HomeMy WebLinkAbout_05 18 2020 City Council Agenda PacketType Park Low Estimate High Estimate Activity Recommended Funding Source(s)Park Dedication Amount Notes
Community Lakefront $4,000,000 $6,000,000 Maintenance Levy Replace playground, skate park, courts, parking lot and driveway.
Community Sand Point Beach $5,000,000 $8,000,000 Maintenance Levy Master plan.
Community Spring Lake Park $814,050 $814,050 New Levy, Park Dedication $814,050 New pickleball courts and amenities. Phase I cost of $450,000.
Community Watzl's Beach $300,000 $3,000,000 Maintenance Levy Master plan. Recommend removal of failed retaining wall and building demo in 2020.
Community New Athletic Facility Site $3,200,000 $4,800,000 New Levy, Park Dedication $4,800,000 80 acre land acquisition (based on $60,000/acre)
Neighborhood Deerfield $305,100 $0 Maintenance Levy Replace playground, site furnishings and shelter. Coordinate with Wilderness Pond Park.
Neighborhood Glynwater $502,200 $0 Maintenance Levy Replace playground, site furnishings and shelter, add basketball half court. Coordinated with Island View Park.
Neighborhood Island View $372,600 $0 Maintenance and upgrade Levy, Park Dedication, Grants $100,000 Add trails, boardwalk, fishing pier, circuit elements/stations. Coordinated with Glynwater Park.
Neighborhood Jeffers Pond $1,005,750 $0 Maintenace Levy Replace playground, ball fields, basketball courts, etc.
Neighborhood Sunset Hills Park $476,550 $0 Maintenance and upgrade Levy, Park Dedication $40,000 Replace playground, site furnishings and shelter, add full basketball court.
Neighborhood Wilderness Pond $341,550 $0 Maintenance Levy, Park Dedication $40,000 Replace playground, site furnishings, add full basketball court.
Total $16,317,800 $22,614,050 $5,794,050
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 168
Lakefront
Classification: Community Park
Size: 141.18 Acres
Location: 5000 Kop Parkway
Existing Park Features
Playground
Picnic Shelter
Amphitheater / Stage
Trails
Basketball Court – half
Amenities Court
Volleyball Court
Skate Park
Multi-Purpose Field
Ballfield
Tennis Court
Hockey Rink / Pleasure Skating
Parking
Description: This expansive community park is a prime destination for the local and even
regional community due to the variety of amenities and civic events that take place here.
It is located in close relation to the downtown Prior Lake and is adjacent to the Kopp
Farm community gardens and contains Watzl’s Beach. There are numerous active and
passive recreational opportunities.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 169
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 170
Assessment
Assessment: 48.1%
Overall Condition: The park is well maintained, but the age of the amenities combined
with the high ongoing use of the amenities has resulted in many necessary
improvements and full replacements now needed.
Design & Character: This park is the gem of the community with a strong connection to
the heart of the downtown area and a very appealing entrance sequence into the park.
The park has numerous natural resources that create a highly aesthetic park setting and
a wide variety of recreational amenities meeting the needs of numerous users. Overall,
there is a lack of adequate parking when larger activities are taking place in the park and
Watzl’s Beach feels very disconnected and hidden.
Accessibility: Almost all amenities are connected by trails, but some trails are steep, the
amphitheater area needs accessible seating, and various general improvements are
needed to improve overall accessibility in terms of compliance. Watzl’s Beach lacks
proper access and the playground has non-compliant sand surfacing with some rubber
access areas.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 171
Recommendations
General recommendations include replacement of virtually all trails, drives, parking lots
and developed amenities, reorganization of some of the amenities, and the
consideration of new recreational elements to better meet the needs of the community.
A community involved master plan process should be undertaken to develop an updated
site plan to accommodate the new and improved amenities. Some specific
considerations include:
• New playground – inclusive design
• Memorial climbing boulder – either
by the existing playground moved
closer to the base of the large hill
by the hockey rinks if a skate park
is relocated to the top of the hill
• Improved skate park either in its
current location or moved to the
tennis court location. Alternatively,
this may move to a different site
entirely
• Improved tennis courts in current
location or the location could swap
with the existing skate park
• If pickleball courts are not
developed at Spring Lake Park,
keep an overlay on the tennis
courts at this site
• Phase out the ballfield to remain as
turf lawn space with drainage improvements
• Consider an additional parking lot for improved access to Watzl’s Beach though
this would likely require significant retaining walls.
• New separate smaller warming house room, also used for programming
• Separate permanent restrooms suitable for daily park users not in conflict with
other park uses
• Improvements to existing buildings and rental spaces to include wifi, technology,
improved acoustics, code compliance & general improvements
• Consideration of refrigerated ice rink with covered seating and potentially a
pleasure skating loop
• Ensure drive and parking lot designs and construction accommodate heavy
trucks
• Potential splash pad (though Sand Point Beach is a better location)
• Look at potential to get 2 improved volleyball courts together
It should be noted that some previous improvements and developments were made with
grant funding and as such, have specific conditions that the City of Prior Lake is
obligated to adhere to.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 172
Estimate of Probable Costs
Due to numerous unknowns, an estimate should be prepared in conjunction with a
master plan process. The following are general estimates for just some of the listed
recommendations in order to understand some basic budgetary figures.
The estimates shown are based on projects of similar size and characteristics and are
not based on an actual design or site unknowns. It assumes work is completed by a
licensed, bonded contractor shown in 2020 dollars with general contingency and design
fees, as applicable.
Specific assumptions and exclusions:
• Does not include a new parking lot with retaining wall for Watzl’s Beach or any
Watzl’s Beach improvements
• Does not include numerous improvements to existing trails, buildings or other
items not specifically listed
• Does not include removals, restoration, earthwork, erosion control, etc.
Description Cost Range
Inclusive playground
$500,000
Skate park
$500,000
Double tennis court
$100,000
Basketball and hard court replacement
$60,000
Parking lot and drive replacement
$1,000,000
Warming house / restroom building
$500,000
New group picnic shelters w/restrooms (2)
$1,000,000
Site furnishings (benches, tables, grills, bike racks, etc.)
$100,000
Interpretive / wayfinding signs
$50,000
SubTotal:
$3,810,000
15% Contingency
$571,500
20% Design, Engineering & Permits
$762,000
Total:
$4,382,262
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 173
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 218
Sand Point Beach
Classification: Community Park
Size: 20 Acres
Location: 514349 Crest Avenue NE
Existing Park Features
Playground
Picnic Shelter
Trails
Boardwalk
Horseshoes
Volleyball Court
Fishing Pier
Beach
DNR Boat Access & Parking
Parking
Description: Established in 1976. Community park along the shores of Lower Prior Lake
with a special use for lake and water related activities. This site includes an adjacent DNR
boat launch with shared land use areas. Currently there is a fee for the beach parking lot
for cars, but not at the DNR lot for boats and trailers.
A recent project with the SLPLWD has utilized park space to accommodate a water
treatment area in the park.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 219
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 220
Assessment
Assessment: 39.9% Rating
Overall Condition: Park is well-maintained but many amenities are older and in fair to poor
condition and are in need of replacement.
Design & Character: The park lacks an inviting and appealing design. It does not make
best use of the space available in terms of pedestrian and vehicular circulation and the
amenities are generally scattered around the site.
Though separate, the DNR boat launch area is not well designed which causes frustration
and difficulty for those trying to get watercraft into the water. The boat and trailer parking
do not meet the length needed for the size of trailers currently parked in the lot and the
entrance drive to the park versus the boat launch can be confusing.
Accessibility: Overall lack of accessibility. Trails are very steep in some areas and a lack
of trail connections to amenities. The parking lot does not have ADA parking stalls that
meet requirements.
Recommendations
General recommendations include developing a master plan for full redevelopment of
the two sites with the DNR and community involvement to ensure the needs of
stakeholders are being met. It is also recommended that the city either account for a
park usage fee in lieu of a parking fee or get rid of fees altogether. Currently the site is
free to anyone who can walk to it, which are mainly middle to high income
neighborhoods, whereas the lower income areas are far enough where vehicular use
and the related parking fee would apply.
Some general considerations include:
• Reconfigured parking for DNR and park (account for food trucks, food delivery
services, drop-offs, etc.
• New concessions building with meeting rooms, storage, etc.
• New group shelters with restrooms (2)
• Improved lawn games (bocce ball, horseshoes)
• Improved volleyball (3-4 preferred for tournaments)
• Smaller open air shelters or shade structures
• Splash pad
• Inclusive playground
• Improved beach experience
• Loop trail system
• Improved docks and piers
Estimate of Probable Costs
Estimates to be prepared in conjunction with an updated master plan design. Generally
this may likely range from $5 to $8 million, not considering the DNR site.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 221
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 230
Spring Lake
Classification: Natural Park / Open Space
Size: -- Acres
Location: 15851 Howard Lake Road
Existing Park Features
Parking
Description: City owned property adjoining Spring Lake Regional Park.
Recommendations
General recommendations include the development of a pickleball facility south of the
entrance road and sell the remainder of the land as it is not well suited for a community
athletic complex as it was originally considered.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 231
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 232
Estimate of Probable Costs
The estimates shown are based on projects of similar size and characteristics and are
not based on an actual design or site unknowns. It assumes work is completed by a
licensed, bonded contractor shown in 2020 dollars with general contingency and design
fees, as applicable.
Specific assumptions and exclusions:
• Pickleball estimate includes pavement, color coating, fencing, & nets but does
not include any potential soil corrections – geotechnical soils investigation would
be necessary
• Initial parking lot included, not full future lot
• Estimate does not include bringing in utilities, such as sanitary, water or electrical
• Assumes area in red dashed outline could be sold
Description Cost Range
General earthwork and erosion control
$75,000
Pickleball courts (8)
$165,000
Trails / walks
$10,000
Site furnishings (benches, tables, etc.)
$25,000
Drinking fountain
$8,000
Group picnic shelter – medium w/electrical
$100,000
Optional: Restrooms added to shelter
$150,000
Parking lot (approx. 50 stalls) – aggregate w/paved HC stalls
$40,000
Landscaping and restoration
$30,000
SubTotal:
$603,000
15% Contingency
$90,450
20% Design, Engineering & Permits
$120,600
Total:
$814,050
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 233
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 238
Sunset HIlls
Classification: Neighborhood Park
Size: 3.5 Acres
Location: 3205 Balsam Street SW
Existing Park Features
Playground
Picnic Shelter
Trails
Ballfield
Description: Established in 1979. Small neighborhood park across from Spring Lake.
Park is older and due to ongoing flooding issues with older age, is in a poor condition
overall.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 239
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 240
Assessment
Assessment: 28.2% Rating
Overall Condition: Overall in poor condition.
Design & Character: Functional design with what initially had a lot of recreational
amenities placed in a small park space.
Accessibility: Lacking proper accessibility. Lack of parking by the park which is an issue
for anyone who is not within walking distance.
Recommendations
General recommendations include developing a master plan with the neighborhoods
who rely on this key park due to a lack of other developed park spaces nearby without
major barriers. There may be potential to work with the watershed district for some
funding due to the storm and flooding issues affecting the park currently.
Some recommendations include:
• Unique, fun playground for numerous ages
• Look at feasibility of some parking stalls along the street (2-3) for improved
access
• Leave more open green space remove dedicated ballfield
• Remove volleyball court
• Add smaller picnic shelter
• Basketball court (full) with 4-square and hopscotch striping
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 241
Estimate of Probable Costs
The estimates shown are based on projects of similar size and characteristics and are
not based on an actual design or site unknowns. It assumes work is completed by a
licensed, bonded contractor shown in 2020 dollars with general contingency and design
fees, as applicable.
Specific assumptions and exclusions:
• Assumes complete redevelopment
• Does not include stormwater design or construction
• Drinking fountain assumes water in close proximity
• Does not assume any shared costs
Description Cost Range
General earthwork and erosion control
$75,000
Removals
$30,000
New playground equipment, surfacing and container (smaller)
$100,000
Full Basketball Court
$30,000
Trails
$15,000
Site furnishings (benches, tables, grills, bike racks, etc.)
$20,000
Drinking Fountain
$10,000
Interpretive / wayfinding signs
$3,000
New picnic shelter – small
$40,000
Landscaping and restoration
$30,000
SubTotal:
$353,000
15% Contingency
$52,950
20% Design, Engineering & Permits
$70,600
Total:
$476,550
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 254
Watzl’s Beach
Classification: Community / Special Use Park
Size: 3 Acres
Location: 15620 Red Oaks Beach
Existing Park Features
Beach
Picnic Shelter
Trails
Description: Hidden beach that is part of Lakefront Park. It is very scenic and located on
Lower Prior Lake in an area that is calmer, making beach activities work well.
Unfortunately, the long distance to the beach can result in users parking in the nearby
residential streets.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 255
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 256
Assessment
Assessment: 37.5% Rating
Overall Condition: The site is in fair to poor condition as it is older and in need of
improvements. The retaining wall failed in 2019, the existing building is not utilized for
concessions and more significant modifications may be needed. Some of the trails are
right along the slope edge leading to the water with edges that are failing. There is
considerable erosion along the concessions building.
Design & Character: While a scenic view of the lake, the beach site lacks character, the
site is very hidden and many people have difficulty finding it or even knowing it is located
here. The trails leading from Lakefront parking lots have a variety of memorial benches
which give it an eclectic feel.
Accessibility: The site lacks proper accessibility due to length from the parking lots and
the concessions building sits up on a little hill to stay above flood levels.
Recommendations
General recommendations include developing an updated master plan for a new site
layout, potentially without a concessions building. There could be a feasibility study to
consider bringing in a small parking lot closer to the beach, though this would involve
significant retaining walls and associated costs.
Estimate of Probable Costs
Prepare an estimate with the master plan. This could likely range anywhere from
$300,000 to $3 million dollars depending on if the site has basic improvements or the
development of a parking lot.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 257
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 264
Wilderness Ponds (see also Deerfield)
Classification: Neighborhood Park
Size: 20 Acres
Location: 16551/16598 Blind Lake Trail SE
Existing Park Features
Playground
Picnic Shelter
Open Lawn
Description: Established 1995. Neighborhood park development at the intersection of 2
streets and part of a larger wetlands complex that includes Deerfield park. This
neighborhood consists of single family to high density with a lot of children.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 265
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 266
Assessment
Assessment: 27.8% Rating
Overall Condition: Park is maintained well, but most amenities are very outdated and are
in need of replacement. The shelter has woodpeckers living it.
Design & Character: Small but appealing park with nice curb appeal and a scenic
woodland and wetland backdrop. There is a fire station across the street.
Accessibility: The site does not have any trails and therefore lacks accessibility.
Recommendations
Keep this park at a higher level of condition due to the fact it is serving a high density
residential area with a considerable amount of children in the adjacent neighborhoods.
General recommendations include creating a master plan for Deerfield and Wilderness
Ponds together in order to improve the recreational value to meet broader age groups
and to provide complementary features.
Suggestions include keeping this portion of the park focused on some amenities for
older youth to teens as Deerfield is more focused on younger aged children. This could
include some interesting play feature or challenge equipment that could also be utilized
by fire fighters and a full basketball court. Another consideration is if the skate park is not
rebuilt at Lakefront Park, consider relocating the skatepark here due to its high visibility
and location by a fire station.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 267
Estimate of Probable Costs
The estimates shown are based on projects of similar size and characteristics and are
not based on an actual design or site unknowns. It assumes work is completed by a
licensed, bonded contractor shown in 2020 dollars with general contingency and design
fees, as applicable.
Specific assumptions and exclusions:
• Does not include costs for skate park
• Refer to Deerfield Park for additional costs for consideration
Description Cost Range
General earthwork and erosion control
$30,000
Removals
$10,000
Unique or challenge equipment, surfacing and container
$150,000
Trails
$10,000
Basketball Court – full
$30,000
Site furnishings (benches, tables, grills, bike racks, etc.)
$10,000
Interpretive / wayfinding signs
$3,000
Landscaping and restoration
$10,000
SubTotal:
$253,000
15% Contingency
$37,950
20% Design, Engineering & Permits
$50,600
Total:
$341,550
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 96
Deerfield Park (see also Wilderness Pond)
Classification: Neighborhood Park & Open Space
Size: 26.5 Acres
Location: 14100 Fish Point Road SE
Existing Park Features
Playground
Picnic Shelter
Trails
Description: Natural resource area with a small neighborhood park component containing
a loop trail system around a wetland complex. It is in close relation to Wilderness Pond
Park and both parks help serve a higher density residential neighborhood and single-
family homes with a blend of natural and developed spaces. The trails connect to The
Ponds community park / athletic complex.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 97
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 98
Assessment
Assessment: 39.6% Rating
Overall Condition: Park is maintained to a good to fair condition and most amenities are
in fair condition, though many amenities are older and will soon need to be replaced.
Trails are in good to fair condition and may just need sealcoating in the near future.
Design & Character: Small but appealing park with mature woods, wetlands and water
bodies that create a scenic and peaceful setting. The loop trail around the wetland is a
popular feature and provides connection to The Ponds. Updated amenities would
improve the overall recreational value for the surrounding neighborhoods. The trail
extending from the multi-family housing complex aligns with the park entrance trail but
the lack of a pedestrian ramp along the alignment makes this mid-block crossing difficult
and unsafe.
Accessibility: Playground has a trail connection, but the shelter does not. Playground
has sand surfacing with some rubber access. Only on-street parking available.
Recommendations
Keep this park at a higher level of condition due to the fact it is serving a high density
residential area with a considerable amount of children in the adjacent neighborhoods.
General recommendations include creating a master plan for Deerfield and Wilderness
Pond together in order to improve the recreational value to meet broader age groups
and to provide complementary features.
Suggestions include keeping this portion of the park minimally developed with a natural
resource based character by opening up views of the water, potentially adding a
boardwalk or deck overlook, and adding a few circuit exercise or play elements along the
trail.
The focus of the playground at Deerfield could be for the younger aged group with an
improved but smaller shelter and some grills with gathering space that many high
density housing residents lack. The more developed features could be incorporated into
Wilderness Pond.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 99
Estimate of Probable Costs
The estimates shown are based on projects of similar size and characteristics and are
not based on an actual design or site unknowns. It assumes work is completed by a
licensed, bonded contractor shown in 2020 dollars with general contingency and design
fees, as applicable.
Specific assumptions and exclusions:
• Refer to Wilderness Ponds for additional information
• Does not include full trail repaving
Description Cost Range
General earthwork and erosion control
$30,000
Removals
$10,000
New playground equipment, surfacing and container
$60,000
Trails (repaving and new connections)
$30,000
Site furnishings (benches, tables, grills, bike racks, etc.)
$10,000
Interpretive / wayfinding signs
$6,000
New picnic shelter – small
$40,000
Optional: boardwalk or deck overlook
$30,000
Landscaping and restoration
$10,000
SubTotal:
$226,000
15% Contingency
$33,900
20% Design, Engineering & Permits
$45,200
Total:
$305,100
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 116
Glynwater (see also Island View)
Classification: Neighborhood Park
Size: 11.9 Acres
Location: 3456 Glynwater Trail NW
Existing Park Features
Playground
Picnic Shelter
Trails
Open Lawn
Description: Originally established in 1998. This neighborhood park is tucked behind
residential homes and is conjoined with Island View Park along the north side of Arctic
Lake. A newly constructed community park on SMSC property is located to the west of
this park.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 117
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 118
Assessment
Assessment: 35.2% Rating
Overall Condition: Park is in fair to poor condition as many amenities are older.
Design & Character: The overall design of the park does not make good use of the
space available but the site is mainly quiet and peaceful with many birds along the trail
connecting the two parks together. The park is hidden and the trail entrance on the north
is confusing as the trail runs parallel to a private property drive, followed by the SMSC
community park trail, resulting in 3 parallel alignments. The close proximity to the lake is
a missed opportunity especially considering the SMSC park has a pier on the lake. The
open lawn space does not function well and is not inviting due to the placement of trees
in this area.
Accessibility: There are trail connections to the playground but not the shelter. The
playground has sand with some rubber.
Recommendations
Keep both parks at a higher level of condition due to the fact they are the only ones
serving this immediate neighborhood.
General recommendations include creating an overall master plan encompassing both
Glynwater and Island View parks together for a complementary and improved park
experience, making better use of the space available. Look for potential to work with the
SMSC to get a connected trail route around Arctic Lake.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 119
Estimate of Probable Costs
The estimates shown are based on projects of similar size and characteristics and are
not based on an actual design or site unknowns. It assumes work is completed by a
licensed, bonded contractor shown in 2020 dollars with general contingency and design
fees, as applicable.
Specific assumptions and exclusions:
• Assumes the park is redeveloped in conjunction with Island View
• Refer to Island View for additional information
Description Cost Range
General earthwork and erosion control
$75,000
Removals
$30,000
New playground equipment, surfacing and container
$100,000
Basketball Half Court
$14,000
Trails (repaving and new)
$35,000
Site furnishings (benches, tables, grills, bike racks, etc.)
$10,000
Interpretive / wayfinding signs
$3,000
Fencing
$50,000
New picnic shelter – small
$40,000
Landscaping and restoration
$15,000
SubTotal:
$372,000
15% Contingency
$55,800
20% Design, Engineering & Permits
$74,400
Total:
$502,200
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 152
Island View (see also Glynwater Park)
Classification: Neighborhood Park
Size: 4 Acres
Location: 3425 Crystal Circle
Existing Park Features
Playground
Trails
Description: This park development is also supported by Glynwater Park to serve an
isolated neighborhood and is fairly hidden behind residential areas north of Arctic Lake. A
newly constructed community park on SMSC property is located to the west of this park.
The park property does have an extension to the lake itself but no current pedestrian
access.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 153
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 154
Assessment
Assessment: 36.1% Rating
Overall Condition: Well maintained park, but older amenities that will soon need to be
updated/replaced.
Design & Character: The park design is functional and the tables and benches stacked
on the trail detract from the park experience. The natural resources and wooded
backdrop areas are very appealing. The close proximity to the lake is a missed
opportunity especially considering the SMSC park has a pier on the lake.
Accessibility: Most areas not accessible due to steep slopes.
Recommendations
General recommendations include creating a master plan of Island View with Glynwater
for complementary features with higher recreational value. Specific recommendations for
this park include removal of the playground and replace with open lawn, some exercise
stations or more unique play elements, new trails, a fishing pier on Arctic Lake and
coordinate with the SMSC to identify if there are opportunities to create a connected trail
system around Arctic Lake.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 155
Estimate of Probable Costs
The estimates shown are based on projects of similar size and characteristics and are
not based on an actual design or site unknowns. It assumes work is completed by a
licensed, bonded contractor shown in 2020 dollars with general contingency and design
fees, as applicable.
Specific assumptions and exclusions:
• Assumes the park is redeveloped in conjunction with Glynwater
• Assumes boardwalk is an engineered approach
• Refer to Glynwater for additional cost implications
Description Cost Range
Trails
$20,000
Fishing Pier
$25,000
Boardwalk
$200,000
Site furnishings (benches, bird houses, etc.)
$5,000
Unique circuit elements / stations
$10,000
Interpretive / wayfinding signs
$6,000
Landscaping and restoration
$10,000
SubTotal:
$276,000
15% Contingency
$41,400
20% Design, Engineering & Permits
$55,200
Total:
$372,600
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 156
Jeffers Pond
Classification: Neighborhood Park
Size: 13.76 Acres (developed) / 147 acres total with natural resource areas
Location: 15122 Jeffers Path NW
Existing Park Features
Playground
Picnic Shelter
Trails
Boardwalks – Shore Crest
Basketball Court – half
Ballfield – Pleasure Rink
Parking
Description: Established in 2002. Part of a large natural resource complex, this park
provides both active and passive recreational opportunities. It is also used by the
elementary school for their educational programming. Trails and boardwalks create
multiple loops with connection to Jeffers Pond Elementary. The ballfield is suited for some
programmed athletic functions.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 157
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 158
Assessment
Assessment: 54.3%
Overall Condition: Overall, the park is still in good to fair condition, though the
boardwalks in particular are in need of replacement or more extensive repairs (especially
the Wilds Ridge area), the basketball court is in poor condition, and many amenities are
nearing the end of their lifespan.
Design & Character: The park is very inviting in both the developed and natural areas. It
contains ponds, wetlands and woods. Some slight modifications to the overall layout of
the developed park would improve the experience.
Accessibility: Most areas are accessible, but the court is not connected by trail and some
trails are very steep.
Recommendations
Noted as a key park for serving the neighborhood.
General recommendations include development of a master plan for reorganization of
the developed spaces to make better use of the space provided with better connectivity
for a high quality park. Consider a full basketball court or a half court with additional
bankshot play. Improve the ballfield with updated amenities and fencing to be more
suited for programmed play. Include a medium sized shelter suitable for rentals and
consider some permanent restrooms as part of the design. Ensure trail connections to all
amenities and to the trail on the north side along Jeffers Parkway NW.
Estimate of Probable Costs
The estimates shown are based on projects of similar size and characteristics and are
not based on an actual design or site unknowns. It assumes work is completed by a
licensed, bonded contractor shown in 2020 dollars with general contingency and design
fees, as applicable.
CITY OF PRIOR LAKE Section 4: Park System Plan
2040 Park & Trail System Plan Page 159
Specific assumptions and exclusions:
• Assumes the developed portion of the park is replaced with a new layout
• Does not include full trail replacement for the entire system around Jeffers Pond
Preserve, just the main developed portion (remainder of trail and boardwalks to
fall under trail replacement plan)
• Drinking fountain costs assume existing water service in park
Description Cost Range
General earthwork and erosion control
$100,000
Removals
$40,000
New playground equipment, surfacing and container
$100,000
Natural play features or trail circuit elements
$50,000
Ballfield improvements (budget)
$100,000
Basketball full
$30,000
Trails (new)
$35,000
Site furnishings (benches, tables, grills, bike racks, etc.)
$30,000
Drinking fountain
$10,000
Interpretive / wayfinding signs
$20,000
New picnic shelter – medium with restrooms
$200,000
Landscaping and restoration
$30,000
SubTotal:
$745,000
15% Contingency
$111,750
20% Design, Engineering & Permits
$149,000
Total:
$1,005,750
CHECK REGISTER FOR CITY OF PRIOR LAKE 1/5Page: 05/11/2020 08:40 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 04/25/2020 - 05/08/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
Bank 1 General Bank
51.10 465 Oil filters BOYER FORD TRUCKS INC000027105891(A)105/01/2020
1,660.00 Apr 2020 Office 365COMPUTER INTEGRATION TECH000037605892(A)105/01/2020
1,762.50 May 2020 Managed Services
1,125.00 May 2020 CIT Managed Backup
4,386.00 IT Support
8,933.50
873.06 Water SuppliesCORE & MAIN000273285893(A)105/01/2020
83.07 465 Mic clips EMERGENCY AUTOMOTIVE TECH INC000054805894(A)105/01/2020
2,522.75 #320 Squad supplies
2,522.75 #720 Squad supplies
2,522.75 #120 Squad supplies
52.78 #1220 Squad supplies
72.69 523 Strobe lamp
201.35 1220 Squad supplies
7,978.14
133.65 2020 Strength ChargeMETROPOLITAN COUNCIL000134005895(A)105/01/2020
1,167.12 Coarse Washed SandPENTAGON MATERIALS INC000274265896(A)105/01/2020
134.49 Coarse Washed Sand
276.33 Coarse Washed Sand
1,577.94
333.50 Leak Detection - Ridgemont AveWATER CONSERVATION SVCS INC000232005897(A)105/01/2020
10,916.25 TRN20-000001 Fish Pt Road Eng SvcsWSB & ASSOCIATES INC000237805898(A)105/01/2020
97.00 TRN18-000001 2018 Recon Project
2,627.50 Towering Woods
284.25 Comprehensive Parks Master Plan
74.50 TH 13/ Duluth Avenue Engineering Service
289.50 2019/2020 MSAS Assistance
14,289.00
1,137.45 2020 HRA ClaimsMEDICA000133255900(E)104/27/2020
3.00 Mar 2020 Transaction FeesPOINT & PAY000276215901(E)104/27/2020
340.00 Apr 2020 HSA Admin FeesALERUS000013755902(E)104/28/2020
8,437.81 Apr 2020 Natural Gas BillsCENTERPOINT ENERGY000135705903(E)104/28/2020
125.00 Tow #502 ALLEN'S SERVICE INC000013605904(A)105/08/2020
47.20 ClampBOYER FORD TRUCKS INC000027105905(A)105/08/2020
357.90 Push Frame AssemblyCRYSTEEL TRUCK EQUIPMENT000039555906(A)105/08/2020
880.82 Boss plow cutting edge
(386.14)Warranty Credit
852.58
494.00 Manhole Tube HolderFLEXIBLE PIPE TOOL CO000066605907(A)105/08/2020
262.00 TonerINNOVATIVE OFFICE SOLUTIONS LLC000271495908(A)105/08/2020
28.76 Misc Office Supplies
290.76
2,426.52 Annual Subscription IRTH SOLUTIONS INC000098405909(A)105/08/2020
235.00 80W90 OilKATH FUEL OIL SERVICE000024105910(A)105/08/2020
CHECK REGISTER FOR CITY OF PRIOR LAKE 2/5Page: 05/11/2020 08:40 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 04/25/2020 - 05/08/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
827.04 RockKRAEMER MINING & MATERIALS INC000053655911(A)105/08/2020
138,178.11 May 2020 Waste Water ServiceMETROPOLITAN COUNCIL000134005912(A)105/08/2020
303.00 525 Mower repair MTI DISTRIBUTING INC000139515913(A)105/08/2020
166.31 Hand SanitizerNETWORK SERVICES COMPANY000143815914(A)105/08/2020
249.02 Sander StandNOVAK COMPANIES000149005915(A)105/08/2020
103.85 465 Sander standRIGID HITCH INC000184755916(A)105/08/2020
214,200.00 2020 Tax Assessment ContractSCOTT COUNTY000192125917(A)105/08/2020
191.27 EVP Signal Repairs
214,391.27
223.59 AsphaltWM MUELLER & SONS INC000236455918(A)105/08/2020
129.91 Water PumpWOLF MOTOR CO INC000236755919(A)105/08/2020
9.98 Power Steering Fluid
109.56 Anti-Freeze
249.45
228.00 Mar 2020 WCA LGUWSB & ASSOCIATES INC000237805920(A)105/08/2020
331.50 Pike Lake Tr Culvert Replacement
598.00 Glasgow Trail Drainage Study
1,157.50
1,325.00 472 Gutter broomsZARNOTH BRUSH WORKS INC000262005921(A)105/08/2020
435.92 502 Wheel motor hoses ZIEGLER INC000265005922(A)105/08/2020
26,423.16 May 2020 Electric BillsXCEL ENERGY000147205923(E)105/01/2020
971.95 Apr 2020 Merchant FeesPAYMENT SERVICE NETWORK INC000161415924(E)105/05/2020
30.70 May 2020 Merchant FeesAUTHORIZE.NET000268215925(E)105/04/2020
104.00 2020 Dental ClaimsDELTA DENTAL000272135926(E)105/04/2020
1,083.88 2019/2020 HRA ClaimsMEDICA000133255927(E)105/04/2020
61.63 535 Striper pump rebuild kit ALTEC INDUSTRIES INC00027400105942105/01/2020
69.95 Back Up BatteryBATTERIES PLUS00002130105943105/01/2020
360.05 12 V Batteries
25.98 1.5V Batteries
9.99 Wagon Bridge Light
465.97
30.00 Refund Golf Cart Permit FeeBRYAN PHELPSREFUND-MSC105944105/01/2020
232.22 Apr 2020 Mtce Center RefuseBUCKINGHAM COMPANIES00002919105945105/01/2020
850.00 Ley, Ritter - Law Enforcement TestingCAMPION BARROW00027595105946105/01/2020
30.00 Refund Golf Cart Permit FeeCHERYL SIEHNDELREFUND-MSC105947105/01/2020
600.00 Tree Removal - 3635 Turner DriveCOLLINS TREE CARE00003670105948105/01/2020
115.83 PesticidesFARMERS MILL & ELEVATOR INC00027632105949105/01/2020
460.00 Mtce Center Lighting RepairHAYES ELECTRIC INC00008315105950105/01/2020
170.00 Black DirtHERMAN'S LANDSCAPE SUPPLIES00008617105951105/01/2020
204.00 Black Dirt
204.00 Black Dirt
204.00 Black Dirt
782.00
658.00 Spray SuitsHOLDAHL COMPANY00027816105952105/01/2020
100.00 Water Efficiency RebateLANDON HOFFBECKREFUND-MSC105953105/01/2020
2,460.00 Cyberdata IP Push ButtonMARCO TECHNOLOGIES LLC00027647105954105/01/2020
3,956.01 Panic Button
14,073.00 2020 Annual Phone System Support Contrac
CHECK REGISTER FOR CITY OF PRIOR LAKE 3/5Page: 05/11/2020 08:40 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 04/25/2020 - 05/08/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
20,489.01
36.59 526 Fuel filterMN EQUIPMENT00026912105955105/01/2020
2,500.00 Refund - Platinum SponsorshipNEW MARKET BANKREFUND-REC105956105/01/2020
85.00 Frazer - DuesROTARY CLUB OF PRIOR LAKE00018675105957105/01/2020
85.00 Wedel - Dues
151.00 Wedel - Meals
321.00
36,535.14 1st Qtr 2020 Court FinesSCOTT COUNTY ATTORNEY00019232105958105/01/2020
692.00 Sanitary Sewer PlanSTANTEC CONSULTING SERVICES00019742105959105/01/2020
49.20 Apr 2020 Phone BillT-MOBILE00026962105960105/01/2020
68.00 Radar CertificationTACTICAL SOLUTIONS00020072105961105/01/2020
100.00 Water Efficiency RebateTOM BECKERREFUND-MSC105962105/01/2020
239.16 Dog Waste BagsULINE00021250105963105/01/2020
3,767.23 Leak Detection EquipmentUSA BLUEBOOK00021882105964105/01/2020
6.20 Electrical SuppliesVIKING ELECTRIC SUPPLY00022630105965105/01/2020
77.14 Electrical Supplies
18.60 Electric Supplies
101.94
157.69 UB REFUND ACCT #: 1-04530-01AARON & LISA TILSENREFUND-UB105966105/08/2020
95.50 536 Sprayer end ALTEC INDUSTRIES INC00027400105967105/08/2020
140.50 UB REFUND ACCT #: 1-01497-02AMBER SMITHREFUND-UB105968105/08/2020
25.26 UB REFUND ACCT #: 1-02597-04BOULDER POINT PROPERTIES LLLCREFUND-UB105969105/08/2020
173.53 May 2020 City Hall RefuseBUCKINGHAM COMPANIES00002919105970105/08/2020
94.53 May 2020 PD Refuse
105.89 May 2020 FS #1 Refuse
52.95 May 2020 FS #2 Refuse
107.60 May 2020 Library Refuse
534.50
247.39 Motor RepairCANNON ELECTRIC MOTOR00003092105971105/08/2020
7.28 UB REFUND ACCT #: 1-02225-00CHARLES WILEYREFUND-UB105972105/08/2020
17.60 UB REFUND ACCT #: 2-02306-00CHRIS SHORTREFUND-UB105973105/08/2020
5,760.00 Hand SanitizerCINTAS CORPORATION #75400003506105974105/08/2020
32.95 UB REFUND ACCT #: 3-09168-00COPPER CREEK REAL ESTATEREFUND-UB105975105/08/2020
62.04 Apr 2020 Bottled WaterCULLIGAN BOTTLED WATER00003958105976105/08/2020
27.59 UB REFUND ACCT #: 2-08148-01DANIELLE COLLIGNONREFUND-UB105977105/08/2020
35.12 UB REFUND ACCT #: 3-05933-05DARREN HAWKINSREFUND-UB105978105/08/2020
2,500.00 19-0904 2797 Hawk Ridge Road NWDONNAY HOMES INCMISC-CD105979105/08/2020
1,985.85 #1420 Tax & Title 2020 Jeep #336853DRIVER & VEHICLE SERVICES00004610105980105/08/2020
1,985.85 #1820 Tax & Title 2020 Jeep #336854
3,971.70
900.00 Annual Report InsertFACTOR3 DIGITAL LLC00027539105981105/08/2020
134.27 465 Sander stand GARLAND'S INC00027818105982105/08/2020
204.00 DirtHERMAN'S LANDSCAPE SUPPLIES00008617105983105/08/2020
50.00 Actuarial Audit RequestHILDI INC00026911105984105/08/2020
451.03 UB REFUND ACCT #: 4-05913-02JAMES & BRIDGET MCMAHONREFUND-UB105985105/08/2020
100.00 Water Efficiency RebateJEFF HOODREFUND-MSC105986105/08/2020
40.61 UB REFUND ACCT #: 1-03130-01JOHN FITZGERALDREFUND-UB105987105/08/2020
44.95 UB REFUND ACCT #: 1-05420-00JOSEPH/BORCHILD GEOLAT REFUND-UB105988105/08/2020
12.72 UB REFUND ACCT #: 1-05406-00JUDITH A HOLMREFUND-UB105989105/08/2020
104.90 UB REFUND ACCT #: 4-07717-01JUSTIN BISCHOFFREFUND-UB105990105/08/2020
CHECK REGISTER FOR CITY OF PRIOR LAKE 4/5Page: 05/11/2020 08:40 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 04/25/2020 - 05/08/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
3,123.16 Apr 2020 UnleadedKELLEY FUELS INC00011219105991105/08/2020
2,684.56 Apr 2020 Diesel
5,807.72
300.00 Refund - Lakefront PavilionKEN MICKETTREFUND-REC105992105/08/2020
143.36 UB REFUND ACCT #: 3-04888-01KIM WOJACKREFUND-UB105993105/08/2020
23.74 UB REFUND ACCT #: 4-07457-04MARIA THORNTONREFUND-UB105994105/08/2020
24.91 UB REFUND ACCT #: 2-02616-01MARK KLINGBERGREFUND-UB105995105/08/2020
32.78 UB REFUND ACCT #: 1-00344-98MARY KATHERINE BOESPFLUGREFUND-UB105996105/08/2020
124.42 UB REFUND ACCT #: 1-014914-02MATT LARSONREFUND-UB105997105/08/2020
131.73 Park SuppliesMENARDS LUMBER CO00013318105998105/08/2020
12,300.75 Apr 2020 SAC ChargesMETROPOLITAN COUNCIL-SAC00013406105999105/08/2020
91.73 UB REFUND ACCT #: 4-03187-00MICHAEL SOUKUPREFUND-UB106000105/08/2020
300.00 Refund - Lakefront PavilionMICHONE FUSTREFUND-REC106001105/08/2020
29,890.00 #1820 2020 Jeep #336854MIKE MOTORS OF MN INC00027758106002105/08/2020
29,890.00 #1420 2020 Jeep #336853MIKE MOTORS OF MN INC00027758106003105/08/2020
63.65 UB REFUND ACCT #: 1-07165-00MIKE SCOTTREFUND-UB106004105/08/2020
32.78 UB REFUND ACCT #: 3-06424-01NANCY PETERSONREFUND-UB106005105/08/2020
30.00 Refund - Park ShelterNANCY WRATZREFUND-REC106006105/08/2020
1,401.75 Graphic T-ShirtsNORTHBOUND CREATIVE00014650106007105/08/2020
182.92 UB REFUND ACCT #: 1-00999-03OLEG GLUSKKOREFUND-UB106008105/08/2020
123.05 UB REFUND ACCT #: 3-04722-01OPEN DOORREFUND-UB106009105/08/2020
33.83 UB REFUND ACCT #: 4-07851-02OPEN DOOR LABSREFUND-UB106010105/08/2020
20.57 UB REFUND ACCT #: 2-07054-01PINNACLE FAMILY HOMESREFUND-UB106011105/08/2020
33.00 PropanePRIOR LAKE RENTAL CENTER00016700106012105/08/2020
2,500.00 19-0799 5248 Hampton St NEPULTE HOMES OF MINNESOTA LLCMISC-CD106013105/08/2020
2,500.00 19-0800 5250 Hampton St NE
2,500.00 19-0801 5252 Hampton St NE
2,500.00 19-0802 5254 Hampton St NE
10,000.00
V238.42 UB REFUND ACCT #: 2-03840-01RACHEL & TRAVIS CORDESREFUND-UB106014105/08/2020
2,410.00 Grass SeedRAMY TURF PRODUCTS00018173106015105/08/2020
2,564.00 Grass Seed
87.25 Mulch
5,061.25
1,098.97 UB REFUND ACCT #: 3-05274-01REGINA WAMBAREFUND-UB106016105/08/2020
300.00 Refund - Lakefront PavilionRENEE LETOURNEAUREFUND-REC106017105/08/2020
119.05 UB REFUND ACCT #: 1-08199-01SARA KLINGSONREFUND-UB106018105/08/2020
41.90 UB REFUND ACCT #: 3-03476-02SCOTT ARNDTREFUND-UB106019105/08/2020
635.04 Starter MotorSEMA EQUIPMENT INC00026973106020105/08/2020
(50.00)Core Return
585.04
121.26 UB REFUND ACCT #: 1-04082-05SETH ZONDAGREFUND-UB106021105/08/2020
20.48 UB REFUND ACCT #: 2-07655-01SHAUN & CARRIE CHESLEYREFUND-UB106022105/08/2020
90.00 Refund - Park ShelterSHELLY BEHRENDTREFUND-REC106023105/08/2020
599.99 Drill KitTHOMAS TOOL & SUPPLY INC00020425106024105/08/2020
804.80 Trimmer RepairTIM'S SMALL ENGINE REPAIR INC00020510106025105/08/2020
270.00 Coliform TestingUC LABORATORY00021235106026105/08/2020
202.04 Hydrant OilUSA BLUEBOOK00021882106027105/08/2020
4,412.34 May 2020 Cell Phone BillsVERIZON WIRELESS00001315106028105/08/2020
42.93 UB REFUND ACCT #: 4-08641-00WENSMANN CUSTOM HOMESREFUND-UB106029105/08/2020
90.00 Refund - Park ShelterWILLIAM SCHMOKELREFUND-REC106030105/08/2020
CHECK REGISTER FOR CITY OF PRIOR LAKE 5/5Page: 05/11/2020 08:40 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 04/25/2020 - 05/08/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
1 TOTALS:
624,568.22 Total of 124 Disbursements:
238.42 Less 1 Void Checks:
624,806.64 Total of 125 Checks:
City of Prior Lake
Expenditures- Payroll Only
As of 4/30/2020
(Preliminary & Unaudited)
ACTIVITY FOR ACTIVITY FOR Variance from Variance from
PREVIOUS MONTH MONTH 2020 2020 2020 Amended Budget - % BDGT 4/30/19 from 2019
3/31/2020 4/30/2020 Budget Amended Actual YTD Positive (Negative)USED Actual YTD Positive (Negative)
GENERAL FUND
Function: General Government
41110.00 MAYOR & COUNCIL 4,380 4,139 49,416 49,416 16,554 32,862 33%16,072 (482)
41320.00 ADMINISTRATION 22,391 22,391 212,492 212,492 81,587 130,905 38%123,126 41,539
41330.00 BOARDS & COMMISSIONS 500 400 10,000 10,000 1,300 8,700 13%2,400 1,100
41400.00 CITY CLERK FUNCTIONS 6,847 6,935 91,121 91,121 25,024 66,097 27%3,324 (21,701)
41410.00 ELECTIONS 7,566 - 27,775 27,775 7,566 20,209 27%- (7,566)
41520.00 FINANCE 23,898 23,898 389,881 389,881 90,303 299,578 23%102,531 12,228
41820.00 HUMAN RESOURCES 10,009 10,009 209,939 209,939 36,455 173,484 17%33,846 (2,608)
41830.00 COMMUNICATIONS 6,923 6,701 90,380 90,380 24,879 65,501 28%23,736 (1,143)
41910.00 COMMUNITY DEVELOPMENT 18,069 18,069 238,961 238,961 57,783 181,178 24%56,735 (1,047)
41920.00 INFORMATION TECHNOLOGY 11,363 7,715 171,168 110,929 36,011 74,918 32%35,058 (953)
41940.00 FACILITIES - CITY HALL 5,353 2,604 66,894 32,860 16,114 16,746 49%17,684 1,570
Total - Function General Government 117,299 102,862 1,558,027 1,463,754 393,576 1,070,178 27%414,512 20,936
Function: Public Safety
42100.00 POLICE 238,945 222,723 2,878,164 2,878,164 790,326 2,087,838 27%733,550 (56,776)
42200.00 FIRE 31,422 32,239 379,552 379,552 97,550 282,002 26%87,571 (9,979)
42400.00 BUILDING INSPECTION 34,662 36,221 424,211 476,984 130,271 346,713 27%123,854 (6,417)
Total - Function Public Safety 305,029 291,183 3,681,927 3,734,700 1,018,147 2,716,554 27%944,975 (73,172)
Function: Public Works
43050.00 ENGINEERING 20,341 19,246 256,125 256,125 68,220 187,905 27%55,694 (12,526)
43100.00 STREET 24,108 24,817 313,070 323,772 78,990 244,782 24%74,934 (4,056)
43400.00 CENTRAL GARAGE 12,786 12,786 175,318 175,318 45,365 129,953 26%43,962 (1,402)
Total - Function Public Works 57,235 56,849 744,513 755,215 192,575 562,640 25%174,591 (17,984)
Function: Culture and Recreation
45100.00 RECREATION 15,441 14,675 277,127 277,127 58,256 218,871 21%54,856 (3,400)
45200.00 PARKS 45,463 43,801 814,605 822,312 166,531 655,781 20%161,671 (4,860)
Total - Function Culture and Recreation 60,904 58,476 1,091,732 1,099,439 224,787 874,652 20%216,527 (8,260)
General Fund Payroll Only Expenditures Total 540,467 509,370 7,076,199 7,053,108 1,829,084 5,224,023 26%1,750,604 (78,480)
COMPARATIVE
Annual
City of Prior Lake
Expenditures- Payroll Only
As of 4/30/2020
(Preliminary & Unaudited)
ACTIVITY FOR ACTIVITY FOR Variance from Variance from
PREVIOUS MONTH MONTH 2020 2020 2020 Amended Budget - % BDGT 4/30/19 from 2019
3/31/2020 4/30/2020 Budget Amended Actual YTD Positive (Negative)USED Actual YTD Positive (Negative)
COMPARATIVE
Annual
EDA FUND
Function: Economic Development
46500.00 ECONOMIC DEVELOPMENT 8,102 8,102 106,534 106,534 36,624 69,910 34%34,090 (2,534)
EDA Fund Payroll Only Expenditures Total 8,102 8,102 106,534 106,534 36,624 69,910 34%34,090 (2,534)
WATER FUND
Function: Water
41520.00 Finance 4,083 4,078 53,313 53,313 14,866 38,447 28%13,979 (887)
49400.00 Water 45,214 40,267 542,879 532,657 143,141 389,516 27%129,177 (13,964)
Water Fund Payroll Only Expenditures Total 49,297 44,344 596,192 585,970 158,007 427,963 27%143,156 (14,851)
SEWER FUND
Function: Sewer
41520.00 Finance 4,083 4,089 53,313 53,313 14,876 38,437 28%13,979 (898)
49450.00 Sewer 42,266 36,629 518,144 506,796 158,045 348,751 31%137,178 (20,867)
Sewer Fund Payroll Only Expenditures Total 46,349 40,717 571,457 560,109 172,921 387,188 31%151,156 (21,765)
STORM WATER FUND
Function: Storm Water
49420.00 Water Quality 18,828 18,500 280,131 280,131 72,763 207,368 26%57,031 (15,731)
Storm Water Fund Payroll Only Expenditures Total 18,828 18,500 280,131 280,131 72,763 207,368 26%57,031 (15,731)
City-Wide Total Payroll Expenditures 663,044 621,034 8,630,513 8,585,852 2,269,399 6,316,453 26%2,136,038 (133,362)
Number of Permits Declared Value Number of Permits Declared Value
Single Family Dwellings 4 $1,615,823.00 15 $4,405,588.00
Townhouses (# units)0 $0.00 15 $2,604,815.00
Multiple Units 0 $0.00 0 $0.00
New
Commercial Industrial & Commercial 0 $0.00 1 $16,000.00
Residential 33 $375,943.00 64 $1,012,120.00
Industrial & Commercial 0 $0.00 2 $16,000.00
tMechanical 48 $0.00 53 $0.00
ttMechanical (SF&TH)16 $0.00 120 $0.00
TOTALS 101 $1,991,766.00 270 8,054,523.00$
Number of Permits Declared Value Number of Permits Declared Value
Single Family Dwellings 31 $9,854,702.00 40 $12,629,443.00
Townhouses (# units)4 $832,206.00 15 $2,604,815.00
Multiple Units 0 $0.00 0 $0.00
New
Commercial Industrial & Commercial 0 $0.00 2 $1,620,000.00
Residential 191 $1,203,143.00 155 $1,863,892.00
Industrial & Commercial 5 $5,116,300.00 12 $12,083,050.00
tMechanical 221 $0.00 195 $0.00
ttMechanical (SF & TH)140 $0.00 220 $0.00
TOTALS 592 $17,006,351.00 639 $30,801,200.00
Summary of Fees Collected APRIL 2020 APRIL 2019 YTD 2019 YTD 2019
General Fund $57,632.02 $143,983.31 277,072.00 $358,553.99
Trunk Reserve Fund $10,500.00 $61,740.00 69,258.00 $161,934.00
Water Storage Fund $7,700.00 $45,300.00 50,790.00 $119,524.00
Water and Sewer Fund $3,750.00 $20,520.00 26,185.00 $44,038.91
Metro Council SAC $12,425.00 $74,550.00 82,005.00 $198,800.00
State Surcharge $475.31 $4,156.25 12,648.39 $13,702.09
Builders Fees and Deposits $15,000.00 $75,000.00 85,000.00 $132,500.00
TOTAL $107,482.33 $425,249.56 602,958.39 $1,029,052.99
2020 YEAR TO DATE 2019 YEAR TO DATE
New
Residential
Additions
and
Alterations
Additions
and
Alterations
t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees.
tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences.
They are flat-rate permit fees.
CITY OF PRIOR LAKE
BUILDING PERMIT SUMMARY
APRIL 1 - APRIL 30, 2020
New
Residential
APRIL 2020 APRIL 2019
Lynda S. Allen
Lynda S. Allen, Building Services Assistant
City of Prior Lake
Treasurers Report
Mar 2020
Fund 3/1/2020 3/31/2020
Fund Type & Name No.Balance Receipts Disbursements Balance
Business-Type Funds
Water Fund 601 5,577,031.34$ 138,159.07$ 1,397,950.22$ 4,317,240.19$
Sewer Fund 604 1,948,117.80 89,699.90 286,466.38 1,751,351.32
Water Quality Fund 602 1,525,741.33 29,071.06 87,034.22 1,467,778.17
Total Business-Type Funds 9,050,890.47$ 256,930.03$ 1,771,450.82$ 7,536,369.68$
Governmental-Type Funds
General Fund 101 7,237,784.80$ 466,180.24$ 1,211,027.90$ 6,492,937.14$
Special Revenue Funds
Cable Franchise Fund 210 75,765.00 106.23 0.00 75,871.23$
Capital Park Fund 225 1,911,620.65 4,481.73 143,530.00 1,772,572.38
Police Forfeiture Fund 235 146,309.20 1,106.01 270.00 147,145.21
EDA Special Revenue 240 226,702.29 163,002.21 12,850.89 376,853.61
Econ Dev Federal Revolving Loan Fund 250 129,506.92 181.57 0.00 129,688.49
Econ Dev MN Revolving Loan Fund 255 171.29 0.24 0.00 171.53
Developer Agreement Fund 260 900,816.25 11,700.00 1,219.50 911,296.75
Total Special Revenue Funds 3,390,891.60$ 180,577.99$ 157,870.39$ 3,413,599.20$
Capital Project Funds
Tax Increment 402 19,316.64 924.90 2,459.60 17,781.94$
TIF #1-3 413 106,411.18 149.19 0.00 106,560.37
TIF #3-1 414 164,307.53 2,564.26 2,333.89 164,537.90
TIF #5-1 416 9,782.66 13.72 0.00 9,796.38
TIF #6-1 417 384,994.66 539.78 0.00 385,534.44
TIF #1-4 418 1,284.73 1.80 0.00 1,286.53
TIF #1-5 419 16,975.16 23.80 0.00 16,998.96
Revolving Equipment Fund 410 738,635.32 80,950.76 33,371.24 786,214.84
Revolving Park Equipment Fund 430 901,334.01 1,263.70 0.00 902,597.71
Facilities Management Fund 440 467,392.79 25,440.00 0.00 492,832.79
Permanent Impr Revolving Fund 450 597,688.20 261,206.13 0.00 858,894.33
Construction Fund 501 4,280,773.76 6,822.90 288,699.32 3,998,897.34
Trunk Reserve Fund 502 3,379,211.92 32,921.91 0.00 3,412,133.83
Street Oversize Fund 503 1,275,195.16 1,787.87 0.00 1,276,983.03
Water Storage Fund 505 337,880.31 21,085.69 0.00 358,966.00
Total Capital Project Funds 12,681,184.03$ 435,696.41$ 326,864.05$ 12,790,016.39$
Debt Service Funds
314-351 &
549-573 $ 2,998,518.69 11,997.50$ 13,573.11$ 2,996,943.08$
Agency Fund 801 988,172.50$ 32,500.00$ -$ 1,020,672.50$
Total Governmental Type Funds 27,296,551.62$ 1,126,952.14$ 1,709,335.45$ 26,714,168.31$
Internal Service Funds 7xx 470,617.50$ 3,073.79$ -$ 473,691.29$
Total All Funds 36,818,059.59$ 1,386,955.96$ 3,480,786.27$ 34,724,229.28$
Investment Pool & Ratio as of 3/31/2020 98.30%34,134,326.56$
This report does not reflect financial obligations from contracts, agreements, purchases, services received, etc.
TREASURER’S REPORT FUND DESCRIPTIONS
General Fund - Represents the resources to support general operating budget expenditures of the City. The year-
end fund balance represents dollars that have accumulated over a period of time. The City Council has designated
a minimum of 45% of the current operating budget, for working capital to finance city operations.
Water Fund - For the collection of water billing utility revenue. This enterprise fund balance is allocated for the
operational costs of the Water departments and normally reserved for large capital municipal system expenses.
Sewer Fund - For the collection of sewer billing utility revenue. This enterprise fund balance is allocated for the
operational costs of the Sewer department and normally reserved for large capital municipal system expenses.
Water Quality Fund - An enterprise account funded by the storm water charge that is generated on the bi-monthly
water and sewer utility bills. The funds in the account are dedicated to finance water quality improvements
including departmental administration, storm water maintenance operations and improvement projects related to
water quality.
Cable Franchise Fund - Acts as a clearing house for funds received from the cable franchise company as specified
by ordinance.
Capital Park Fund - Dedicated funds received from developers in accordance with the City’s Park Dedication
requirement when land is platted. Funds are collected for the purpose of developing the City’s neighborhood park
and trail system. These dollars are programmed throughout the course of the City’s Capital Improvement
Program.
Police Forfeiture Fund – Special revenue fund created to track criminal and DWI forfeiture revenues and
expenditures.
ED Special Revenue – Reserved and expended at the direction of the Prior Lake Economic Development
Authority for specific economic development activity as allowed by MN Statute. The purpose is to provide
economic incentives for new business expansion within the community.
ED Fed/MN Loan Funds - Accounts for the proceeds of economic development grants received either from the
federal government or the State of Minnesota to provide seed money for a revolving loan account. This provides
economic incentive for new business expansion within the community.
DAG Special Revenue Fund - Special revenue fund related to costs the City incurs in connection with a
subdivision. Fees are paid to the City by the developer when the Development Contract and Final Plat are
approved by City Council. Revenues are used to pay for legal expenses incurred with review and approval of the
plat and inspection services on developer installed-utilities for newly approved subdivisions within Prior Lake.
Water Revenue Bond Fund – PW Bldg - Debt service fund to pay bonds issued to construct the public works
maintenance building. The capital facility charge generated on the utility bill provides the funding for the bond
payments which occur semi-annually. Funds are transferred from Sewer and Water Fund.
Water Revenue Bond Fund – WT Plant - Debt service fund to pay bonds issued to construct the water treatment
plant. Revenue from the utility bills provides the funding for the bond payments which occur semi-annually.
Funds are transferred from Sewer and Water Fund.
Tax Increment Funds - Represents an accumulation of funds such as bond proceeds and project administration
fees charged to companies requesting project write-downs in the form of tax increment financing for new and/or
redevelopment. The TIF district property taxes are then deposited in a number of tax increment funds established
to track their respective revenue.
Revolving Equipment Fund - A regular replacement schedule for equipment needs of the City in excess of $5,000
has been adopted. Periodic fund transfers are appropriated to provide a funding source for the acquisition and
purchase of new and replacement vehicles and equipment.
Revolving Park Equipment Fund – Consists of funds reserved for the replacement of park equipment.
Facilities Management Fund – Established in conjunction with the Facilities Management Plan (FMP). The FMP
provides a schedule of major repairs, replacements and upgrades to all of the City facilities.
Permanent Improvement Revolving Fund – Consists of funds available for annual street mill and overlay projects
with any remaining funds to be used to provide upfront funding for future improvements.
Construction Fund - Represent unexpended bond proceeds that are reserved to pay for improvement projects
approved by the City Council on an annual basis. These dollars are necessary to complete outstanding
construction contracts and related engineering and professional services.
Street Oversize Fund - Consists of dedicated revenue generated by fees associated with new development and
new construction building permits for the funding of pedestrian related improvements i.e., bikeways, sidewalks,
trails plus right of way acquisition along collector streets and occasional collector street links.
Trunk Reserve Fund - Consists of dedicated revenue generated from utility connection permits and acreage fees
assessed at time of sewer and water installation for the recovering of trunk oversizing costs and central municipal
system improvements i.e., wells lift stations, force mains, etc. These dollars are programmed throughout the
course of the City’s capital improvement plan.
Water Storage Fund - Accounts for the water tower fee that is charged and collected on building permits. This
fund balance is 100% reserved for the construction of elevated and ground water storage facilities.
Debt Service Funds - Represents prepayments of special assessments, property tax collections and special levies
needed to pay the outstanding bonded indebtedness of the City. This fund balance is 100% reserved for the
payment of bond principal and interest.
Agency Fund - Accounts for the residential building permit deposit that is refunded to the building contractor
upon final inspection. This provides financial assurance that the property site will be adequately cleaned up and
debris free before an occupancy permit is granted.
Severance Compensation Fund – Internal Service Fund established to partially fund the City’s compensated
absence liability associated with the accrued vacation and sick leave for employees upon termination as
recommended by the State Auditor’s Office.
Insurance Fund – Internal Service Fund established to track revenues and expenditures related to insurance funds.
City of Prior Lake
Treasurers Report
Mar 2020
Fund Type & Name Fund Balance Classification Constraints
Business-Type Funds
Water Fund Unrestricted Identified on utility bill for this purpose
Sewer Fund Unrestricted Identified on utility bill for this purpose
Water Quality Fund Unrestricted Identified on utility bill for this purpose
Governmental-Type Funds
General Fund Unassigned Cash flow, emergencies, one-time opportunities
Special Revenue Funds
Cable Franchise Fund Assigned for communications Statutory obligation to use for PEG access
Capital Park Fund Assigned for capital improvements Contractually obligated; park dedication fees
EDA Special Revenue Assigned for development Economic Development
Econ Dev Federal Revolving Loan Fund Restricted for economic development Economic Development
Econ Dev MN Revolving Loan Fund Restricted for economic development Economic Development
Developer Agreement Fund Assigned for development Contractually obligated;
Capital Project Funds
Tax Increment Restricted for tax increment Contractually obligated by tax increment agreements
TIF #1-3 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #1-4 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #3-1 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #4-1 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #5-1 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #6-1 Restricted for tax increment Contractually obligated by tax increment agreements
Revolving Equipment Fund Assigned for capital improvements Identified for equipment replacement
Revolving Park Equipment Fund Assigned for capital improvements Identified for park equipment replacement
Facilities Management Fund Assigned for capital improvements Identified for funding Facilities Management Plan
Permanent Improvement Revolving Fund Assigned for capital improvements Identified for funding street improvement projects
Construction Fund Restricted for capital improvements Construction projects in progress
Trunk Reserve Fund Assigned for capital improvements Contractually obligated by developer agreements
Street Oversize Fund Assigned for capital improvements Contractually obligated by developer agreements
Water Storage Fund Assigned for capital improvements Contractually obligated by developer agreements
Debt Service Funds Restricted for Debt Service Reserved for contractually obligated debt service
Agency Fund N/A Escrows to be reimbursed to depositors
Internal Service Funds Unrestricted Identified as payment for severance compensation and insurance
City of Prior Lake
General Fund Summary
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Taxes 8,953,156 8,953,156 - (8,953,156) 0%- -
Licenses and Permits 830,464 830,464 169,487 (660,977) 20%160,318 9,169
Intergovernmental 2,126,362 2,126,362 393,280 (1,733,082) 18%504,445 (111,165)
Charges for Services 1,808,050 1,808,050 391,509 (1,416,541) 22%342,192 49,318
Fines and Forfeitures - - 20 20 n/a 69 (49)
Interest (losses) on investments 102,700 102,700 74,760 (27,940) 73%87,611 (12,851)
Other 164,766 164,766 26,220 (138,546) 16%28,932 (2,711)
Transfers in 470,000 470,000 117,500 (352,500) 25%114,075 3,425
Total Revenues 14,455,498 14,455,498 1,172,777 (13,282,721) 8%1,237,641 (64,864)
Expenditures
General Government 3,351,744 3,333,514 665,078 2,668,436 20%645,245 (19,833)
Public Safety 6,535,338 6,613,660 1,351,830 5,261,830 20%1,283,900 (67,931)
Public Works 2,200,445 2,215,845 462,260 1,753,585 21%449,690 (12,570)
Culture and Recreation 2,166,203 2,214,173 338,122 1,876,051 15%336,825 (1,297)
Transfer to other funds 403,018 403,018 161,250 241,768 40%- (161,250)
Total Expenditures 14,656,748 14,780,210 2,978,539 11,801,671 20%2,715,659 (262,880)
Net Change (201,250) (324,712) (1,805,763) (1,478,018)
COMPARATIVE
City of Prior Lake
General Fund Revenues
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive ( Negative)USED 3/31/2019 Positive (Negative)
Taxes
101 31010.00 Current Property Taxes - General Purpos 7,937,036 7,937,036 - (7,937,036) 0%- -
101 31020.00 Delinquent Property Taxes - General Purp - - - - n/a - -
101 31040.00 Fiscal Disparities 1,016,120 1,016,120 - (1,016,120) 0%- -
101 33423.00 Market Value Credit Aid - - - - n/a - -
Taxes 8,953,156 8,953,156 - (8,953,156) 0%- -
Licenses and Permits
101 32100.00 Business Licenses 840 840 735 (105) 88%945 (210)
101 32110.00 Liquor Licenses 75,790 75,790 150 (75,640) 0%375 (225)
101 32160.00 Refuse Haulers 4,500 4,500 - (4,500) 0%- -
101 32180.00 Cigarette Licenses 2,295 2,295 - (2,295) 0%2,295 (2,295)
101 32210.00 Building Permits 577,168 577,168 136,626 (440,542) 24%123,606 13,020
101 32211.00 Retainage Forfeiture - - - - n/a - -
101 32215.00 Mechanical Permits 89,340 89,340 17,241 (72,099) 19%16,144 1,097
101 32230.00 Plumbing Permits 64,118 64,118 10,967 (53,151) 17%8,497 2,470
101 32231.00 Sewer/Water Inspection 7,628 7,628 1,639 (5,990) 21%1,856 (218)
101 32232.00 Plumbing Registrations 1,200 1,200 390 (810) 33%890 (500)
101 32240.00 Animal Licenses - - - - n/a 3,230 (3,230)
101 32260.00 Burning Permits 4,000 4,000 720 3,000 18%760 (40)
101 32270.00 Short-term Rental Fee 2,665 2,665 820 (1,845) 31%1,230 (410)
101 32175.00 Public Private Gathering Permit 720 720 150 (570) 21%90 60
101 32190.00 Community Event Application 200 200 50 (150) 25%400 (350)
Licenses and Permits 830,464 830,464 169,487 (660,977) 20%160,318 9,169
Intergovernmental
101 33160.11 Fed Aids/Grants - Operating Police 10,000 10,000 - (10,000) 0%- -
101 33401.00 Local Government Aid 11,905 11,905 - (11,905) 0%- -
101 33416.01 State Aid - Police Train 20,000 20,000 - (20,000) 0%- -
101 33416.02 State Police Aid-Ins Prem 228,990 228,990 - (228,990) 0%- -
101 33417.00 State Aid - Fire Training 10,000 10,000 - (10,000) 0%- -
101 33418.00 State Road & Bridge Aid 377,000 377,000 209,398 (167,602) 56%189,404 19,994
101 33420.00 State Fire Aid-Ins. Prem.232,650 232,650 1,000 (231,650) 0%4,000 (3,000)
101 33422.10 State Aids/Grants - Operating Grants 14,000 14,000 - (14,000) 0%- -
102 33422.11 State Aids/Grants - Operating Police 3,000 3,000 - (3,000) 0%- -
101 33610.11 County Aids/Grants - Operating Police - - - - n/a - -
COMPARATIVE
City of Prior Lake
General Fund Revenues
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive ( Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
101 33620.00 Township Fire & Resc Aid 364,147 364,147 182,883 (181,265) 50%157,068 25,815
101 33621.00 Liaison Aid 54,670 54,670 - (54,670) 0%- -
101 33631.00 Payment in Lieu of Taxes 800,000 800,000 - (800,000) 0%150,000 (150,000)
101 33700.11 Miscellaneous Grants - Operating Police - - - - n/a 3,974 (3,974)
Intergovernmental 2,126,362 2,126,362 393,280 (1,733,082) 18%504,445 (111,165)
Charges for Services
101 31810.00 Franchise Taxes 630,000 630,000 - (630,000) 0%(63) 63
101 34103.00 Zoning & Subdivision Fees 30,000 30,000 6,095 (23,905) 20%6,697 (602)
101 34104.00 Plan Check Fees 320,487 320,487 73,431 (247,056) 23%75,081 (1,650)
101 34105.00 Sale of Maps/Publications - Reports 500 500 185 (315) 37%105 80
101 34107.00 Assessment Searches - Reports 400 400 125 (275) 31%175 (50)
101 34109.00 Project Admin/Eng Fees 122,000 122,000 30,505 (91,495) 25%20,888 9,617
101 34203.00 Accident/Warrant Reports - Reports 200 200 - (200) 0%60 (60)
101 34731.00 Adult League Fees 10,000 10,000 7,815 (2,185) 78%11,845 (4,030)
101 34735.00 Recreation Program Fees 43,000 43,000 32,430 (10,570) 75%20,001 12,429
101 34735.01 Recreation Program Fees Regular 9,000 9,000 5,550 (3,450) 62%5,075 475
101 34740.00 Concessions - Park Fees 300 300 - (300) 0%- -
101 34760.01 Facility Rental - Regular 35,831 35,831 9,337 (26,494) 26%8,854 483
101 34761.00 Studio/Pavilion Rental 24,000 24,000 12,510 (11,490) 52%10,775 1,735
101 34762.00 Park Shelter Rental 83,200 83,200 29,478 (53,722) 35%30,752 (1,273)
101 34763.13 Facility Usage Fee (not taxable)- - - - n/a - -
101 34765.01 Tower Leases 317,582 317,582 166,932 (150,650) 53%135,626 31,307
101 34780.00 Park Admission Fees 30,000 30,000 - (30,000) 0% - -
101 34783.00 City Contract Services 151,550 151,550 17,115 (134,435) 11%16,322 794
101 36220.16 Prof Services Fee Deposit Bldg Inspectio - - - - n/a - -
Charges for Services 1,808,050 1,808,050 391,509 (1,416,541) 22%342,192 49,318
Fines and Forfeitures
101 35101.00 County Court Fines - - - - n/a - -
101 35104.00 Prosecution Restitution - - 20 20 n/a 69 (49)
Fines and Forfeitures - - 20 20 n/a 69 (49)
City of Prior Lake
General Fund Revenues
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive ( Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
Interest (losses) on investments
101 36210.00 Interest Earnings 102,700 102,700 38,544 (64,156) 38%43,082 (4,538)
101 36215.00 Amortization - Premium/Discount - - (11,706) (11,706) n/a (3,890) (7,816)
101 36225.00 Unrealized Inv.Gain(Loss)- - 47,922 47,922 n/a 56,272 (8,350)
101 36226.00 Realized Inv.Gain(Loss)- - - - n/a (7,853) 7,853
Interest (losses) on investments 102,700 102,700 74,760 (27,940) 73%87,611 (12,851)
Other Miscellaneous Revenues
101 36101.00 City Assess. Collection - - - - n/a - -
101 36102.00 County Assess. Collection 5,000 5,000 - (5,000) 0%- -
101 36211.00 Developer Agreements 130,000 130,000 3,000 (127,000) 2%10,000 (7,000)
101 36212.00 Miscellaneous Revenue 29,766 29,766 13,066 (16,700) 44%14,978 (1,912)
101 36230.00 Contributions & Donations - - 10,085 10,085 n/a 3,581 6,504
101 39102.00 Sale of Property - - 70 70 n/a 373 (303)
Other Miscellaneous Revenues 164,766 164,766 26,220 (138,546) 16%28,932 (2,711)
Other financing sources
101 39203.00 Transfer from Other Funds 470,000 470,000 117,500 (352,500) 25%114,075 3,425
Other financing sources 470,000 470,000 117,500 (352,500) 25%114,075 3,425
Total Revenues 14,455,498 14,455,498 1,172,777 (13,282,721) 8%1,237,641 (64,864)
City of Prior Lake
General Fund Expenditures
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance from
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Function: General Government
41110.00 MAYOR & COUNCIL 75,507 75,507 17,959 57,548 24%16,521 (1,438)
41130.00 ORDINANCE 7,500 7,500 642 6,858 9%1,066 424
41320.00 ADMINISTRATION 340,473 340,473 106,838 233,635 31%145,715 38,877
41330.00 BOARDS & COMMISSIONS 11,765 11,765 1,019 10,746 9%2,153 1,134
41400.00 CITY CLERK 116,283 116,283 24,574 91,709 21%- (24,574)
41410.00 ELECTIONS 34,231 34,231 11,478 22,753 34%57 (11,421)
41520.00 FINANCE 520,572 523,612 91,530 432,082 17%105,351 13,821
41540.00 INTERNAL AUDITING 35,475 35,475 6,690 28,785 19%4,690 (2,000)
41550.00 ASSESSING 218,704 218,704 - 218,704 0%- -
41610.00 LEGAL 180,000 180,000 40,456 139,544 22%23,309 (17,147)
41820.00 HUMAN RESOURCES 306,890 306,890 38,424 268,466 13%41,718 3,294
41830.00 COMMUNICATIONS 180,331 180,331 39,009 141,322 22%30,514 (8,495)
41910.00 COMMUNITY DEVELOPMENT 379,921 379,921 58,074 321,847 15%61,316 3,242
41920.00 INFORMATION TECHNOLOGY 438,494 467,224 115,051 352,173 25%102,249 (12,803)
41940.00 FACILITIES - CITY HALL 505,598 455,598 113,334 342,264 25%110,587 (2,747)
Total - Function General Government 3,351,744 3,333,514 665,078 2,668,436 20%645,245 (19,833)
Function: Public Safety
42100.00 POLICE 4,848,910 4,855,232 1,073,360 3,781,872 22%999,784 (73,576)
42200.00 FIRE 1,038,440 1,038,440 148,032 890,408 14%155,989 7,957
42400.00 BUILDING INSPECTION 604,313 676,313 125,067 551,246 18%123,592 (1,475)
42500.00 EMERGENCY MANAGEMENT 14,875 14,875 176 14,699 1%135 (41)
42700.00 ANIMAL CONTROL 28,800 28,800 5,195 23,605 18%4,400 (795)
Total - Function Public Safety 6,535,338 6,613,660 1,351,830 5,261,830 20%1,283,900 (67,931)
Function: Public Works
43050.00 ENGINEERING 379,090 379,090 77,693 301,397 20%64,071 (13,622)
43100.00 STREET 1,338,286 1,353,686 277,430 1,076,256 20%285,584 8,155
43400.00 CENTRAL GARAGE 483,069 483,069 107,137 375,932 22%100,035 (7,102)
Total - Function Public Works 2,200,445 2,215,845 462,260 1,753,585 21%449,690 (12,570)
Function: Culture and Recreation
45100.00 RECREATION 474,059 474,059 85,224 388,835 18%81,481 (3,743)
45200.00 PARKS 1,623,071 1,671,041 237,341 1,433,700 14%243,603 6,262
45500.00 LIBRARIES 69,073 69,073 15,557 53,516 23%11,741 (3,816)
COMPARATIVE
City of Prior Lake
General Fund Expenditures
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance from
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
Total - Function Culture and Recreation 2,166,203 2,214,173 338,122 1,876,051 15%336,825 (1,297)
00000.00 Transfer to Other Funds 403,018 403,018 161,250 241,768 40%- (161,250)
Total Expenditures 14,656,748 14,780,210 2,978,539 11,801,671 20%2,715,659 (262,880)
City of Prior Lake
Expenditures- Personal Services Category Only (Payroll/Taxes/Benefits)
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance from
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
GENERAL FUND
Function: General Government
41110.00 MAYOR & COUNCIL 66,857 66,857 15,458 51,399 23%14,446 (1,012)
41320.00 ADMINISTRATION 274,743 274,743 79,230 195,513 29%114,125 34,895
41330.00 BOARDS & COMMISSIONS 10,765 10,765 969 9,796 9%2,153 1,184
41400.00 CITY CLERK FUNCTIONS 115,093 115,093 23,244 91,849 20%- (23,244)
41410.00 ELECTIONS 28,231 28,231 7,628 20,603 27%57 (7,571)
41520.00 FINANCE 502,507 502,507 86,784 415,723 17%97,554 10,769
41820.00 HUMAN RESOURCES 262,440 262,440 33,065 229,375 13%30,763 (2,303)
41830.00 COMMUNICATIONS 113,981 113,981 23,384 90,597 21%22,187 (1,197)
41910.00 COMMUNITY DEVELOPMENT 315,151 315,151 55,188 259,963 18%54,622 (566)
41920.00 INFORMATION TECHNOLOGY 211,666 138,152 38,603 99,549 28%32,899 (5,704)
41940.00 FACILITIES - CITY HALL 98,827 48,827 22,226 26,601 46%21,126 (1,100)
Total - Function General Government 2,000,261 1,876,746 385,779 1,490,967 21%389,931 4,152
Function: Public Safety
42100.00 POLICE 4,270,175 4,270,175 894,202 3,375,973 21%843,401 (50,801)
42200.00 FIRE 744,129 744,129 93,930 650,199 13%91,129 (2,801)
42400.00 BUILDING INSPECTION 549,272 621,272 122,024 499,249 20%116,377 (5,646)
Total - Function Public Safety 5,563,576 5,635,576 1,110,155 4,525,421 20%1,050,907 (59,248)
Function: Public Works
43050.00 ENGINEERING 341,628 341,628 62,992 278,636 18%51,742 (11,250)
43100.00 STREET 468,818 484,218 90,436 393,782 19%86,569 (3,867)
43400.00 CENTRAL GARAGE 244,744 244,744 48,783 195,961 20%49,793 1,010
Total - Function Public Works 1,055,190 1,070,590 202,211 868,379 19%188,104 (14,106)
Function: Culture and Recreation
45100.00 RECREATION 351,207 351,207 59,185 292,022 17%53,413 (5,772)
45200.00 PARKS 1,107,555 1,118,055 187,009 931,046 17%178,649 (8,360)
Total - Function Culture and Recreation 1,458,762 1,469,262 246,195 1,223,067 17%232,062 (14,133)
General Fund Payroll Only Expenditures Total 10,077,789 10,052,175 1,944,340 8,107,834 19%1,861,005 (83,336)
EDA FUND
Function: Economic Development
46500.00 ECONOMIC DEVELOPMENT 132,793 132,793 35,399 97,394 27%32,730 (2,670)
EDA Fund Payroll Only Expenditures Total 132,793 132,793 35,399 97,394 27%32,730 (2,670)
WATER FUND
Function: Water
41520.00 Finance 73,219 73,219 15,273 57,946 21%13,858 (1,415)
49400.00 Water 744,427 728,027 149,635 578,392 21%142,639 (6,996)
Water Fund Payroll Only Expenditures Total 817,646 801,246 164,908 636,338 21%156,497 (8,411)
COMPARATIVE
City of Prior Lake
Expenditures- Personal Services Category Only (Payroll/Taxes/Benefits)
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance from
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
SEWER FUND
Function: Sewer
41520.00 Finance 73,219 73,219 15,271 57,948 21%13,854 (1,417)
49450.00 Sewer 735,647 717,947 178,827 539,120 25%157,209 (21,619)
Sewer Fund Payroll Only Expenditures Total 808,866 791,166 194,098 597,068 25%171,063 (23,035)
STORM WATER FUND
Function: Storm Water
49420.00 Water Quality 358,912 358,912 73,425 285,487 20%58,628 (14,797)
Storm Water Fund Payroll Only Expenditures Total 358,912 358,912 73,425 285,487 20%58,628 (14,797)
City-Wide Total Payroll Expenditures 12,196,006 12,136,292 2,412,170 9,724,121 20%2,279,922 (132,248)
City of Prior Lake
Debt Service Funds
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Property Taxes
Current Property Taxes 3,319,231 3,319,231 - (3,319,231) 0%- -
Special Assessments
City Assess. Collections - - 25,461 25,461 n/a 17,738 7,724
County Assess. Collection 488,995 488,995 - (488,995) 0%- -
Interest (losses) on investments
Interest Earnings 57,400 57,400 16,113 (41,287) 28%19,669 (3,556)
Unrealized Inv.Gain(Loss)- - 19,322 19,322 n/a 25,123 (5,801)
Miscellaneous Revenues
Miscellaneous Revenues - - - - n/a - -
Other Financing Sources
Transfer from Other Funds 1,214,646 1,214,646 - (1,214,646) 0%- -
Total Revenues 5,080,272 5,080,272 60,896 (5,019,376) 1%62,529 (1,633)
Expenditures
Debt Service
Principal 4,199,126 4,199,126 - 4,199,126 0%- -
Interest and Other 1,118,116 1,118,116 - 1,118,116 0%- -
Bond Issuance Costs 5,075 5,075 - 5,075 0%- -
Refunded Assessment Pmts - - - - n/a - -
Transfers to Other Funds 110,000 110,000 - 110,000 0%- -
Total Expenditures 5,432,317 5,432,317 - 5,432,317 0%- -
Net Change (352,045) (352,045) 60,896 62,529
COMPARATIVE
City of Prior Lake
Cable Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Charges for Services
210-41340.00-34304.00 PEG Access Fees 32,000 32,000 - (32,000) 0%- -
Interest (losses) on investments
210-41340.00-36210.00 Interest Earnings - - 408 408 n/a 416 (8)
210-41340.00-36225.00 Unrealized Inv. Gain (Loss)- - 489 489 n/a 531 (42)
Total Revenues 32,000 32,000 898 (31,102) 3%947 (50)
Expenditures
Current Expenditures
210-41340.00-52400.20 Small Equipment - Technology - - 47 (47) n/a - (47)
210-41340.00-53210.00 Telecommunications - - 3,576 (3,576) n/a - (3,576)
210-41340.00-54020.00 Software Service Contract 1,200 1,200 - 1,200 0%- -
Capital Outlay
210-41340.00-55570.00 Machinery and Equipment 8,000 8,000 5,495 2,505 69%- (5,495)
Total Expenditures 9,200 9,200 9,118 82 99%- (9,118)
Net Change 22,800 22,800 (8,220) 947
COMPARATIVE
City of Prior Lake
Capital Park Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Charges for Services
225-45200.00-34760.01 Facility Rental - Regular 25,200 25,200 6,000 (19,200) 24%6,300 (300)
225-45200.00-34791.00 Dedication Fees 506,000 506,000 - (506,000) 0%- -
Charges for Services 531,200 531,200 6,000 (525,200) 1%6,300 (300)
Intergovernmental
225-45200.00-33700.20 Miscellaneous - Capital Grants - - - - n/a - -
Intergovernmental - - - - n/a - -
Interest (losses) on investments
225-00000.00-36210.00 Interest Earnings 26,800 26,800 9,835 (16,965) 37%10,994 (1,159)
225-00000.00-36225.00 Unrealized Inv.Gain(Loss)- - 12,122 12,122 n/a 14,118 (1,996)
Interest (losses) on investments 26,800 26,800 21,956 (4,844) 82%25,112 (3,156)
Contributions and donations
225-00000.00-36230.00 Contributions & Donations - - 1,725 1,725 n/a - 1,725
Contributions and donations - - 1,725 1,725 n/a - 1,725
Total Revenues 558,000 558,000 29,681 (528,319) 5%31,412 (1,731)
Expenditures
53100.80 Professional Services-General - - 7,014 (7,014) n/a 6,921 (93)
55020.00 Projects - Engineering - - - - n/a 5,063 5,063
55530.00 Infrastructure - - - - n/a 177,422 177,422
Total Expenditures - - 7,014 (7,014) n/a 189,405 182,391
Net Change 558,000 558,000 22,667 (157,993)
COMPARATIVE
City of Prior Lake
Revolving Equipment Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Taxes
410-00000.00-31010.00 Current Property Taxes 625,000 625,000 - (625,000) 0%- -
Taxes 625,000 625,000 - (625,000) 0%- -
Intergovernmental
410-00000.00-33422.10 State Aids/Grants - Operating Grants - - - - n/a - -
410-00000.00-33633.20 Watershed Dist Grants/Aid-Capital Grants - - - - n/a - -
Intergovernmental - - - - - - -
Interest (losses) on investments
410-00000.00-36210.00 Interest Earnings 7,000 7,000 4,162 (2,838) 59%6,663 (2,501)
410-00000.00-36225.00 Unrealized Inv.Gain(Loss)- - 4,876 4,876 n/a 7,171 (2,295)
Interest (losses) on investments 7,000 7,000 9,038 2,038 129%13,835 (4,796)
Sale of assets
410-00000.00-39102.00 Sale of Property - - 34,850 34,850 n/a - 34,850
Sale of assets - - 34,850 34,850 n/a - 34,850
Other
410-42100.06-39104.00 Forfeiture Property Sales 12,000 12,000 - (12,000) 0%- -
Other 12,000 12,000 - (12,000) 0%- -
Transfers in
410-00000.00-39203.00 Transfer from Other Funds 180,000 180,000 45,000 (135,000) 25%40,000 5,000
Transfers in 180,000 180,000 45,000 (135,000) 25%40,000 5,000
OTHER FINANCING SOURCES
Debt Issued
410-00000.00-39310.00 G.O. Bond Proceeds 115,000 115,000 - (115,000) 0%- -
Premium on debt issued
410-43100.00-55110.00 Projects - Bond Discount/Premium - - - - n/a - -
115,000 115,000 - (115,000) 0%- -
Total Revenues 939,000 939,000 88,888 (850,112) 9%53,835 35,054
Expenditures
COMPARATIVE
City of Prior Lake
Revolving Equipment Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
Public Safety
Police
410-42100.00-55550.00 Vehicles 191,000 191,000 6,494 184,506 3%44 (6,450)
410-42100.00-55570.00 Machinery & Equipment 252,000 277,580 25,580 252,000 9%9,574 (16,006)
Fire
410-42200.00-55070.00 Projects - Bond Issuance Costs - - - - n/a - -
410-42200.00-55110.00 Projects - Bond Discount/Premium - - - - n/a - -
410-42200.00-55550.00 Vehicles 65,000 65,000 - 65,000 0%- -
410-42200.00-55570.00 Machinery & Equipment 50,000 50,000 48,715 1,285 97%- (48,715)
Building Inspection
410-42400.00-55550.00 Vehicles 32,000 32,000 - - 0%- -
Total Public Safety 590,000 615,580 80,789 502,791 13%9,618 (71,170)
Public Works
Street
410-43100.00-55550.00 Vehicles 257,000 491,603 - 491,603 0%- -
410-43100.00-55570.00 Machinery & Equipment - - - - n/a - -
Central Garage
410-43400.00-55550.00 Vehicles 20,000 20,000 - 20,000 0%- -
Total Public Works 277,000 511,603 - 511,603 0%- -
Culture and Recreation/Parks
410-45200.00-55550.00 Vehicles 258,000 258,000 - 258,000 0%- -
410-45200.00-55570.00 Machinery and Equipment 75,000 75,000 13,425 61,575 18%90,835 77,410
Total Culture & Recreation 333,000 333,000 13,425 319,575 4%90,835 77,410
Water
410-49400.00-55570.00 Machinery and Equipment - - - - n/a - -
Water Quality
410-49420.00-55550.00 Vehicles - - - - n/a - -
City of Prior Lake
Revolving Equipment Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
Total Utility - - - - n/a - -
Total Expenditures 1,200,000 1,460,183 94,214 1,333,969 6%100,453 6,239
Net Change (261,000) (521,183) (5,325) (46,618)
City of Prior Lake
Revolving Park Equipment Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Taxes
430-00000.00-31010.00 Current Property Taxes 319,000 319,000 - (319,000) 0%- -
Taxes 319,000 319,000 - (319,000) 0%- -
Interest (losses) on investments
430-00000.00-36210.00 Interest Earnings 9,000 9,000 4,865 (4,135) 54%4,763 102
430-00000.00-36225.00 Unrealized Inv.Gain(Loss)- - 5,829 5,829 n/a 6,094 (265)
Interest (losses) on investments 9,000 9,000 10,694 1,694 119%10,857 (163)
Other
430-45200.00-36230.00 Contributions & Donations - - - - n/a - -
Other - - - - n/a - -
Total Revenues 328,000 328,000 10,694 (317,306) 3%10,857 (163)
Expenditures
Culture and Recreation/Parks
430-45200.00-55530.00 Infrastructure 346,000 542,000 4,475 537,525 1%8,416 3,941
Total Culture & Recreation 346,000 542,000 4,475 537,525 1%8,416 3,941
Total Expenditures 346,000 542,000 4,475 537,525 1%8,416 3,941
Net Change (18,000) (214,000) 6,219 2,441
COMPARATIVE
City of Prior Lake
Facilities Management Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Taxes
440-00000.00-31010.00 Current Property Taxes 30,000 30,000 - (30,000) 0%- -
Taxes 30,000 30,000 - (30,000) 0%- -
Interest (losses) on investments
440-00000.00-36210.00 Interest Earnings 9,000 9,000 2,568 (6,432) 29%2,723 (155)
440-00000.00-36225.00 Unrealized Inv.Gain(Loss)- - 3,019 3,019 n/a 3,480 (461)
Interest (losses) on investments 9,000 9,000 5,587 (3,413) 62%6,203 (616)
Transfers in
440-00000.00-39203.00 Transfer from Other Funds 99,000 99,000 24,750 (74,250) 25%23,732 1,018
Transfers in 99,000 99,000 24,750 (74,250) 25%23,732 1,018
Debt Issued
440-42200.00-39310.00 G.O. Bond Proceeds-FIRE - - - - n/a - -
440-42200.00-39315.00 Projects-Bond Premium - - - - n/a -
Debt Issued - - - - n/a - -
Total Revenues 138,000 138,000 30,337 (107,663) 22%29,935 402
Expenditures
Function: General Government
00000.00 Transfers to Other Funds - - - - n/a - -
41940-55050.00 Projects Professional Svcs- FACILITIES - CITY HALL - - 10,660 (10,660) n/a 10,349 (310)
41940-55520.00 Building & Building Improvements-FACILITIES - CITY HALL - 120,000 - 120,000 0%- -
41940-55570.00 Machinery & Equipment-FACILITIES - CITY HALL - - - - n/a - -
Total - Function General Government - 120,000 10,660 109,340 9%10,349 (310)
Function: Public Safety
42200-55070.00 Projects-Bond Inssuance Costs-FIRE - - - - n/a - -
42200-55520.00 Projects-Publication-FIRE - - - - n/a - -
42200-55520.00 Building & Building Improvements-FIRE 20,000 20,000 - 20,000 0%- -
42200-55570.00 Machinery & Equipment-FIRE - - - - n/a - -
Total - Function Public Safety 20,000 20,000 - 20,000 0%- -
Function: Culture and Recreation
45500.00 LIBRARIES 84,000 84,000 - 84,000 0%- -
Total - Function Culture and Recreation 84,000 84,000 - 84,000 0%- -
COMPARATIVE
City of Prior Lake
Facilities Management Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
Function: Water
49400.00 Building & Building Improvements 10,000 10,000 - 10,000 0%- -
Total - Function Culture and Recreation 10,000 10,000 - 10,000 0%- -
Total Expenditures 114,000 234,000 10,660 223,340 5%10,349 (310)
Net Change 24,000 (96,000) 19,678 19,586
City of Prior Lake
Permanent Improvement Revolving Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Taxes
450-00000.00-31010.00 Property Taxes - General Purpose 80,000 80,000 - (80,000) 0%- -
Taxes 80,000 80,000 - (80,000) 0%- -
Special Assessments
450-00000.00-36101.00 City Assess. Collections 305,390 305,390 5,774 (299,616) 2%5,136 638
450-00000.00-36102.00 County Assess. Collection - - - - n/a - -
305,390 305,390 5,774 (299,616) 2%5,136 638
Interest (losses) on investments
450-00000.00-36210.00 Interest Earnings 6,477 6,477 3,739 (2,738) 58%3,249 490
450-00000.00-36225.00 Unrealized Inv.Gain(Loss)- - 3,871 3,871 n/a 4,150 (279)
Interest (losses) on investments 6,477 6,477 7,610 1,133 117%7,399 211
Transfers in
450-00000.00-39203.00 Transfer from Other Funds - - 257,935 257,935 n/a - 257,935
Transfers in - - 257,935 257,935 n/a - 257,935
Debt Issued
450-00000.00-39310.00 G.O. Bond Proceeds 490,000 490,000 - (490,000) 0%- -
Debt Issued 490,000 490,000 - (490,000) 0%- -
OTHER FINANCING SOURCES
450-43100.00-39315.00 Projects - Bond Premium - - - - n/a - -
Total Revenues 881,867 881,867 271,319 (610,548) 31%12,535 258,784
Expenditures
Function: Public Works
450-43100.00-54010.01 STREET 700,000 700,000 - 700,000 0%- -
Total - Function Public Works 700,000 700,000 - 700,000 0%- -
OTHER FINANCING USES
Transfers out
450-80000.00-59203.00 Transfers to Other Funds 279,933 279,933 - 279,933 0%- -
Total Expenditures 979,933 979,933 - 979,933 0%- -
COMPARATIVE
City of Prior Lake
Permanent Improvement Revolving Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
Net Change (98,066) (98,066) 271,319 12,535
City of Prior Lake
Water Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Operating Revenue
Water Charges
601-49400.00-37100.00 Utility Receipts - Water 4,068,698 4,068,698 143,688 (3,925,010) 4%126,145 17,543
601-49400.00-37160.00 Penalties 20,000 20,000 2,629 (17,371) 13%3,367 (739)
4,088,698 4,088,698 146,317 (3,942,381) 4%129,513 16,804
Capital Facility charges
601-49400.00-37110.00 Capital Facility Revenue 278,220 278,220 14,994 (263,226) 5%25,185 (10,192)
278,220 278,220 14,994 (263,226) 5%25,185 (10,192)
Meter Sales
601-49400.00-37170.00 Water Meter Sales 79,825 79,825 17,309 (62,516) 22%17,625 (315)
601-49400.00-37175.00 Pressure Reducers 23,000 23,000 3,977 (19,023) 17%5,152 (1,175)
102,825 102,825 21,286 (81,539) 21%22,777 (1,491)
Total Operating Revenue 4,469,743 4,469,743 182,596 (4,287,147) 4%177,475 5,122
Non-Operating Revenue
Intergovernmental
601-494.00-33610.10 County-City Aids/Grants-Operations - - - - n/a - -
- - - - n/a - -
Interest (losses) on investments
601-00000.00-36210.00 Interest Earnings 42,000 42,000 26,858 (15,142) 64%34,605 (7,747)
601-00000.00-36225.00 Unrealized Inv.Gain(Loss)- - 35,162 35,162 n/a 44,289 (9,127)
42,000 42,000 62,020 20,020 148%78,894 (16,874)
Miscellaneous Revenues
601-00000.00-36212.00 Miscellaneous Revenue - - 110 110 n/a 15 95
601-00000.00-36102.00 County Assess Collection - - - - n/a - -
601-49400.00-37185.00 AMRS Brass Recycling - - - - n/a 5,764 (5,764)
601-49400.00-37190.00 Miscellaneous Revenue Adj - - 6 6 n/a (73) 79
- - 116 116 - 5,706 (5,590)
Total Non-Operating Revenue 42,000 42,000 62,136 20,136 148%84,601 (22,464)
Total Revenues 4,511,743 4,511,743 244,733 (4,267,010) 5%262,076 (17,343)
COMPARATIVE
City of Prior Lake
Water Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
Total Expenditures
Personnel and current expenditures (excluding depreciation)
41520.00 Finance 100,574 100,574 23,920 76,654 24%22,085 (1,835)
49400.00 Water 2,033,027 2,033,027 370,782 1,662,245 18%420,081 49,299
2,133,601 2,133,601 394,702 1,738,899 18%442,166 47,464
Depreciation
49400.00 Water - - - - n/a - -
- - - - n/a - -
Principal
49400.00 Water 120,000 120,000 - 120,000 0%- -
120,000 120,000 - 120,000 0%- -
Interest & other
49400.00 Water 54,450 54,450 - 54,450 0%- -
54,450 54,450 - 54,450 0%- -
Capital improvements
55530.00 Infrastructure 40,000 40,000 - 40,000 0%58,209 58,209
55570.00 Machinery and equipment 112,551 121,281 - 121,281 0%5,079 5,079
55580.00 Software 17,553 35,103 13,511 21,593 38%- (13,511)
170,104 196,384 13,511 182,874 7%63,288 49,778
57000.00 Loss on Disposal of Assets - - - - n/a - -
Total - Function Water - - - - n/a - -
Total Expenditures 2,478,155 2,504,435 408,213 2,096,222 505,454 97,242
0.0%
Other Financing Uses
59203.00 Transfers to other funds 923,160 923,160 92,278 830,883 187,555 95,278
Total Other Financing Uses 923,160 923,160 92,278 830,883 187,555 95,278
Total Expenditures 3,401,315 3,427,595 500,490 2,927,105 15%693,009 192,519
Net Change 1,110,428 1,084,148 (255,757) (7,194,115) (430,934) (209,862)
City of Prior Lake
Sewer Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Sewer Charges
604-49450.00-37102.00 Utility Receipts - Sewer 2,263,591 2,263,591 (64,581) (2,328,172) -3%(81,361) 16,780
604-49450.00-37104.00 Utility Recpt-Sewer MCES 1,751,519 1,751,519 261,619 (1,489,900) 15%249,415 12,205
604-49450.00-37160.00 Penalties 20,000 20,000 3,971 (16,029) 20%4,922 (950)
4,035,110 4,035,110 201,009 (3,834,101) 5%172,975 28,034
Capital Facility charges
604-49450.00-37110.00 Capital Facility Revenue 278,220 278,220 14,995 (263,225) 5%25,186 (10,191)
278,220 278,220 14,995 (263,225) 5%25,186 (10,191)
Total Operating Revenue 4,313,330 4,313,330 216,004 (4,097,326) 5%198,161 17,843
Non-Operating Revenue
Interest (losses) on investments
604-00000.00-36210.00 Interest Earnings 21,000 21,000 9,544 (11,456) 45%11,116 (1,572)
604-00000.00-36225.00 Unrealized Inv.Gain(Loss)- - 11,924 11,924 n/a 13,078 (1,154)
21,000 21,000 21,468 468 102%24,195 (2,727)
Miscellaneous Revenues
604-00000.00-36102.00 County Assess. Collections - - - - n/a - -
604-00000.00-36212.00 Miscellaneous Revenue - - - - n/a - -
604-00000.00-36231.00 PERA Pension Contributions - - - - n/a - -
- - - - n/a - -
Total Non-Operating Revenue 21,000 21,000 21,468 468 102%24,195 (2,727)
Total Revenue 4,334,330 4,334,330 237,473 (4,096,857) 5%222,356 15,116
Total Expenditures
Personnel and current expenditures (excluding depreciation)
41520.00 Finance 100,274 100,274 23,908 76,366 24%22,081 (1,827)
49450.00 Sewer 2,670,654 2,670,654 642,060 2,028,594 24%598,864 (43,196)
2,770,928 2,770,928 665,968 2,104,960 24%620,946 (45,022)
Depreciation
49400.00 Sewer - - - - n/a - -
COMPARATIVE
City of Prior Lake
Sewer Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
- - - - n/a - -
Principal
49450.00 Sewer 120,000 120,000 - 120,000 0%- -
120,000 120,000 - 120,000 0%- -
Interest & other
49450.00 Sewer 54,450 54,450 - 54,450 0%- -
54,450 54,450 - 54,450 0%- -
Capital improvements
55530.00 Infrastructure 154,500 154,500 - 154,500 0%59,209 59,209
55570.00 Machinery and equipment 53,655 62,385 - 62,385 0%5,079 5,079
55580.00 Software 17,553 35,103 12,118 22,986 35%- (12,118)
225,708 251,988 12,118 239,871 5%64,288 52,171
Total Expenditures 3,171,086 3,197,366 678,085 2,519,281 685,234 7,148
Other Financing Uses
59203.00 Transfers to other funds 294,110 294,110 73,528 220,583 25%319,287 245,759
Total Other Financing Uses 294,110 294,110 73,528 220,583 25%319,287 245,759
Total Expenditures 3,465,196 3,491,476 751,613 2,739,863 22%1,004,520 252,908
Net Change 869,134 842,854 (514,140) (6,836,721) (782,164) (237,791)
City of Prior Lake
Water Quality Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Storm Water Charges
602-49420.00-37120.00 Storm Water Revenue 1,166,677 1,166,677 63,671 (1,103,006) 5%56,327 7,344
602-49420.00-32250.00 Wetland Application Fee - - - - n/a 150 (150)
1,166,677 1,166,677 63,671 (1,103,006) 5%56,477 7,194
Water Charges
602-49420.00-37160.00 Penalties - - 676 676 n/a 778 (103)
- - 676 676 n/a 778 (103)
Total Operating Revenue 1,166,677 1,166,677 64,347 (1,102,330) 6%57,255 7,092
Non-Operating Revenue
Intergovernmental
602-00000.00-33422.10 State Aids/Grants - - - - n/a - -
602-49420.00-33633.00 Watershed Dist Grants/Aid - - - - n/a - -
- - - - n/a - -
Interest (losses) on investments
602-00000.00-36210.00 Interest Earnings 11,600 11,600 7,832 (3,768) 68%5,338 2,495
602-00000.00-36225.00 Unrealized Inv.Gain(Loss)- - 9,534 9,534 n/a 6,640 2,894
11,600 11,600 17,367 5,767 150%11,978 5,389
Miscellaneous Revenues
602-00000.00-36212.00 Miscellaneous Revenue - - - - n/a - -
602-00000.00-36231.00 PERA Pension Contributions - - - - n/a - -
- - - - n/a - -
Total Non-Operating Revenue 11,600 11,600 17,367 5,767 150%11,978 5,389
Total Revenues 1,178,277 1,178,277 81,714 (1,096,563) 7%69,233 12,481
Total Expenditures
Personnel and current expenditures (excluding depreciation)
49420.00 Water Quality 658,912 658,912 99,651 559,261 15%101,427 1,776
658,912 658,912 99,651 559,261 15%101,427 1,776
Depreciation
49400.00 Water Quality - - - - n/a - -
COMPARATIVE
City of Prior Lake
Water Quality Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
COMPARATIVE
- - - - n/a - -
Capital improvements
55530.00 Infrastructure 75,000 75,000 29,535 45,466 39%50,580 21,046
75,000 75,000 29,535 45,466 39%50,580 21,046
Total Expenditures 733,912 733,912 129,185 604,727 18%152,007 22,822
Other Financing Uses
59203.00 Transfers to other funds 85,780 85,780 21,445 64,335 25%63,865 42,420
Total Other Financing Uses 85,780 85,780 21,445 64,335 25%63,865 42,420
Total Expenditures 819,692 819,692 150,630 669,062 18%215,872 65,242
Net Change 358,585 358,585 (68,916) (1,765,625) (146,639) (52,761)
City of Prior Lake
Economic Development Authority Special Revenue Fund
As of 3/31/2020
(Preliminary & Unaudited)
Variance from Variance
2020 2020 2020 Amended Budget - % BDGT Actual from 2019
Budget Amended Actual Positive (Negative)USED 3/31/2019 Positive (Negative)
Revenues
Taxes
240-00000.00-31010.00 Current Property Taxes 274,750 274,750 - (274,750) 0%- -
Taxes 274,750 274,750 - (274,750) 0%- -
Charges for Services
240-46503.00-34760.02 Facility Rental - EDA 9,575 9,575 2,945 (6,630) 31%2,511 434
Charges for Services 9,575 9,575 2,945 (6,630) 31%2,511 434
Interest (losses) on investments
240-00000.00-36210.00 Interest Earnings 7,560 7,560 1,538 (6,022) 20%3,141 (1,603)
240-00000.00-36225.00 Unrealized Inv.Gain(Loss)- - 1,493 1,493 n/a 4,032 (2,539)
Interest (losses) on investments 7,560 7,560 3,031 (4,529) 40%7,173 4,142
Contributions and Donations
240-00000.00-36230.00 Contributions and Donations - - 4,900 4,900 n/a - 4,900
Contributions and Donations - - 4,900 4,900 n/a - (4,900)
Transfers In
240-00000.00-39203.00 Transfer from Other Funds 161,250 161,250 161,250 - 100%- 161,250
Transfers In 161,250 161,250 161,250 - 100%- 161,250
Total Revenues 453,135 453,135 172,126 (281,009) 38%9,685 162,442
Expenditures
Function: Economic Development
46500.00 ECONOMIC DEVELOPMENT 448,035 448,035 312,804 135,231 70%32,730 (280,075)
46503.00 TECH VILLAGE INCUBATOR 5,100 5,100 3,022 2,078 59%91 (2,931)
Total Expenditures 453,135 453,135 315,826 137,309 70%32,820 (283,006)
Net Change - - (143,700) (23,136)
COMPARATIVE
City of Prior Lake
General Fund Summary
2020 Projection
Variance from
2020 2020 2020 Amended Budget - % BDGT
Budget Amended Projection Positive (Negative)USED
Revenues
Taxes 8,953,156 8,953,156 8,818,859 (130,000) 99%
Licenses and Permits 830,464 830,464 813,217 (20,000) 98%
Intergovernmental 2,126,362 2,126,362 1,326,362 (800,000) 62%
Charges for Services 1,808,050 1,808,050 1,478,510 (330,000) 82%
Fines and Forfeitures - - - - n/a
Interest (losses) on investments 102,700 102,700 102,700 - 100%
Other 164,766 164,766 79,766 (90,000) 48%
Transfers in 470,000 470,000 470,000 - 100%
Total Revenues 14,455,498 14,455,498 13,089,414 (1,370,000) 91%
Expenditures
General Government 3,351,744 3,333,515 3,176,164 160,000 95%
Public Safety 6,535,338 6,613,660 6,506,515 110,000 98%
Public Works 2,200,445 2,215,845 2,152,545 60,000 97%
Culture and Recreation 2,166,203 2,214,174 1,654,374 560,000 75%
Transfer to other funds 403,018 403,018 403,018 - 100%
Contingent Reserve - - - - n/a
Total Expenditures 14,656,748 14,780,212 13,892,615 890,000 94%
Net Change (201,250) (324,714) (803,201) (480,000)
Attachment 1 - General Fund Summary - 2020 Projection
➢No Spring/Summer Recreation or Senior
Programs
➢No city-sponsored community events through
at least the fall
➢Eliminated all seasonal staff positions in
Recreation, Public Works, Police CSO Park
Rangers and Building Permits
➢Laid off or furloughed 1.5 FTE
➢Not filling vacant positions
➢Redeployed Recreation staff to back-fill vacant
positions
2020 –Reduction in Service Levels
1
➢Parks and Grounds Maintenance reductions:
▪No flowers downtown
▪Reduced maintenance of other planted and
landscaped areas
▪Reduced mowing and trimming based on
prioritization
➢Streets Maintenance reductions:
▪Reduced street patching and paving
▪Anticipate pothole filling only
▪No paver patching anticipated
2020 –Reduction in Service Levels
2
➢Anticipate Mystic Lake will not be hiring Police
staff for contracted overtime due to
cancellation of events and limited reopening
➢IT –reduction in support hours from
contracted vendor
➢Minimizing work for forms/workflow on
website redesign
➢Legal –Reduced budget to 2019 actual
expenditure-no budget flexibility if additional
legal issues occur as compared to 2019
2020 –Reduction in Service Levels
3
➢Non-Mandatory Training and Employee
Development suspended
➢Delaying 2020 emergency siren purchases/
Extending the emergency sirens replacement
schedule
➢No Fire Safety Camp
➢Eliminate bi-monthly Wavelength utility billing
insert
2020 –Reduction in Service Levels
4
INDEPENDENT AUDIT REPODRT
Chief Steven Frazer
Prior Lake Police Department
4649 Dakota St. SE
Prior Lake, MN 55372
Dear Chief Frazer:
An independent audit of the Prior Lake Police Department’s Portable Recording System (body-
worn cameras (BWCs)) was conducted on April 19, 2020. The objective of the audit was to
verify Prior Lake Police Department’s compliance with Minnesota Statutes §§13.825 and
626.8473.
Data elements the audit includes:
Minnesota Statute §13.825
• Data Classification
• Retention of Data
• Access by Data Subjects
• Inventory of Portable Recording System Technology
• Use of Agency-Issued Portable Recording Systems
• Authorization to Access Data
• Sharing Among Agencies
Minnesota Statute §626.8473
• Public Comment
• Body-worn Camera Policy
The Prior Lake Police Department is located in Scott County, Minnesota and employs thirty (30)
peace officers. The Prior Lake Police Department utilizes Axon body-worn cameras and utilizes
Evidence.com cloud-based evidence management storage.
Audit Requirement: Data Classification
Determine that the data collected by BWCs are appropriately classified.
Prior Lake Police Department BWC data is presumptively private. A report produced from
Evidence.com for all BWC data collected during the time period January 1, 2018, through
December 31, 2019, was created. All data collected during the specified time period is classified
as private or non-public data. There were no instances of data classified as public data. The
Prior Lake Police Department had no incidents of the discharge of a firearm by a peace officer,
use of force that resulted in substantial bodily harm, requests from data subjects for the data to be
made accessible to the public, or court orders directing the agency to release the BWC data to the
public.
No discrepancies noted.
Audit Requirement: Retention of Data
Determine that the data collected by BWC’s are appropriately retained and destroyed in
accordance with statutes.
The Prior Lake Police Department utilizes the General Records Retention Schedule for
Minnesota Cities and agency specified retention periods in Evidence.com. At the conclusion of a
BWC recording, officers assign meta data, including an Evidence.com category, to the recording.
Each Evidence.com category has an associated retention period. Upon reaching its retention
date, evidence is systematically deleted. Deletion of the data is captured in the audit trail.
Randomly selected records from Evidence.com and the Evidence Created Report were reviewed,
and the date and time the data was created was verified against the deletion date. Each of the
records were deleted or maintained in accordance with the record retention. Randomly selected
records were verified against audit trail reports, and each record was deleted or maintained in
accordance with the record retention. Records selected were from the time period January 1,
2018, through December 31, 2019. The Prior Lake Police Department has not received a request
from a data subject to retain BWC data beyond the applicable retention period.
Supervisors and Records staff monitor BWC data for proper categorization to ensure BWC data
are appropriately retained and destroyed.
No discrepancies noted.
Audit Requirement: Access by Data Subjects
Determine that individuals who are the subject of collected data have access to the data, and if
the data subject requests a copy of the data, other individuals who do not consent to its release
must be redacted.
BWC data is available and access may be requested by submission of a City of Prior Lake Data
Request Form. During the time period January 1, 2018, through December 31, 2019, the Prior
Lake Police Department had no requests to view BWC data but did fulfill requests for copies of
BWC video from data subjects. Data subjects other than the requestor were redacted. A copy of
the redacted video is stored in Evidence.com along with the original copy. The request is
documented in the Evidence.com notes section and in the Records Management System. A copy
of the request form is maintained. The Records Supervisor is responsible for reviewing all data
prior to its release.
No discrepancies noted.
Audit Requirement: Inventory of Portable Recording System Technology
Determine the total number of recording devices owned and maintained by the agency; a daily
record of the total number of recording devices actually deployed and used by officers, the
policies and procedures for use of portable recording systems by required by section 626.8473;
and the total amount of recorded audio and video collected by the portable recording system and
maintained by the agency, the agency’s retention schedule for the data, the agency’s procedures
for destruction of the data, and that the data are available to the public.
Prior Lake Police Department’s BWC inventory consists of 32 devices. An inventory search in
Evidence.com on April 19, 2020, detailed the number of recording devices owned and
maintained by the agency. The inventory included the device model, serial number, device
name, and the officer assigned to the device.
The Prior Lake Police Department’s BWC policy requires officers to conduct a function test of
their BWC at the beginning of each shift. Meta data applied to function tests provides a daily
record of the total number of BWC devices deployed. A review of randomly selected dates from
the patrol schedule were verified against the Evidence.com Evidence Created Report and
confirmed that officers are wearing and activating their BWCs. A review of the total number of
BWC videos created per quarter shows a consistent collection of BWC data.
The Prior Lake Police Department has established and enforces a BWC policy that governs the
use of portable recording systems by peace officers while in the performance of their duties.
Police Supervisors conduct quarterly random reviews of BWC data to ensure Officers are
capturing BWC data as required by policy. During implementation of the BWC program, peace
officers were trained by an Axon trainer. New officers are trained on the use of portable
recording systems as part of their field training program.
The Evidence.com System Usage Dashboard and Evidence.com queries detail the total amount
of BWC data created, stored/maintained, and deleted.
The Prior Lake Police Department utilizes the General Records Retention Schedule for
Minnesota Cities and agency specified retention periods in Evidence.com.
BWC data is fully deleted from Evidence.com upon reaching its scheduled deletion date. Meta
data and audit trails are maintained in Evidence.com after deletion of BWC video and audio.
BWC data is available upon request, and access may be requested by submission of a City of
Prior Lake Data Request Form.
No discrepancies noted.
Audit Requirement: Use of Agency-Issued Portable Recording Systems
Determine if peace officers are only allowed to use portable recording systems issued and
maintained by the officer’s agency.
The Prior Lake Police Department’s BWC policy authorizes and requires the use of department-
issued BWCs, and states that peace officers may use only department-issued BWCs in the
performance of official duties.
No discrepancies noted.
Audit Requirement: Authorization to Access Data
Determine if the agency complies with sections 13.05, Subd. 5, and 13.055 in the operation of
portable recording systems and in maintaining portable recording system data.
Supervisors conduct monthly reviews of BWC data to ensure accuracy and compliance with
policy. Supervisors and Records staff monitor meta data assigned to BWC data to ensure
accuracy and proper retention.
User access to BWC data is managed by the assignment of roles and permissions in
Evidence.com. Roles and Permissions are administered by the Police Commander, and
permissions are based on staff work assignments. The agency’s BWC policy governs access to
and sharing of data. Prior Lake Police Department personnel are prohibited from accessing or
sharing BWC data except for legitimate law enforcement purposes. The BWC policy requires
department members to document the purpose for accessing BWC data within Evidence.com.
Access documentation is captured in the audit trail.
When BWC data is deleted from Evidence.com, its contents cannot be determined. The Prior
Lake Police Department has had no security breaches.
No discrepancies noted.
Audit Requirement: Sharing Among Agencies
Determine if nonpublic BWC data is shared with other law enforcement agencies, government
entities, or federal agencies.
The Prior Lake Police Department’s BWC policy allows for the sharing of data with other law
enforcement agencies for legitimate law enforcement purposes only and for the sharing of data
with prosecutors, courts and other criminal justice entities as provided by law. Agencies
requesting access submit a written request. Secure electronic sharing of data within
Evidence.com is captured in the audit trail. Sharing of data is documented on a spreadsheet and
within the case in the Records Management System.
No discrepancies noted.
Audit Requirement: Biennial Audit
Determine if the agency maintains records showing the date and time the portable recording
system data were collected, the applicable classification of the data, how the data are used, and
whether data are destroyed as required.
Evidence.com and the Evidence.com Evidence Created Report document the date and time
portable recording system data were collected and deleted per retention. All BWC data collected
from the time period January 1, 2018, through December 31, 2019, is classified as private or
non-public data. A spreadsheet, case notes in the Records Management System, and the
Evidence.com audit trail document how the data are used. The audit trail is maintained in
Evidence.com after deletion of video. The Evidence.com audit trail documents each and every
action taken from the creation of the recording to its deletion, as well as access to the audit trail
after BWC has been deleted.
No discrepancies noted.
Audit Requirement: Portable Recording System Vendor
Determine if portable recording system data stored in the cloud, is stored in accordance with
security requirements of the United States Federal Bureau of Investigation Criminal Justice
Information Services Division Security Policy 5.4 or its successor version.
An Axon CJIS Compliance White paper outlines the specific security policies and practices for
Evidence.com and how they are compliant with the CJIS Security Policy. Axon has signed the
CJIS Security Addendum in all states and has performed statewide CJIS-related vendor
requirements in Minnesota. Axon has incorporated the CJIS Security Addendum by reference
into the Axon Master Services and Purchase Agreement. Axon maintains signed CJIS Security
Addendum certification pages for Axon personnel. Authorized Axon personnel are required to
complete Level 4 CJIS Security Training upon assignment and biennially thereafter.
No discrepancies noted.
Audit Requirement: Public Comment
Determine if the law enforcement agency provided an opportunity for public comment before it
purchased or implemented a portable recording system and if the governing body with
jurisdiction over the budget of the law enforcement agency provided an opportunity for public
comment at a regularly scheduled meeting.
The Prior Lake City Council solicited for public comment at their August 21, 2017, meeting.
The Council approved the purchase of BWCs at their October 16, 2017, meeting and the BWC
system was implemented January 1, 2018.
No discrepancies noted.
Audit Requirement: Body-worn Camera Policy
Determine if a written policy governing the use of portable recording systems has been
established and is enforced.
The Prior Lake Police Department has established and enforces a BWC policy. The policy was
compared to the requirements of Minn. Stat. § 626.8473. The agency’s policy includes all
minimum requirements of Minn. Stat. § 626.8473, Subd. 3. The BWC policy is posted on the
agency’s website.
No discrepancies noted.
This report was prepared exclusively for the City of Prior Lake and Prior Lake Police
Department by Lynn Lembcke Consulting. The findings in this report are impartial and based on
information and documentation provided and examined.
Dated: April 27, 2020 Lynn Lembcke Consulting
______________________________________
Lynn Lembcke