FOR THE INSTALLATION OF PLAYGROUND
EQUIPMENT AT JEFFERS POND PARK
Motion By:
Second By:
WHEREAS, The play structure at Jeffers Pond Park has been identified by staff for installation in
2006; and
WHEREAS, The City of Prior Lake is committed to providing sidewalks and other park amenities in
accordance with the Comprehensive Park and Trail Plan; and
WHEREAS, Playgrounds provide for physical and mental stimulation and are considered a high
priority in the development of the Prior Lake Park System; and
WHEREAS, A total of three bids were received for playground equipment, the lowest being from
Webber Recreational Design, Inc. in the amount of $32,419.97; and
WHEREAS, The City's Capital Improvement Program scheduled this construction in 2006 and
allocated funds;
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the City's standard construction
contract with the bidder listed above in the name of the City of Prior Lake for the installation of
playground equipment in an amount not to exceed $32,419.97.
3. Staff is authorized to purchase resilient surface and to contract for the installation of concrete curb
and sidewalk per the City's purchasing policy in an amount not to exceed $12,580.
4. The funding for the playground equipment, resilient surface, curb and ADA sidewalk shall come
from the Capital Park Fund.
PASSED AND ADOPTED THIS 5TH DAY OF JUNE 2006.
YES
NO
Hau~en
Dornbush
Erickson
LeMair
Millar
Haugen
Dornbush
Erickson
LeMair
Millar
Frank Boyles, City Manager
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