HomeMy WebLinkAbout05(K) - Approve Work Order for Neighborhood Park Engagement ReportPage 1 of 2
Public Works Consultant Pool
Work Order for Neighborhood Park Engagement
HKGi
This work order (“Work Order”) is issued on this 19th day of April 2021 by the City of Prior Lake
(“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 20, 2020
(“Contract”) between the City and HKGi (“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are hereby
acknowledged, the City and Consultant agree as follows:
1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall be
subject to the terms and conditions of this Work Order and the Contract.
2. Term of Work Order. All Work requested by this Work Order shall be completed by July 30,
2021.
3. Compensation for Work Order. City agrees to pay the Consultant an amount not to
exceed $28,900 as full and complete payment for the Work requested by this Work Order.
4. Consultant Representative. Consultant has designated Gabrielle Grinde to manage the
Work Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
___________________________________
City Manager
RECEIVED AND ACCEPTED BY
CONSULTANT
_____________________________________
By:______________________________
Its:______________________________
Page 2 of 2
Exhibit 1 – Scope of Work Order
SEE ATTACHED PROPOSAL
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Creating Places that Enrich People’s Lives
Hoisington Koegler Group Inc.
City of Prior Lake
Scope for Public Engagement Regarding Repurposing of Parks
7.April. 2021
Reference Existing Plan document
DRAFT 2040 City of Prior Lake Park & Trail System Plan
Developed during 2017-2019
Components
o Chapter 1-Overview
o Chapter 2 -Assessment of Need
o Chapter 3-Vision Statement
o Chapter 4-Park System Plan
o Chapter 5-Trails
o Chapter 6-Implementation Plan
o Chapter 7-Appendix
Proposed Scope: Public Engagement for Neighborhood Park Repurposing
Review current Draft Park & Trail System Plan (April-May)
o Review recommendations for Parks that are proposed to be repurposed
o Summarize recommendations related to the following parks:
Fish Point Park (and nearby Indian Ridge Park and Green Oaks Park)
Cardinal Ridge (Lawn)
Horkey at Shepherds
North Shore Oaks (Trillium could be considered a replacement for this park)
Sunset Hills Park
Develop high level concepts for the repurposed parks and what they might look like. (May-June)
o Fish Point – intent is to convert to a more natural park and experience. Develop plan view
concept with associated precedent images to share with the neighborhood
o Cardinal Ridge (Lawn Area) – intent is to convert to a more natural area with reduced long-
term maintenance costs. Consider if this is a full conversion to native prairie or are there
some sort of features that can be incorporated in with no real ongoing maintenance costs?
o North Shore Oaks – the playground will not be replaced and it should probably come out
sooner rather than later based on age and safety conditions. Consider what a repurpose
looks like here that reduces ongoing maintenance costs for mowing, etc.?
City of Prior Lake – Scope for Neighborhood Park Engagement Process – 7.April.2021
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o Horkey at Shepherds – potential amenity improvements, signage, and park
identification/delineation
o Sunset Hills Park -- repurposing of the park that could possibly include parceling off
some/all for residential development
Prepare Public Engagement Mailing (June)
o 1-2 page PDF/hard copy mailer to be sent out to park neighbors within a specified
distance of each park – assumption is that we will create five (5) separate mailers, one for
each park
o Include information such as:
Why did the City complete the Park & Trail Master Plan?
What are the recommendations in the MP?
What are the overarching goals in the MP?
What is the City recommending for changes at the specified parks?
Facilitate Online Engagement (June-July)
o Host and facilitate Survey Monkey or similar online platform to seek input
Work with city staff to develop questions/content for engagement
Present the Park Master Plan goals and the reasoning behind them
Present options and precedents for park repurposing (what will it look like?)
Ask if there is feedback related to specific park recommendations and concepts
o Summarize responses
Facilitate in-person meetings at neighborhood parks as a follow up activity to the online
engagement (June-July)
o Work with City staff to determine dates/times and content for meetings
o Prepare meeting materials (boards and/or handouts)
o Prepare promotional materials as needed (e.g. flyer, email invitation, social media posting)
o Attend and facilitate five (5) meetings at five (5) neighborhood parks
o Summarize input received at meetings
OPTIONAL TASK: Revise park concepts
o If there is feedback from the neighbors that warrants revisions to the park concepts, we
will make these revisions at an hourly rate
City of Prior Lake – Scope for Neighborhood Park Engagement Process – 7.April.2021
3
Summarize in report form and deliver to City as electronic (PDF) files (August)
o Mailing and flyers
o Online engagement responses and summaries
o Park concepts and precedent imagery
o In-person meeting photos and input summaries
Proposed Time and Fee
Review current plan 6 hours
Develop park concepts and precedents 60 hours
Prepare Mailings 16 hours
Facilitate online engagement 45 hours
Prepare for and Facilitate in-person
meetings
65 hours
Summarize in report form 30 hours
TOTAL 222 hours $28,900 (includes project
coordination and communication)