HomeMy WebLinkAbout_12 07 2020 City Council Agenda PacketCHECK REGISTER FOR CITY OF PRIOR LAKE 1/9Page: 11/25/2020 11:03 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 11/07/2020 - 11/25/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
Bank 1 General Bank
39.10 MileageANN SCHROEDER000270356545(A)111/13/2020
1,485.00 CR 21 Entry Monument Const SupportBOLTON & MENK INC000026376546(A)111/13/2020
2,319.50 21/13 Improvements
435.00 DEV17-000002 Haven Ridge
1,359.00 DEV20-000010 Haven Ridge 4th Addition
9,414.50 DEV19-000017 Haven Ridge 3rd Addn
2,718.00 Trillium Cove 4th Const Obsv DEV19-00000
302.00 DEV17-000010 Haven Ridge South
6,770.00 DEV19-000006 Meadow of Cleary Lake
840.00 Wilds Lift Station
470.00 Risk Assessment
1,530.00 Water Supply Plan
27,643.00
14.36 519 DEF Spark plug ignitor BOYER FORD TRUCKS INC000027106547(A)111/13/2020
10,718.75 IT SupportCOMPUTER INTEGRATION TECH000037606548(A)111/13/2020
208.00 IT Support
3,196.00 IT Support
1,300.00 Dell Latitude
15,422.75
83.03 459 Mic clipEMERGENCY AUTOMOTIVE TECH INC000054806549(A)111/13/2020
5.26 PartFASTENAL COMPANY000061406550(A)111/13/2020
824.99 Chain and Parts
830.25
1,994.20 PipeTech Scan SupportFLEXIBLE PIPE TOOL CO000066606551(A)111/13/2020
17.30 Heinzmann - Notary StampINNOVATIVE OFFICE SOLUTIONS LLC000271496552(A)111/13/2020
182.96 Misc Office Supplies
10.66 Pens
210.92
3,390.00 Sep 2020 PD Counseling SevicesLEAST SERVICES/COUNSELING LLC000276136553(A)111/13/2020
630.00 Oct 2020 PD Counseling Sevices
4,020.00
11.04 Mileage - ElectionLORI OLSON000271096554(A)111/13/2020
138,178.11 Nov 2020 Waste Water ServiceMETROPOLITAN COUNCIL000134006555(A)111/13/2020
8,889.00 Oct 2020 Labor & EmploymentNILAN JOHNSON LEWIS000081236556(A)111/13/2020
444.00 Snow Plow Bracket PartsNOVAK COMPANIES000149006557(A)111/13/2020
411.75 Oct 2020 Repair PartsO'REILLY AUTO PARTS000150886558(A)111/13/2020
2,008.17 Markley Lake MonitoringWSB & ASSOCIATES INC000237806559(A)111/13/2020
549.85 501 Door glass ZIEGLER INC000265006560(A)111/13/2020
844.13 2020 Dental ClaimsDELTA DENTAL000272136561(E)111/09/2020
5,206.95 2020 HRA ClaimsMEDICA000133256562(E)111/10/2020
251.82 Oct 2020 Merchant Card FeesTRANSFIRST000206936563(E)111/10/2020
372.00 Nov 2020 HRA Admin FeeMEDICA000133256564(E)111/13/2020
2.00 Oct 2020 Transaction FeesPOINT & PAY000276216565(E)111/18/2020
1,928.55 2020 Dental ClaimsDELTA DENTAL000272136566(E)111/16/2020
443.89 2020 HRA ClaimsMEDICA000133256567(E)111/16/2020
18,552.21 Nov 2020 Electric BillsMN VALLEY ELECTRIC000137386568(E)111/16/2020
CHECK REGISTER FOR CITY OF PRIOR LAKE 2/9Page: 11/25/2020 11:03 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 11/07/2020 - 11/25/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
1,074.23 Nov 2020 Electric BillsSHAKOPEE PUBLIC UTILITIES000193886569(E)111/16/2020
124.38 Nov 2020 Electric BillsXCEL ENERGY000147206570(E)111/16/2020
401.00 Oct 2020 Fuel TaxMN DEPT OF REVENUE000136126571(E)111/20/2020
6,404.00 Oct 2020 Sales Tax
6,805.00
2,695.00 119433COMPUTER INTEGRATION TECH000037606572(A)111/20/2020
950.00 LED Monitor
1,125.00 Dec 2020 CIT Managed Backup
1,762.50 Dec 2020 Managed Services
199.00 Sonicwall License
6,731.50
16,042.89 Turf Chemical ApplicationFARMERS MILL & ELEVATOR INC000276326573(A)111/20/2020
421.29 469 Feedback sensor FORCE AMERICA000067736574(A)111/20/2020
695.25 Oct 2020 LocatesGOPHER STATE ONE-CALL INC000075256575(A)111/20/2020
6,037.25 Water Treatment ChemicalsHAWKINS INC000083126576(A)111/20/2020
2,681.25 Oct 2020 GeneralHOFF BARRY PA000273876577(A)111/20/2020
412.50 Oct 2020 Bylaws
1,155.00 Oct 2020 Finance
371.25 Oct 2020 Private St Surcharge
1,320.00 Oct 2020 PW/Engineering
165.00 Oct 2020 Recreation
893.75 Oct 2020 Majestic
206.25 Oct 2020 Police
536.25 Oct 2020 Fire
1,320.00 Oct 2020 Code Pt 11
138.75 Oct 2020 Litigation
627.50 Oct 2020 Spec Assmt Appeal
80.00 Oct 2020 Pond Park Quiet Title
41.25 Oct 2020 City Projects
82.50 Oct 2020 Comm Development
41.25 Oct 2020 Antenna
68.75 Oct 2020 Sprint at Tower St
10,141.25
838.60 Oct 2020 UniformsHUEBSCH000275366578(A)111/20/2020
140.88 Calendar, Letter OpenerINNOVATIVE OFFICE SOLUTIONS LLC000271496579(A)111/20/2020
5.27 Business Card File
121.98 Chairmats, Wrist Rests
116.00 Toner
201.43 Sanitizing Supplies
585.56
5,790.15 Nov 2020 UnleadedKELLEY FUELS INC000112196580(A)111/20/2020
1,498.07 Paper ProductsNETWORK SERVICES COMPANY000143816581(A)111/20/2020
125.00 Safety Boots 2020NICHOLAS ZURBEY000266456582(A)111/20/2020
102.67 459 Rear seat trayNOVAK COMPANIES000149006583(A)111/20/2020
30.95 501SP Snow plow repair
133.62
400.00 Nov 2020 ROWay AppPERRILL000065026584(A)111/20/2020
269.00 Key CardsPRO-TEC DESIGN INC000274296585(A)111/20/2020
2,486.19 BAIR Analytics - Antacraids 2020 LicenseSCOTT COUNTY000192126586(A)111/20/2020
CHECK REGISTER FOR CITY OF PRIOR LAKE 3/9Page: 11/25/2020 11:03 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 11/07/2020 - 11/25/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
176.61 SandWM MUELLER & SONS INC000236456587(A)111/20/2020
28,221.00 TRN20-000001 Fish Pt Road Eng SvcsWSB & ASSOCIATES INC000237806588(A)111/20/2020
1,397.50 TH 13/ Duluth Avenue Engineering Service
29,618.50
86.90 Mtce Center First Aid SuppliesZEE MEDICAL SERVICE000263506589(A)111/20/2020
448.00 501 Plow harness and skid shoe ZIEGLER INC000265006590(A)111/20/2020
2,475.85 Nov 2020 Phone BillsNUVERA000193046591(E)111/20/2020
1,030.48 Oct 2020 Admin FeesDELTA DENTAL000272136592(E)111/23/2020
58.55 Oct 2020 COBRA Admin Fees
1,089.03
3,040.74 2020 HRA ClaimsMEDICA000133256593(E)111/23/2020
66.81 Nov 2020 Electric BillsMN VALLEY ELECTRIC000137386594(E)111/23/2020
158.03 Wash bay swivel AMERICAN PRESSURE INC000015806595(A)111/25/2020
1,728.00 Nov 2020 Office 365COMPUTER INTEGRATION TECH000037606596(A)111/25/2020
1,870.00 IT Support
3,598.00
145.52 Apron Chaps and Helmet SystemCONCRETE CUTTING & CORING000037856597(A)111/25/2020
40.34 TonerINNOVATIVE OFFICE SOLUTIONS LLC000271496598(A)111/25/2020
30.07 Cerificates, Name Badge Holders
65.28 Misc Office Supplies
134.06 Misc Office Supplies
269.75
7.27 507 Snow blower repair NOVAK COMPANIES000149006599(A)111/25/2020
51.45 RockPENTAGON MATERIALS INC000274266600(A)111/25/2020
37,588.82 Trail Maintenance JPASCOTT COUNTY000192126601(A)111/25/2020
179.22 SandWM MUELLER & SONS INC000236456602(A)111/25/2020
91.29 7101 Water pump WOLF MOTOR CO INC000236756603(A)111/25/2020
53.96 7101 air sensor
145.25
68.90 Nov 2020 Admin FeesFURTHER000135046604(E)111/24/2020
48.00 Oct 2020 COBRA Admin FeeALERUS000013756605(E)111/20/2020
90.01 519 Diagnostic ACCELERATED AUTO00026868107116111/13/2020
3,704.26 Oct 2020 UB BillingCSG SYSTEMS INC00027506107117111/13/2020
27,700.00 N Sight Plus System Hosting SoftwareFERGUSON WATERWORKS #251600006231107118111/13/2020
125.42 Water Meter Parts
27,825.42
1,914.42 WTF Electrical RepairHAYES ELECTRIC INC00008315107119111/13/2020
184.00 Condon Lift St Electrical Repair
1,077.42 Well #6 Electrical Repair
3,175.84
18,300.00 Worker's Comp Retro Close OutLEAGUE MN CITIES INS TRUS00012435107120111/13/2020
1,900.00 Yard MarkersLOWE'S00012754107121111/13/2020
2,000.00 Legislative RepresentationMESSERLI & KRAMER00027771107122111/13/2020
56,583.45 Oct 2020 SAC ChargesMETROPOLITAN COUNCIL-SAC00013406107123111/13/2020
CHECK REGISTER FOR CITY OF PRIOR LAKE 4/9Page: 11/25/2020 11:03 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 11/07/2020 - 11/25/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
2,940.00 Traffic CountersMID-AMERICAN SIGNAL INC00027890107124111/13/2020
1,637.85 Final - Hidden View PondMINGER CONSTRUCTION 00027726107125111/13/2020
10.48 526 Deck boltMN EQUIPMENT00026912107126111/13/2020
30.80 526 Fuel filter
41.28
825.00 NBS Hosted Dictation Service ContractNORTHLAND BUSINESS SYSTEMS INC00014760107127111/13/2020
113.84 277 Sprayer hose PAINTERS GEAR INC00027108107128111/13/2020
459.00 ExcavatorPRIOR LAKE RENTAL CENTER00016700107129111/13/2020
33.00 Propane
492.00
948.50 Sports CampsREVOLUTIONARY SPORTS LLC00027855107130111/13/2020
100.00 Barstad, Coy Annual RenewalSAM'S CLUB00019036107131111/13/2020
800.28 250010300 2020 Property TaxesSCOTT COUNTY00019212107132111/13/2020
224.07 2017 Jeep Renegade #53244SCOTT COUNTY ATTORNEY00019232107133111/13/2020
219.95 SlabwoodSIWEK LUMBER & MILLWORK INC00019538107134111/13/2020
47,293.72 Oct 2020 Water PurchasesSMSC00019384107135111/13/2020
608.00 Radar CertificationsTACTICAL SOLUTIONS00020072107136111/13/2020
726.50 465 Front plow cutting edge repair TOWMASTER00020659107137111/13/2020
857.71 Evidence SuppliesULINE00021250107138111/13/2020
55.00 Nov 2020 Shredding ServiceVETERAN SHREDDING LLC00027643107139111/13/2020
203.94 Oct 2020 Investigative ServicesWEST PAYMENT CENTER00023420107140111/13/2020
12,376.90 ServerPRO-TEC DESIGN INC00027429107141111/13/2020
10,877.42 City Hall Cameras
14,636.83 PD Cameras
37,891.15
438.97 UB REFUND # 4-07896-01AL & BEV AUFMUTH REFUND-UB107142111/20/2020
438.00 Pager RepairANCOM COMMUNICATIONS INC00001654107143111/20/2020
365.31 UB REFUND # 1-02730-03ANGELA OWENS REFUND-UB107144111/20/2020
27.59 UB REFUND # 30005-04ANNA & PAUL EFFERTZREFUND-UB107145111/20/2020
90.15 UB REFUND #3-02953-02BARBARA ROMINE REFUND-UB107146111/20/2020
84.02 UB REFUND # 1-05745-00BEN & BELINDA NORDMAN REFUND-UB107147111/20/2020
54.58 Nov 2020 Mtce Center RefuseBUCKINGHAM COMPANIES00002919107148111/20/2020
254.86 Nov 2020 Mtce Center Refuse
309.44
2,500.00 17-0572 17867 Cleary Trail SECALATLANTIC HOMESMISC-CD107149111/20/2020
2,500.00 17-1217 17875 Cleary Trail SE
5,000.00
48.18 UB REFUND #3-06207-03CAROLYN FELIXREFUND-UB107150111/20/2020
6.37 UB REFUND #1-02568-00CARRIE MURPHYREFUND-UB107151111/20/2020
134.44 UB REFUND #4-07297-00CATE & EDWARD MEZYK REFUND-UB107152111/20/2020
21.68 UB REFUND # 3-06287-07CHARLES & JULIE MACKE REFUND-UB107153111/20/2020
216.87 UB REFUND 4-07702-01CHRIS & CHANDRA LONEY REFUND-UB107154111/20/2020
266.29 UB REFUND# 3-00376-01CHRISTINa SANDWICK & SEAN KOEHN REFUND-UB107155111/20/2020
70.00 Nov 2020 Tai Chi InstructorCHRISTINE T MORGAN00027316107156111/20/2020
33.79 UB REFUND # 4-01356-06CODY LUBELEY & WHITNEY ABRAHAMSON REFUND-UB107157111/20/2020
954.46 Return Security Dep - 4664 Dakota StreetCOLTEN HINDERKSREFUND-MSC107158111/20/2020
150.00 2020 Pavilion Carpet CleaningCOMMERCIAL STEAM TEAM00003725107159111/20/2020
150.00 2020 WTF Carpet Cleaning
CHECK REGISTER FOR CITY OF PRIOR LAKE 5/9Page: 11/25/2020 11:03 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 11/07/2020 - 11/25/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
150.00 2020 Mtce Center Carpet Cleaning
244.13 2020 FS #2 Carpet Cleaning
1,275.00 2020 PD Carpet Cleaning
900.00 2020 FS #1 Carpet Cleaning
1,722.30 2020 City Hall Carpet Cleaning
4,591.43
2,500.00 17-0705 14175 Shady Beach Drive NECOPPER CREEK HOMESMISC-CD107160111/20/2020
2,500.00 16-0715 14227 Shady Beach Drive NECOPPER CREEK HOMESREFUND-BLG107161111/20/2020
2,500.00 20-0359 3437 Wilds Ridge NWCUDDIGAN CUSTOM BUILDERS LLCMISC-CD107162111/20/2020
2,500.00 17-1264 3391 Wilds Ridge NW
5,000.00
209.82 UB REFUND #4-06441-04CURTIS & MOLLY TABRON REFUND-UB107163111/20/2020
10.17 UB REFUND # 4-08109-00CURTIS WICKS REFUND-UB107164111/20/2020
608.64 Clorox SanitizerDALCO00027847107165111/20/2020
76.29 UB REFUND #1-01825-01DAMION TOPPING REFUND-UB107166111/20/2020
21.75 UB REFUND # 2-07401-00DAVE CRISWELLREFUND-UB107167111/20/2020
33.71 UB REFUND # 1-00622-03DAVID WORMER REFUND-UB107168111/20/2020
116.12 UB REFUND # 4-01240-00DENNIS SCHMITZ REFUND-UB107169111/20/2020
193.74 UB REFUND # 3-03712-00DIRK MEGARRY REFUND-UB107170111/20/2020
192.19 UB REFUND #1-06386-00DONALD VITTERAREFUND-UB107171111/20/2020
101.67 UB REFUND #4-07210-00DONNA PARISE REFUND-UB107172111/20/2020
68.23 UB REFUND #3-05114-00DWIGHT WRIGHT REFUND-UB107173111/20/2020
34.61 UB REFUND #1-02731-05EMPIRE ESTATES LLCREFUND-UB107174111/20/2020
314.11 UB REFUND #1-02854-05
348.72
2,500.00 18-1926 3248 Griggs Street SWETERNITY HOMESMISC-CD107175111/20/2020
4,919.20 Water Meter PartsFERGUSON WATERWORKS #251600006231107176111/20/2020
4,481.20 Water Meter Parts
2,320.00 Water Meter Parts
11,720.40
2,500.00 16-0430 14956 Pixie Point Circle SEGREENWOOD DESIGN BUILDREFUND-BLG107177111/20/2020
6,650.00 Pickleball Court Design & Const AdminHOISINGTON KOEGLER GROUP INC00008730107178111/20/2020
4,450.00 Summit Ridge Park Concept & Stakeholder
11,100.00
2,919.12 Compass UpgradeHUMERATECH00027184107179111/20/2020
8.09 CalculatorINNOVATIVE OFFICE SOLUTIONS LLC00027149107180111/20/2020
35.81 UB REFUND #3-04259-03ISAAC SMITH & ELENA NESTRASIL REFUND-UB107181111/20/2020
2,500.00 15-1072 4313 Grainwood Circle NEJ B WOODFITTERSREFUND-BLG107182111/20/2020
2,500.00 16-1108 3664 Basswood Circle SWJAMES MICHAELREFUND-BLG107183111/20/2020
855.88 UB REFUND #4-01720-01JASSAMYN MILLER REFUND-UB107184111/20/2020
99.00 Zenon Replacement BulbsJEFFERSON FIRE & SAFETY INC00010359107185111/20/2020
51.43 SCBA Bracket Release Cord Assembly
59.90 Streamlight Stringer Battery
210.33
400.09 UB REFUND #1-04060-01JERAD EHRNRITER & SARAH AXELSONREFUND-UB107186111/20/2020
216.26 UB REFUND #1-01043-00JESSE STUNES REFUND-UB107187111/20/2020
6.28 UB REFUND #4-06943-00JIM CARNEL REFUND-UB107188111/20/2020
94.98 UB REFUND 2-02137-01JIM GILBERTSON REFUND-UB107189111/20/2020
CHECK REGISTER FOR CITY OF PRIOR LAKE 6/9Page: 11/25/2020 11:03 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 11/07/2020 - 11/25/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
43.79 UB REFUND #2-07997-01JOANNE & DAN CLITESREFUND-UB107190111/20/2020
63.05 UB REFUND #1-06177-00JOHN CAIRLREFUND-UB107191111/20/2020
273.52 UB REFUND #3-05204-00JOHN CROOKS REFUND-UB107192111/20/2020
97.38 UB REFUND # 3-04983-01JOHN KOSCIELSKI REFUND-UB107193111/20/2020
100.94 UB REFUND # 1-00940-00JOHN WHITMORE REFUND-UB107194111/20/2020
25.17 UB REFUND # 4-06952-02JONATHAN NIMSGERREFUND-UB107195111/20/2020
92.98 UB REFUND #2-08070-02JONATHAN STOCKER REFUND-UB107196111/20/2020
148.34 UB REFUND # 6-08750-00JOSEPH & KATHRYN WEST TRUST REFUND-UB107197111/20/2020
18.79 UB REFUND # 1-03758-01K. PHAY & THEAN PHAY REFUND-UB107198111/20/2020
104.03 UB REFUND 1-03514-03KALEN FISCHER REFUND-UB107199111/20/2020
147.04 UB REFUND # 3-06425-00KATHLEEN MCKOYREFUND-UB107200111/20/2020
179.29 UB REFUND #2-04755-00KATHLEEN SHANKEY REFUND-UB107201111/20/2020
3,573.41 Nov 2020 DieselKELLEY FUELS INC00011219107202111/20/2020
537.81 UB REFUND # 1-09197-00KEYLAND HOMES REFUND-UB107203111/20/2020
480.00 City Hall HVAC RepairKLAMM MECHANICAL CONTRACTORS INC00026904107204111/20/2020
253.50 16220 Main Ave HVAC Repair
890.00 City Hall HVAC Repair
1,260.00 WTF HVAC Repair
195.00 City Hall HVAC Repair
195.00 FS #1 HVAC Repair
3,273.50
265.75 UB REFUND#2-06022-00LAUREN & STACY PETERS REFUND-UB107205111/20/2020
17.11 UB REFUND #2-04891-00LEE ANN & STEVE SCHIMEK REFUND-UB107206111/20/2020
2,500.00 19-0245 5633 Cattail Court NELENNAR HOMESMISC-CD107207111/20/2020
2,500.00 18-1624 5745 Apex Way NE
2,500.00 19-0773 5787 Apex Way NE
2,500.00 19-2244 5701 Apex Way
10,000.00
30.31 UB REFUND #4-04467-00MARGARET CRISSINGER REFUND-UB107208111/20/2020
47.99 UB REFUND 1-00281-98MARK KREISSLERREFUND-UB107209111/20/2020
770.00 UB REFUND # 1-01084-02MATT & DEB BREI REFUND-UB107210111/20/2020
263.01 UB REFUND #2-08143-02MATT & EMILY HILLESHEIM REFUND-UB107211111/20/2020
2.29 Solid End CapMENARDS LUMBER CO00013318107212111/20/2020
2,500.00 19-0441 13619 Kensington Ave NEMI HOMES OF MINNEAPOLIS LLCMISC-CD107213111/20/2020
15.62 UB REFUND # 1-04285-00MICHAELL ATWOODREFUND-UB107214111/20/2020
20.83 UB REFUND # 4-05259-02MILLERTRUNK LLCREFUND-UB107215111/20/2020
1,204.62 Mower Accident - Street Light DamagedMN VALLEY ELECTRIC00013738107216111/20/2020
82.23 UB REFUND #2-07950-01NANCY & BRIAN JAMES REFUND-UB107217111/20/2020
9.58 UB REFUND #1-01645-98NEAL CAMPBELLREFUND-UB107218111/20/2020
99.55 UB REFUND #4-07915-02NIN ANDERSON REFUND-UB107219111/20/2020
24.12 UB REFUND # 1-01543-01PAMELA METTILLE REFUND-UB107220111/20/2020
42.73 UB REFUND #2-07387-03PETER & MARY NGUYENREFUND-UB107221111/20/2020
2,500.00 18-2001 14275 Meadowlawn Trail NEPULTE HOMES OF MINNESOTAMISC-CD107222111/20/2020
2,500.00 19-0534 14381 Epperson Circle NE
2,500.00 18-0889 5052 Trillium Cove NE
2,500.00 18-0322 5053 Trillium Cove NE
2,500.00 20-1323 14248 Ferndale Avenue NE
2,500.00 20-0051 4957 Trillium Cove NE
2,500.00 20-0472 14334 Meadowlawn Trail NE
2,500.00 20-1153 14217 Ferndale Avenue NE
2,500.00 20-0935 14293 Meadowlawn Trail NE
2,500.00 20-1117 14184 Ferndale Avenue NE
25,000.00
CHECK REGISTER FOR CITY OF PRIOR LAKE 7/9Page: 11/25/2020 11:03 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 11/07/2020 - 11/25/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
39.34 UB REFUND #3-09229-00QUEBLO CONSTRUCTION REFUND-UB107223111/20/2020
32.66 UB REFUND #1-03925-04RANDALL & SARAH CAMPBELLREFUND-UB107224111/20/2020
184.51 UB REFUND #4-00865-01RANDY & MARLO RAY REFUND-UB107225111/20/2020
85.53 UB REFUND #2-06035-00RICHARD & JULIE WARNER REFUND-UB107226111/20/2020
60.71 UB REFUND #1-06436-02RON DEBAERE REFUND-UB107227111/20/2020
48.00 UB REFUND #1-01980-01RYAN COOKREFUND-UB107228111/20/2020
34.02 UB REFUND #4-01713-01S 3 CORPORATIONREFUND-UB107229111/20/2020
23.89 UB REFUND #3-05111-00SAYED RAHMANI REFUND-UB107230111/20/2020
43.70 MileageSCOTT A JOHNSON00027893107231111/20/2020
4.81 Cash ICR #19008290SCOTT COUNTY ATTORNEY00019232107232111/20/2020
7,685.00 Library SignageSDDI SIGNS00027585107233111/20/2020
32.41 UB REFUND #4-03336-00SHELLY & CLIFF ROMAN REFUND-UB107234111/20/2020
44.98 UB REFUND #1-08491-01STACY & JAMES DAVIS REFUND-UB107235111/20/2020
2.41 Cash ICR #19008290STATE TREASURER00019796107236111/20/2020
19.59 UB REFUND #1-00817-00STEPHEN JOHNSON REFUND-UB107237111/20/2020
14,675.00 SWAT Ballistic VestsSTREICHERS00019900107238111/20/2020
4,751.00 Watzl Lift Station RepairSYCOM INC00019985107239111/20/2020
271.92 UB REFUND #1-00338-02TAMMY OTTERDAHL REFUND-UB107240111/20/2020
235.22 UB REFUND #3-01457-01TIM & KARRIE SCHULLER REFUND-UB107241111/20/2020
64.30 UB REFUND #2-01320-00TOM & DEBORAH OLSON REFUND-UB107242111/20/2020
347.11 50" Vizio TV (Wedel Office)US BANK00002105107243111/20/2020
207.77 Council Work Session
52.16 Election Judge Lunches
1,345.59 Election Judge Dinners
77.80 Water - Council Chambers
549.28 Wellness Program
25.71 Flair Pens
42.93 iPad Charger/Cable
19.98 iPhone Case
43.11 Squad Printer Power Cables
79.99 SSL Certificate Renewal
48.27 Flair Pens
221.49 City Council Workshop
60.23 Elections Staff Dinners
60.00 6 Images
310.50 Oct 2020 Background Checks
263.00 City Logo Lapel Pins
1,252.00 Wedel - Annual Membership Dues
241.00 Wedel - Dues
52.57 Meeting w/JW,KB,BR,CM
15.00 Pumpkin Contest Prize
295.00 Coy - Annual Conference
275.00 Decembrrr Dazzle Rentals
1.60 Pumpkin Contest Prize
75.00 Cragoe - DMT Recertification
25.71 Light Bulbs
81.76 Park & Rec Mgmt Books
56.99 Halloween Costume
38.97 Halloween Costume
20.00 Event Boosts
50.00 Program Boost
66.91 Refreshments - Fast Track Business Mtg
30.00 Mayer - License Fee
79.77 Permit Holders
57.92 Display Easels
6,470.12
200.00 McCabe - Annual DuesUS BANK00002105107244111/20/2020
CHECK REGISTER FOR CITY OF PRIOR LAKE 8/9Page: 11/25/2020 11:03 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 11/07/2020 - 11/25/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
199.96 Portable Radio Batteries
5.00 Fuel
8.04 Fuel
29.98 Optics Batteries
27.00 Erickson CPA Renewal
80.00 PBT Tubes
72.98 External CD Drive
596.79 Nitrile Gloves
47.76 Hand Sanitizer
359.76 Disinfectant Wipes
894.00 Sanitizing Wipes
134.95 Portable Radio Batteries
1,133.84 Face Masks
8.24 Fuel
0.99 50GB iCloud Storage
284.00 EMS Cert Continuing Ed
35.89 Planning Dept License
99.23 Decembrrr Dazzle
116.90 Sanitizing Wipes
119.04 Pizza
1,069.06 Cantilever Rack
445.44 Aluminum Platform Truck
145.00 Hein - Pesticide Course
235.00 Young - CEAM Conference
38.99 Bluetooth Headphones
19.30 Electrical Tape
30.97 Stripng Paint
61.49 Number Stencil Kit
488.56 Standing Desks, Mats
483.18 Decembrr Dazzle Decorations
26.89 Halloween Costume
7.49 Halloween Costume
32.79 AB Board Lunch
47.75 10/31/2020 Election Judge Lunches
7,586.26
122.10 Donuts - Election JudgesUS BANK00002105107245111/20/2020
997.59 Box Lunches - Election Judges
28.79 String for Precincts
(9.99)Return Halloween Costume
1,138.49
461.35 UB REFUND # 4-06258-03VONGPHET MANIVANHREFUND-UB107246111/20/2020
300.12 UB REFUND # 1-04314-01WADE MEYER REFUND-UB107247111/20/2020
254.86 Nov 2020 Mtce Center RefuseBUCKINGHAM COMPANIES00002919107248111/25/2020
9.81 Natural Gas - 4664 Dakota St SECENTERPOINT ENERGY00013570107249111/25/2020
316.20 Nov 2020 Phone BillsCENTURY LINK00021220107250111/25/2020
157.80 Adaptive Swing Safety BLTGAMETIME00007082107251111/25/2020
13,349.25 #3 WTR19-000001 2019 Raw WatermainGM CONTRACTING INC00007379107252111/25/2020
1,168.00 Stock squad tires GOODYEAR COMMERCIAL TIRE00007510107253111/25/2020
625.00 AwningHOIGAARD'S CUSTOM CANVAS00027895107254111/25/2020
308.00 Gobble Bobble ClassKIDCREATE STUDIO00027412107255111/25/2020
2,500.00 18-0418 5843 Moonlight Way NELENNAR HOMESMISC-CD107256111/25/2020
2,500.00 18-0417 5839 Moonlight Way NE
2,500.00 20-1447 5738 Meridian Way NE
2,500.00 20-1491 5960 Pinnacle Circle NE
2,500.00 19-2235 5917 Pinnacle Circle NE
2,500.00 18-0419 5847 Moonlight Way NE
CHECK REGISTER FOR CITY OF PRIOR LAKE 9/9Page: 11/25/2020 11:03 AM
User: Janet
DB: Prior Lake CHECK DATE FROM 11/07/2020 - 11/25/2020
AmountDescriptionVendor NameVendorCheckBankCheck Date
2,500.00 18-0526 5729 Apex Way NE
2,500.00 18-1909 5752 Meridian Way NE
2,500.00 19-0688 5782 Apex Way NE
2,500.00 18-0943 5814 Apex Way NE
2,500.00 19-0179 5715 Meridian Way NE
2,500.00 19-0429 5729 Meridian Way NE
30,000.00
2,500.00 20-1242 4977 Trillium Cove NEPULTE HOMES OF MINNESOTAMISC-CD107257111/25/2020
1,016.68 Oct 2020 Organics RecyclingSMSC00019384107258111/25/2020
5,125.32 Well Monitoring EquipmentSOLINST00027891107259111/25/2020
7,239.00 Watzl Lift Station RepairSYCOM INC00019985107260111/25/2020
49.20 Nov 2020 Phone BillT-MOBILE00026962107261111/25/2020
66.50 507 Tractor speakers TRUEMAN WELTERS INC00020867107262111/25/2020
1 TOTALS:
795,571.75 Total of 208 Disbursements:
0.00 Less 0 Void Checks:
795,571.75 Total of 208 Checks:
City of Prior Lake
Treasurers Report
October 2020
Fund 10/1/2020 10/31/2020
Fund Type & Name No.Balance Receipts Disbursements Balance
Business-Type Funds
Water Fund 601 5,371,538.88$ 1,155,464.80$ 485,842.52$ 6,041,161.16$
Sewer Fund 604 2,384,647.61 694,564.13 233,660.72 2,845,551.02
Water Quality Fund 602 1,721,200.93 182,790.64 69,514.16 1,834,477.41
Total Business-Type Funds 9,477,387.42$ 2,032,819.57$ 789,017.40$ 10,721,189.59$
Governmental-Type Funds
General Fund 101 9,788,621.10$ 947,424.64$ 1,831,502.49$ 8,904,543.25$
Special Revenue Funds
Cable Franchise Fund 210 78,923.22$ 6,536.94$ -$ 85,460.16$
Capital Park Fund 225 1,914,414.03 17,310.15 52,970.10 1,878,754.08
Police Forfeiture Fund 235 155,789.77 2,184.81 377.45 157,597.13
EDA Special Revenue 240 451,189.76 1,072.79 13,970.68 438,291.87
Econ Dev Federal Revolving Loan Fund 250 130,911.40 132.89 - 131,044.29
Econ Dev MN Revolving Loan Fund 255 173.13 0.18 - 173.31
Developer Agreement Fund 260 882,038.25 3,800.00 17,319.73 868,518.52
Total Special Revenue Funds 3,613,439.56$ 31,037.76$ 84,637.96$ 3,559,839.36$
Capital Project Funds
Tax Increment 402 21,809.80$ 923.05$ -$ 22,732.85$
TIF #1-3 413 129,481.15 131.43 - 129,612.58
TIF #3-1 414 213,473.26 216.69 - 213,689.95
TIF #5-1 416 9,688.07 9.83 - 9,697.90
TIF #6-1 417 406,758.79 412.89 - 407,171.68
TIF #1-4 418 828.58 0.84 - 829.42
TIF #1-5 419 21,274.63 21.60 - 21,296.23
Revolving Equipment Fund 410 365,781.40 8,748.02 14.25 374,515.17
Revolving Park Equipment Fund 430 1,056,474.57 1,061.75 10,500.00 1,047,036.32
Facilities Management Fund 440 494,717.40 498.58 3,547.60 491,668.38
Permanent Impr Revolving Fund 450 404,304.78 33,894.36 - 438,199.14
Construction Fund 501 230,406.80 227,535.87 47,098.50 410,844.17
Trunk Reserve Fund 502 3,902,504.53 52,740.19 - 3,955,244.72
Street Oversize Fund 503 1,333,532.27 1,353.64 - 1,334,885.91
Water Storage Fund 505 552,017.26 36,302.84 - 588,320.10
Total Capital Project Funds 9,143,053.29$ 363,851.58$ 61,160.35$ 9,445,744.52$
Debt Service Funds
314-351 &
549-573 $ 4,522,048.71 21,403.29$ -$ 4,543,452.00$
Agency Fund 801 921,472.50$ 52,800.00$ 157,100.00$ 817,172.50$
Total Governmental Type Funds 27,988,635.16$ 1,416,517.27$ 2,134,400.80$ 27,270,751.63$
Internal Service Funds 7xx 493,967.81$ 2,869.15$ 105,000.00$ 391,836.96$
Total All Funds 37,959,990.39$ 3,452,205.99$ 3,028,418.20$ 38,383,778.18$
Investment Pool & Ratio as of 10/31/2020 95.33%36,591,672.51$
This report does not reflect financial obligations from contracts, agreements, purchases, services received, etc.
TREASURER’S REPORT FUND DESCRIPTIONS
General Fund - Represents the resources to support general operating budget expenditures of the City. The year-
end fund balance represents dollars that have accumulated over a period of time. The City Council has designated
a minimum of 45% of the current operating budget, for working capital to finance city operations.
Water Fund - For the collection of water billing utility revenue. This enterprise fund balance is allocated for the
operational costs of the Water departments and normally reserved for large capital municipal system expenses.
Sewer Fund - For the collection of sewer billing utility revenue. This enterprise fund balance is allocated for the
operational costs of the Sewer department and normally reserved for large capital municipal system expenses.
Water Quality Fund - An enterprise account funded by the storm water charge that is generated on the bi-monthly
water and sewer utility bills. The funds in the account are dedicated to finance water quality improvements
including departmental administration, storm water maintenance operations and improvement projects related to
water quality.
Cable Franchise Fund - Acts as a clearing house for funds received from the cable franchise company as specified
by ordinance.
Capital Park Fund - Dedicated funds received from developers in accordance with the City’s Park Dedication
requirement when land is platted. Funds are collected for the purpose of developing the City’s neighborhood park
and trail system. These dollars are programmed throughout the course of the City’s Capital Improvement
Program.
Police Forfeiture Fund – Special revenue fund created to track criminal and DWI forfeiture revenues and
expenditures.
ED Special Revenue – Reserved and expended at the direction of the Prior Lake Economic Development
Authority for specific economic development activity as allowed by MN Statute. The purpose is to provide
economic incentives for new business expansion within the community.
ED Fed/MN Loan Funds - Accounts for the proceeds of economic development grants received either from the
federal government or the State of Minnesota to provide seed money for a revolving loan account. This provides
economic incentive for new business expansion within the community.
DAG Special Revenue Fund - Special revenue fund related to costs the City incurs in connection with a
subdivision. Fees are paid to the City by the developer when the Development Contract and Final Plat are
approved by City Council. Revenues are used to pay for legal expenses incurred with review and approval of the
plat and inspection services on developer installed-utilities for newly approved subdivisions within Prior Lake.
Water Revenue Bond Fund – PW Bldg - Debt service fund to pay bonds issued to construct the public works
maintenance building. The capital facility charge generated on the utility bill provides the funding for the bond
payments which occur semi-annually. Funds are transferred from Sewer and Water Fund.
Water Revenue Bond Fund – WT Plant - Debt service fund to pay bonds issued to construct the water treatment
plant. Revenue from the utility bills provides the funding for the bond payments which occur semi-annually.
Funds are transferred from Sewer and Water Fund.
Tax Increment Funds - Represents an accumulation of funds such as bond proceeds and project administration
fees charged to companies requesting project write-downs in the form of tax increment financing for new and/or
redevelopment. The TIF district property taxes are then deposited in a number of tax increment funds established
to track their respective revenue.
Revolving Equipment Fund - A regular replacement schedule for equipment needs of the City in excess of $5,000
has been adopted. Periodic fund transfers are appropriated to provide a funding source for the acquisition and
purchase of new and replacement vehicles and equipment.
Revolving Park Equipment Fund – Consists of funds reserved for the replacement of park equipment.
Facilities Management Fund – Established in conjunction with the Facilities Management Plan (FMP). The FMP
provides a schedule of major repairs, replacements and upgrades to all of the City facilities.
Permanent Improvement Revolving Fund – Consists of funds available for annual street mill and overlay projects
with any remaining funds to be used to provide upfront funding for future improvements.
Construction Fund - Represent unexpended bond proceeds that are reserved to pay for improvement projects
approved by the City Council on an annual basis. These dollars are necessary to complete outstanding
construction contracts and related engineering and professional services.
Street Oversize Fund - Consists of dedicated revenue generated by fees associated with new development and
new construction building permits for the funding of pedestrian related improvements i.e., bikeways, sidewalks,
trails plus right of way acquisition along collector streets and occasional collector street links.
Trunk Reserve Fund - Consists of dedicated revenue generated from utility connection permits and acreage fees
assessed at time of sewer and water installation for the recovering of trunk oversizing costs and central municipal
system improvements i.e., wells lift stations, force mains, etc. These dollars are programmed throughout the
course of the City’s capital improvement plan.
Water Storage Fund - Accounts for the water tower fee that is charged and collected on building permits. This
fund balance is 100% reserved for the construction of elevated and ground water storage facilities.
Debt Service Funds - Represents prepayments of special assessments, property tax collections and special levies
needed to pay the outstanding bonded indebtedness of the City. This fund balance is 100% reserved for the
payment of bond principal and interest.
Agency Fund - Accounts for the residential building permit deposit that is refunded to the building contractor
upon final inspection. This provides financial assurance that the property site will be adequately cleaned up and
debris free before an occupancy permit is granted.
Severance Compensation Fund – Internal Service Fund established to partially fund the City’s compensated
absence liability associated with the accrued vacation and sick leave for employees upon termination as
recommended by the State Auditor’s Office.
Insurance Fund – Internal Service Fund established to track revenues and expenditures related to insurance funds.
City of Prior Lake
Treasurers Report
October 2020
Fund Type & Name Fund Balance Classification Constraints
Business-Type Funds
Water Fund Unrestricted Identified on utility bill for this purpose
Sewer Fund Unrestricted Identified on utility bill for this purpose
Water Quality Fund Unrestricted Identified on utility bill for this purpose
Governmental-Type Funds
General Fund Unassigned Cash flow, emergencies, one-time opportunities
Special Revenue Funds
Cable Franchise Fund Assigned for communications Statutory obligation to use for PEG access
Capital Park Fund Assigned for capital improvements Contractually obligated; park dedication fees
EDA Special Revenue Assigned for development Economic Development
Econ Dev Federal Revolving Loan Fund Restricted for economic development Economic Development
Econ Dev MN Revolving Loan Fund Restricted for economic development Economic Development
Developer Agreement Fund Assigned for development Contractually obligated;
Capital Project Funds
Tax Increment Restricted for tax increment Contractually obligated by tax increment agreements
TIF #1-3 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #1-4 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #3-1 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #4-1 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #5-1 Restricted for tax increment Contractually obligated by tax increment agreements
TIF #6-1 Restricted for tax increment Contractually obligated by tax increment agreements
Revolving Equipment Fund Assigned for capital improvements Identified for equipment replacement
Revolving Park Equipment Fund Assigned for capital improvements Identified for park equipment replacement
Facilities Management Fund Assigned for capital improvements Identified for funding Facilities Management Plan
Permanent Improvement Revolving Fund Assigned for capital improvements Identified for funding street improvement projects
Construction Fund Restricted for capital improvements Construction projects in progress
Trunk Reserve Fund Assigned for capital improvements Contractually obligated by developer agreements
Street Oversize Fund Assigned for capital improvements Contractually obligated by developer agreements
Water Storage Fund Assigned for capital improvements Contractually obligated by developer agreements
Debt Service Funds Restricted for Debt Service Reserved for contractually obligated debt service
Agency Fund N/A Escrows to be reimbursed to depositors
Internal Service Funds Unrestricted Identified as payment for severance compensation and insurance
1 | Page
1976 Wooddale Drive, Suite 4 | Woodbury, MN 55125
Phone (651) 773-5111 | Fax (651) 773-5222
November 23, 2020
Andy Brotzler, P.E. by Email
Public Works Director / City Engineer
City of Prior Lake
Maintenance Center
17073 Adelmann Street SE
Prior Lake, MN 55372
RE: Bid evaluation for Cleaning, Repairing & Painting of the 750,000-Gallon Elevated
Reservoir – South Tower for the City of Prior Lake, MN. City Project No. 2020-25, KLM
Project No. MN1493.
Mr. Brotzler,
The project bid opening was held on Friday, November 20, 2020 at 10:00 AM CST at City of
Prior Lake’s Maintenance Center with City staff. Bids received were as follows:
Bidders Total Base Bid
Viking Painting, LLC $789,300.00
Classic Protective Coatings, Inc. $817,958.00
G & L Sandblasting & Coatings, LLC $832,600.00
J.R. Stelzer, Co. $919,200.00
The Osseo Construction Co. LLC $924,250.00
TMI Coatings, Inc. $1,087,000.00
In review of the documentation provided by each of the bidders, all bidders meet the
qualifications of the specifications and are considered responsible bidders eligible for award of
this project.
KLM recommends awarding the contract to the lowest bidder, Viking Painting, LLC, for the total
amount of $789,300.00.
Please feel free to contact me with any questions.
Sincerely,
KLM Engineering Inc.
Jerry Tell, P.E.
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Standard Contract
Materials and Labor
South Water Tower Reconditioning Project (CP 2020-25)
This agreement (“Agreement”) is between the City of Prior Lake, Minnesota ("City"), whose
business address is 4646 Dakota Street SE, Prior Lake, MN 55372, and Viking Painting, LLC,
a __________________________________________ ("Contractor") whose business address
is ___________________________________________________________________.
Based on the mutual promises and covenants set forth herein, the sufficiency of which are
hereby acknowledged, the City and Contractor agree as follows:
1. Agreement. This document, any attached exhibits and the following listed documents shall
hereinafter be referred to collectively as the “Agreement”, all of which shall be taken
together as a whole as the contract between the parties as if they were set out verbatim and
in full herein:
• This contract document
• City’s Advertisements for Bids dated October 31 and November 7, 2020
• City’s Plans and Specifications
• Proposal submitted by Contractor and on file in the office of the City Engineer
• Performance Bond and Payment Bond
• Insurance Certificate(s)
The Contractor agrees to provide, perform and complete all the materials and services in
accordance with the terms of this Agreement and attached Exhibit A (“Work”). If there is any
dispute between the documents, the documents shall govern in the above listed order with
this contract document superseding all other documents.
2. Effective Date and Term of Agreement. This Agreement shall become effective as of
December 7, 2020. The Work shall be completed by July 31, 2021.
3.
4. Compensation for Services. City agrees to pay the Contractor a fixed sum of $789,300
as full and complete payment for the Work (“Contract Price”).
A. Any changes in the scope of the Work which may result in an increase to the
compensation due the Contractor shall require prior written approval by an
authorized representative of the City or by the City Council. The City will not pay
additional compensation for services or materials that do not have prior written
authorization.
B. If Contractor is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by the period of time lost by reason of the delay.
Contractor will be entitled to payment for its reasonable additional charges, if any,
due to the delay.
5. Method of Payment. Contractor shall prepare and submit to City, on a monthly basis,
itemized invoices setting forth work performed and the payments requested under this
Agreement. Contractor shall provide an itemized listing of all expenses and such other
documentation as reasonably required by the City. Each invoice shall contain the City’s
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project number and a progress summary showing the current billing, past payments and
unexpended balance of the Contract Price. Invoices submitted shall be paid in the same
manner as other claims made to the City.
A. Claims. In compliance with Minn. Stat. 471.38, by making a claim for payment,
Contractor is declaring that the account, claim, or demand is just and correct and that
no part of it has been paid.
B. Final Payment. Final payment, constituting the entire unpaid balance of the Contract
Price shall be paid by the City to the Contractor when the Work has been completed,
this Agreement fully performed, and the City accepts the Work in writing. No final
payment shall be made to the Contractor until the Contractor has provided all of the
following:
i. Contractor’s affidavit that all payrolls, bills for materials and equipment, and
other indebtedness connected with the Work for which the City or its property
might in any way be responsible, have been paid or otherwise satisfied.
ii. A general lien waiver and lien waivers from all subcontractors waiving liens
related to the Work.
iii. A certificate by the Commissioner of Revenue stating that the Contractor and
each of its subcontracts has complied with the provisions of Minn. Stat.
290.92 relating to withholding of income taxes upon wages.
C. Waiver of Claims. The Contractor’s acceptance of final payment shall constitute a
waiver of all claims by the Contractor except those previously made in writing and
identified by the Contractor as unsettled at the time of application for final payment.
6. Compliance with Laws and Regulations. In providing the Work, the Contractor shall
abide by all statutes, ordinances, rules, and regulations pertaining to the Work. Any violation
of statutes, ordinances, rules and regulations pertaining to the Work shall constitute a
material breach of this Agreement and entitle the City to immediately terminate this
Agreement.
7. Contractor’s Employees. Contractor and its employees, representatives and agents shall
comply with all City policies (no smoking, parking location, check in, sign it, etc.). Contractor
and its employees, representatives and agents shall use care, coordination and
communication in order to ensure City employees and guests are not disturbed or
inconvenienced. Contractor’s employees, representatives and agents shall be neat
appearing and at City’s request wear an identification badge approved by the City.
Contractor must honor the City’s request to reassign an employee, representative or agent
whom the City determines is unsuitable for the Work. When necessary, Contractor’s
employees, representatives and agents will be provided with keys or access cards in order
to perform their work. Any lost keys or cards that result in rekeying a space or other cost to
the City will be billed back to the Contractor. The City shall have the right to perform or
require to be performed criminal background checks on any employee, representative or
agent of the Contractor who will perform any aspect of the Work. The Contractor shall
cooperate with the City in the performance of all such criminal background checks.
8. Contractor’s Representative. Contractor has designated a project representative to
coordinate with the City and manage the Work. The project representative shall be assisted
by other staff members as necessary to facilitate the completion of the Work in accordance
with the terms of this Agreement. Contractor may not remove or replace the project
representative without the approval of the City.
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9. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in
the performance of the Work as is ordinarily exercised by members of the profession under
similar circumstances in Scott County, Minnesota. Contractor shall be liable to the fullest
extent permitted under applicable law, without limitation, for any injuries, loss, or damages
proximately caused by Contractor's breach of this standard of care. Contractor shall put forth
reasonable efforts to complete the Work in a timely manner. Contractor shall not be
responsible for delays caused by factors beyond its control or that could not be reasonably
foreseen at the time of execution of this Agreement. Contractor shall be responsible for
costs, delays or damages arising from unreasonable delays in the performance of the Work.
10. Responsible Contractor. Contractor warrants under oath that Contractor is in compliance
with the minimum criteria required of a “responsible contractor” as that term is defined in
Minn. Stat. 16C.285, Subd. 3. Contractor has provided to City a list of all of its first-tier
subcontractors and motor carriers that it intends to retain for the Work. The Contractor has
obtained from all subcontractors and motor carriers with which it will have a direct
contractual relationship a signed statement under oath by an owner or officer verifying that
the subcontractor or motor carrier meets all of the minimum criteria in Minn. Stat. 16C.285,
Subd. 3. If Contractor retains additional subcontractors or motor carriers for the Work after
submitting its verification of compliance, the Contractor shall obtain verification of
compliance from each additional subcontractor and motor carrier with which it has a direct
contractual relationship and shall submit to the City a supplemental verification confirming
the subcontractor’s and motor carrier’s compliance with Minn. Stat. 16C.285, Subd. 3,
clause (7), within fourteen days of retaining the additional subcontractors or motor carriers.
Contractor shall submit to the City upon request copies of the signed verifications of
compliance from all subcontractors and motor carriers of any tier pursuant to Minn. Stat.
16C.285, subd. 3, clause (7). A false statement under oath, by Contractor, subcontractor, or
motor carrier, verifying compliance with any of the minimum criteria may result in termination
of this Agreement.
11. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall
agree to be bound by the terms of this Agreement, unless specifically noted to the contrary in
a subcontract approved in writing by the City. The Contractor shall pay any subcontractor
involved in the performance of this Agreement within ten days of the Contractor's receipt of
payment by the City for undisputed services provided by the subcontractor. If the Contractor
fails within that time to pay the subcontractor any undisputed amount for which the
Contractor has received payment by the City, the Contractor shall pay interest to the
subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a
month. The minimum monthly interest penalty payment for an unpaid balance of $100 or
more is $10. For an unpaid balance of less than $100, the Contractor shall pay the actual
interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to
collect interest penalties from the Contractor shall be awarded its costs and disbursements,
including attorney's fees, incurred in bringing the action.
12. City’s Obligations. City will provide access to public and private property as necessary for
Contractor to perform the Work. City shall give thorough consideration to all reports,
sketches, estimates, drawings, and other documents presented by the Contractor, and shall
inform the Contractor of all decisions required of City within a reasonable time so as not to
delay the Work. The City shall furnish the Contractor with a copy of any applicable policy,
standard or criteria, including but not limited to, design and construction standards, that may
be required for the Work.
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13. City's Representative. City has designated a project representative with respect to the
Work. He or she shall have authority to transmit instructions, receive information, and
interpret the City's policy and decisions with respect to the Work.
14. Ownership of Documents. All plans, diagrams, analyses, reports and information
generated in connection with the performance of this Agreement (“Information”) shall
become the property of the City, but Contractor may retain copies of the Information as
records of the services provided. The City may use the Information for its purposes and the
Contractor also may use the Information for its purposes. Use of the Information for the
purposes of the Work does not relieve any liability on the part of the Contractor, but any use
of the Information by the City or the Contractor beyond the scope of this Agreement is
without liability to the other, and the party using the Information agrees to defend and
indemnify the other from any claims or liability resulting therefrom.
15. Condition and Inspection. All materials furnished under this Agreement shall be new and
in current manufacture, unless otherwise specified, and all materials and work shall be of
good quality, free from faults and defects and in conformance with this Agreement. All
materials and work not conforming to these requirements shall be considered defective.
Materials shall be subject to inspection and testing by the City. Materials that are defective
or not in current manufacture may be returned to the Contractor at the Contractor’s
expense.
16. Correction of Work. The Contractor shall promptly correct all work rejected by the City as
defective or as failing to conform under this Agreement whether observed before or after
completion of the work and whether or not fabricated, installed or completed. The Contractor
shall bear all costs of correcting such rejected work.
17. Warranty. The Contractor expressly warrants and guarantees to the City that all work
performed and all materials furnished shall be in accord with this Agreement and shall be
free from defects in materials, workmanship, and operation which appear within a period of
one year, or within such longer period as may be prescribed by law or in the terms of this
Agreement, from the date of City’s written acceptance of the Work. The City’s rights under
the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other
remedies available under this Agreement, at law or in equity.
Should any defects develop in the materials, workmanship or operation of the Work within
the specified period, upon notice from the City, the Contractor agrees, within ten calendar
days after receiving written notice and without expense to the City, to repair, replace and in
general to perform all necessary corrective work with regard to the defective or
nonconforming work or materials to the satisfaction of the City. THE FOREGOING SHALL
NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY
TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor
agrees to perform the Work in a manner and at a time so as to minimize any damages
sustained by the City and so as to not interfere with or in any way disrupt the operation of
the City or the public.
The corrective work referred to above shall include without limitation, (a) the cost of
removing the defective or nonconforming work and materials from the site, (b) the cost of
correcting all work of other Contractors destroyed or damaged by defective or
nonconforming work and materials including the cost of removal of such damaged work and
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materials form the site, and (c) the cost of correcting all damages to work of other
Contractors caused by the removal of the defective or nonconforming work or materials.
The Contractor shall post bonds to secure the warranties.
18. Performance and Payment Bonds. If the Contract Price is $175,000 or more, the
Contractor shall post a Performance and Payment Bond each in an amount equal to one
hundred percent of the Contract Price to insure the prompt and faithful performance of this
Agreement by Contractor and to insure prompt payment to the subcontractors and suppliers
of the Contractor. The Bonds shall be in compliance with Minn. Stat. 574.26 and in a form
approved by the City. Contractor shall provide the Bonds to the City before commencing
work. If the Performance and/or Payment Bond are not submitted as provided herein, this
Agreement shall be considered void.
19. Private Property. The Contractor shall not enter upon private property for any purpose
without having previously obtained permission from the City. The Contractor shall be
responsible for the preservation of and shall use every precaution to prevent damage to all
trees, shrubbery, plants, lawns, fences, culverts, bridges, pavements, driveways, sidewalks,
etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances
thereof; and all other public or private property along or adjacent to the Work.
20. Removal of Construction Equipment, Tools and Supplies. At the termination of this
Agreement, before acceptance of the Work by the City, the Contractor shall remove all of
Contractor’s equipment, tools and supplies from the property of the City. Should the
Contractor fail to remove such equipment, tools and supplies, the City shall have the right to
remove them and deduct the cost of removal and disposal from any amount owed to
Contractor.
21. Insurance. Prior to starting the Work, Contractor shall procure, maintain and pay for such
insurance as will protect Contractor and City against claims or loss which may arise out of
operations by Contractor or by any subcontractor or by anyone employed by any of them or
by anyone for whose acts any of them may be liable. Contractor agrees to maintain all
coverage required herein throughout the term of this Agreement and for a minimum of two
years following City’s written acceptance of the Work.
A. Such insurance shall include, but not be limited to, the following minimum coverages and
limits of liability:
i. Commercial General Liability Insurance. Commercial General Liability Insurance
protecting Contractor and City from claims for damages for bodily injury, including
death, and from claims for property damage, which may arise from operations under
this Agreement. The Commercial General Liability Policy shall be on ISO form CG
00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover
liability arising from premises, operations, independent contractors, products-
completed operations, personal and advertising injury, and liability assumed under
an insured contract (including the tort liability of another assumed in a business
contract). There shall be no endorsement or modification of the Commercial General
Liability form arising from pollution, explosion, collapse, underground property
damage or work performed by subcontractors. The City, including its elected and
appointed officials, employees, and agents, must be endorsed as an Additional
Insured using ISO Form CG 20 10 or equivalent for Ongoing Operations and ISO
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Form CG 20 37 or equivalent for Products/Completed Operations. Insurance
minimum limits are as follows:
• $1,000,000 – per occurrence
• $2,000,000 – annual aggregate
• $2,000,000 – annual aggregate – Products/Completed Operations
ii. Workers’ Compensation Insurance. Workers’ Compensation Insurance for all
Contractor’s employees in accordance with the statutory requirements of the State of
Minnesota. The Contractor shall also provide Employer’s Liability Insurance with
minimum limits as follows:
• $500,000 – Bodily Injury by Disease per employee
• $500,000 – Bodily Injury by Disease aggregate
• $500,000 – Bodily Injury by Accident
The Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’
Compensation coverage from any state fund if Employer’s liability coverage is not
available.
If Minnesota Statutes, Section 176.041 exempts the Contractor from Workers’
Compensation insurance, the Contractor must provide a written statement, signed by
an authorized representative, indicating the qualifying exemption that excludes the
Contractor from the Minnesota Workers’ Compensation requirements.
iii. Business Automobile Liability Insurance. Business Automobile Liability Insurance
protecting City and Contractor from claims for damages for bodily injury, including
death, and from claims for property damage resulting from the ownership, operation,
maintenance or use of all autos which may arise from operations under this
Agreement. Insurance minimum limits are as follows:
• $1,000,000 – per occurrence Combined Single Limit for Bodily Injury and
Property Damage including Owned, Hired, and Non-owned Automobiles.
iv. Builders Risk Insurance. Builders Risk (Property) Insurance written on an “all-risk”
builders risk basis or equivalent policy form in the amount of the initial Contract Price,
plus the value of subsequent modifications and cost of materials supplied or installed
by others, comprising the total value for the entire project at the site on a
replacement cost basis. This insurance shall include the interests of the City, the
Contractor and all subcontractors.
B. All of the insurance policies required by this Agreement shall comply with the following:
i. The Contractor’s policies, except Worker’s Compensation Insurance, shall be
primary insurance and non-contributory to any other valid and collectible
insurance available to the City with respect to any claim arising out of the
Contractor’s performance under this Agreement including the defense and
indemnity obligations assumed by Contractor under this Agreement.
ii. An Umbrella or Excess Liability insurance policy may be used to supplement the
Contractor’s policy limits to satisfy the full policy limits required by this
Agreement.
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iii. All insurance shall be provided on an occurrence basis and not on a claims-made
basis, except professional liability insurance or other coverage not reasonably
available on an occurrence basis; provided that all such claims-made coverage is
subject to the approval of the City Attorney.
iv. Any insurance limits in excess of the minimum limits shall be available to the
City.
v. All policies, except professional liability, shall be endorsed with a waiver of
subrogation in favor of the City, including its elected and appointed officials,
employees, and agents for losses arising from activities under this Agreement.
vi. It shall be Contractor’s responsibility to pay any retention or deductible for the
coverages required. The City may require the Contractor to provide proof of
ability to pay losses and related expenses within the deductible and retention.
vii. The Contractor is required to submit a Certificate of Insurance acceptable to the
City as evidence of the required insurance coverage requirements.
viii. The Contractor’s policies and Certificate of Insurance shall contain a provision
that coverage afforded under the policies shall not be cancelled without at least
thirty days’ advanced written notice to the City, or ten days’ written notice for non-
payment of premium.
ix. The Contractor is responsible to review and ensure all subcontractors comply
with the insurance provisions contained herein and said insurance is maintained
as specified.
x. If the City authorizes the Contractor to be self-insured, a Certificate of Self-
Insurance must be attached.
xi. The Contractor shall obtain insurance policies from insurance companies having
an “AM BEST” rating of A- (minus); Financial Size Category (FSC) VII or better
and authorized to do business in the State of Minnesota, or as approved by the
City.
xii. The City reserves the right to immediately terminate this Agreement if the
Contractor is not in compliance with the insurance requirements and retains all
rights to pursue any remedies against the Contractor.
xiii. All insurance policies must be open to inspection by the City, and copies of
policies must be submitted to the City’s authorized representative upon written
request.
xiv. The City’s failure to approve or disapprove the Contractor’s policies or certificates
shall not relieve the Contractor of full responsibility to maintain the required
insurance.
xv. If the coverage period shown on the Contractor's current certificate of insurance
ends during the duration of the project, the Contractor must, prior to the end of
the coverage period, obtain a new certificate of insurance showing that coverage
has been extended.
xvi. No representation is made that the minimum insurance requirements are
sufficient to cover the obligations of the Contractor under this Agreement.
C. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the
specified insurance, then Contractor will defend, indemnify and hold harmless the City, the
City's officials, agents and employees from any loss, claim, liability and expense (including
reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the
same protection as would have been provided by the specified insurance. Except to the
extent prohibited by law, this indemnity applies regardless of any strict liability or
negligence attributable to the City (including sole negligence) and regardless of the extent
to which the underlying occurrence (i.e., the event giving rise to a claim which would have
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been covered by the specified insurance) is attributable to the negligent or otherwise
wrongful act or omission (including breach of contract) of Contractor, its subcontractors,
agents, employees or delegates. Contractor agrees that this indemnity shall be construed
and applied in favor of indemnification. Contractor also agrees that if applicable law limits
or precludes any aspect of this indemnity, then the indemnity will be considered limited
only to the extent necessary to comply with that applicable law. The stated indemnity
continues until all applicable statutes of limitation have run. If a claim arises within the
scope of the stated indemnity, the City may require Contractor to take one of the following
actions within fifteen days of receiving notice from the City.:
i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's
insurance company.
22. Indemnification. Contractor will defend and indemnify City, its officers, agents, and
employees and hold them harmless from and against all judgments, claims, damages, costs
and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or
for which it may be liable resulting from any breach of this Agreement by Contractor, its
agents, representatives, contractors and employees, or any negligent or intentional act or
omission performed, taken or not performed or taken by Contractor, its agents,
representatives, contractors and employees, relative to this Agreement. City will indemnify
and hold Contractor harmless from and against any loss for injuries or damages arising out
of the negligent acts of the City, its officers, agents or employees.
23. Suspension of Work by City. The City may at any time suspend the Work, or any part
thereof, by giving ten days' notice to the Contractor in writing. The Work shall be resumed by
the Contractor within ten days after the date fixed in the written notice from the City to the
Contractor to resume. If the City’s suspension of all or part of the Work causes additional
expenses not due to the fault or negligence of the Contractor, the City shall reimburse the
Contractor for the additional expense incurred due to suspension of the Work. Claims for such
compensation, with complete substantiating records, shall be filed with the City within ten days
after the date of order to resume Work in order to receive consideration. This paragraph shall
not be construed as entitling the Contractor to compensation for delays due to inclement
weather, failure to furnish additional surety or sureties specified herein, for suspension made
at the request of the Contractor, or for any other delay provided for in this Agreement.
24. City’s Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the
Work in accordance with this Agreement or fails to perform any provisions of this
Agreement, the City may, after ten days written notice to the Contractor and without
prejudice to any other remedy the City may have, make good such deficiencies. In such
case an appropriate change order shall be issued deducting from the payment then or
thereafter due the Contractor the cost of correcting such deficiencies. If the payments then
or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall
pay the difference to the City.
25. City’s Right to Terminate Agreement and Complete the Work. The City has the right to
terminate this Agreement for any of the following reasons:
A. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of
creditors, or becomes insolvent;
B. Failure of Contractor to supply adequate properly skilled workers or proper materials;
C. Failure of Contractor to make prompt payment to subcontractor for material or labor;
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D. Any disregard of laws, ordinances or proper instructions of the City;
E. Assignment of the Work without permission of the City;
F. Abandonment of the Work by Contractor;
G. Failure to meet the Work progress schedule set forth in this Agreement;
H. Unnecessary delay which, in the judgment of the City, will result in the Work not being
completed in the prescribed time.
I. Any other failure to comply with the terms of this Agreement.
Termination of this Agreement shall be preceded by ten days written notice by the City to the
Contractor and its surety stating the grounds for termination and the measures, if any, which
must be taken to ensure compliance with this Agreement. This Agreement shall be terminated
at the expiration of such ten-day period unless the City shall withdraw its notice of termination.
Upon termination of this Agreement by the City, the City may, without prejudice to any other
remedy the City may have, take possession of the site and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the Contractor and may finish the
Work by whatever methods the City may deem expedient at the Contractor’s expense.
Upon termination of this Agreement, the Contractor shall not be entitled to receive any further
payment until the Work is finished. If the unpaid balance of the Contract Price exceeds the
expense of finishing the Work, including compensation for additional managerial and
administrative services, the excess shall be paid to the Contractor. If such expense exceeds
the unpaid balance, the Contractor shall pay the difference to the City.
In the event that the Contractor abandons the Work, fails or refuses to complete the Work or
fails to pay just claims for labor or material, the City reserves the right to charge against the
Contractor all legal, engineering, or other costs resulting from such abandonment, failure or
refusal. Legal costs will include the City's cost of prosecuting or defending any suit in
connection with such abandonment, failure or refusal, and non-payment of claims wherein the
City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable
attorney's fees.
26. Contractor’s Right to Terminate Agreement. The Contractor may terminate this
Agreement upon ten days written notice to the City for any of the following reasons:
A. If an order of any court or other public authority caused the Work to be stopped or
suspended for a period of 90 or more days through no act or fault of the Contractor or
its employees.
B. If the City should fail to pay any undisputed sum owed Contractor within forty-five days
after the sum becomes due.
27. Liquidated Damages. The parties agree that the damages suffered by City as a result of
the Work not being completed within the time provided for in this Agreement (“Stated Time”)
would be extremely difficult to calculate. Therefore, in addition to any other remedies, in the
event the Work is not completed within the Stated Time, the Contractor and its sureties shall
be assessed liquidated damages of one percent of the total Contract Price or $500.00,
whichever is greater, per day for each calendar day of delay excluding Saturdays, Sundays,
and Holidays until the Work is complete. This sum shall be deducted from the Contract Price
at the time of final payment. Contractor and City hereby acknowledge and agree that the
terms, conditions and amount fixed under this paragraph are reasonable, considering the
disruption and costs City will likely incur, including but not limited to inconvenience to the
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public, added cost of engineering and supervision, and legal costs, as a result of the Work
not being completed within the Stated Time.
28. Mediation. Each dispute, claim or controversy arising from or related to this Agreement
shall be subject to mediation as a condition precedent to initiating arbitration or legal or
equitable actions by either party. Upon service of a written notice requesting mediation, the
parties shall have ten (10) days to jointly select one person to act as mediator. If the parties
are unable to agree upon a mediator, the parties shall ask the Scott County District Court to
select a mediator. The mediation shall be conducted pursuant to the commercial mediation
procedures of the American Arbitration Association but shall not be administered by the
American Arbitration Association. No arbitration or legal or equitable action may be instituted
for a period of 90 days from the filing of the request for mediation unless a longer period of
time is provided by agreement of the parties. Each party shall bear its own costs of the
mediation process. The parties shall share equally the fees and expenses of the mediator.
Mediation shall be held in the City of Prior Lake unless another location is mutually agreed
upon by the parties. The parties acknowledge that mediation is a voluntary process, and
that the mediator does not have the authority to bind either party absent the party’s consent.
The parties shall memorialize any agreement resulting from the mediation in a mediated
settlement agreement, which agreement shall be enforceable as a settlement in any court
having jurisdiction thereof.
29. Notice. Any notice required or permitted under this Agreement shall be delivered in one or
more of the following manners: (i) delivered personally; (ii) mailed by United States
registered or certified mail, return receipt requested, postage prepaid; or (iii) deposited cost
paid with a nationally recognized, reputable overnight courier. Notice shall be delivered or
directed to an officer or agent of the Contractor or to the City Manager as applicable at the
address set forth on page 1 of this Agreement. Notice shall be deemed effective on the date
of receipt. Any party may change its address for the service of notice by giving written notice
of such change to the other party in any manner above specified, 10 days prior to the
effective date of such change.
30. Independent Contractor. At all times and for all purposes, Contractor is an independent
contractor engaged by City to perform the services described in this Agreement and
Contractor shall have no authority to employ persons or make purchases on behalf of City,
or otherwise bind or obligate City. No statement in this Agreement shall be construed to find
the Contractor an employee of the City.
31. Employees. Contractor agrees not to hire any employee or former employee of City and
City agrees not to hire any employee or former employee of Contractor prior to termination
of this Agreement and for one year thereafter, without prior written consent of the former
employer in each case.
32. Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
33. Audit Disclosure. Pursuant to Minn. Stat. 16C.05, Subd. 5, the books, records, documents
and accounting procedures and practices of the Contractor or other parties relevant to this
Agreement are subject to examination by the City and either the Legislative Auditor or the
State Auditor for a period of six years after the effective date of this Agreement.
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34. Data Practices. Any reports, information, data, etc. given to, or prepared or assembled by
the Contractor under this Agreement which the City requests to be kept confidential, shall
not be made available to any individual or organization without the City's prior written
approval. This Agreement is subject to the Minnesota Government Data Practice Act,
Minnesota Statutes Chapter 13 (“Data Practices Act”). All government data, as defined in
the Data Practices Act, which is created, collected, received, stored, used, maintained, or
disseminated by Contractor in performing any of the functions of the City during
performance of this Agreement is subject to the requirements of the Data Practice Act and
Contractor shall comply with those requirements as if it were a government entity. All
subcontracts entered into by Contractor in relation to this Agreement shall contain similar
Data Practices Act compliance language.
35. Non-Discrimination. During the performance of this Agreement, the Contractor shall not
discriminate against any employee or applicant for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Contractor shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for
employment. The Contractor shall incorporate the foregoing requirements of this paragraph
in all of its subcontracts for the Work, and will require all of its subcontractors for the Work to
incorporate such requirements in all subcontracts for the Work. The Contractor further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities
Act of 1990.
36. Conflicts. No salaried officer or employee of the City and no member of the Council, or
Commission, or Board of the City shall have a financial interest, direct or indirect, in this
Agreement. The violation of this provision renders this Agreement void.
37. Rights and Remedies. The duties and obligations imposed by this Agreement and the
rights and remedies available thereunder shall be in addition to and not a limitation of any
duties, obligations, rights and remedies otherwise imposed or available by law.
38. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be
entitled to recover punitive, special or consequential damages or damages for loss of
business.
39. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the
enforcement by the City during the term of this Agreement or thereafter of any of the rights
or remedies of the City under this Agreement.
40. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
Venue and jurisdiction for any action, suit or proceeding arising out of this Agreement shall
be only in the courts of Scott County, Minnesota or the federal courts for the United States
for the District of Minnesota.
41. Entire Agreement. The entire agreement of the parties is contained herein. This
Agreement supersedes all oral agreements and negotiations between the parties relating to
the subject matter hereof as well as any previous agreements presently in effect between
the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or
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waivers of the provisions of this Agreement shall be valid only when expressed in writing
and duly signed by the parties, unless otherwise provided herein.
42. Severability. The provisions of this Agreement are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision
shall not affect the remaining provisions of this Contract.
43. Waiver. No action nor failure to act by the City or the Contractor shall constitute a waiver
of any right or duty afforded any of them under this Agreement, nor shall any such action or
failure to act constitute an approval of or acquiescence in any breach thereunder, except as
may be specifically agreed in writing.
44. Counterparts. This Agreement may be executed in multiple counterparts, each of which
shall be considered an original.
In witness whereof, the parties have caused this Agreement to be executed by their duly
authorized agents.
CITY OF PRIOR LAKE
______________________ __________________________________
Date Mayor
___________________________________
City Manager
VIKING PAINTING, LLC
______________________ By: ________________________________
Date
Its: _______________________________
Exhibit A
M:\City Clerk\LICENSING\Massage Therapy\2021 Massage Therapist Renewals Attach 1.docx
4646 Dakota Street SE
Prior Lake, MN 55372
CITY OF PRIOR LAKE
2021 MASSAGE THERAPY LICENSE APPLICANTS
Anette Coleman
4701 E. 255th St.
Elko, Mn 55020
Susan Skovran
5458 Fairlawn Shores Trail
Prior Lake MN 55372
Shelly Altendorfer
426 4th Ave NE
Lonsdale, Mn 55046
Nancy L. Thompson
15308 Oak Ridge Circle
Prior Lake, MN 55372
Lisa Leonard
16201 Creekwood Circle
Prior Lake MN 55372
Mary Wolf
16889 Elm Avenue SW
Prior Lake MN 55372
SCALE IN FEET
0 800 1600
K:\013977-000\Cad\Plan\013977-000-C-TITL.dwg 11/30/2020 8:31:37 AMN
FISH POINT ROAD (CSAH 44 TO TH 13)
RECONSTRUCTION PROJECT
CITY OF PRIOR LAKE
BITUMINOUS STREET RECONSTRUCTION, SANITARY SEWER, WATER MAIN, STORM CONSTRUCTION PLAN FOR
LOCATED ON HIDDEN OAKS CIRCLE SEFROM FISH POINT ROAD SE TO CUL-DE SAC
PROJECT LOCATION MAP
F/O
UGT
G
EXISTING PLAN SYMBOLS
PROPERTY LINES/RIGHT-OF-WAY
UTILITY EASEMENT
TREE LINE
SIGN
DECIDUOUS TREE
SHRUB
CONIFEROUS TREE
EXISTING UTILITY SYMBOLS
FIBER OPTIC CABLE
UNDERGROUND TELEPHONE
GAS LINE
CATV VAULT
POWER POLE
ELECTRIC BOX
CATCH BASIN
STORM APRON
CND
CTV
OH
UNDERGROUND CABLE
CABLE TV
OVERHEAD COMMUNICATIONS LINE
UGE
OHE
UNDERGROUND POWER
OVERHEAD POWER
UGEUNDERGROUND ELECTRIC
OHTOVERHEAD TELEPHONE
WATER MAIN
SANITARY SEWER
STORM SEWER
GATE VALVE
HYDRANT
SANITARY SEWER MANHOLE
STORM SEWER MANHOLE ST
s
COUNTY:SCOTT
SECT 36, TWP 115N, RNG 22W
PROJECT LOCATION
THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THE
GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA."
GOPHER ONE CALL TICKET NUMBER: 192473368, 192473464, 192473637
UTILITY COORDINATION MEETING HELD ON: 11/18/2020
APPROVED BYSHEET NO.DATE
PLAN REVISIONS
ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS AND ORDINANCES
WILL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT.
THIS PLAN SET CONTAINS 93 SHEETS
I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER
MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL
ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
LICENSE NUMBER:DATE:12/07/2020 47497
MONICA HEIL, P.E.
SHEET
93
OF
WSB PROJ. NO. 013977-000
TIMBERVIEW STREET SEFROM HIDDEN OAKS CIRCLE SE TO CUL-DE SAC
1
THIS PLAN SET HAS BEEN PREPARED FOR:
CITY OF PRIOR LAKE
4646 DAKOTA STREET SE
PRIOR LAKE, MN 55372
952.447.9800
A CALL TO GOPHER STATE ONE (651-454-0002)
IS REQUIRED A MINIMUM OF 48 HOURS PRIOR
TO PERFORMING ANY EXCAVATION.
EXCAVATION NOTICE SYSTEM
PLAN SET INDEX
GOVERNING SPECIFICATIONS
UTILITY INFORMATION
ALL UTILITIES SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE 2018
EDITION OF THE CITY ENGINEERS ASSOCIATION OF MINNESOTA "STANDARD
SPECIFICATIONS."
THE 2018 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION
"STANDARD SPECIFICATIONS FOR CONSTRUCTION" SHALL GOVERN.
ALL TRAFFIC CONTROL DEVICES SHALL CONFORM TO THE LATEST EDITION OF
THE MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES, INCLUDING
THE LATEST FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE
LAYOUTS.
CITY PROJ. NO. TRN20-000001
SEWER AND RETAINING WALL IMPROVEMENTS
MILLERS CIRCLE SE FROM FISH POINT ROAD SE TO CUL-DE SAC
GLORY CIRCLE SE FROM FISH POINT ROAD SE TO CUL-DE SAC
OMEGA TRAIL SE FROM CUL-DE SAC TO FISH POINT ROAD SE
TIMBER TRAIL SE FROM FISH POINT ROAD SE TO CUL-DE SAC
SHEET NO.DESCRIPTION
1 TITLE SHEET
2 GENERAL LAYOUT
3 STATEMENT OF ESTIMATED QUANTITIES
4 - 5 TABULATIONS
6 - 8 MISCELLANEOUS DETAILS
9 TYPICAL SECTIONS
10 - 16 REMOVAL PLANS
17 - 29 SANITARY SEWER & WATERMAIN PLANS
30 - 42 STREET & STORM SEWER PLANS
43 - 58 RETAINING WALL PLANS
59 - 66 EROSION CONTROL PLANS
67 - 69 STORM WATER POLLUTION PREVENTION PLAN
70 - 93 CROSS SECTIONS
PROJECT
LOCATION
FISH POINT ROAD160TH STREET SE
TRU
N
K
HI
G
H
W
A
Y
13
S
160TH STREET SE CSAH 44
LOWER PRIOR LAKE
CANDYCOVETRLHURON ST
150TH STREET W
154TH STREET
CO HWY 27150TH STREET SE
ROADFIS
H
P
O
I
N
T
152ND ST W
Quote PDF
Jefferson Fire & Safety, Inc
7620 Donna Drive,
Middleton, WI 53562
1-800-697-3473
www.jeffersonfire.com
QUOTE DETAILS
Quote #:Date:
Nov 16th, 2020
Sales Rep:
Scott Bakos
952-567-1927
sbakos@jeffersonfire.com
CUSTOMER DETAILS
Prior Lake Fire Department - Rick
Steinhaus
Office: 952-440-3473
CUSTOMER ADDRESS
Billing Address:
c/o City of Prior Lake
16776 Fish Point Rd. SE
Prior Lake, MN 55372
Shipping Address:
PURCHASE ORDER SHIPPING OPTION
BEST WAY
SHIPPING INSTRUCTION
This Quote Does Not Include Shipping
Costs
NOTES
THIS QUOTE IS GOOD THRU 12-31-20.
ORDER DETAILS
QTY.U/M ITEM #Dropship Vendor Part #TAX UNIT PRICE TOTAL
1 Each HOL 158.152.178 No -0 $7336 $7336
HOLMATRO SPIDER RANGE SR20PC2 DUO PUMP CORE TECH
1 Each HOL 158.012.165 No -0 $6570.75 $6570.75
HOLMATRO SP 5240 SPREADER-CORE TECH
1 Each HOL 158.012.163 No -0 $5984.55 $5984.55
HOLMATRO CU 5050i CUTTER-CORE TECH
1 Each HOL 158.572.128 No -0 $827.1 $827.1
HOLMATRO CORE HOSE-32',BLUE W/COUPLERS
1 Each HOL 158.572.125 No -0 $827.1 $827.1
HOLMATRO CORE HOSE-32',ORANGE W/COUPLERS
1 Each HOL 158.572.132 No -0 $827.1 $827.1
HOLMATRO CORE HOSE-32',GREEN W/COUPLERS
2 Each HOL 150.062.158 No -0 $970.85 $1941.7
HOLMATRO V-STRUT VEHICLE STABILIZATION STRUT
2 Each HOL 158.011.003 No -0 $42 $84
HOLMATRO HOOK CLUSTER POWERSHORE
SUBTOTAL:$ 24,398.30
TAX:$ 0.00
TOTAL:$ 24,398.30
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City of Prior Lake
4646 Dakota Street SE
Prior Lake, MN 55372 Date:
each
Gross due upon completion and delivery total TOTAL $693,567.00
November 16, 2020
We hereby propose and agree to furnish, after your acceptance of this proposal and the proper execution by the City of Prior Lake, hereinafter
called the Buyer and an officer of Rosenbauer Minnesota, LLC, hereinafter called the Company, the following apparatus and equipment.
*Note: If chassis amount of $278,250.00 is paid upon arrival at our plant in Minnesota, deduct $10,683.00 each
All of which are to be built in accordance with the specifications, clarifications and exceptions attached, and which are made a part of this
agreement and contract.
$693,567.00One (1) Rosenbauer Pumper, complete with Rosenbauer Commander chassis per attached
specifications.
The Company shall not be responsible nor deemed to be in default on account of delays in performance due to causes which are beyond the
Company’s control which make the Company’s performance impracticable, including but not limited to civil wars, insurrections, strikes, riots,
fires, storms, floods, other acts of nature, explosions, earthquakes, accidents, any act of government, delays in transportation, inability to obtain
necessary labor supplies or manufacturing facilities, allocation regulations or orders affecting materials, equipment, facilities or completed
products, failure to obtain any required license or certificates, acts of God or the public enemy or terrorism, failure of transportation, epidemics,
quarantine restrictions, failure of vendors (due to causes similar to those within the scope of this clause) to perform their contracts or labor
troubles causing cessation, slowdown, or interruption of work.
DELIVERY:
The estimated delivery time for the completed apparatus, is to be made 365 days after receipt of and approval of this contract duly executed,
(chassis and (or) major components must arrive within 200 days or delivery may be extended), subject to all causes beyond the Company’s
control. The quoted delivery time is based upon our receipt of the specified materials required to produce the apparatus in a timely manner.
"Delivery" means the date company is prepared to make physical possession of vehicle available to customer.
CONTRACT CHANGES:
After execution and acceptance of this Contract, the Buyer may request that the Company incorporate a change to the Products or the
Specifications for the Products by delivering a Change Order to the Company; provided, however, that any such Change Order must be in writing
and include a description of the proposed change sufficient to permit the Company to evaluate the feasibility of such Change Order. Within
seven (7) working days of receipt of a Change Order, the Company will inform the Buyer in writing of the feasibility of the Change Order, the
earliest possible implementation date for the Change Order, of any increase or decrease in the Purchase Price resulting from such Change
Order, and of any effect on production scheduling or delivery resulting from such Change Order. The Company shall not be liable to the Buyer for
any delay in performance or delivery arising from any such Change Order. Purchase Price may be modified only by mutual written agreement of
the Parties because of changes to the Apparatus required or requested by the Buyer during the construction process pursuant to Appendix C,
Change Order Policy. Any changes in the Purchase Price resulting from changes to the Apparatus required or requested by the Buyer during the
construction process shall be stated in the Change Order signed by both parties. Additional Changes: If various state or federal regulatory
agencies (e.g. NFPA, DOT, EPA ) require changes to the specification and/or the product that result in a cost increase to comply therewith this
cost will be added to the Purchase Price to be paid by the customer.
FORCE MAJEURE:
PAYMENT TERMS:
TITLE:
Respectfully submitted,
Buyer:
Dealer:
Sales Rep:Title:
Title:
Date
Rosenbauer Minnesota, LLC
Title:
Date
General Safety Fire Apparatus
We accept the above proposal and
enter into contract with signature below.
The amount in this proposal shall remain firm for a period of 30 days from the date of same.
Steve Harris
After company receipt of this document signed by the Buyer, the document will be reviewed and upon approval, countersigned by the Company thereby
putting the document in force.
This agreement shall be construed in accordance with the laws of the State of Minnesota. The parties agree that any litigation arising from or in
connection with any dispute between the parties under this agreement shall be venue in Minnesota. The parties agree that this agreement bears
a rational relationship to the State of Minnesota, and they consent to the personal jurisdiction of such state and further consent and stipulate to
venue in the above described court.
Final payment for the apparatus shall be made at time of delivery or pick up of the completed vehicle. It is the responsibility of the Buyer to have
full payment ready when the apparatus is complete and ready to deliver. If payment is delayed or delivery is delayed pending payment, a daily
finance and storage fee may apply. Upon delivery of the apparatus or upon pickup of the apparatus by the Buyer, the Buyer agrees to provide all
liability and physical damage insurance. It is further agreed that if on delivery and testing, any defects should develop, the Company shall be
given reasonable time to correct changes. Guarantee of the chassis is subject to the guarantee of the chassis manufacturer. *NOTE: upon final
inspection at the factory for pick-up or delivery, the Buyer will need to supply a Certificate of Insurance and full payment prior to release of the
vehicle, unless prior arrangements for vehicle’s release have been made.
The Apparatus shall always be the property of the Company until it is delivered to the Buyer pursuant to the terms of this agreement. The
Company shall bear the sole responsibility and risk for destruction, loss or damage to the apparatus, or any portion of the Apparatus, through the
date and time it is delivered to the Buyer. The Company shall deliver good and merchantable title to the Apparatus at the time it is delivered to
the Buyer. The Buyer shall bear the sole responsibility and risk for destruction, loss or damage to the Apparatus upon the date and time it takes
delivery of the Apparatus.
PIGGY BACK ORDERS:
The Company, at its sole discretion, will allow the terms of the contract to be extended to both the Buyer, as well as to other Municipal, State, or
Federal agencies for similar unit(s). The Company will allow tag on / additional orders for up to three (3) years from the date of contract
execution. To facilitate pricing, the Company will quote the original price plus manufacturer’s price increases or Producer’s Price Index (PPI)
whichever is greater as it applies to either Fire Apparatus and/ or commercial heavy truck industries.
MISCELLANEOUS PROVISIONS:
RBM Chassis 0-60 days
RBA Aerial 0-60 days
Rosenbauer Body 0-60 days
RBM Chassis 61-75 days
RBA Aerial 61-75 days
Rosenbauer Body 61-120 days
RBM Chassis 76-120 days
RBA Aerial 76-120 days
Rosenbauer Body 121-180 days
RBM Chassis After 120 days
RBA Aerial After 120 days
Rosenbauer Body After 180 days
BUYER INITIALS:
APPENDIX C
CHANGE ORDER POLICY
This change order policy is intended to reflect the increased cost of changes which result in delayed deliveries, confused paperwork, poor
production flow and increased potential of trucks being built to incorrect specifications. With your cooperation, changes can be kept to a
minimum which means we will be able to reduce lead times, increase production and maintain costs which will benefit all of us.
Our objective is accurate, high quality and on-time deliveries exceeding our customer expectations.
Changes any time after the order is received may delay the quoted delivery date. Significate design or component changes will have the largest
impact on the schedule and quoted delivery date. Changes that occur later in the process will also have the largest impact on the schedule and
quoted delivery date.
All time fences are reference to contract execution date if not otherwise stated.
Change Window #1
Changes are not recommended at this time. Any changes requested will be priced on a time and material basis, as well as a $500.00 change
order processing fee. Any changes requested, and that are quoted to the customer, must be approved by the customer within three days or they
will not be valid.
*Note: Any late change orders that are factory driven will be done at cost and no additional mark up or penalties will apply.
All changes will be priced at standard pricing and specials will be priced through our normal process. Significant changes made to the vehicle
during this time period may result in a delivery extension.
Change Window #2
All changes are subject to a 25% mark-up, as well as a $250.00 change order processing fee. All changes are subject to factory review and may
be denied due to engineering or lead time issues.
Change Window #3
All changes are subject to a 50% mark-up, and 50% restocking fee on deleted items, as well as a $250.00 change order processing fee. All
changes are subject to factory review and may be denied due to engineering or lead time issues. No major components can be changed at this
time; major components are considered engine, transmission, axles, suspension, cab, frame (wheelbase), seats, water pump and water tank.
Change Window #4
RESOLUTION 20-148
A RESOLUTION ADOPTING THE 2021 ECONOMIC DEVELOPMENT AUTHORITY BUDGET AND CERTIFYING THE 2021 ECONOMIC DEVELOPMENT AUTHORITY PROPERTY TAX LEVY TO SCOTT COUNTY DEPARTMENT OF TAXATION
Motion By:
Second By:
WHEREAS,
Truth in Taxation provisions as specified by state statute requires the Prior Lake City Council to certify a proposed property tax levy to the Scott County Department of Taxation; and
WHEREAS,
State Statute 469.107 subd. 1 provides that a city may, at the request of the Economic Development Authority, levy a tax in any year for the benefit of the authority in an amount not
to exceed 0.01813 percent of taxable market value; and
WHEREAS,
The maximum allowable EDA property tax levy for payable year 2021 has been determined to be approximately $673,000; and
WHEREAS,
The Prior Lake EDA, at its regularly scheduled meeting of August 10, 2020, authorized a 2021 tax levy for economic development purposes in the amount of $349,750 and a 2021 budget of
$524,672.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows:
The recitals set forth above are incorporated herein.
A final tax levy of $349,750 and proposed budget of $524,672 are approved for payable year 2021.
That the proposed Economic Development Authority tax levy be distributed upon the taxable property in said City for the purposes of economic development in payable 2021.
Passed and adopted by the Prior Lake City Council this 7th day of December 2020.
VOTE
Briggs
Thompson
Burkart
Braid
Churchill
Aye
☐☐
☐☐
☐Nay☐☐☐
☐☐
Abstain☐☐☐☐☐
Absent☐
☐☐
☐☐
______________________________
Jason Wedel, City Manager
12/7/2020 - Council Meeting
2019 2020 2020 2021 2021 2021
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
Fund 101 - GENERAL FUND
Taxes 8,367,851 8,953,156 8,953,156 9,433,959 480,803 5.37
Charges for Services 1,832,896 1,808,050 1,808,050 1,800,172 (7,878) (0.44)
Intergovernmental 1,925,225 2,126,362 2,126,362 2,160,235 33,873 1.59
Miscellaneous Revenues 454,862 267,466 267,466 240,800 (26,666) (9.97)
Sale of assets 9,877 - - - -
Transfers in 456,300 470,000 470,000 523,000 53,000 11.28
Debt Issued - - - - -
Licenses and Permits 992,096 830,464 830,464 795,551 (34,913) (4.20)
Fines and Forfeitures 996 - - - -
TOTALS - FUND 101 14,040,103 14,455,498 14,455,498 14,953,717 498,219 3.45
DEBT SERVICE FUNDS
Transfers in 1,345,091 1,214,646 1,214,646 1,206,925 (7,721) (0.64)
Taxes 3,262,773 3,319,231 3,319,231 3,121,498 (197,733) (5.96)
Miscellaneous Revenues 846,835 546,395 546,395 492,776 (53,619) (9.81)
Debt Issued - - - - -
TOTALS - DEBT SERVICE FUNDS 5,454,699 5,080,272 5,080,272 4,821,199 (259,073) (5.10)
Fund 210 - CABLE FRANCHISE FUND
Charges for Services 28,901 32,000 32,000 28,000 (4,000) (12.50)
Miscellaneous Revenues 2,849 - - - -
TOTALS - FUND 210 31,750 32,000 32,000 28,000 (4,000) (12.50)
Fund 225 - CAPITAL PARK FUND
Charges for Services 309,190 531,200 531,200 455,000 (76,200) (14.34)
Intergovernmental 100,000 - - - -
Miscellaneous Revenues 75,157 26,800 26,800 41,297 14,497 54.09
TOTALS - FUND 225 484,347 558,000 558,000 496,297 (61,703) (11.06)
BUDGET REPORT
City of Prior Lake
Revenues
From Amended Budget
12/7/2020 - Council Meeting
2019 2020 2020 2021 2021 2021
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
BUDGET REPORT
City of Prior Lake
Revenues
From Amended Budget
Fund 240 - EDA SPECIAL REVENUE FUND
Taxes 149,698 274,750 274,750 349,750 75,000 27.30
Charges for Services 10,120 9,575 9,575 8,450 (1,125) (11.75)
Intergovernmental - - - - -
Miscellaneous Revenues 28,195 7,560 7,560 5,300 (2,260) (29.89)
Transfers in - 161,250 161,250 - (161,250) (100.00)
TOTALS - FUND 240 188,013 453,135 453,135 363,500 (89,635) (19.78)
Fund 410 - REVOLVING EQUIPMENT FUND
Taxes 599,619 625,000 625,000 650,000 25,000 4.00
Taxes - Debt Service - - - 185,000 185,000
Intergovernmental - - - - -
Miscellaneous Revenues 39,019 19,000 19,000 9,600 (9,400) (49.47)
Sale of assets 8,020 - - - -
Transfers in 160,000 180,000 215,000 310,000 95,000 44.19
Debt Issued 215,000 115,000 115,000 555,000 440,000 382.61
Other Financing Sources 40,040 - - - -
TOTALS - FUND 410 1,061,698 939,000 974,000 1,709,600 735,600 75.52
Fund 430 - REVOLVING PARK EQUIP FUND
Taxes 289,269 319,000 319,000 375,000 56,000 17.55
Miscellaneous Revenues 31,407 9,000 9,000 10,500 1,500 16.67
Transfers in - - - - -
TOTALS - FUND 430 320,676 328,000 328,000 385,500 57,500 17.53
Fund 440 - FACILITIES MANAGEMENT FUND
Taxes - 30,000 30,000 80,000 50,000 166.67
Miscellaneous Revenues 17,605 9,000 9,000 5,800 (3,200) (35.56)
Transfers in 94,927 99,000 99,000 130,000 31,000 31.31
Debt Issued - - - - -
Other Financing Sources - - - - -
TOTALS - FUND 440 112,532 138,000 138,000 215,800 77,800 56.38
12/7/2020 - Council Meeting
2019 2020 2020 2021 2021 2021
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
BUDGET REPORT
City of Prior Lake
Revenues
From Amended Budget
Fund 450 - PERMANENT IMPROVEMENT REVOLVING FUND
Taxes 94,862 80,000 80,000 120,000 40,000 50.00
Miscellaneous Revenues 381,941 311,867 311,867 180,800 (131,067) (42.03)
Transfers in - - - - -
Debt Issued 400,000 490,000 490,000 - (490,000) (100.00)
Other Financing Sources 48,709 - - - -
TOTALS - FUND 450 925,512 881,867 881,867 300,800 (581,067) (65.89)
Fund 601 - WATER FUND
Charges for Services 6,595,240 4,469,743 4,469,743 4,411,774 (57,969) (1.30)
Intergovernmental 573 - - - -
Miscellaneous Revenues 229,648 42,000 42,000 54,775 12,775 30.42
Sale of assets - - - - -
Transfers in 1,873,151 - - - -
Debt Issued - - - - -
Other Financing Sources 16,762 - - - -
TOTALS - FUND 601 8,715,374 4,511,743 4,511,743 4,466,549 (45,194) (1.00)
Fund 602 - STORM WATER UTILITY
Charges for Services 1,413,035 1,166,677 1,166,677 1,190,699 24,022 2.06
Intergovernmental - - - - -
Miscellaneous Revenues 50,111 11,600 11,600 14,500 2,900 25.00
Transfers in 267,517 - - - -
Storm Water Charges 750 - - - -
TOTALS - FUND 602 1,731,413 1,178,277 1,178,277 1,205,199 26,922 2.28
12/7/2020 - Council Meeting
2019 2020 2020 2021 2021 2021
BUDGET ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
CLASSIFICATION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
BUDGET REPORT
City of Prior Lake
Revenues
From Amended Budget
Fund 604 - SEWER FUND
Charges for Services 5,642,999 4,313,330 4,313,330 4,317,042 3,712 0.09
Intergovernmental - - - - -
Miscellaneous Revenues 66,981 21,000 21,000 19,800 (1,200) (5.71)
Sale of assets - - - - -
Transfers in 306,280 - - - -
Debt Issued - - - - -
Other Financing Sources 16,762 - - - -
TOTALS - FUND 604 6,033,022 4,334,330 4,334,330 4,336,842 2,512 0.06
TOTALS - ALL FUNDS 39,099,139 32,890,122 32,925,122 33,283,003 357,881 1.09
392,881 1.19
From Original Budget
12/7/2020 - Council Meeting
2019 2020 2020 2021 2021 2021
ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
DEPT DESCRIPTION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
Fund 101 - GENERAL FUND
41110.00 MAYOR & COUNCIL 70,144 75,507 75,507 74,934 (573) (0.76)
41130.00 ORDINANCE 4,025 7,500 7,500 6,000 (1,500) (20.00)
41320.00 ADMINISTRATION 528,999 340,473 340,473 270,152 (70,321) (20.65)
41330.00 BOARDS & COMMISSIONS 8,719 11,765 11,765 11,365 (400) (3.40)
41400.00 CITY CLERK FUNCTIONS 83,980 116,283 116,283 122,272 5,989 5.15
41410.00 ELECTIONS - 34,231 34,231 7,000 (27,231) (79.55)
41520.00 FINANCE 480,575 520,572 523,612 565,250 41,638 7.95
41530.00 ACCOUNTING - - - - -
41540.00 INTERNAL AUDITING 37,564 35,475 35,475 41,200 5,725 16.14
41550.00 ASSESSING 202,418 218,704 218,704 224,260 5,556 2.54
41610.00 LEGAL 152,275 180,000 180,000 180,000 - -
41820.00 HUMAN RESOURCES 187,118 306,890 306,890 316,074 9,184 2.99
41830.00 COMMUNICATIONS 126,561 180,331 180,331 162,070 (18,261) (10.13)
41910.00 COMMUNITY DEVELOPMENT 328,190 379,921 379,921 379,924 3 0.00
41920.00 INFORMATION TECHNOLOGY 402,444 438,494 467,224 385,116 (82,108) (17.57)
41940.00 FACILITIES - CITY HALL 468,972 505,598 455,597 524,030 68,433 15.02
42100.00 POLICE 4,505,682 4,848,910 4,855,232 5,303,369 448,137 9.23
42200.00 FIRE 944,350 1,038,440 1,038,440 1,076,350 37,910 3.65
42400.00 BUILDING INSPECTION 594,466 604,313 676,314 730,801 54,487 8.06
42500.00 EMERGENCY MANAGEMENT 9,947 14,875 14,875 15,090 215 1.45
42700.00 ANIMAL CONTROL 28,200 28,800 28,800 28,800 - -
43050.00 ENGINEERING 348,296 379,090 379,090 389,105 10,015 2.64
43100.00 STREET 1,200,528 1,338,286 1,353,686 1,365,438 11,752 0.87
43400.00 CENTRAL GARAGE 412,844 483,069 483,069 491,373 8,304 1.72
45100.00 RECREATION 433,568 474,059 474,059 481,813 7,754 1.64
45200.00 PARKS 1,393,649 1,623,071 1,671,041 1,604,132 (66,909) (4.00)
45500.00 LIBRARIES 62,047 69,073 69,073 68,224 (849) (1.23)
46100.00 NATURAL RESOURCES - - - - -
49999.00 CONTINGENT RESERVE - - - - -
80000.00 Transfers to other Funds 334,769 403,018 438,018 253,575 (184,443) (42.11)
TOTALS - FUND 101 13,350,330 14,656,748 14,815,210 15,077,717 262,507 1.77
BUDGET REPORT
City of Prior Lake
Expenditures
From Amended Budget
12/7/2020 - Council Meeting
2019 2020 2020 2021 2021 2021
ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
DEPT DESCRIPTION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
BUDGET REPORT
City of Prior Lake
Expenditures
From Amended Budget
DEBT SERVICE FUNDS
47000.00 DEBT SERVICE 5,359,651 5,322,317 5,322,317 5,243,627 (78,690) (1.48)
80000.00 Transfers to other Funds 148,164 110,000 110,000 75,000 (35,000) (31.82)
TOTALS - DEBT SERVICE FUNDS 5,507,815 5,432,317 5,432,317 5,318,627 (113,690) (2.09)
Fund 210 - CABLE FRANCHISE FUND
41340.00 PUBLIC CABLE ACCESS 20,263 9,200 9,200 - (9,200) (100.00)
TOTALS - FUND 210 20,263 9,200 9,200 - (9,200) (100.00)
Fund 225 - CAPITAL PARK FUND
45040.00 PIKE LAKE PARK 917
45144.00 THE ENCLAVE @ CLEARY LKPK
45146.00 Eagle Creek/Brooksville Hills
45147.00 MARKLEY LAKE TRAIL
45148.00 HWY 13 TRAIL GAP 177,422
45200.00 PARKS 325,858 - - 956,000 956,000
80000.00 Transfers to other Funds - - - - -
TOTALS - FUND 225 504,197 - - 956,000 956,000 100.00
Fund 240 - EDA SPECIAL REVENUE FUND
46500.00 ECONOMIC DEVELOPMENT 167,478 448,035 448,035 519,294 71,259 15.90
46503.00 TECH VILLAGE INCUBATOR 4,075 5,100 5,100 5,500 400 7.84
TOTALS - FUND 240 171,553 453,135 453,135 524,794 71,659 15.81
12/7/2020 - Council Meeting
2019 2020 2020 2021 2021 2021
ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
DEPT DESCRIPTION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
BUDGET REPORT
City of Prior Lake
Expenditures
From Amended Budget
Fund 410 - REVOLVING EQUIPMENT FUND
42100.00 POLICE 187,092 443,000 468,580 250,900 (217,680) (46.46)
42200.00 FIRE 620,150 115,000 115,000 792,000 677,000 588.70
42400.00 BUILDING INSPECTION 30,539 32,000 67,000 35,000 (32,000) (47.76)
43100.00 STREET 178,339 257,000 491,603 289,600 (202,003) (41.09)
43400.00 CENTRAL GARAGE 18,739 20,000 20,000 20,000 - -
45200.00 PARKS 90,835 333,000 333,000 262,500 (70,500) (21.17)
49400.00 WATER 55,549 - - 83,000 83,000
49420.00 WATER QUALITY - - - - -
49450.00 SEWER - - - 83,000 83,000
80000.00 Transfers to other Funds - - - - -
TOTALS - FUND 410 1,181,243 1,200,000 1,495,183 1,816,000 320,817 21.46
Fund 430 - REVOLVING PARK EQUIP FUND
45200.00 PARKS 158,797 346,000 542,000 525,000 (17,000) (3.14)
TOTALS - FUND 430 158,797 346,000 542,000 525,000 (17,000) (3.14)
Fund 440 - FACILITIES MANAGEMENT FUND
41940.00 FACILITIES - CITY HALL 10,349 - 120,000 240,000 120,000 100.00
41960.00 GESP - - - - -
42100.00 POLICE - - - 22,500 22,500
42200.00 FIRE - 20,000 20,000 120,000 100,000 500.00
43100.00 STREET - - - - -
43400.00 CENTRAL GARAGE - - - 50,100 50,100
45500.00 LIBRARIES 32,637 84,000 84,000 15,000 (69,000) (82.14)
49400.00 WATER 5,940 10,000 10,000 - (10,000) (100.00)
80000.00 Transfers to other Funds - - - - -
TOTALS - FUND 440 48,926 114,000 234,000 447,600 213,600 91.28
12/7/2020 - Council Meeting
2019 2020 2020 2021 2021 2021
ACTIVITY ORIGINAL AMENDED PROPOSED PROPOSED PROPOSED
DEPT DESCRIPTION BUDGET BUDGET BUDGET AMT CHANGE % CHANGE
BUDGET REPORT
City of Prior Lake
Expenditures
From Amended Budget
Fund 450 - PERMANENT IMPROVEMENT REVOLVING FUND
43100.00 STREET 675,848 700,000 700,000 - (700,000) (100.00)
80000.00 Transfers to other Funds 186,933 279,933 279,933 287,150 7,217 2.58
TOTALS - FUND 450 862,781 979,933 979,933 287,150 (692,783) (70.70)
Fund 601 - WATER FUND
41520.00 FINANCE 93,085 100,574 100,574 108,246 7,672 7.63
47000.00 DEBT SERVICE 78,200 - - - -
49400.00 WATER 2,871,712 2,377,581 2,403,861 4,307,849 1,904,905 79.24
80000.00 Transfers to other Funds 995,495 923,160 923,160 1,035,700 112,540 12.19
TOTALS - FUND 601 4,038,492 3,401,315 3,427,595 5,451,795 2,025,117 59.08
Fund 602 - STORM WATER UTILITY
49420.00 WATER QUALITY 611,654 733,912 733,912 982,393 248,981 33.93
80000.00 Transfers to other Funds 126,760 85,780 85,780 127,000 41,220 48.05
TOTALS - FUND 602 738,414 819,692 819,692 1,109,393 290,201 35.40
Fund 604 - SEWER FUND
41520.00 FINANCE 92,950 100,274 100,274 107,721 7,447 7.43
47000.00 DEBT SERVICE 78,200 - - - -
49450.00 SEWER 3,166,705 3,070,812 3,097,092 3,706,174 609,927 19.69
80000.00 Transfers to other Funds 527,147 294,110 294,110 366,000 71,890 24.44
TOTALS - FUND 604 3,865,002 3,465,196 3,491,476 4,179,895 689,264 19.74
TOTALS - ALL FUNDS 30,447,813 30,877,536 31,699,741 35,693,971 3,996,492 12.61
4,816,435 15.60
From Original Budget
City of Prior Lake 12/7 Council Meeting
2021 Budget Attachment 1
Budgeted Funds
Capital Revolving Revolving Park Permanent Facilities Total Total
General Debt Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Service Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
Revenues / Sources
Property Taxes
Levy - Tax Capacity Operating 9,180,384$ -$ -$ 650,000$ 375,000$ 120,000$ 80,000$ 349,750$ 10,755,134$ -$ -$ -$ -$ 10,755,134$
Levy - Tax Capacity Debt Service 3,121,498$ 185,000 3,306,498$ 3,306,498$
Levy - Market Value 253,575 - - - - - - - 253,575 - - - - 253,575
Levy - - - - - - - - - - - - - - -
Special Assessments - 446,370 - - - - 173,000 - - 619,370 - - - - 619,370
Licenses & Permits 795,551 - - - - - - - - 795,551 - - - - 795,551
Fines & Forfeits - - - - - - - - - - - - - - -
Intergovernmental 2,095,735 - - - - - - - - 2,095,735 - - - - 2,095,735
Charges for Services 1,864,672 - 28,000 455,000 - - - - 8,450 2,356,122 4,411,774 4,317,042 1,190,699 9,919,515 12,275,637
Other Revenues 240,800 46,406 - 41,297 9,600 10,500 7,800 5,800 5,300 367,503 54,775 19,800 14,500 89,075 456,578
Bond Proceeds - - - - 555,000 - - - - 555,000 - - - - 555,000
Lease Proceeds - - - - - - - - - - - - - - -
Transfers From Other Funds
General Fund - 253,575 - - - - - - - 253,575 - - - - 253,575
Debt Service Funds - 75,000 - - - - - - - 75,000 - - - - 75,000
Water Fund 523,000 565,700 - - 145,000 - - 117,000 - 1,350,700 - - - - 1,350,700
Sewer Fund - - - - 145,000 - - 13,000 - 158,000 - - - - 158,000
Water Quality Fund - - - - 20,000 - - - - 20,000 - - - - 20,000
Trunk Reserve Fund - - - - - - - - - - - - - - -
TIF Fund - 25,500 - - - - - - - 25,500 - - - - 25,500
PIR Fund - 287,150 - - - - - - - 287,150 - - - - 287,150
Facilities Management Fund - - - - - - - - - - - - - - -
Capital Park Fund - - - - - - - - - - - - - - -
Police Forfeiture Fund - - - - - - - - - - - - - - -
Total Revenues / Sources 14,953,717$ 4,821,199$ 28,000$ 496,297$ 1,709,600$ 385,500$ 300,800$ 215,800$ 363,500$ 23,274,413$ 4,466,549$ 4,336,842$ 1,205,199$ 10,008,590$ 33,283,003$
Expenditures / Uses
Employee Services 10,688,740$ -$ -$ -$ -$ -$ -$ -$ 135,544$ 10,824,284$ 826,162$ 808,383$ 366,879$ 2,001,424$ 12,825,708$
Current Expenditures 4,125,902 - - - - - - - 388,750 4,514,652 1,323,533 1,980,612 256,014 3,560,159 8,074,811
Capital Outlay 9,500 - - 1,816,000 525,000 - - 500 2,351,000 179,250 118,750 - 298,000 2,649,000
Capital Improvements - - - 956,000$ - - - 447,600 - 1,403,600 1,917,500 736,500 359,500 3,013,500 4,417,100
Subtotal 14,824,142$ -$ -$ 956,000$ 1,816,000$ 525,000$ -$ 447,600$ 524,794$ 19,093,536$ 4,246,445$ 3,644,245$ 982,393$ 8,873,083$ 27,966,619$
Transfers To Other Funds
General Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 208,000$ 208,000$ 107,000$ 523,000$ 523,000$
Treatment Plant (Debt)- - - - - - - - - - 565,700 - - 565,700 565,700
Equipment Fund - - - - - - - - - - 145,000 145,000 20,000 310,000 310,000
Park Equipment Fund - - - - - - - - - - - - - - -
Debt Service Funds 253,575 75,000 - - - - 287,150 - - 615,725 - - - - 615,725
PIR Fund - - - - - - - - - - - - - - -
Facilities Management Fund - - - - - - - - - - 117,000 13,000 - 130,000 130,000
EDA Fund - - - - - - - - - - - - - - -
Severance Compensation Fund - - - - - - - - - - - - - - -
Contingency - - - - - - - - - - - - - - -
Debt Service - 5,243,627 - - - - - - - 5,243,627 169,650 169,650 - 339,300 5,582,927
Subtotal 253,575$ 5,318,627$ -$ -$ -$ -$ 287,150$ -$ -$ 5,859,352$ 1,205,350$ 535,650$ 127,000$ 1,868,000$ 7,727,352$
Total Expenditures / Uses 15,077,717$ 5,318,627$ -$ 956,000$ 1,816,000$ 525,000$ 287,150$ 447,600$ 524,794$ 24,952,888$ 5,451,795$ 4,179,895$ 1,109,393$ 10,741,083$ 35,693,971$
Change in Fund Balance (124,000)$ (497,428)$ 28,000$ (459,703)$ (106,400)$ (139,500)$ 13,650$ (231,800)$ (161,294)$ (1,678,475)$ (985,246)$ 156,947$ 95,806$ (732,493)$ (2,410,968)$
2021 Property Tax Levy Comparison 12/7 Council Meeting
Attachment 1
Change 20 - 21
Property Taxes 2020 2021 Amount Percent
Levy - Tax Capacity
General Fund - Operating 8,711,099$ 9,180,384$ 469,285$ 5.39%
Debt Service 3,319,231 3,306,498 (12,733) -0.38%
Revolving Equipment Fund 625,000 650,000 25,000 4.00%
Revolving Park Equipment Fund 319,000 375,000 56,000 17.55%
Permanent Improvement Revolving Fund 80,000 120,000 40,000 50.00%
Facilities Management Fund 30,000 80,000 50,000 166.67%
Levy - Economic Dev Authority 274,750 349,750 75,000 27.30%
13,359,080 14,061,632 702,552 5.26%
Levy - Market Value - General Fund 242,057 253,575 11,518 4.76%
Total Levy 13,601,137$ 14,315,207$ 714,070$ 5.25%
2021 Budget Expenditure Comparisons (2020 Original Budgets)
Capital Revolving Revolving Park Permanent Facilities Total Total
General Debt Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
2021 Total Expenditures / Uses 15,077,717$ 5,318,627$ -$ 956,000$ 1,816,000$ 525,000$ 287,150$ 447,600$ 524,794$ 24,952,888$ 5,451,795$ 4,179,895$ 1,109,393$ 10,741,083$ 35,693,971$
2020 Total Expenditures / Uses 14,656,748$ 5,432,317$ 9,200$ -$ 1,200,000$ 346,000$ 979,933$ 114,000$ 453,135$ 23,191,333$ 3,401,315$ 3,465,196$ 819,692$ 7,686,203$ 30,877,536$
Change 2020 to 2021 ($)420,969$ (113,690)$ (9,200)$ 956,000$ 616,000$ 179,000$ (692,783)$ 333,600$ 71,659$ 1,761,555$ 2,050,480$ 714,699$ 289,701$ 3,054,880$ 4,816,435$
Change 2020 to 2021 (%)2.87%-2.09%-100.00%n/a 51.33%51.73%n/a 292.63%15.81%7.60%60.28%20.63%35.34%39.74%15.60%
2021 Budget Expenditure Comparisons (2020 Amended Budgets)
Capital Revolving Revolving Park Permanent Facilities Total Total
General Debt Service Cable Park Equipment Equipment Improvement Management EDA Governmental Water Sewer Water Quality Enterprise Budgeted
Fund Funds Fund Fund Fund Fund Revolving Fund Fund Funds Fund Fund Fund Funds Funds
2021 Total Expenditures / Uses 15,077,717$ 5,318,627$ -$ 956,000$ 1,816,000$ 525,000$ 287,150$ 447,600$ 524,794$ 24,952,888$ 5,451,795$ 4,179,895$ 1,109,393$ 10,741,083$ 35,693,971$
2020 Total Expenditures / Uses 14,815,210$ 5,432,317$ 9,200$ -$ 1,495,183$ 542,000$ 979,933$ 234,000$ 453,135$ 23,960,978$ 3,427,595$ 3,491,476$ 819,692$ 7,738,763$ 31,699,741$
Change 2020 to 2021 ($)262,507$ (113,690)$ (9,200)$ 956,000$ 320,817$ (17,000)$ (692,783)$ 213,600$ 71,659$ 991,910$ 2,024,200$ 688,419$ 289,701$ 3,002,320$ 3,994,230$
Change 2020 to 2021 (%)1.77%-2.09%-100.00%n/a 21.46%-3.14%-70.70%91.28%15.81%4.14%59.06%19.72%35.34%38.80%12.60%
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2021 Proposed Tax Levy Components
Attachment 2
LEVY CHANGE TO MAINTAIN CURRENT SERVICE LEVELS – 5.25%
Mandatory Items – 3.44%
STAFFING
Wage/COLA and Benefits - $366,000
The city has labor agreements with three unions that are currently being negotiated for 2021. The budget includes a
proposed cost of living adjustment, city payroll taxes and health insurance premium contribution increase. The budget
also includes seasonal salaries.
Overtime Pay for City Contract Services -
$94,000
The city provides contract services such as Police staffing at Mystic Lake and Police and Parks staffing at local
community events such as Musicfest and Lakefront Days. The revenue is collected through a c ontract services charge
and the related expenditure is staff overtime for the services provided. The contracted services are planned to
increase in 2021 so the related staff overtime is also increasing. The increase is primarily in the Police department for
additional contracted services at Mystic Lake.
IT Support Specialist -$67,000 (PT to FT) The city has over 192 computer devices (workstations, laptops, tough books), 14 servers, mobile devices, the phone
system, printers/copiers, and seven city buildings with technology infrastructure that need to be managed. This is in
addition to software contracts, license agreements, device accounts, IT policies and procedures, long-term planning
and critical cyber security monitoring and training. At the same time, the technology needs of the police department
continue to expand, including body cameras, squad car cameras, ticket printers, transcription software, evidence/jail
cameras, etc. The volume of the workload is too much for one individual to manage and requires regular weekend
and over-night work. The city IT needs have expanded due to the COVID19 pandemic and made it more apparent
that redundancy in the IT department is necessary. The City Manager has moved the part-time position to full-time in
2020 and the position is currently posted. By offering a full-time position with benefits, the city should be able to
attract higher caliber candidates. This position would primarily serve the police department and provide helpdesk
back up to the IT Coordinator.
Pension Contribution - $78,000
City’s mandatory statutory Public Employees Retirement Association (PERA) contribution.
Workers Compensation - $31,000
Premium adjustment based on updated experience modifier and rate changes from the League of MN Cities.
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CURRENT EXPENDITURES
Reduction in Contracted Services – ($48,000)
Contracted Services Increases:
• Increased funding for maintenance agreements for buildings/equipment/cleaning -$18k
• Audit fee for required federal funds single audit - $6k
• The City of Prior Lake contracts with Scott County to provide property assessment services. 2021 is the
second year of a three-year contract. Overall contract increase includes increasing assessment workloads
such as parcel creations, new home construction, and annexation activities - $6k
• Increased funding for Public Works engineering needs. A significant 2021 project is feasibility work related
to the Parks Master Plan - $30k
• Increased funding for the city’s insurance program through the League of MN Insurance Trust based on
annual updates to our property and general liability insurance coverage and proposed rate increase
guidelines from the League of MN Cities – 19k
• Increased funding for the Fire Dept. Special Response Team - $10k
• Increased funding for website budget presentation software - $11k
Contracted Services Decreases:
• Reduction in funding for Parks expenditures for trail/sidewalk seal coat and heavy equipment rental – ($45k)
• Reduction in funding for IT professional services. In 2021 staff will be added instead of contracting for these
services as we did in 2020 – ($94k)
• Reduction in funding for software service costs and Finance professional services –($9k)
Reduction in Utilities – ($60,000) Utility expenditures based on historical info and estimated cost increases. Increase in 2019/2020 has been less than
the budgeted estimate, so the budget was revised downward.
Supplies - $17,000 tax levy impact
• Police toughbooks, docking stations -$15k
• IT Computers, video cameras, monitor replacements -$9k
• Police and IT technology equipment became necessary to purchase in 2020 to allow for remote work and
City Hall security during the COVID19 pandemic. This was funded by CARES $ - ($24k)
• Streets snow & ice management materials - $17k
CAPITAL OUTLAY
Reduction in Tech Capital Outlay – ($68,000)
• 2020 included the purchase of a server and storage area network –($68k)
• 2021 IT network switch became necessary to purchase in 2020 to allow for increased server capacity to allow
for remote work - $20k
• 2021 IT technology equipment funded by CARES $ - ($20k)
NONTAX REVENUE SOURCES/OTHER
Net Revenue Shortfall of $121,000 offset with
Additional Revenues of $130,000
• The city collects building permit and plan check revenue on new residential and townhome units built. The
estimate for new construction for 2021 is 125 units which is less than the 2020 estimate of 135 units. This has
a budgetary impact of $55k. The budget reflects a one-time funding from reserves of $35k to fund a portion
of the revenue shortfall as compared to the 2020 budget as this is anticipated to be a “one-time” funding need.
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Initial building permit projections at the start of the pandemic were 115 for 2020. That number has been
revised to 160 based on the YTD permit activity through October. Staff has been conservative in the 2021
building permit estimate as there is uncertainty in the new housing market due to the pandemic. It is
anticipated that this will be a “one-time” revenue shortfall based on the housing demand we have experienced
prior to the COVD19 pandemic. ($55k revenue shortfall less use of reserves of $35k = $20k tax levy impact.)
• City staff have been in discussions with the SMSC regarding the agreement for SMSC local government aid for
Police services. The preliminary agreement indicates that we will receive $700,000 in 2020. However, this is
$100k less than the 2021 budget amount of $800,000. The COVID19 pandemic has impacted Mystic Lake
operations as it has impacted many businesses across the state. When Mystic Lake operations return to
normal, we anticipate that the SMSC aid for Police services will include additional funding to move closer to
our 2021 $850,000 funding recommendation. The budget reflects a one-time funding from reserves of $100k
to cover this shortfall for 2021 police aid between budget and preliminary agreement received with the SMSC
as this is anticipated to be a “one-time” funding need. ($0 tax levy impact)
• The city collects revenue from cellular companies for leasing space on the city water towers. There is one less
lease in 2021 so revenue budget has been reduced - $10k
• Increase in funding from other funds for administrative services of the city’s opera ting fund for
admin/HR/Finance/IT, etc. – ($53k)
• Other expenditure adds across multiple depts for special election supplies/communications etc. -18k
• The city was awarded a two grant for Building Official training - $65k
• Increase in Township Fire & Rescue Aid Revenue: City staff has reviewed the existing agreement for fire and
rescue aid for Credit River and Spring Lake townships. The City Council has approved the proposed changes
to the contract that include financing annual equipment replacement and facility repairs on a pay-go basis,
financing major replacements and repairs with debt that follows the city’s debt repayment schedule of ten
years, and funding for the city’s administrative costs of the Fire department. This will add $64,500 in rev enue
for fire and rescue aid to the townships which reduces the tax levy impact.
Other
$ 325,000 2020 use of reserves
124,000 2021 use of reserves
$ 201,000 Subtotal Increase in tax levy in 2021 due to less use of reserves as compared to 2020 budget
(40,000) Reduction in 2021 current expenditures – one-time website redesign in 2020
(161,000) Reduction in General Fund transfers out to EDA – one-time transfer
0 Tax levy impact of zero for change in use of reserves between 2020 and 2021
Capital Improvement Program (CIP) Tax Levy Components 1.26%
Street Overlay funding -$40,000
The fund is reviewed annually to monitor cash flow and determine the tax levy needed. No specific projects are
identified at this time for 2021. Based on the increasing cost of recent years projects and impacts to the balance of
the PIR fund, it is proposed to forgo overlay projects for the next three years to allow the fund to regenerate its
balance. Staff is working towards the development of a more comprehensive pavement management program to
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project longer term street network conditions and strategies for increasing the scope of street mill and overlay
projects as early as 2024.
Facilities Management Plan funding -$50,000
The Facility Management Plan (FMP) was developed to plan for major repairs, replacements, and upgrades for all city
facilities on a long-term basis (25 years). It does not cover minor expenses for repairs and maintenance. Those will
continue to be funded through the operating budgets . 2021 includes replacement of the City Hall boilers and epoxy
flooring replacement at Fire Station 1.
Park Equipment Replacement funding -$56,000 The Revolving Park Plan funds capital replacement projects, park amenities, and trail, sidewalk, and boardwalk
replacement. The plan proposes a phased increase in the tax levy to cover the capital proj ects in the plan. 2021
projects include the Sunset Hills Park renovation and Watzl Beach building and retaining wall removal.
Equipment Replacement funding - $25,000 The Equipment Replacement Plan (ERP) utilizes general tax levies to support replacement of the City’s equipment and
vehicle fleet. The ten-year annualized cost for the plan is about $1M. The financing plan reflect s a gradual increase in
the tax levy until the annual levy reaches $1M by the year 20 28. The proposed total levy for 2020 is $650k. Since the
proposed levy increase is gradual, bonding may be required for the plan to meet our funding needs.
Economic Development Authority (EDA)Tax Levy Component .55%
EDA Tax Levy Increase - $75,000
$ 364,000 EDA Source of Funds
525,000 EDA Use of Funds
$ 161,000 EDA Use of Reserves
The Economic Development Authority (EDA) has identified a need for additional expenditure budget and funding for
economic development initiatives. The EDA budget includes a funding increase of $75k to bring the EDA tax levy to
$350k The EDA has a future commitment of approximately $388,000 for the acquisition of the Sebastian Auto
property as a part of a future downtown redevelopment project. With the tax levy set at $350,000, 2021 use of
reserves of $160,000 will also be needed to help fund the 2021 EDA expenditures. The assistance provided by the
City Council and EDA in recent years to support business development, retention and expansion has helped the city
achieve its stated public purpose objectives. The city has added nearly 330,000 square feet of new
commercial/industrial property to the city over the past few years in part due to the support of the Prior Lake City
Council and Economic Development Authority. This new commercial and industrial square footage results in an
estimated $120,000+ in annual property tax payments to the City of Prior Lake. That equates to almost 1% of our tax
levy annually that is paid by this new commercial tax base. The city is striving to increase this commercial tax base and
the additional funding request would be us ed to this end.
General Fund Reserve
General Fund use of reserves- $124,000
Background information: The city’s comprehensive financial management plan calls for maintaining a fund balance
between 40-50% to ensure adequate reserves for cash flow, unplanned expenditures, and to maintain the city’s credit
worthiness (AA+ credit rating). Staff recommends the use of reserves for one-time expenditures or revenue shortfall;
otherwise, the fund balance could drop below the level stated in the comprehensive financial management plan over
time. The total 2020 use of reserves was $325k. This includes a planned transfer to the EDA ($161,250), the redesign
of the city’s website ($40,000), and carryforward of 2019 budget items that were started in 2019 but completed/billed
in 2020. ($124,000)
2021 Planned Use of Reserves is $124,000 to fund the following items:
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• SMSC Police Aid Revenue Shortfall - $100k: The preliminary agreement with the SMSC indicates that we will
receive $700,000 in 2021 for Police aid. This is an additional $50k as compared to 2020. However, this is
$100k less than the 2020 budget amount of $800,000. The COVID19 pandemic has impacted Mystic Lake
operations as it has impacted many business es across the state. When Mystic Lake operations return to
normal, we anticipate that the SMSC aid for Police services will include additional funding to move closer to
our 2021 $850,000 funding recommendation The budget reflects a one-time use of funds of $100k to cover
this shortfall for 2021 police aid between budget and preliminary agreement received with the SMSC as this is
anticipated to be a “one-time” funding need.
• The city collects building permit and plan check revenue on new residential and townhome units built. The
estimate for new construction for 2021 is 125 units which is less than the 2020 estimate of 135 units. This has
a budgetary impact of $55k. The budget reflects a one-time funding from reserves of $35k to fund a portion
of the revenue shortfall as compared to the 2020 budget as this is anticipated to be a “one -time” funding need
• Use of reserves of $9k for city contribution to health premiums as part of labor negotiations that occurred
after maximum/preliminary tax levy was set in September.
• Offsetting add to reserve for overall nontax revenue $20k greater than to tal expenditures.