HomeMy WebLinkAbout05(D) - Authorize Final Design and Consultant WO - Summit Ridge Park ReportPage 1 of 2
Public Works Consultant Pool Work Order
Design and Construction Administration – Summit Ridge Park
HKGi
This work order (“Work Order”) is issued on this 19th day of January, 2021 by the City of Prior
Lake (“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20,
2020 (“Contract”) between the City and HKGi (“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby
acknowledged, the City and Consultant agree as follows:
1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be
subject to the terms and conditions of this Work Order and the Contract.
2. Term of Work Order. All Work requested by this Work Order shall be completed by August
31, 2021.
3. Compensation for Work Order. City agrees to pay the Consultant a fixed sum of $59,500
(up to $64,500 if soil corrections are necessary) as full and complete payment for the Work
requested by this Work Order.
4. Consultant Representative. Consultant has designated Paul Paige, RLA to manage the
Work Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
________________________________
City Manager
RECEIVED AND ACCEPTED BY
CONSULTANT
By:
Its:
Page 2 of 2
Exhibit 1 – Scope of Work Order
PLEASE SEE ATTACHMENT
Summit Ridge Neighborhood Park Implementation 1
Creating Places that Enrich People’s Lives
December 31, 2020
Andy Brotzler, PE
Public Works Director/City Engineer
City of Prior Lake
17073 Adelmann Street SE
Prior Lake, MN 55372
RE: Summit Ridge Neighborhood Park – Final Design and CA Design Services Proposal
Dear Andy,
HKGi is pleased to submit the following design services proposal to support the City in the evolution of Summit Ridge Neighborhood Park. HKGi will lead the project process from construction document preparation to bidding and recommending a qualified bidder to administering the construction process. This approach will ensure that the original design intent for the park is carried into the details of the construction. Our team includes support from Bolton and Menk for civil engineering and construction staking tasks, and a qualified testing contractor for materials testing during construction.
Our team will utilize the recently completed park concept design and related cost estimate as the
starting point for this scope of work. We will refine the design and develop detailed plans and
specifications to depict the location and specifications for play elements, play container design, park
grading, bituminous trails, small picnic shelter, designated parking, and planting and groundcover for the
park. Preliminary and final cost estimates will be developed to verify the design costs align with previous
conceptual estimates. We propose to accomplish the project with the following two phases with related
tasks:
I.Final Design Phase (late Jan -early Mar 2021)
Based on input and the related agreed upon refinements to the recently completed Concept Design,
the HKGi Team will further refine the design for the proposed features. Final Design tasks will
include developing a detailed site plan with enlarged plans to identify locations, materials, and
construction systems of proposed elements, related construction details, materials selections,
grading and drainage concepts, and planting concepts necessary to implement the approved design.
The following tasks will be completed during the Final Design phase of the work:
1.Prepare general and technical specifications
2.Update preliminary cost estimate
3.Develop a draft construction document set to include the following:
i.Summary of Quantities Worksheet and Bid Form
ii.Site Materials Plan
iii.Grading and Erosion Control Plan
iv.Planting and Site Restoration Plan
v.Site and Detail Sections and Elevations
vi.Construction Details
vii.Technical specifications
Exhibit 1
Summit Ridge Neighborhood Park Implementation 2
viii. Final cost estimate
a. Review the draft construction document progress set and updated cost estimates with
staff.
b. Update construction documents based on comments received.
c. Prepare final bid documents, including plans, specifications, summary of quantities, and
final cost estimate.
II. Bidding Support and Construction Administration Phase (March 2021 – Aug 2021)
The HKGi team will lead the bidding and construction administration needs associated with the
project including the following tasks:
1. Coordinate the publishing of the ad for bid and post bid documents online via Quest CDN.
2. Respond to bidders’ questions and issue addendum if required.
3. Attend bid opening, develop the tabulation of bids, and the recommendation of a qualified
bidder.
4. Coordinate the agreements and notice to proceed with selected Contractor
5. Provide construction observation at key project intervals (6 trips assumed)
6. Establish staking for primary park design components.
7. Review and approve submittals, shop drawings, mockups related to project design elements.
8. Coordinate required site materials testing.
9. Prepare any necessary RFI and change orders.
10. Review pay requests and recommend payment amounts to the City.
11. Prepare preliminary punch list.
12. Prepare final punch list and facilitate the development of project closeout documents.
Project Assumptions:
1. Structural, Electrical and Mechanical engineering will not be required as
part of the design of the project elements, and if deemed necessary will be
considered an additional service.
2. The project will be bid as one package and will be bid once. Additional
bidding will be coordinated if deemed necessary on an hourly basis.
3. Stormwater will be City reviewed – no watershed permit required.
4. Additional meetings (Public meetings, additional staff design meetings) will be
pre‐ approved by staff and tracked and billed hourly in addition to the
proposed base fee – if required.
PROFESSIONAL FEES
Professional fees related to the above defined scope of work include all expenses and will be billed
hourly commensurate with the work completed to date. Fee breakdown per phase of work is as
follows:
Phase of Work
Final Design and Engineering $29,300
Bidding Support and Construction Administration $20,100
Construction Staking $5,900
Materials Testing $4,200
Total Proposed Base Professional Fee $59,500* **
Alternate service for soil corrections if needed $5,000***
*inclusive of expenses related to mileage and printing
** Topographical Survey and Soil borings were completed in the Fall of 2020
Summit Ridge Neighborhood Park Implementation 3
***Additional engineering, testing, and staking related to corrections if deemed necessary based
on existing soils report.
We look forward to the opportunity of continuing to help the City of Prior Lake with such an
important community project. Please call or email if you have any additional questions or need
additional information. I can be reached at paul@hkgi.com or 612.940.5285.
Sincerely,
Paul Paige, RLA
President
HKGi