HomeMy WebLinkAbout05(G) - Authorize the preparation of plans and specifications, and authorize a consultant pool work order for the CH 21/Revere Way Intersection Improvements (CP 2020-29) ReportPage 1 of 2
Public Works Consultant Pool
Work Order
CSAH 21/Revere Way Intersection Improvements
KIMLEY HORN & ASSOCIATES, INCORPORATED
This work order (“Work Order”) is issued on this 26th day of April 2020 by the City of Prior Lake
(“City”) pursuant to the Public Works Consultant Pool – Master Agreement dated April 6, 2020
(“Contract”) between the City and Kimley Horn & Associates, Incorporated (“Consultant”).
Based on the mutual promises and covenants set forth herein, the sufficiency of which are
hereby acknowledged, the City and Consultant agree as follows:
1. Scope of Work Order. Consultant agrees to provide, perform and complete all the services
requested by the City in this Work Order and attached Exhibit 1 (“Work”), which Work shall
be subject to the terms and conditions of this Work Order and the Contract.
2. Term of Work Order. All Work requested by this Work Order shall be completed by
December 31, 2022.
3. Compensation for Work Order. City agrees to pay the Consultant an hourly sum not to
exceed $319,805 as full and complete payment for the Work requested by this Work Order.
4. Consultant Representative. Consultant has designated Chadd Larson, P.E. to manage the
Work Order subject to the supervision of Consultant’s representative.
ISSUED BY CITY OF PRIOR LAKE
___________________________________
City Engineer
RECEIVED AND ACCEPTED BY
CONSULTANT
_____________________________________
By:_________________________
Its:_________________________
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Exhibit 1 – Scope of Work Order
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
Introduction outlining the process for selecting boring locations
Description of drilling, sampling, testing and classification methods
Map of the locations and coordinates where soil borings and samples were taken
Results/logs of the soil borings, lab tests, pavement samples, and topsoil samples
Soil and groundwater conditions
Detailed layout outlining the limits of unsuitable foundation material
Recommendations for pavement design and construction including an R-value, and addressing
poor soil conditions
Information regarding utility installations
Discussion of the suitability of pond locations for infiltration practices
All geotechnical tasks will be performed by a Kimley-Horn subconsultant, Braun Intertec.
2.3 Private Utility Investigations and Coordination
Kimley-Horn will lead up to three (3) utility coordination meetings including preparation of agendas
and meeting minutes. Utility companies will be determined in consultation with the PMT and based
on Gopher State One Call results. We will provide the utility companies with copies of the plans at
the 30 percent, 60 percent, and 100 percent levels.
2.4 Asbestos Inspection and Regulated Waste Assessment
The proposed improvements will require the removal of a building on the north side of CSAH 21 at
the CR 87/Revere Way intersection. Braun Intertec will complete an asbestos inspection and
regulated waste assessment for this building which will be included in the bidding documents for the
project.
Task 2 Deliverables: Topographic survey in AutoCAD format; geotechnical engineering analysis and
report; utility coordination meeting agendas and minutes; asbestos inspection and regulated waste
assessment.
TASK 3 – PUBLIC AND AGENCY INVOLVEMENT
We understand that the success of this project will be dependent on our ability to obtain consent and
support from a variety of stakeholders. Our team will work closely with City staff to provide a
seamless interface between the design and the public and agency involvement process.
3.1 PMT Meetings
We will schedule and lead monthly Project Management Team (PMT) meetings for the duration of the
project. We will collaborate with the City to confirm members, roles, responsibilities, and project
objectives. We will prepare agendas and meeting minutes for the monthly PMT meetings. Up to two
Kimley-Horn team members will attend each PMT meeting, depending on the items to be discussed.
Based on our proposed schedule, we have assumed seven (7) PMT meetings.
3.2 City Council Meetings
Kimley-Horn will provide meeting materials and attend up to two (2) City Council meetings.
3.3 Public Open House Meetings
Up to three Kimley-Horn team members will attend up to two (2) open house meetings. We will be
responsible for preparing all display materials. We also will provide sign-in sheets and comment
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
cards. The City will be responsible for arranging meeting locations. Following the meeting, we will
document and summarize any comments received.
Kimley-Horn will provide the City with a draft newsletter for mailing at least four weeks prior to each
public open house meeting. We have assumed that City staff will mail the final newsletter three
weeks prior to the meeting.
If in-person open house meetings are not feasible, we will coordinate with City staff to hold virtual
open house meetings to solicit public feedback.
3.4 Stakeholder Meetings
We will coordinate with federal, state, regional, and local agencies as needed to move the project
forward. These meetings will be used to coordinate information related to permits, approvals, and
other forms of consent beyond the PMT meetings. Additionally, Kimley-Horn will prepare agendas
and meeting minutes and submit copies of the meeting minutes to the City. Our scope of work
includes four stakeholder meetings that will be attended by up to two Kimley-Horn staff members.
Task 3 Deliverables: meeting agendas and minutes; materials for meetings (sign-in sheets, comment
cards, informational materials, and handouts); comment summary and draft responses; and public
open house meeting notices.
TASK 4 – PRELIMINARY AND FINAL DESIGN
4.1 Construction Plans and Cost Estimates
Kimley-Horn will prepare detailed final design plans. The final design will be completed in
accordance with current MnDOT State Aid, City of Prior Lake, and Scott County standards.
For each plan submittal milestone, we will provide up to 5 hard copy sets of the plans and a digital
PDF file to the City and County for review. We will prepare cost estimates for each plan submittal.
The draft estimates will be submitted to the City for review and any comments will be incorporated
into final cost estimates. The cost estimates will be prepared using a MnDOT Statement of Estimated
Quantities format and show proposed City and County cost splits. At each submittal stage, we will
address one round of City and County comments prior to the next plan submittal stage.
30% Plan Preparation
We will develop plans to 30 percent completion including the identification of property impacts and
right-of-way/easement needs, and submit them for review.
60% Plan Preparation
We will develop plans to 60 percent completion and submit them for review.
95% Plan Preparation
We will develop a 95 percent complete plan set. At this point, the plan set will contain all necessary
data for construction less any final agency comments. We will also provide draft specifications as a
part of the 95 percent plan submittal. The plans will also be submitted to the MnDOT State Aid office
for review and comment.
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
100% Plan Preparation
We will incorporate final agency comments and prepare a final signed original plan set. The final
submittal also will include a complete set of specifications, design computations, quantity
documentation, a final engineer’s estimate, and the final hydraulics report. Plans also will be provided
in Autodesk Civil 3D format.
4.2 Project Manual
We will prepare a complete project manual and submit to the City with the 95 percent and 100
percent submittals. We have assumed the City will provide a project manual from a similar project for
our use in preparing the project manual. We also will prepare the advertisement for bid using the
City’s template.
4.3 Permitting
We will coordinate with and attend agency meetings as needed to facilitate the permit process. We
will prepare National Pollutant Discharge Elimination System application materials including a
SWPPP in conformance with State and watershed management ordinance requirements.
Task 4 Deliverables: 30 percent, 60 percent, 95 percent, and 100 percent (final construction) plans;
30 percent, 60 percent, 95 percent, and 100 percent (final construction) engineer’s estimates; project
manual package/proposal; stormwater design data; and permits.
TASK 5 – RIGHT-OF-WAY/EASEMENT ACQUISITON
5.1 Parcel Exhibits
Kimley-Horn will prepare parcel exhibits for right-of-way and easements required for the project. We
have assumed we will prepare four parcel exhibits.
5.2 Legal Descriptions
Kimley-Horn will prepare legal descriptions for right-of-way and easements required for the project.
We have assumed we will prepare four legal descriptions.
We have assumed that the City will lead the right-of-way and easement acquisition process.
Task 5 Deliverables: Parcel exhibits, legal descriptions.
TASK 6 – BIDDING
6.1 Bidding
Kimley-Horn will prepare the bidding documents for advertisement and upload them to QuestCDN.
Kimley-Horn will be available to answer contractor questions during the bidding process and prepare
addenda as necessary. After the bid opening, we will tabulate the bids and provide a bid summary
letter to the City.
Task 6 Deliverables: Addenda; bid tabulation and summary.
SERVICES NOT INCLUDED
The scope of services included in this Proposal does not include any of the following:
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
Right-of-way/easement acquisition services other than the preparation of parcel exhibits and
legal descriptions
Construction administration and observation services
INFORMATION PROVIDED BY THE CLIENT
We shall be entitled to rely on the completeness and accuracy of all information provided by the City.
We have assumed that the City will provide the following information for our use:
As-builts
Engineering standards
Example project manual
SCHEDULE
We will provide our services as expeditiously as practicable to meet a final agreed upon schedule. A
preliminary schedule is attached detailing our approach to allow the project to proceed to construction
in 2022. We will review and update the project schedule as a part of the project kick-off meeting and
will update it monthly for the duration of the project.
FEE AND BILLING
Kimley-Horn will provide the scope of services identified in this Proposal on an hourly labor fee plus
expense basis. The following is a summary of the estimated fees and expenses for the tasks
identified in the scope of services.
Estimated
Work Task Amount
Task 1 – Project Management $ 20,000
Task 2 – Gather Background Information $ 44,100
Task 3 – Public and Agency Involvement $ 26,780
Task 4 – Preliminary and Final Design $201,050
Task 5 – Right-of-Way/Easement/Acquisition $ 5,355
Task 6 – Bidding $ 6,520
Subtotal $303,805
Reimbursable Expenses $ 16,000
Total Estimated Cost $319,805
A detailed spreadsheet identifying the estimated hours and costs for each task is attached for your
information. Labor fee will be billed according to our current standard hourly rate schedule. Fees will
be invoiced monthly based on the actual services performed and expenses incurred.
If you concur with all the foregoing and wish to direct us to proceed with the services, it is our
understanding that the City will prepare a work order for our review and execution. This Proposal will
serve as the scope or services, estimated cost, and schedule to be included in the work order. Fees
and times stated in this Proposal are valid for sixty (60) days after the date of this letter.
We appreciate the opportunity to work with City of Prior Lake on this project. Please contact me if
you have questions or you need any additional information.
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kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Chadd B. Larson, P.E. Jon B. Horn, P.E.
Associate Sr. Vice President
Attachments:
Detailed Fee Spreadsheet
Project Schedule
Copy: Project File
CITY OF PRIOR LAKE
CSAH 21 AND CR 87/REVERE WAY INTERSECTION IMPROVEMENTS
ESTIMATED FEES AND EXPENSES
APRIL 20, 2021
TASK 1 - PROJECT MANAGEMENT
1.1 Administration 16 16 $4,400 32
1.2 General Coordination 32 $6,240 32
1.3 Quality Assurance and Quality Control Functions (QA/QC) 48 $9,360 48
SUBTOTAL 96 0 0 0 16 0 $20,000 112
TASK 2 - GATHER BACKGROUND INFORMATION
2.1 Topographic Surveying and Mapping 2 4 8 190 $20,750 204
2.2 Geotechnical Exploration and Analysis 2 4 135 $14,450 141
2.3 Private Utility Investigations and Coordination 12 24 12 $6,900 48
2.4 Asbestos Inspection and Regulated Waste Assessment 20 $2,000 20
SUBTOTAL 16 32 0 20 0 345 $44,100 413
TASK 3 - PUBLIC AND AGENCY INVOLVEMENT
3.1 PMT Meetings (7) 28 28 14 14 $11,900 84
3.2 City Council Meetings (2) 8 8 $2,200 16
3.3 Public Open House Meetings (up to 2) 16 16 16 16 8 $9,600 72
3.4 Stakeholder Meetings (4) 8 8 4 $3,080 20
SUBTOTAL 60 52 16 34 30 0 $26,780 192
TASK 4 - PRELIMINARY AND FINAL DESIGN
4.1 Construction Plans and Cost Estimates 100 160 450 900 $188,150 1610
4.2 Project Manual (95%, 100%) 8 16 24 8 $7,440 56
4.3 Permits 4 16 8 8 8 $5,460 44
SUBTOTAL 112 192 482 908 16 0 $201,050 1,710
TASK 5 - RIGHT-OF-WAY/EASEMENT ACQUISITION
5.1 Parcel Exhibits (assume 4) 1 4 16 $2,355 21
5.2 Legal Descriptions (assume 4) 30 $3,000 30
SUBTOTAL 1 4 0 16 0 30 $5,355 51
TASK 6 - BIDDING
6.1 Bidding 8 24 16 $6,520 48
SUBTOTAL 8 24 0 16 0 0 $6,520 48
TOTAL HOURS PER STAFF CATEGORY 293 304 498 994 62 375 303,805$ 2,526
REIMBURSABLE EXPENSES $16,000
PROJECT TOTALS $319,805 2,526
TASK / SUBTASK PROJECT
MANAGER
REGISTERED
PROFESSIONAL/
DESIGNER
GRADUATE
PROFESSIONAL
CADD
TECHNICIAN CLERICAL
SUB-
CONSULTANT
HOURS
TOTAL
ESTIMATED FEES TOTAL HOURS
ID Task Name Start Finish
1 TASK 1 - PROJECT MANAGEMENT Tue 5/4/21 Fri 11/12/21
2 1.1 Project Administration Tue 5/4/21 Fri 11/12/21
3 1.2 Monthly Project Schedule Updates Tue 5/4/21 Fri 11/12/21
4 1.3 Quality Assurance (QA) Quality Control (QA)Tue 5/4/21 Fri 11/12/21
5 TASK 2 - GATHER BACKGROUND INFORMATION Tue 5/4/21 Fri 11/12/21
6 2.1 Topographic Survey and Base Mapping Tue 5/4/21 Fri 6/11/21
7 2.2 Geotechnical Exploration and Analysis Tue 5/4/21 Fri 6/25/21
8 2.3 Private Utility Investigations and Coordination Mon 5/17/21 Fri 11/12/21
9 TASK 3 - STAKEHOLDER AND AGENCY ENGAGEMENT Thu 5/27/21 Mon 1/17/22
10 3.1 Monthly PMT Meetings (7)Thu 5/27/21 Thu 11/25/21
18 3.2 Prior Lake City Council Meetings (2)
19 Meeting 1 - Approve Plans and Specs Mon 11/1/21 Mon 11/1/21
20 Meeting 2 - Award Construction Contract Mon 1/17/22 Mon 1/17/22
21 3.3 Open House Meetings (2)
22 Open House 1 - Preliminary Design Mon 7/12/21 Fri 7/16/21
23 Open House 2 - Final Plans Mon 10/18/21 Fri 10/22/21
24 3.4 Other Stakeholder Meetings/Engagement Mon 7/5/21 Sat 10/30/21
25 TASK 4 - PRELIMINARY AND FINAL DESIGN Tue 5/4/21 Fri 11/12/21
26 4.1 Construction Plans and Cost Estimates Tue 5/4/21 Fri 11/12/21
27 30% Plans Tue 5/4/21 Fri 6/25/21
28 60% Plans Mon 6/28/21 Fri 8/13/21
29 95% Plans Mon 8/16/21 Fri 10/1/21
30 Final Construction Plans (MnDOT State Aid Review & Approval)Mon 10/4/21 Fri 11/12/21
31 4.2 Project Manual Mon 9/6/21 Fri 11/12/21
32 4.3 Permitting Mon 9/6/21 Fri 11/12/21
33 PROJECT BIDDING AND AWARD Mon 11/15/21 Mon 1/17/22
34 Bid Opening Thu 12/9/21 Thu 12/9/21
35 PRECONSTRUCTION ACTIVITIES Tue 1/18/22 Fri 4/1/22
36 CONSTRUCTION Mon 4/4/22 Fri 10/28/22
11/1
1/17
12/9
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
2022
City of Prior Lake
CSAH 21 and CR 87/Revere Way Intersection Improvements
Design and Construction Schedule
Preliminary - April 2021